HomeMy WebLinkAbout10172024 Parks Agenda Packet PARKS, RECREATION &
BEAUTIFICATION COMMISSION
PARKS, RECREATION & BEAUTIFICATION COMMISSION MEETING AGENDA
October 17, 2024
6:00 p.m. – Regularly Scheduled Meeting
Notice is hereby given that the Parks, Recreation & Beautification Commission will meet on Thursday,
October 17, 2024, starting at 6:00 PM in the City Council Chambers in City Hall located at 321 E. 5th
Street, Port Angeles, WA. This meeting will be conducted as a hybrid meeting. In hybrid meetings,
members of the public, Committee members, and City staff have the option to attend the meeting in
person, at City Hall, or remotely via telephone or video link. The meeting is open to the public.
Audio only: 1-844-992-4726
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A.Call to Order: Regular Meeting at 6:00 p.m.
B.Roll Call
C.Approval of Minutes: September 19, 2024 Special Meeting Minutes
D.Public Comment
E.Finance/Packet Items: Financial Reports for August 2024
F.Legislation: None.
G.Guest Speaker
1.Sam Grello, Executive Director of the Port Angeles Downtown Waterfront District
H.Director’s Report – Information Only
1.Generation III Dream Playground Update
2.Senior Center/Fire Hall HVAC Project Update
3.Shane Park Stormwater Run-Off
4.Civic Field Video Board
5.Locomotive #4 Update
6.Park Host Program
I. Discussion
J.Adjournment
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PARKS, RECREATION & BEAUTIFICATION COMMISSION
REGULAR MEETING
Port Angeles, WA
September 19, 2024
The meeting was conducted as a hybrid meeting.
CALL TO ORDER – REGULAR MEETING:
Chairperson Hodgson called the special meeting of the Parks, Recreation & Beautification Commission to
order at 6:00 p.m.
Members present: Chairperson Hodgson, Co-chairperson McGuire, Commissioner Fischbein, and
Commissioner Collins.
Commissioner Kiedrowski arrived shortly after at 6:09 p.m.
Members absent: Commissioner Hilory and Commissioner Forrest.
Staff present: Director Delikat (via Web Ex) and Administrative Specialist Wimberly.
APPROVAL OF MINUTES: Commissioner Collins motioned to approve the May 30, 2024, special
meeting minutes. Commissioner McGuire seconded. The May 30, 2024, special meeting minutes were
unanimously approved.
PUBLIC COMMENT: None.
FINANCE & PACKET ITEMS: Director Delikat reviewed and summarized the Financial Reports for
the Parks and Recreation Department from April through July 2024.
LEGISLATION: An interview was held for the Parks, Recreation and Beautification Commission
Student Representative applicant, Ella Garcelon.
Commissioner Collins made a favorable motion to accept Ella Garcelon as the Student Representative for
the Parks, Recreation & Beautification Commission. Commissioner McGuire seconded. The motion to
select Ella Garcelon as the Student Representative of the Parks, Recreation & Beautification Commission
was unanimously approved.
GUEST SPEAKER: None. However, Director Delikat reviewed the guest speakers scheduled for the
next two Parks, Recreation & Beautification Commission meetings and invited the Commission to
propose ideas for future presenters.
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DIRECTOR’S REPORT:
Dream Playground: Although the Generation III Dream Playground is complete, there are still fiscal and
permitting components of the build that require finalization including the installment of a trampoline.
Completion of necessary signage, leveling of the soil, and hydroseeding will conclude the project. Lastly,
repairs to the blue turf near the front entrance have been assessed and will be remedied.
Senior Center HVAC Upgrades: A final walkthrough of the HVAC upgrades occurred the day previous
on September 18, 2024. The solar aspect of the upgrade is projected to be complete before the end of the
year. Regarding the battery storage, there’s more storage capacity available then initially projected but
more information will follow. Lastly, the Fire Hall project will hopefully be on the trajectory with the
assistance of American Rescue Plan Act (ARPA) funding in 2026. The Senior Center and Fire Hall are
currently prioritized with City Hall following in the coming years.
North Olympic Baseball & Softball 2025 State Tournament: Large changes have been made to the
fields for accommodating a state tournament hosted in July 2025, including the removal of sod in Fields
#1 and 2. The sod infields will be replaced after the State Tournament.
City Pier Floats: The floats were removed shortly after Labor Day Weekend and Director Delikat
particularly thanked Jack Harmen previous Parks, Recreation and Beautification Commissioner, who
owns Arrow Marine Group, for volunteering the last couple decades to assist us with the removal of the
floats.
City Pier Tower: Director Delikat thanked the Public Works Department and Director Mike Healy for
spearheading the project. The tower is complete and looks great. Director Healy will be retiring shortly,
and a new Public Works Director has been appointed with the City of Port Angeles.
Vern Burton Parking Lot: This project is finally complete and parking availability at the Vern Burton
Memorial Community Center has resumed. This was possible through a $1.56 million dollar grant with
15% of the contributions provided by the City. This was ultimately a mitigation project for Peabody
Creek.
Elks Pickleball Court Project: This project was made possible with a $30,000 donation, fiscal support
from the City of Port Angeles, and joint efforts of the Public Works and Utilities Department.
Park Host Project at Erickson Playfield: Director Delikat highlighted Facility Coordinator, Carter Droz
for his efforts to ensure this project was made possible. Both sewer and water connections are complete,
and a pending interview for a Parks Host will take place next week.
Day of Play: Carter Droz, Facility Coordinator again was thanked for his efforts in ensuring this
communal day was made possible. There was great participation, gifts, sponsors and activities. Facility
Coordinator, Droz was recently accepted into Peninsula College for his BAS degree and was promoted to
Rob Merritt’s previous position after retirement.
Certified Playground Safety Inspector (CPSI): In the history of the Parks and Recreation Department,
there were three former Playground Inspectors. The position has since been vacant but Jessica Adams,
Caretaker I recently passed the course and has since received her certification.
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Seasonal 2024 Highlights: With the joint efforts of Parks Manager Tim Tucker, Director Delikat, and
Administrative Specialist Shanee Wimberly, there was creative collaboration regarding obtaining
seasonals for the Summer. New improvements on a revised background check software system and
streamlining hiring processes aided in the success of the Seasonal program for the 2024 fiscal year.
Director Delikat highlighted the gains the Seasonal crew achieved with positive, supportive compliments
from the community.
DISCUSSION: There was a brief conversation on beautification changes regarding planting processes
downtown along with a brief procedural review by Director Delikat on interviewing the other student
representative applicant who was unable to attend the current meeting.
ADJOURNMENT: Meeting adjourned at 6:40 p.m.
Mark Hodgson, Chairperson Shanee Wimberly, Administrative Specialist II
REVENUES
Account Budgeted Goal Year to Date Percentage of Goal
8012 - Senior Center Membership 15,000$ 14,380$ 96%
8050 - Cemetery 250,000$ 124,278$ 50%
8155 - Ediz Hook Boat Launch 2,500$ 1,690$ 68%
8155 - Vern Burton Rentals 50,000$ 23,662$ 47%
8155- City Pier Usage 24,500$ 900$ 4%
Total 342,000$ 164,910$ 48%
EXPENDITURES
Account Yearly Budget Spent to Date Percentage Spent
8010 - Administrative 345,300$ 345,156$ 100%
8012 - Senior Center Operating 164,800$ 103,622$ 63%
8050 - Cemetery Maintenance 206,700$ 129,700$ 63%
8080 - Parks Facilities 2,186,300$ 1,419,688$ 65%
8112 - Senior Center Maintenance 57,300$ 15,808$ 28%
8131 - Facility Maintenance 668,400$ 376,432$ 56%
8155 - Facility Rentals 118,300$ 72,256$ 61%
Total 3,747,100$ 2,462,662$ 66%
2024 Parks & Recreation Department Financial Report
August 202467% Year Lapsed
Parks, Recreation & Beautification
October 17, 2024
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Agenda
•Call to Order
•Roll Call –Admin Specialist Wimberly
•Approval of Minutes –9/19/2024 Meeting
•Late Items-None From Staff
•Public Comment –15 Minutes
•Finance/Packet Items
•Legislation –None
•Guest Speaker-Sam Grello (Director of WFD)
•Director’s Report
•Adjournment
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Approval of Minutes
October 17, 2024
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September 19, 2024
Regular Scheduled Meeting
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Late Items
October 17, 2024
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NO LATE ITEMS
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Public Comment
October 17, 2024
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Total of 15 minutes
3 minutes or less per person
WebEx Instructions:
To make a comment, use the “Raise Your Hand” feature in WebEx.
You will be notified when it is your turn to speak.
Call-In Instructions:
To make a comment, dial *3 to notify the meeting coordinator.
You will be notified when it is your turn to speak.
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Finance/
Packet
Items
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October 17, 2024
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Legislation
October 17, 2024
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NONE-
STUDENT REPRESENTATIVE INTERVIEW
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Guest Speaker
October 17, 2024
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Sam Grello
DIRECTOR OF THE PORT ANGELES
WATERFRONT DISTRICT
Parks and Recreation Commission | October 17, 2024
Presentation
Overview
Parks and Recreation | October 17, 2024
•History of the Organization
•Elevate PA
•Tasks Accomplished
•Next Tasks to Accomplish
•Questions
History:
Late 2019 –Early 2020
•Port Angeles Chamber of
Commerce becomes aware of
various significant
development projects on the
waterfront.
Imagine the Future of the Port Angeles Waterfront
•The Chamber notices a lack of communication between projects.
•The Chamber organizes a meeting between various stakeholders
(project managers, property owners, neighbors) to discuss their
projects.
•The informal group immediately recognized the value and importance of
both communication and collaboration.
•The informal group also recognized the shared desire for the
improvement of the waterfront, but the lack of a vision for what that
could be.
History
The informal group decided they should meet regularly and go
about figuring out a vision for the waterfront to aspire towards.
History:
Late 2019 –Early 2020
Statement of Purpose
•There has never been a better time to harness momentum and
together embrace a new vision for our downtown. This is about
our entire community, by and for all of us, and a chance to turn
our pride into actions and results.
•Elevate PA researches case studies, stakeholder surveys are
held, a steering committee is formed.
History:
Summer 2020
•Elevate PA engages with the community to develop a Vision of the
future of the downtown.
•Vision Survey
•Vision Workshop
•Asset and Strategy Workshop
•Community Sentiment Survey
•Over 700 individual inputs are used to develop the Vision of the future
of our downtown, a Preferred Future.
History:
Fall 2020 –Summer 2021
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Vision Workshop: July 12, 2021
Elevate Port Angeles: Preferred Future 2026
Distinguished
The downtown district
delivers a cohesive
encounter with all visitors.
The experience is unequaled
by an integration of offerings
and amenities which are
complimented by the
natural setting. A visitor
friendly environment
enables extended stays to
participate in multiple linked
activities.
Destination
The downtown district is a
desirable place for locals
and visitors. It is recognized
as a special and unique
location that is visited
frequently for a variety of
happenings. The district is
not a lone destination, but
rather a priority visit in the
context of a regional
experience and lifestyle.
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Elevate Port Angeles: Expected Future 2026
Gateway
The downtown is a business
district that is for passages
to, from and within the
community. It offers
products and amenities that
are not particularly
complimentary. The district
does not have a specific
appeal to visitors that
typically pass through to get
to other destinations.
Customary
The downtown district is
visited for isolated or
common purposes. The
experience is usual and
similar to many community
downtown districts. Visitors
typically frequent the district
to partake in a single
activity, but not on a regular
basis.
Vision Workshop: July 12, 2021
Develop a Strategy to accomplish our Vision –HOW?
S.M.A.R.T Strategic Action Plan Framework
1.Focus on the primary issues of challenge and opportunity.
2.Determine the benchmark or starting point.
3.Establish a goal or future state five years into the future.
4.Strategies, objectives, goals and action plans all include
measurement linked to an overall goal or target.
5.Identify who will be responsible for the strategy or action.
6.Define how progress and performance will be measured.
Specific
Measurable
Achievable
Relevant
Time Based
History:
Fall 2021
Challenges
•Curb Appeal
•Visitor Safety and Security
•Length of Stay
•Storefront Vacancies
•Stakeholders Commitment
•Organization Sustainability
•Identification of business and
attraction gaps
•Livability
Opportunities
•Unique Location
•Vistas/Views
•Linkages to the Regional
Experience
•Events and Happenings
•District Designation
•Anchors and Infrastructure
•Volunteer Base
•Pedestrian Traffic
•Moment in Time
Primary Issues of Challenge & Opportunity
•Utilizing S.M.A.R.T. framework, Elevate PA drafts a strategic action plan
•Plan identifies 4 goal statements that will contribute to accomplishing
the vision of our preferred future.
•Each goal identifies 4 unique strategies to accomplish the goal.
•Each strategy has four specific action items to accomplish.
History:
Winter 2021
Vision
Purpose
Core Value and
Guiding Principles
Key Indicators and
Performance Metrics
GOAL
Statement
Strategy Strategy Strategy Strategy
Action
Action
Action
Action
Action
Action
Action
Action Action
Action
Action
Action
Action
Action
Action
Action
Strategy Strategy Strategy Strategy
Action
Action
Action
Action
Action
Action
Action
Action Action
Action
Action
Action
Action
Action
Action
Action
Strategy Strategy Strategy Strategy
Action
Action
Action
Action
Action
Action
Action
Action Action
Action
Action
Action
Action
Action
Action
Action
Strategy Strategy Strategy Strategy
Action
Action
Action
Action
Action
Action
Action
Action Action
Action
Action
Action
Action
Action
Action
Action
GOAL
Statement
GOAL
Statement
GOAL
Statement
5-Year Strategic ACTION Plan
4 Goals | 64 Actions
A distinct, authentic brand and title.
Welcoming
Design
A well-defined geographic area that is attractive,
comfortable, and provides a positive overall guest
experience that reflects our local lifestyle
Economic
Vitality
$300M in private and public investment within and near the district.
Over 150 housing units within the district and 50 housing units within
three blocks of the district.
Average vacant street level storefronts less than five (5) per year
A leadership structure and communication mechanism that will
transition to a new, sustainable organization that will manage
ELEVATE PA 2026 and develop an updated plan in the future
Authentic
Promotion
Sustainable
Model
•Assign leads for Steering Committee & Goals
•Identify key players and organizations to partner with.
•Initiate Stakeholder communications & hold regular meetings
•Implement cleaning, maintenance, & beautification programs
•Work with Clallam Transit to help introduce a shuttle between the
Waterfront District and Hurricane Ridge
•Support the City improve access to public restrooms in the district with
Portland Loos
History:
Spring 2022 –Spring 2024
•Solicit additional funding from downtown merchants to help secure
dedicated/on-site district police officer
•Create Community-wide Calendar (OlyPenCalendar.com)
•Develop district brand
•Establish social media presence
•Support existing downtown merchants continue legacy events and
promotions
•Create a new entity to manage ELEVATE PA: Port Angeles Waterfront
District 501c(6)
History:
Spring 2022 –Spring 2024
Remodeled Red Lion
The Preferred Future is Now
Sam Grello -Executive Director
Caleb McMahon, Port of Port Angeles -Board Chair
Jessica Wiersma, Black Ball Ferry Line -Board Secretary
Steven Pelayo, Olympic Peninsula Lodging Alliance -Board Treasurer
Johanna Bartee, HarborTowne Marketplace
Marc Abshire , Port Angeles Chamber of Commerce
Stevie Borggard, Kindred Collective
Corey Delikat, City of Port Angeles
Mary Sue French, Cabled Fiber & Yarn
Jim Haguewood, Port Angeles Realty
Ashley Liberty, ONYX MVMNT Studios / Angeles Brewing Supplies & Taproom
Steve Raider-Ginsberg, Field Arts & Events Hall
Rose Thompson, Fogtown Coffee / Markwood Events
Port Angeles Waterfront District:
2024 Board of Directors
•Welcoming Vista –Front St above Red Lion
•Year-round programming & pop-up events in Lot B
•Wayfinding signage
•Property owner involvement & investment
•Entrepreneurship pipeline development & support
•Annual celebration of volunteers & achievements
•Budget and funding development
•Regular progress assessments
•District Boundaries & Assessment Structure
•City of Port Angeles Comprehensive Plan Update
Actions in Process
Current
Current Welcoming Vista
Current
•Winter Ice Village
•Lawnmower
Demolition Derby
Future
•Laser Tag
Competition
•Carnival
Pop -up
Events:
Lot B
Promotions
Placemaking
Attend the Monthly Meeting of
Always last Monday of the Month at 6 PM at
The MOOD Room at
Next meeting Monday 10/28 at 6 PM.
Get Involved
Join an Action Plan Committee based on your interest.
Welcoming Design Committees starting up:
(Item 2A-4) District Alleyway Placemaking
(Item 2D-2) District Style Guide
Interested in an action item not listed? Email director@pawaterfront.org
Get Involved:
Volunteer | Brains
Sign up to volunteer as labor.
We provide treats, good vibes, and a sense of community.
Upcoming Volunteer Projects
-Downtown Halloween Trick or Treat
-Installation of Winter Lights
-Hometown Holidays Set-up
Email director@pawaterfront.org to be put on our volunteer list.
Get Involved:
Volunteer | Brawn
Thank you! Questions?Thank you! Questions?
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Presentations
October 17, 2024
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•SEPTEMBER-STEVE METHNER (DP III UPDATE )
•OCTOBER-S AM GRELLO, EXECUTIVE DIRECTOR OF
WATERFRONT DISTRICT
•(POSSIBLE) NOVEMBER-CHRISTINE LOWIE, EXECUTIVE
DIRECTOR OF PORT ANGELES FINE ART CENTER
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Director’s
Report
1. Generation III Dream Playground Update
2. SC/Fire Hall HVAC Project Update
3. Shane Park Stormwater Run-Off
4. Civic Field Video Board
5. Locomotive #4 Update
6. Erickson Playfield Park Host Program
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Director’s Report
DREAM PLAYGROUND III
•We Did It…….
•However……..
•Finalizing Funding
•LTAC/City and Foundation
•Need to Update the Foundation
•Trampoline
•Extended Permit
•Received Information From Manufacturer
•Waiting on Engineering Firm
•Tot Lot Entryway
•Stormwater Requirements
•Soil & Hydroseeding-Completed
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SC/Fire Hall
HVAC Upgrades
•DES GRANTS & COMMERCE GRANTS ONGOING
•VERY TIME CONSUMING
•2024-HVAC (FINAL WALKTHROUGH 9/18)
•HVAC W ORKING WELL/STAFF TRAINING NEXT WEEK
•90% OF SOLAR DESIGN IS COMPLETE
•2025-Q1 BATTERY STORAGE
•2026-FIRE HALL-APPROVED TO MOVE FORWARD ON
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Shane Park
Stormwater
Run-Off
Issues PA
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October 17, 2024
•PW Fixing a Sewer Line
•Stormwater Had No Where to Go
•Works As It Was Originally Intended
•Huge Thanks to Street Department
•Pump System
•New Berm
•Going to Plant Clover Over Area
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October 17, 2024
Commerce Grant
•Mid 2023
•Did Not Receive Notice
About Details Until End of
January
•Slight Delay in Grant
Process
•On Track to Complete
Projects
•Volunteer Field Turf Project
•Dream Playground Rebuild
•Damage to Ediz Hook Boat
Launch
•Damage to Waterfront Trail
•Pickleball Court
Refurbishments
•HVAC Projects
…….Just to Name a Few
Short On Funds
•$140,000
•LTAX Funds
Civic Field
Video Board
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October 17, 2024
Park Host Project:
•New Host Just Started
•Able to Complete Sewer
and Water Hook Ups
•Developed Parking Pad
•Just Installed New
Border Fence
Park Host
Project at
Erickson
Playfield
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Asbestos Removal
Locomotive #4
Director’s Report
•Meeting with the Team
•Making Great Progress/Fundraising
•MOU w/City
•PDN Article
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Next Meeting
October 17, 2024
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Nov. 21st
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October 17, 2024
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Questions or
Comments?