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HomeMy WebLinkAbout5.429 Original Contract AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE THE CITY OF PORT ANGELES AND R.W. BECK & ASSOCIATES .5, </,;) q ~ RELATING TO: EDIZ HOOK/USCG SEWER FACILITIES DESIGN SERVICES PROJECT 92-11 THIS AGREEMENT IS made and entered Into this 14~ay of March 1997 by and between THE CITY OF PORT ANGELES, a non-charter code city of the State of Washington, (hereinafter called the "CITY") and R W BECK & ASSOCIATES a Washington Corporation (hereinafter called the "CONSULTANT'). WHEREAS, the CITY deSires to develop a deSign for Ediz Hook and USCG Sewer FaCilities, and WHEREAS, the CITY deSires to engage the professional services and assistance of a qualified consulting firm to perform the scope of work as detailed In Exhibit A, and WHEREAS, the CONSULTANT represents that it IS in full compliance with the statutes of the State of Washington for professional registration and/or other applicable requirements, and WHEREAS, the CONSULTANT represents that it has the background, experience, and ability to perform the required work In accordance with the standards of the profession, and WHEREAS, the CONSULTANT represents that It Will provide qualified personnel and appropriate faCilities necessary to accomplish the work; NOW, THEREFORE, In conSideration of the above representations and the terms, condlllons, covenants and agreements set forth below, the parties hereto agree as follows: SCOPE OF WORK The scope of profeSSional services to be performed and the results to be achieved by the CONSULTANT shall be as detailed In the attached Exhibit A, and shall Include all services and matenal necessary to accomplish the work The CITY may review the CONSULTANTS work product, and if It IS not satisfactory, based on the crltena set forth in Exhibit A, the CONSULTANT shall make such changes as may be required by the CITY. Such changes shall not constitute "Extra Work" as related in Section XI of thiS Agreement The CONSULTANT agrees that all services performed under thiS Agreement shall be In accordance with the standards of the profeSSion and In compliance With applicable federal, state and local laws ' The Scope of Work may be amended upon written approval of both parties II OWNERSHIP OF DOCUMENTS Upon completion of the work, all documents, exhibits, photographic negatives, or other presentations of the work shall become the property of the CITY for use Without restriction and Without representallon as to suitability for reuse by any other party unless specifically verified or adapted by the CONSULTANT However, any alteration or reuse of the documents, by the City or by others acting through or on behalf of the City, Will be at the City'S sole risk III DESIGNATION OF REPRESENTATIVES Each party shall designate Its representatives In writing. The CONSULTANTS representative shall be subject to the approval of the CITY IV TIME OF PERFORMANCE The CONSULTANT may begin work upon execution of thiS Agreement by both parties. The work shall be completed In accordance With the schedule set forth In the attached Exhibit 0 V PAYMENT The CITY shall pay the CONSULTANT as set forth In thiS section of the Agreement Such payment shall be full compensation for work performed, serviceS rendered, and all labor, materials, supplies, equipment and inCidentals necessary to complete the work. A Payment shall be on the baSIS of the CONSULTANTS cost for actual labor, overhead and profit plus CONSULTANTS direct non-salary reimbursable costs as set forth in the attached Exhibits Band C, respectively. Labor costs shall be based on the hourly service rates shown in Exhibit B. 2. The direct non-salary reimbursable costs are those directly Incurred In fulfilling the terms of this Agreement, Including, but not limited to, travel, subSistence, telephone, micro computer, CADD computer, reproduction and printing, supplies and fees of outSide services and consultants Ten percent (10%) overhead and profit may be added to direct non-salary reimbursable costs City of Port Angeles - March 1997 B The CONSULTANT shall submit Invoices to the CITY on a monthly basIs Invoices shall detail the work, hours, employee name, and hourly rate; shall rtemlZe With receipts and inVOices the non-salary direct costs; shall Indicate the specific task or activity in the Scope of Work to which the costs are related, and shall Indicate the cumulative total for each task. C. The CITY shall review the InVOices and make payment for the percentage of the project that has been completed less the amounts previously paid. D. The CONSULTANT inVOices are due and payable Within 30 days of receipt In the event of a disputed billing, only the disputed portion Will be withheld from payment. E Final payment for the balance due to the CONSULTANT Will be made upon the completion of the work and acceptance by the CITY F Payment for "Extra Work" performed under Section XI of thiS Agreement shall be as agreed to by the parties In writing. VI MAXIMUM COMPENSATION Unless otherwise agreed to In wrrtlng by both parties, the CONSULTANTS total compensation and reimbursement under thiS Agreement, Including labor, direct non-salary reimbursable costs and outSide services, shall not exceed the maximum sum of $103,600.00. VII EMPLOYMENT Employees of the CONSULTANT, while engaged In the performance of any work or services under this Agreement, shall be considered employees of the CONSULTANT only and not of the CITY, and claims that may anse under the Workman's Compensation Act on behalf of said employees while so engaged, and any and all claims made by a third party as a consequence of any negligent act or omiSSion on the part of the CONSULTANTS employees while so engaged, on any of the work or serviCes prOVided to be rendered herein, shall be the sole obligation and responSibility of the CONSULTANT In performing thiS Agreement, the CONSULTANT shall not employ or contract with any CITY employee without the CIty'S wntten consent. VIII NONDISCRIMINATION The CONSULTANT shall comply With all applicable federal, state and CITY nondlscnmlnatlon regulations and With the CITY'S Equal OpportUnity/Affirmative Action clause, which IS set forth In the attached Exhlbrt E IX SUBCONTRACTS A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement without the wrrtten consent of the CITY. B The CONSULTANT Will be uSing the firms submitted WIlh its proposal as subcontractors. Subcontractors other than those listed shall not be permrtted WIlhout the wntten consent of the CITY C. In all solicrtation either by competitive bidding or negotiation made by the CONSULTANT for work to be performed pursuant to a subcontract, Including procurement of matenals and eqUipment, each potential subconsultant or supplier shall be notified by the CONSULTANT of Consultant's obligations under thiS Agreement, Including the nondlscnmlnatlon reqUirements X CHANGES IN WORK Other than changes directed by the CITY as set forth In Section I above, erther party may request changes In the scope of work Such changes shall not become part of thiS Agreement unless and until mutually agreed upon and Incorporated herein by wrrtten amendments to thiS Agreement executed by both parties XI EXTRA WORK The CITY may desire to have the CONSULTANT perform work or render services In connection With this project, in addition to the Scope of Work set forth In ExhIbit A and mInor reVISions to satlsfactonly completed work Such work shall be conSidered as "Extra Work" and shall be addressed In a wntten supplement to thiS Agreement The CITY shall not be responSible for paying for such extra work unless and until the wrrtten supplement IS executed by both parties XII TERMINATION OF AGREEMENT A The CITY may termInate thiS Agreement at anytime upon not less than ten (10) days wrrtten notice to the CONSULTANT. Wntten notice Will be by certified mall sent to the consultant's deSignated representatIve at the address prOVided by the CONSULTANT B In the event this Agreement IS terminated pnor to the completion of the work, a final payment shall be made to the CONSULTANT, whiCh, when added to any payments preViously made, shall compensate the CONSULTANT for the percentage of work completed C In the event this Agreement is terminated pnor to completion of the work, documents that are the property of the CITY pursuant to Section II above, shall be delivered to and received by the CITY pnor to transmrttal of final payment to the CONSULTANT. XIII INDEMNIFICATION/HOLD HARMLESS The CONSULTANT agrees to Indemnify the CITY from any claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for property damage and bodily injUry, Including death, caused solely by the negligence or Willful misconduct of the CONSULTANT, CONSULTANT employees, affiliated corporations, officers, and subcontractors In connection wrth the work performed under this Agreement City of Port Angeles - March 1997 The CITY agrees to Indemnify the CONSULTANT from any claims, damages, losses, and costs, Including, but not limited to, attorney's fees and Iltlgallon costs, anslng out of claims by third parties for property damage and bodily InJury, Including death, caused solely by the negligence or willful misconduct of the CITY, CITY's employees, or agents In connection with the work performed under this Agreement If the negligence or willful misconduct of both CONSULTANT and CITY (or a person Identified above for whom each IS liable) IS a cause of such damage or Injury, the loss, cost, or expense shall be shared between the CONSULTANT and the CITY In proportion to their relative degrees of negligence or willful misconduct and the nght of Indemnity shall apply for such proportion Should a court of competent Junsdlctlon determine that thiS Agreement IS subject to RCW 424 115, then, In the event of liability for damages anslng out of bodily Injury to persons or damages to property caused by or resulting from the concurrent negligence of the CONSULTANT and the CITY, ItS officers, offiCials, employees, and volunteers, the CONSULTANTS liability hereunder shall be only to the extent of the CONSULTANTS negligence It IS further speCifically and expressly understood that the indemnification prOVided herein constitutes the each party's waiver of immUnity under Industrial Insurance, Title 51 RCW, solely for the purposes of thiS Indemnification. This waiver has been mutually negotiated by the parties The prOVISions of this section shall survive the expiration or termination of this Agreement However, the CONSULTANT expressly reserves Its nghts as a third person set forth In RCW 51 24035. XIV INSURANCE The CONSULTANT shall procure and maintain for the durallon of the Agreement, Insurance against claims for Injunes to persons or damage to property which may anse from or In connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, employees or subcontractors The CONSULTANT shall prOVide a Certificate of Insurance eVidenCing 1. Automobile Liabllltv insurance with limits no less than $1,000,000 combined Single limit per aCCident for bodily injury and property damage; and, 2. Commercial General Liabllitv Insurance wntten on an occurrence basis With limits no less than $1,000,000 combined Single limit per occurrence and $2,000,000 aggregate for personal inJUry, bodily injUry and property damage. Coverage shall Include but not be limited to blanket contractual; products/completed operations, broad form property damage; explOSion, collapse and underground (XCU) If applicable, and employers liability; and, 3 Professionalllabllltv Insurance with limits no less than $1,000,000 limit per occurrence Any payment of deductible or self Insured retention shall be the sole responsibility of the CONSULTANT. The CITY shall be named as an additional insured on the Commercial General liability Insurance policy, as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the CITY as additional insured shall be attached to the Certificate of Insurance The CITY reserves the nght to review a certified copy of all required Insurance poliCies In the CONSULTANTs office. The CONSULTANTS Insurance shall contain a clause stating that coverage shall apply separately to each Insured against whom claim IS made or SUit IS brought, except With respects to the limits of the Insurers liability The CONSULTANTS insurance shall be pnmary Insurance as respects the CITY, and the CITY shall be given thirty (30) days pnor wntten notice of any cancellation, suspension or matenal change In coverage XV APPLICABLE LAW ThiS Agreement shall be construed and Interpreted In accordance with the laws of the State of Washington, and In the event of dispute the venue of any litigation brought hereunder shall be Clallam County XVI EXHIBITS AND SIGNATURES This Agreement, including ItS exhibits, constitutes the entire Agreement, supersedes all prior wntten or oral understandings, and may only be changed by a wntten amendment executed by both parties. The follOWing exhibits are hereby made a part of thiS Agreement. Exhibit A - Scope of Work Exhibit B - Consultant Labor Costs h E~hltJt C . Non-salary Reimbursable Costs " Exhlbli D -:. St;hedule for the Work ExhlDlt E - Eq~al Opportunity/Affirmative Action/FaCilities Nondlscnmlnatlon In WITNESS T!-!EREOF, the parties hereto have executed thiS Agreement as of the day and year first wntten above. CR CONSULTANT -4~ ~ c.fFo TITLE: 1>~::I IMAt..)F\f.€2.. ATTEST. .8~~~~ LdrfuA BECKY UP,., CLER Disc: n IproJects\92-11 \consultlagrmnt gwk City of Port Angeles - March 1997 EXHIBIT A CITY OF PORT ANGELES SCOPE OF WORK Ediz Hook Wastewater Facilities and USCG Base Wastewater Improvements PROJECT DESCRIPTION The City of Port Angeles is contracting for engineering design and construction administration serviU:::J for the Ediz Hook Wastewater t-aClllties and USCG Base Wastewater Improvements, to provide wastewater service to existing and future facilities on the USCG Base and along Ediz Hook Road, PROJECT TASKS BY CONSULTANT TASK 1. PROJECT MANAGEMENT A project management plan will be preparea by the Consultant at the start of the project that establishes the standard for performance for the work. Scope. budget, schedule, staffing assignments. milestones, documentation, and monitoring will be rip-fined. This Scope of Work will be incorporated into the project management plan. Communications and coordination bt::Lween the City, Consultant staff, and subconsultants will be maintained by the Consultant. Communication with outside agencies, groups. or individuals necessary for the work associated with this Agreement will hp. m~intained by the Consultant and ooordinated with the City. Project status repUll~ and invoices will be prepared monthly, and budget and schedule will be monitored regularly to assure the project is on track. TASK 2. EV ALUA TION The Consultant will review existing information provided by the City and evaluate this information in the preparation of materials to be used in a workshop with personnel from the City, Consultant, outside agencies, and other groups as deemed necessary by the City and the ConsultcmL Evaluation will consider the available alternatives and design elements for providing service to the Ediz Honk facilities and the USCG Base, identifying advantages and disadvantages of the various alternatives and design elements, identifying issues clOd areas of concer r! of the workshop partiCipants, and to establish preliminary design criteria to be used in the evaluation of alternativp. design elements. 2128/97 170 'd GL617t17P90c 'ON X~~ ~038 M~ W~ tc;60 IH3 L6-8G-833 The Consultant will coordinate with the City for scheduling a workshop at CIty faoilitic~ to review the illrulfllation prepared and summarized as part of the evaluation phase. The purpose of the workshop is: a) to summarize the Consultant's understanding of the Issues and concelll~ of the workshop participants; b) to provide a forum for piill ticipants to raise any other Issues and concerns related to the project; c) to review preliminary alternatives and design elements identified by the Consultant for llse in the proposed faoilities; d) to provide a forum for workshop participants to identify other alternatives and design elements that might be considered in the project; e) to review and modify, as necessary. preliminary d~sion criteria to be used in tho evaluation of the alternatives and design elements; f) to review potential for generation and release of odors from alternatIve components. A summary of the workshop discussions, issues, concerns. alternl=ltives, etc. will be prepared by the Consultant and distributed to workshop participants for review and comment The Consultant will incorporate review comments from the particIpants into a final workshop summary for distribution to the participants. On the same day as the workshop. the workshop p.:.rticlpants will visit the site of the proposed facilities. The USCG representative will provide access to the USCG base to allow the Consultant the opportunity to examine the site for potential facility locations. The Consultant anticipates to take pictures of proposed facility locations for future reference. I hIS will include locations of eXisting septic systems, potential electrical connection locations. existing ~ervic.e exits from existing buildings, etc. Off-base facilities will be examined also for the same conditions, The eXisting Daishow3 pump station and facilities will be examined as well as existing City Pump Stations #2 and #3. TASK 3A. DEVELOP ALTERNATIVES FOR OFF-BASE FACILITIES Based on the resull:s of the workshop, the Consultant Will develop at least two alternatives to serve the planned facilities. These altematives will incorporate tho issues and concerns previously discussed, as well as incorporate the necessary rip-sign elements related to that alternative. The desIgn alternatives will be developed based on the design criteria discussed and approved at the workshop However, If during the development of the alternatives, it becomes apparent that the design crIteria must be modified due to a design condition, this change in criteria will be discussed with the City and noted in the body of the text of the written alternative discussion. 2 2/28/97 SO 'd cL6~t~v90c 'ON X~3 ~038 M~ W~ VG:60 I~j L6-8c-83j The alternative analysIs will include an estimate of probable construction cost for the alternativ~~t as well as a summary of the anticipated operation and maintenance costs of the alternatives. The written text will describe how the alternative meets tho design criteria and how it addresses the issues and concerns of the wor1<shop Ji~rticipants. l1le illformation related to the eXIsting Daishowa Pump Station and the City Pump Stations #2 and #3 will be reviewed at this time. Recommendations will be developed related to these pump stations regarding pump station capacity. condition of the stations, recommended improvements, ~l(,;. Estimates of probable construction costs for the upgrades of these stations to meet current criteria will be prepared. The information will be submitted to the stakeholders at least two days prior to the scheduled date ofthe Stakeholders meeting, in order to prOVide time to review the information. The Consultant will C'.oorninate with the City for scheduling a stakeholder's IIIf;:l;ting at City facilities to review the information prepared and summarized as part of this task. The purpo:5e of thl; meeting is: a) to review the proposed alternatives, and h) select a preferred alternative to proceed into preliminary design. c) review information related to the existing pump stations and decide if improvements will be made to these stations as part of this design project. The decisions made at the stakeholder's meeting will be documented in a letter prepared by the Consultant and submitted to UII; City. TASK 38. DeVELOP ALTERNATIVES FOR USCG BASE FACiliTIES Based on the results of the workshop, the Consultant will develop at least two alternatives to serve tile ~xi~ting and planned Ut;CG facilities. These alternatives will incorporate the issues and concerns previously discussed, as well as Incorporate the necessary design elements related to that alternative. The design alternative~ will be developed based on the design criteria discu::s::sed and approved at the workshop. However, if during the development of the alternatives, it becomes appdlt:::/Il lhat the deSign crltena must be modified due to a design condition, this change in criteria will be discussed with thp. City and noted in the body of the text of the wntten alternative discussion, The alternative analysis will include an estimate of prObable construction r:osf for the alternatives, as well as a summary of the anticipated operation and maintenance costs of the alternatives The written text will describe how the alternative meets the 3 2128/97 90 'd GL6vlvP90G 'ON X~~ ~038 M~ W~ PG:60 I~j L6-8G-83j design criteria and how it addresses the issues and concerns of the workshop participants. The information will be submitted to the stakeholders at least two days prior to the sr:hP.duled date of the Stakeholders meeting, in order to provide time to review the information. The Consultant will coordinate with the City for ~(lhedllling a stakeholder's meeting at City facilities to review the information prepared and summarized as part of this t~sk. The purpose of the meeting is: a) to review the proposed alternatives, and b) select a preferred alternative to prnC".eed into preliminary design. The decisions made at the stakeholder's meeting will be documented in a letter prepared by the Consultant and submitted to the City. TASK 4A PRELIMINARY DESIGN OF OFF-BASE FACiliTIES Preliminary design will proceed for the off-base facilities to thA 35% design level. This level of design will include plans identifying the alignment of facilities and proposer! rrofiles, if required; General layouts of the facilili~~ will be Included, however details will not be developed at this time. Infonnation (cut sheets) of propo::if:'d equipment will be submItted for review. An outline of the proposed technical sections for the contract documents will be submitted at this stage of design. Four copies of 11.inch by 17-inch size drawings will be submitted for review. An update of the planning leVAI p.stimate will be made 3t thiG time. Design of upgrades and impruvements to the City Pump Stations #2 and #3 are not included in this estimate at this time. Costs associated with This work would be adaed by a supplemental agreement if the City decides to proceed with this work as part of this Contr:lr:t The City will IIi.we one week to revIew this submittal The Consultant will attend a meeting with the City to discuss review comments to the 35% submittal. TASK 48 PRELIMINARY DESIGN OF USCG BASE FACILITIES Preliminary design will proceed for the USCG Base facilities to the 35% design level following notice to proceed hy the City. This lovel of design will include plans identifying the alignment of facilities and proposed profiles, if required. General 4 2/28/97 LO 'd GL6PtP~80G 'ON X~~ ~038 M~ W~ SG:60 [~3 L6-8G-833 layouts of the facilities will be included, however details will not be developed at thIs time. Information (t;ut sheets) of proposed e~U1pment will be submitted for review. An outline of the proposed technical sections for the contract documents will be submitted at this stage of design. Four copies of 11-inch by 17 -inch size drawings will be submitted for review. An update of the planning level estimate will be made at this time. ThP.' City and USCG personnel will have two weeks to review this submittal. The Consultant will attend a meeting with the City and USCG to discuss review comllltmts to the 35% submittal. TASK 5A PREPARE FINAL DESIGN OF OFF..BASE FACILITIES Final design will proceed for the off..base facilities to the 95% desif,:ln level. This level of design will include all plans, details, and sections required to provide sufficient detail for construction Contract Document technical sections will be submitted for review. Four copies of 11-inch by 17.jnch size drawings will be submitted for review, along with two full-size (22-inch by 34-inch) sets. An update of the probable construction cost estimate will be submitted. The City will have one week to review this submittal The Con~IJlt~nt will attend a meeting with tl1e City to discuss review comments to the 95% submittal. Following receipt of the City comments. final Contract Documents technical sections will l;t: prepared Inccrporating the comments and submitted to the City. This fmal submittal will consist of camera ready plan~ ~nd technical specifications in electronic form in Microsoft Word 6.0. TASK 58 PREPARE FINAL DESIGN OF USCG BASE FACILITIES Final design will proceed for the USCG Base faoilities to the 950/.J design level. Tlli~ level of design will include all plans, details, and sections required to provide sufficient detaIl for construt;lion. Contract Document technical specifications will be submitted for review. Four caple!; of 11-inch by 17 -inoh size drawings will be ::Jubmitted for review, along with two full-size (22-inch by 34-inch) sets. An update of the probable construction C".ost estimate will be submitted. :) 2128/97 80 'd GL6vlvv90G 'ON X~~ ]038 M~ W~ SG:60 [~~ L6-8G-83~ The City and USCG will have two weeks to review this submittal The Consultant will attend a meeting with the City and USCG to discuss review comments to the 95% submIttal. Following receipt of the City and LJ~CG comments, final Contrect Documents will be prepared incorporating the comments and submitted to the City. This final submittal will consist of cornere ready plans and technical specifications in electronic form In Microsoft Word 6.0. TASK SA BIDDING ASSISTANCE FOR OFF-BASE FACILITIES The Consultant will be available to answer questions from potential bidders and the City during the bidding period. The Consultant will not be required to attend a pre~ bid conferAn('.@ or the bid opening. The Consultant will review bidder information submitted to the City, as requested. TASK 68 BIDDING ASSISTANCE FOR USCG BASE FACILITIES The Consultant wiH be available to answer queslions from potential bidders and the City during the bidding period. The Consultant will not be required to attend a prA- bid (;onference or the bId opening. The Consultant will review bidder information submitted to the City, as requested. TASK 7A CONSTRUCTION ADMINISTRATION FOR OFF-BASE FACILITIES The Consultant will be available to review shop drawings and attend construction meetings as requestP.rl by the City. For budget purposes, it is aflLicipated that the Consultant will review up to 10 submittal packages totaling 40 hours of effort. /\ttcndance at fOUl <.:onstructlon meetmgs is anticipated. including the pre- construction conference and a final walk-through with the City and Contractor. rhese meetings will be conducted by the City. The Consultant's surveying subcommltant will establish approximately 12 conlrol points along the alignment of construction at approximate 1000 feet intervals for the use by the contractor in locating cmd installing the facilities. TASK 78 CONSTRUCTION ADMINISTRATION FOR USCG BASE FACILITIES The Consultant will be available to review shop drawings and attend construotion m~tings as requested by the City. For budget purposes, it is anticipated that the Consultant will review up to 5 submittal packages totalillg 24 hours of effort. Attendance at three construction meetings is anticipated, including the rm~~ construction oonference ctnd a final walk-through with the City, USCG, and Contractor. The Consultant's surveying subcon~lIltant will establish approximaltdy 5 6 2/28/97 60 'd GL6P[Pv90G 'ON X~j ~038 M~ W~ 9G:60 l~j L6-8G-833 control pOints along the alignment of construction at approximate 1000 feet intervals for the use by tile contractor In locating and installing the faciiities. PROJECT TASKS BY CITY The City of Port Angeles will provirfe the following: 1. Base map information including horizontal and vertical control. 2. Utility maps and available as-built documents. 3, Available geotechnical reports for facilities in the area of the project. 4. Available USCG p.xisting utility mapping including existing seplic tank and system information, existing electrical system information, and existing water supply system information. 5. Infonnation on the City's current alarm and telemAtry system for wastewater pumping stations and information on any plans to upgrade or change the systAm. 6. Provide sample contract document from a recent project for use as a basis of pI ~paring the contract documents for this project. 7. Prompt review of submitted materials for City comment. 8. Prepare the Project Manual bidding documents, including Part 1 Bidding Requirements, Part 2 Contract FOnllS, Part :3 Standard SpeCifications and Amendments, and Part 4 Special Provisions for Division 1 - Gp.m~ral Requirements. 9. Print the required bidding dO(:\Jments including the comera ready plans provided by the Consultant. 10. Advertise, issue bidding documents, prepare and Issue addenda. receive and open bids, and award the construction contract. 11. Provide full time inspection during the construction of the Project. 12. Construction Project Management. 13. Preparation of as-constructed drawings. 14. City to contrac;l for and provide the services of an archeological observer during construction, as required. 7 2128197 o l 'd GL6vlvP90G 'ON X~~ ~a38 M~ W~ LG:60 I~j L6-8G-83j DeSIGN 'CONSIDERA TIONS OFF-BASE FACILITIES The evaluation and design of the off-base facilities may include the following: 1. Provisions for connections for flows from the City Park outside the USCG Gate; from the Port Angeles Pilafs Building; from the Lower Elwha Tribal Longhouse; rlUrn the Marina; and from the Fisherman's Terminal. 2. Provide a standardized submersihle pump station design for the City, if a new submersible type pump station is required for this project. 3. Connect to and extend the existing 4.inch dIameter forcemain as required to connect to the new pumping stations. 4. Evaluate the appropriate size required for the forcemain. Evaluate whether a smaller forcemain can ::Ind should be installed inside the existing forceflJain. 5. Install clean outs along the alignment of the forcemain as required. 6. Evaluate capacity and wmJition 01 the existing LJaishowa pump station currently owned and operated by Daishowa. Determine future C".apacity requirements. Determine if the forcemain should discharge to this station or downstream of the station, and make recommendation to the City whether lflt:! City should acquire the station. 7. evaluate cOIltJilion and capacity ot the City Pump Station No.2. Determine future capacity requirements. Make recommend::.tions for improvements to the station and adjacent facilities. 8. EV::tluate condition and capacity of the City Pump StatIon NO.3. Determine future capacity requirements. Make recommendations for improvements to the sll:llion and adjacent facilities. 9. If the decision is made to upgrade or modify the Daishowa pumping station, provide the site civil. structural, mechanical, and electrical design for the facility based on the standardized sublll~rsible design, 1 C.lf the decision is made by the City to upQrade or modify eithp.r of the City pumping stations #2 or #3, these improvements will be designed as part of a supplemental agrep.ment to the Contract. 11. Subcontract with Polaris Engineering and Surveying, Inc. to provide detailed surveying, al:l re4ui,~d, and to provl(:2e 12 total control points along the forcemain alignment for use by the Contractor during construction. 24 hours of surveying crew effort is included in the estimate for additional detailed surveying which may be required during the course of design or con~truction. ThiS Includes both office and field work required. 12, Geoteclmi~1 recommendations will be based on revIew of existing published data and reports available for the ~rea. Additional field investigations are not anticipated. 8 2/28/97 r t '0 GL6PtPP90G 'ON X~~ ~038 M~ W~ LG:60 I~~ L6-8G-83J USCG BASE FACILITIES The evaluation and desIgn of the USCG base facilities may include the following: 1_ Evaluation of use of a standardized City design for submersible pumping stations for base facilities. 2. Evaluation of use of individual pumping units for each facility, including grinder pump system and STEP systems.. 3. Sizln~ and design of a shiJ1 off.loading holding tank and pumping sys(ttrn. 4 Initial sewer service to existing facilities consisting of the new Medical Facility, the Exchange, T.Pier, Group Storage. AdminIstration Building, Hanger, and Navy Building. The previous USCG report had identified ttlP. use of up to three separate submersible pump stations to serve these areas. 5. Provide provision~ for future connections from the proposed re:rcilities consisting of Shipping, Receiving, & Consolidated Storage; Floating Boat House; SARDET Administration & Waterfront Storage; MSO Office; Recreation Building; and Transient Quarters Duplex. 6. Design is based on total flow discharges of approximately 8,300 gallons per day from the USCG Base. 7. Subcontract with Polaris Engineering and Surveying, Inc. to provide detailAn surveying, as required, and to provide 5 total control points along the forcemain alignment for use by the Contractor during construction. 16 hours of surveyiny crew effort is included in the estimate for additional detailed surveying which may be required during the course of design ur construction. This includes both office and field work required. a. Geotechnical recommendations will be based on review of existing published data and reports availahle for the area. Additional field in"estigalions are not anticipated. CONTRACT DRAWINGS a. Drawings will be produced using AutoCAD Release 12 format. b. Standaru drawing frame sIze shall be 22-inches by 34-inches. c. Base map information shall be as provided by the City. d. Plans shall be at a scale of 1-inch equals 50 feet. Po Profiles of the existing and plann~u forcemains are not anticipated except for areas required to clartfy construction details. f. A preliminary drawing list is as follows: 1 Cover Sheet 2 Location Map and Drawing Index 3 Plan Sheet 1 - Off-Base Facilities 4 Plan Sheet 2 . Off-Base Facilities 9 2/28197 Gl 'd cL6~lvv90G 'ON X~~ ~038 M~ W~ 8G:60 (~3 L6-8c-833 5 Plan Sheet 3 - Off-Base Facilities 6 Plan Sheel4 - Off-Base Facilities 7 Plan Sheet 5 - USCG Base Facilities 8 Plan Sheet 6 - USCG Base Facilities 9 Plan Bheet 7 - USCG Base Faoilities 10 Standard Pump Station Details 11 Standard Sectiuns and Details 12 Off-Base Facilities Site Plans and Details 13 Off-Base Facilities Site Plans and Details 14 USCG Base Facilities Site Plans and Details 15 USCG Base Facilities Site Plans and Details 16 Miscellaneous Details 17 Electrical Details 18 Miscellaneous Electrical Details CONTRACT DOCUMENTS a, We are assuming that separate C".nnstruction contracts will be prepared for the off-base facilitIes and the USCG Base facilities, b. Contract Oooument5 will be prepi:lred using the City'S standard documents. The sample project manual for the Mill Creek Pump Station Improvements shall be used as a reference. Consultant will provide technical specifications only. c. Specifications will be based on the WSDOT/APWA Standard Specifications 1006 Edition (APWA Supplement Section 1-99 included) as modified by the City. Divisions 1 through 9 of the APWA Standard Spp.cifications will be supplemented with our CSI format specifications to adequately address special con~tnlction issues not covered by WSDOT/APWA. ITEMS NOT INCLUDED 1. Printing and distribution of the biddIng documents. 2. Field geotechnical investigations are not included. 3. Additional surveying services over what is outlined above. 4. ArcheoloOiC".a1 investigations orc not included. Th~ field representative to observe construction activities shall contract directly with the City. 5. Provi&ions for odor and corrosion control facilities are not included in this scope of work. 6. Design of improvements to City Pump Stations #2 and #3. 10 , 2128/97 S l 'd cL6vlvv90c 'ON X~j ~038 M~ W~ 8c:60 I~3 L6-8c-833 ADDITIONAL SERVICES, PER SUPPLEMENTAL AGREEMENT 1. Additional surveying required above the allowances provided in the scope of work, if requested by the City. 2. If requested by the City, the Consultant will contr::lr.t for the services of the field representative for the observation for archeological items. 3_ If rAiJuested by the City, Consultant shall provide the design of improvements to City Pump Stations #2 and/or #3. 4. An~r the completed collection and pumping system is in operation, if requested by the City, Consultant will provide ~amplin9 and testing services of the wastewater flows to determine the potential for odor and corrosion problems in the system. Sampling of ship off-loading wastes can also be provided. Based on the findings of the sampling, testing, and monitoring, and the asse~"'ment of thiS data, the <.;onsultant will provide design services for odor and corrosion facilities, if required and if 'AiJuested by the City. 11 2/28/97 vI 'd cL6vlvv90c 'ON X?j ]038 M~ W~ oc:60 I~j L6-8c-83j EXHIBIT B CITY OF PORT ANGELES SERVICE RATES Ediz Hook Wastewater Facilities and USCG Base Wastewater Improvements TITLE HOURLY SERVICE RATE Project Manager. . . . . . . . . . . ~ .. , . . - - . . ~ . . . , . ~ ..........$ 118.00 Project Engineer ........................................... HU.OO Electrical Projecl Engineer. - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . 70.00 Mechanical Project Engineer. . . . . . . . . . . . . , . . . . . . . . . . . . . . .. '" 90.00 PrOject Administration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ _ . . . . . 85.00 CAD. . . . . . . . . . . . . . . . . .. . . ........................,..... 60.00 Word Processing. . . . . - . . . . . . . . - . . . . . . .. ......... _ . . . . _ . . . . . 50.00 Cler!cal. . . . . . . . . . " ................. _ . . . . . . . . . . . . . . . . . . . . . 35.00 12 2/28197 S I 'd GL6~1~~90G 'ON X~~ ~038 M~ W~ 6G:60 I~~ L6-8G-83j EXHIBIT C CITY OF PORT ANGELES NON-5ALARY REIMBURSABLE COSTS Ediz Hook Wastewater Facilities and USCG Base Wastewater Improvements ITEM COST (1) Travel. . . . . . . . . . . . . . . . . . . . . . - . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 1,253 Subsistence .. . . . . . . . . . . . . . . . . - ......... _ . . . . . . . . . . . . . . . . . 462 Telephone & FAX . ........................... _ ........... 187 Postage and Shipping . .. ..... _ . . . . . . . . . . 9 . . . . . . I. . . . . 100 Micro Computer. . . . . - . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2,354 CAD computer. . . . . . . . . . . . - . . . . . . . . . . . . . . . . _ . . . . . _ . . . ... 1,831 Reproduction and Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 388 Supplies . . - . . . . . . . . . . . . . . _ - . . . _ . . . .. ..... _ . . . .. ., 33 Su bconsu It;mts . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . "' . . . I ~ TotCjI $ 10,237 (1) I ncl udes 1 0 % Overhead a nd Profit 13 2128197 81 'd GL6~I~v90G 'ON X~~ ~038 M~ W~ O€:60 [~~ L6-8G-83j EXHIBIT 0 CITY OF PORT ANGELES SCHEDULE FOR THE WORK Ediz Hook Wastewater Facilities and USCG Base Wastewater Improvements ACTIVITY DATE (1) Notice to Proceed. . . , . . . . . . . . . . . . . . . . . . . . . . . . . _ . .. March 5,1997 Site Visit and Workshop . . . . . . . . . . . . . . . . . . . . . . . . . . .. March 13, 1997 Stakeholder's Meeting. . . . . . . . . . . . . . . . . . . . . . . . . . _ .. March 27, 1997 Submit 35% np.!'\ion for Review. . . . . . . . . . . _ . . . . . . . . .. April 11 , 1997 City Comn,ents Review Meeting . . . . . . . . . . . . . . .. .... April 22, 1997 Submit 95% Design for Review. . . . . . . . . . . . . . . . . _ . . .. May 16, 1997 City Comments Review Meeting. . . . . . . . . . . , . . . _ . . . .. May 28, 1997 Submit Final Documents. . . . . . . . . . . . June 6, 1007 Advertise for Bid. . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . .. June 10, 1997 Bid Opening. . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . .. July 15, 1997 Construction NotIce to Proceed. . . . . . . . . . . . . . . . . , . . .. August 4, 1997 (1) For Off-Base design and construction. 14 2/28/97 L l 'd GL6~1~v90G 'ON X~~ ~J38 M~ W~ OE:60 I~j L6-8G-83j e EXHIBIT E EQUAL OPPORTUNITY/AFFIRMATIVE ACTION/FACILITIES NONDISCRIMINATION (The following clause is applicable unless, and to the extent that, this contract is exempt under the rules, regulations, and relevant orders of the Secretary of labor, including 41 CFR, Ch. 60.) During the performance of this contract, the Consultant/Contractor agrees as follows: a. The ConsultanUContractor WIll not dlscnmlnate against any employee or applicant for employment because of race, color, religion, sex, Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or national ongln The ConsultanUContractor WIll take affirmative action to ensure that applicants are employed, and that employees are treated dunng employment, WIthout regard to their race, color, religion, sex, or national ongln The ConsultanUContractor WIll take affirmative action to employ, advance In employment, and otherWIse treat qualified special disabled or Vietnam era veterans and handicapped Individuals WIthout dlscnmlnatlon based upon their disability or veterans' status or physical or mental handicap In all employment actions. Such actions shall include, but not be limited to, the follOWIng employment, upgrading, demotion, or transfer; recruitment or recruitment advertising, layoff or termination; rates of payor other forms of compensation, and selection for training, Including apprenticeship The ConsultanUContractor agrees to post In conspIcuous places, available to employees and applicants for employment, notices to be provided by the local United States Department of Labor Office setting forth the provIsions of thiS Equal Opportunity/Affirmative Action clause. b. The ConsultanUContractor WIll, in all solicitations or advertisements for employees placed by or on behalf of the ConsultanUContractor, state that all qualified applicants WIll receive consideration for employment WIthout regard to race, color, religion, sex, physical or mental handicap, or national ongin, and that the ConsultanUContractor IS under the legal obligation to take affirmative action to employ, advance in employment, and otherWIse treat qualified special disabled or Vietnam era veterans and handicapped IndiViduals WIthout dlscnmlnatlon based upon their disability or veterans' status or physical or mental handicap In all employment actions. All suitable employment openings eXisting at contract award or occurnng dunng contract performance Will be listed at the state employment source office In the locality where the opening occurs, provided that thiS listing requirement shall not apply to openings that the ConsultanUContractor Intends to fill from Within ItS own organIZation or under a customary and traditional employer-Union hlnng agreement c. The ConsultanUContractor WIll send to each labor union or representative of workers WIth which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency Contracting Officer, adVising the said labor union or workers' representative of the ConsultanUContractor's commitments under thiS Equal Opportunity/Affirmative Action clause, and shall post copies of the notice In conspIcuous places available to employees and applicants for employment. d The ConsultanUContractor Will comply With all prOVisions of Executive Order No 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor, Including, but not limited to, the rules, regulations and orders ISSUed by the Secretary of Labor under the Vietnam Era Veterans' Readjustment Assistance Act of 1972, and the Rehabilitation Act of 1973 (29 USC 793), as amended. e The ConsultanUContractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and WIll permit access to his books, records, and accounts by the contracting agency and the Secretary of labor for purposes of Investigations to ascertain compliance WIth such rules, regulations and orders. The ConsultanUContractor WIll not, on grounds of race, color, religion, sex, physical or mental handicap, or national ongln: Deny an IndiVidual any services or other benefits provided under this agreement; 2. Provide any servlce(s) or other benefits to an IndiVidual which are different, or are provided In a different manner from those provided to others under thiS agreement; 3 Subject an IndiVidual to segregation or separate treatment In any manner related to the receipt of any servlce(s) of other benefits provided under thiS agreement, 4 Deny any Individual an opportunity to partiCipate in any program provided by thiS agreement through the prOVision of serviceS or otherWIse, or afford an opportunity to do which is different from that afforded others under this agreement The ConsultanUContractor, In determining (1) the types of services or other benefits to be provided or (2) the class of IndiViduals to whom, or the situation In whiCh, such services or other benefits WIll be provided or (3) the class of IndiViduals to be afforded an opportunity to participate In any services or other benefits, WIll not utilIZe cntena or methods of administration which have the effect of subjecting Individuals to dlscnmlnatlon because of their race, color, sex, religion, national ongin, creed, or the presence of any sensory, mental or physical handicap g. In the event of ConsultanUContractor noncompliance With the nondiscnminatlon requirements of thiS contract or WIth any of the said rules, regulations, or orders, thiS contract may be canceled, terminated or suspended, In whole or In part, and the ConsultanUContractor may be declared ineligible for further government contracts In accordance WIth procedures authonzed In Executive Order No 11246 of September 24, 1965, and such other sanctions may be Imposed and remedies Invoked as prOVided In Executive Order No 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherWIse prOVided bylaw h The ConsultanUContractor WIll include the prOVISions of paragraphs a through g In every subcontract unless exempted by the rules, regulations, or orders of the Secretary of Labor. city of Port Angeles - [month and year)