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September 18, 2008
ADDITIONAL SOFTWARE LICENSE AGREEMENT
For an Aegis 400 to Aegis MSP Upgrade
Mr. Steve Romberg
Communications Director
City of Port Angeles
321 East 5th Street
Port Angeles, W A 98362-0217
Dear Mr. Romberg:
New World Systems is pleased to license you additional software and provide implementation services
for the upgrade of your AS/400 licensed standard software to the New World Aegis MSP Licensed
Standard Software. This addendum is for software and services only and does not include any hardware.
The attached forms (Exhibits A, B, C, F and Appendix I) are to be reviewed and approved by you and/or
your authorized representative. They describe the additional software and services you have requested
along with the related fees.
This agreement shall act as an addendum to the Standard Software License and Services Agreement dated
February I, 1995. The General Terms and Conditions from our original License Agreement with Port
Angeles, Washington are incorporated and continue to apply. Upon completion of the upgrade to Aegis
MSP standard software, the definition of COMPUTER from the Port Angeles, W A (February I, 1995)
Agreement will be the MSP server(s) in use, and not the IBM AS/400. In addition, both the City of Port
Angeles and Clallam County are obtaining the customer loyalty discount as described in Exhibit A.
Please acknowledge the change and your understanding on the services by the appropriate signature
below.
ACKNOWLEDGED AND AGREED TO BY:
By:
CITY OF PORT ANGELES. W A
(Customer)
By: /0:1= ,,~_'... ~
Authorize Signature '. e
By: AD J1~ J,lpmlt (2{~O..Oo;Jt....
Authorize ig ure "7 Title
Date:
A') - 2 t'j-CJe
Date:
JI) -,t; J - Q8
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf of the organization for which (s)he represents and that all the necessary formalities have been met.
The "Effective Date" of this Agreement is the latter ofthe two dates in the above signature block.
Corporate 888 West Big Beaver Road' SUite 600. Troy' Michigan 48084-4749. 248-269-1000' www newworldsystems com
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EXHIBIT A
LICENSED STANDARD SOFTWARE AND FEES
1. License Fee for Licensed Standard Software And Documentation Selected Bv Customer.
Application Package
Cost
ITEM DESCRIPTION INVESTMENT
UPGRADE OF AEGIS 400 TO AEGIS MSP
CAD
1.
(Workstations included in CAD Base - 9)
Aegis/MSP Combined Multi-Jurisdiction LE/Fire/EMS CAD $88,000
- Call Entry
- Call Control Panel
- Unit Recommendations
- Unit Status and Control Panel
- Call Stacking
- CAD Messaging
- Call Scheduling
- Dispatch Questionnaire
- Geo-File Verification
- Hazard and Location Alerts
- Hydrant Inventory
- Access to Aegis/MSP LE Records
- Access to Aegis/MSP Fire Records
- Note Pads
- Rip-N-Run Remote Printing
- Run Cards
- Tone Alerts
2. Additional Aegis/MSP Software for Computer Aided DispatchS
- CAD Mappmg
- Service Vehicle Rotation (Wrecker, Ambulance)
8,000
8,000
3. Aegis/MSP Third Party CAD Interface Softwares
- E-91l Interface6
8,000
8,000
8,000
14,000
- Netclock Serial Interface
- Encoder Interface
- Fire Records Interface
(supports Firehouse, Sunpro, Alpine)
SUB-TOTAL CAD MODULES 142,000
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LAW ENFORCEMENT RECORDS (Workstations included in LE Records Base - 18)
4. Aegis/MSP Multi-Jurisdictional Base Law Enforcement Records 48,000
- Accidents
- Arrest
- Business Registry
- Case Processing
- Computer Aided Investigations
- Federal Reports (UCR/IBR)
- Geo-File Verification
- Impounded Vehicles
- Incident Tracking
- Jacket Processing
- Personnel/Education
- Property
- Traffic Tickets and Citations
- Wants and Warrants
5. Aegis/MSP Federal and State Compliance Reporting for LE Records
- Federal UCR/IBR
12,000
6. Additional Aegis/MSP Software for Law Enforcement Records
- Career Criminal Registry (parolee, sex offender)
- Case Management
- Field Investigations
- Gun Permits and Registrations
- Orders of Protection
- Pawn Shops
6,000
6,000
6,000
6,000
10,000
6,000
7. Cost for Additional Law Enforcement Records Workstations
- 10 group(s) of5 additional workstations at $6,000 per group
60,000
SUB-TOTAL RECORDS MODULES 160,000
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ADDITIONAL PUBLIC SAFETY SOFTWARE
8. Aegis/MSP Public Safety State/NCIC Interface Software7
- Aegls/MSP State/NCIC Interface
Includes 12 - 15 screens
On-Lme Modules - Includes 4 state mquiry screens
- On-Line CAD Interface to State/NCIC
SUB-TOTAL ADDITIONAL PUBLIC SAFETY 18000
SOFTWARE MODULES '
NEW WORLD STANDARD SOFTWARE LICENSE FEE
LESS CUSTOMER LOY ALTY SOFTWARE CREDIT
LESS CUSTOMER LOYAL TY SOFTWARE DISCOUNT
11,000
7,000
320,000
(187,755)
(132,245)
TOTAL SOFTWARE LICENSE FEE 8,9 i!!
NOTE: Other than for Mobile Software, a multi-jurisdictional license IS included for the Exhibit A Licensed
Standard Software. The License includes the following agencies as authoflzed users'
Clallam County, W A
City of Port Angeles, WA
City of Sequim, W A
Lower Elwha Tribal Police, W A
Jamestown S'Klallam FIsh and Game, WA
La Push Tribal Police Department, W A
Olympic National Park, W A
Forks PolIce Department, W A
Port Angeles Fire Department, W A
Clallam County Fire District # 1, W A
Clallam County Fire District #2, W A
Clallam County Fire District #3, W A
Clallam County Fire District #4, W A
Clallam County FIre District #5, W A
Clallam County Fire DIstrict #6, W A
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~mH ~mH I INVESTMENT I
ADDITIONAL AEGIS MSP SOFTWARE
MOBILE SOFTWARE
MOBILE SOFTWARE ON THE RS/6000 10
1. Base Message Switch to State/NCIC (1-50 units)
- Base Message Switch for MDT/MCT
- State/NCIC Interface
2. Additional Aegis@ Software for RS/6000 Message Switch
- New World CAD Interface for Aegis MSP (1-50 units)
- Mobile Upload Software (1-50 units) II
MOBILE MANAGEMENT SERVER
3. Aegis/MSP Mobile Management Server Software (1-50 units)
- Base CAD/NCIC/Messaging
CLIENT SOFTWARE
4. Aegis@ Law Enforcement Mobile Unit Software (40 Units)
Mobile Messal!inl!
LE State/NCIC via Switch 7
LE CAD via Switch
Drivers License Mag Strip Reader/Barcode Reader Interface 12
Mugshot Image Download
State Photo Download
Field-Based Reportinl!: (40 Units)
Mobile Upload ofField Reports
In-Station Field Reportinl!: (4 Units)
LE Field Reporting (Federal Standards)
LE Field Reporting Compliance
Subtotal
Less Laptop Software Volume Discount of20%
TOTAL LAPTOP SOFTWARE
46,000
10,000
24,000
N/C
$500 ea. $20,000
$750 ea. 30,000
$200 ea. 8,000
$200 ea. 8,000
$200 ea. 8,000
$600 ea.
24,000
$1,000 ea
$200 ea.
4,000
800
$3,650 ea.
102,800
-20.560
82,240
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SUB-TOTAL MOBILE MODULES 162,240
NEW WORLD STANDARD SOFTWARE LICENSE FEE
LESS CUSTOMER LOYALTY SOFTWARE DISCOUNT 13
162,240
(32,448)
TOTAL SOFTWARE LICENSE FEE 8,9 .u12m
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
ENDNOTES
Personal Computers must meet the minimum hardware requirements for New World Systems' MSP
product Microsoft Windows 2000 or XP is the required operatmg system for all client machines
Wmdows 2003 Server and SQL Server 2000/2005 are reqUired for the Applzcation and Database
Server(s)
2
New World Systems' MSP product requires Microsoft Windows 2003 Server and SQL Server
2000/2005 including required Client Access Licenses (CALs) for applicable Microsoft products
Servers must meet minimum hardware requirements provided by New World Systems.
3
New World Systems' MSP product requires Microsoft Word and Excel
-/
Suggested minimum: 100MB Ethernet Network. 10MB CATS Ethernet Network may have less than
adequate response time. Further consultation would be required to assess your network.
Does not include any required 3rd party hardware or software unless specified in Section C of this
proposal. Customer is responsible for any 3rd party support
May require a "Serial-to-Ethernet" converter for multiple PSAPs (not included in this proposal)
5
6
Customer is responsible for obtaining the necessary State approval and any non-New World hardware
and software
8
Prices assume that all software is licensed
9
Any taxes or fees imposed are the responsibility of the purchaser and will be remitted when imposed
10
Currently supporting Motorola, Data Radio (DMP & 1P), CDPD, EDACS, CDMA, GPRS, 80211 and
Electrocom Mobile Communication solutions only.
JJ
The Mobile Upload software provides for the automated upload of New World's Law Enforcement
Field Reporting data over Customer's mobIle data network Customer is responsible for obtaining
from their mobile vendor, the written definition and documentation of the optimal (mobile message)
record size to upload laptop data over the mobile network to be used. This definition must be received
within thirty (30) days of this Agreement being executed
12
Customer must provide magnetic stripe encoding format. Also, pricing does not include required 3rd
party equipment or hardware
13
Discount only available in conjunctIOn with upgrading Aegis AS/400 to Aegis MSP Wmdows.
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
2. License Fee Payment Schedule for Licensed Standard Software and Documentation
a) DOWN PAYMENT
40% of the total Exhibit A cost
[Invoiced upon receipt of signed
Standard Software License and ServIces Agreement.]
$51,917
b) DELIVERY PA YMENT
50% of each application cost
[Invoiced as each Exhibit A Licensed Standard
Software package IS delivered to Customer.]
$64,896
c) FINAL PAYMENT
10% of each application cost
[Invoiced ninety (90) days after delivery
of each Licensed Standard Software package.]
$12,979
TOTAL LICENSED STANDARD SOFTWARE PAYMENTS DUE............................ $129.792
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE
PRICING VALID THROUGH SEPTEMBER 30.2008.
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
3. Ootional Licensed Standard Software Pricinl!
Customer may license the followlDg software modules at the indicated current list prices, with an additional 20%
discount, for up to two (2) years from the date of executIOn of this Agreement if it is signed by September 30,
2008.
OPTIONAL SOFTWARE MODULES
ITEM DESCRIPTION
INVESTMENT
MOBILE SOFTWARE ON THE RS/6000
I. Base Message Switch to State/NCIC (Upgrade to 100 units)
- Base Message Switch for MDT/MCT
- State/NCIC Interface
8,000
2. Additional Aegis@ Software for RS/6000 Message Switch
- New World CAD Interface for Aegis MSP (Upgrade to 100 units)
- Mobile Upload Software (Upgrade to 100 units)
3,000
11,000
MOBILE MANAGEMENT SERVER
3. Aegis/MSP Mobile Management Server Software (Upgrade to 100 units)
- Base CAD/NCIC/Messaging
N/C
CLIENT SOFTWARE
4. Aegis@ Law Enforcement Mobile Unit Software (Per Unit Price)
Mobile Messal!inl!
LE State/NCIC via Switch 7
LE CAD via Switch
Drivers License Mag StrIp Reader/Barcode Reader Interfacel4
Mugshot Image Download
State Photo Download
$500
$750
$200
$200
$200
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
ITEM DESCRIPTION
INVESTMENT
Field-Based ReDortinl! (Per Unit Price)
LE Field Reportmg (Federal Standards)
The following 4 New World Reports are included:
- Incident (1 form)
- Case (1 form)
- Arrest (l form)
- Supplement (I form)
$1,000
LE Field Reporting Compliance
Mobile Upload ofField Reports
$200
$600
5. Aegis@ Fire Mobile Unit Software (Per Unit Price)
Fire CAD via SWitch
$750
AEGIS JUSTICE LINK (AJL) OPTIONS 1,2
6. Aegis Justice Link Interface Server at a New World Site (MSP)
- One AJL Interface Server can support multiple GJXML interfaces, except for
Consolidated Searches,
10,000
Note: Training and Support Services cost as well as Maintenance (SSMA) costs for these optional modules are
not included
ENDNOTES
All third party software or third party databases interfacing with AJL Server must present data In a GJXML
IGJXDM format PriCing does not Include any custom Inteifaces
New World State Compliance software (I e, ACCIdents, etc) IS reqUIredfor AJL Interfaces to LERMS and/or
CorrectIOns
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EXHIBIT B
PROJECT MANAGEMENT. INSTALLATION AND
TRAINING SUPPORT SERVICES AND FEES
1. Proiect Manal!ement Services
New World shall act as Project Manager to assist Customer's management In implementing the Exhibit A
software. This responsibility will Include documenting, coordinating and managing the overall Implementation Plan
with Customer's management and the Customer Liaison. Project Management Services include:
a) a summary level Implementation Plan;
b) a detail level Implementation Plan;
c) revised Implementation Plans (if required);
d) monthly project status reports; and
e) project status meetings
. a project review (kickoff) meeting at Customer's location
. progress status meeting(s) will occur during implementation Via telephone conference or at
Customer's location; and
. a project close-out meeting at Customer's location to conclude the project.
f) New World consultation with other vendors or third parties.
To implement the Exhibit A applications, the Project Management fee will be $58.000.
2. Imolementation and Traininl! Suooort Hours Recommended
It is recommended that appropriate support hours are allocated for all Licensed Standard Software listed In Exhibit
A to insure successful implementation of and training on each application package. Based on the Licensed Standard
Software listed on Exhibit A, 660 hours of New World Implementation and traimng support services have been
allocated A voiding or minimizing custom or modified features will aid in keeping the support costs to the amount
allocated. Customer agrees to reimburse New World for support trips canceled by Customer less than ten (10)
days before the scheduled start date to cover New World's out-of-pocket costs and lost revenues. The
recommended implementation and training support services include:
a) implementation of each package of Licensed Standard Software;
b) Customer training and/or assistance in testing for each package of Licensed Standard Software,
and
c) taIloring of LIcensed Standard Software by New World techmcal staff and/or consultation with
New World technical staff.
The project management, implementation and training support services are performed at Customer's premises
and/or at New World national headquarters In Troy, Michigan (e.g., portions of project management are performed
in Troy).
3. Interface Installation Service Fees
A flat rate fee is charged for the installatIOn of selected interfaces on ExhIbit A. This fee does not include hardware
and/or third party product costs. Whenever possible, this work will be done remotely, resulting in savings in travel
costs. If on-site Installation and training is required, Customer WIll be responsible for the actual travel costs.
Installation includes the following interfaces with these corresponding fees.
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Exhibit B / PROJECT MANAGEMENT, INSTALLATION AND TRAINING SUPPORT SERVICES AND
FEES
a)
b)
c)
d)
e)
f)
g)
h)
Windows 2003/0perating System Assurance
911 Interface
Netclock Interface
Encoder Interface
TDO Interface
Fire Records Interface
State/NCIC
Geo-File Implementation (split with County)
$7,000
4,000
4,000
5,000
4,000
6,000
6,000
4,000
TOTAL INTERFACE INSTALLATION SERVICE FEES ..........................................$~
New World's GIS implementation services are to assist and train Customer in preparIng their GIS mapping data for
use with the Licensed Standard Software. Customer must provide an accurate GIS street centerlme layer m an
industry standard file format (ESRI Shape Files). Customer is responsible for having clearly defined boundarIes for
Police Beats, EMS Districts and Fire Quadrants. New World will assist Customer to create and/or import map
layers representing the Police/EMS/Fire boundaries. New World is not responsible for GIS data corrections,
cleansing or accuracy
4. SUDDort Service Fees Estimate
The 660 hours of installation and training support services cost has been calculated using a rate of $140 per hour.
Additional services are also available at the rate of $140 per hour. This rate is protected for one year from the date
New World executes this Agreement. After one year, Customer shall pay the then-current hourly rate for all
Exhibit B support services rendered.
Based on the services suggested above, the Project Management ($58,000), InstallatIOn and Traming Support
Services ($92,400) and Interface Installation Services ($40,000) costs will be a total of $190,400. (Plus all actual
and reasonable travel expenses incurred by New World divided proportionately between all New World customers
visited on a single trip and actual employee travel time for Installation and Trainmg up to but not exceeding four (4)
hours per Customer visit.) Estimated travel and living expense is $54,000 (36 Trips).
5. Additional Services Available
Other New World services may be required or requested for the following:
a) additional software training;
b) tailoring of Licensed Standard Software by New World technical staff and/or consultation with
New World technical staff;
c) New World consultation with other vendors or third parties;
d) modifying the Licensed Standard Software;
e) designing and programming Licensed Custom Software; and
f) maintaining modified Licensed Standard Software and/or custom software.
Customer may request these additIOnal services in writing using New World's Request For Service (RFS)
procedure (or other approprIate procedures mutually agreed upon by Customer and New World)
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Exhibit B / PROJECT MANAGEMENT, INSTALLATION AND TRAINING SUPPORT SERVICES AND
FEES
6. Payments for Exhibit B Services
Exhibit B Services will be billed as follows:
a) Upon Agreement execution
b) 90 days after the Effective Date
c) 180 days after the Effective Date
d) Upon project completion or 18 months after
the Effective Date, whichever comes first.
$95,200
38,080
38,080
19,040
TOTAL PROJECT MANAGEMENT SERVICES FEE...............................................$190,400
7. Payments for Trayel Costs
All travel will be billed weekly for services provided in the previous calendar week.
Note: Any taxes imposed from the course of this Agreement are the responsibility of the Customer and Customer
agrees to remit when imposed. If an exemption IS claimed by the Customer, an exemption certificate must be
submitted to New World.
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE.
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EXHIBIT C
STANDARD SOFTWARE MAINTENANCE AGREEMENT
This Standard Software Maintenance Agreement (SSMA) between New World Systems Corporation (New
World) and City of Port Angeles, Washington (Customer) sets forth the standard software maintenance support
services provided by New World.
t. Service Period
This SSMA shall remain in effect for a period of eight (8) years (the SSMA term) beginning on March 1, 2009 and
ending on February 29, 2017. New World has provided a customer upgrade discount on ExhIbit A. In consideration
for this discount, Customer agrees to pay full amount of annual payments due New World under Exhibit C. If
Customer faIls to pay all the SSMA amounts as specified, Customer shall forfeit the license to use the AegiS MSP
licensed product and shall return all copies of the licensed product to New World. No cancellation of Exhibit A
software modules and related fees WIll be allowed during the service period.
2. Services Included
The followmg services or features are available under thIs SSMA-
a) upgrades, including new releases, to the Licensed Standard Software (prior releases of Licensed
Standard Software application packages are supported no longer than nine (9) months after a new
release is announced by New World);
b) temporary fixes to Licensed Standard Software (see paragraph 6 below);
c) revisions to Licensed Documentation;
d) reasonable telephone support for Licensed Standard Software on Monday through Friday from
8:00 a.m. to 8:00 p.m. (Eastern Time Zone); and
e) invitation to and participation in user group meetings.
f) Emergency 24-hour per day telephone support, for AegiS CAD only, seven (7) days per week for
Licensed Standard Software. Normal service is available from 8.00 a.m. to 8:00 p.m. (Eastern
Time Zone). After 8:00 p.m , the AegiS CAD phone support will be provided via pager and a New
World support representative will respond to CAD service calls within 30 minutes of call
imtiation.
g) Includes integration of the ESRI software that is a component of the Exhibit A Licensed Standard
Software.
Items a, b, and c above will be distributed to Customer on appropriate media or other means.
Additional support services are available as requested by Customer using the then-current hourly rates or applicable
fees. Exhibit B has a description of support services available.
3. Maintenance for Modified Licensed Standard Software and Custom Software
Customer is advised that if it requests or makes changes or modifications to the Licensed Standard Software,
these changes or modifications (no matter who makes them) make the modified Licensed Standard Software
more difficult to maintain. If New World agrees to provide maintenance support for Custom Software or
LIcensed Standard Software modified at Customer's request, or for prior releases of New World's software, then
the additional New World maintenance or support services provided shall be billed at the then-current Exhibit B
hourly fees plus reasonable expenses.
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Exhibit C / STANDARD SOFTWARE MAINTENANCE AGREEMENT
4. Billin!!:
Maintenance costs will be billed annually, beginning on the start date and on the same day each year thereafter for
the term of the SSMA. (Any Exhibit B support or service hours and travel costs incurred are billed weekly for the
previous calendar week.)
5. Additions of Software to Maintenance A!!:reement
Additional Licensed Standard Software licensed from New World will be added to the SSMA nmety (90) days after
delivery. Costs for the maintenance for the additional software will be billed to Customer on a pro rata basis for the
remainder of the maintenance year and on a full year basis thereafter.
6. Requests for Software Correction on Licensed Standard Software
At any time during the warranty period or during the SSMA period, if Customer believes that the Licensed
Standard Software does not conform to the current specifications set forth in the user manuals, Customer must
notifY New World in writing that there is a claimed defect and specify which feature and/or report it believes to be
defective. Before any notice is sent to New World, it must be reviewed and approved by the Customer Liaison.
Documented examples of the claimed defect must accompany each notice. New World will review the documented
notice and when a feature or report does not conform to the published specifications, New World WIll provide
software correction service at no charge. (See paragraph 4.0 of the General Terms and Conditions of this
Agreement for the New World warranties provided). A non-warranty request is handled as a billable Request For
Service (RFS) (see Exhibit B).
The no-charge software correction service does not apply to any of the following:
a) situations where the LIcensed Standard Software has been changed by anyone other than New
World personnel;
b) situations where Customer's use or operations error causes incorrect information or reports to be
generated; and
c) requests that go beyond the scope of the speCIfications set forth in the current User Manuals
7. Maintenance Costs for Licensed Standard Software Packa!!:es Covered for MSP Server(s)
New World agrees to provide software mamtenance at the costs listed below for the following New World
Licensed Standard Software packages installed at Customer's locatIOn:
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Exhibit C / STANDARD SOFTWARE MAINTENANCE AGREEMENT
Application Packal!:es
1) Aegis/MSP Combined Multi-Jurisdiction LE/Fire/EMS CAD
2) Aegis/MSP Additional Software for Computer Aided Dispatch
3) Aegis/MSP ThIrd Party CAD Interface Software
4) Aegls/MSP Multi-Jurisdiction Base Law Enforcement Records
5) Aegls/MSP Federal and State Compliance Reporting for LE Records
6) Aegis/MSP Software for Law Enforcement Records
7) Aegls/MSP Additional Law Enforcement Records Workstations
8) Aegis/MSP Public Safety State/NCIC Interface Software
Additional Software
9) Base Message Switch to State/NCIC
10) AdditIOnal Software for RS/6000 Message Switch
11) Mobile Management Server Software
12) Law Enforcement Mobile Unit Software - Mobile Messaging
13) Aegis/MSP MobIle Client Software: Field -Based Reporting
14) Aegis/MSP Mobile Client Software. In-Station Field Reporting
15) Aegis/MSP Mobile Software on the MSP Server*
*Licensed on Prior Agreement
NEW WORLD LICENSED STANDARD SOFTWARE LIST COST
- Aegis 400 to Aegis MSP
- Additional MSP and Mobile Software
- Existing Mobile Software
TOTAL NEW WORLD LICENSED STANDARD SOFTWARE LIST COST
Annual Maintenance Cost (8-Year Plan, Billed annually)
Year 1 March 1,2009- February 29, 2010
Year 2 March 1,2010- February 29, 2011
Year 3 March 1,2011- February 29, 2012
Year 4 March 1,2012- February 29, 2013
Year 5 March 1,2013- February 29, 2014
Year 6 March 1,2014- February 29, 2015
Year 7 March 1,2015- February 29, 2016
Year 8 March 1,2016- February 29, 2017
Amount for Previous Licensed software on Aegis 400 and existing Mobile:
Amount of Year 1 Increase (7%)
Amount for Additional software added on Aegis MSP and Mobile.
Total Amount:
Number of Modules
17
2
4
14
1
6
N/A
2
$88,991
$96,110
$103,799
$112,103
$121,071
$130,757
$141,218
$152,515
$58,910
$4,123
$25,958
$88,991
2
2
1
5
1
2
1
$320,000
$162,240
$49,000
$531,240
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE.
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EXHIBIT F
DA T A FILE CONVERSION ASSISTANCE
New World will provide conversion assistance to Customer to help convert the existing data files specified below.
If addItional files are identified after contract execution, estimates wIll be provIded to Customer prior to New
World beginning work on those newly identified files.
General
1. This conversion effort includes data coming from one unique database or source, not multiple sources.
2. No data cleansing, consolidatIon of records, or editing of data will be part of the data conversion effort.
Any data cleansing, removal of duplicate records, or editing must take place by Customer prior to
providing the data to New World.
New World Responsibilities
1. New World will provide the data conversion programs to convert Customers data from a SIngle data
source to the New World Licensed Standard Software for the specified files that contain 500 or more
records.
2. New World will provide Customer up to 2 test sets of the converted data. Additional test sets requested
may/will require additional conversion costs.
3. As provided in the approved project plan for conversions, New World will schedule a conversion
analysis trip and a separate data conversion testing trip to Customer's location. The conversion testing
trip will be part of delivering the conversion programs to Customer.
4. New World will create and provide Customer with a conversion design document for signoff prior to
beginnIng development work on the data conversion. No conversion programmIng by New World will
commence until Customer approves this document
Customer Responsibilities
1. Data files from Customer's current database are included In this conversion. Customer will provide a
list of discrete data files with descriptions of fields or data elements in each file.
2. Data will be submitted to New World in EBCDIC or ASCII format with a fixed field, fixed record length
and fixed block format, with coma delimiters on the following media types: DVD, CD, 3 y:, inch disk, or
8 mm tape.
3. Data files submitted must include an accurate count of records contained in the file. Customer
understands that files or tables containing less than 500 records or table entries wIll not be converted.
4. A data dIctionary (data descriptors) containing all data elements must be provided to New World for
each file submitted with the media.
5. As provided in the project plan for conversions, Customer will provide a dedicated resource in each
applIcation area to focus on conversIOn mapping and testing. This includes dedicating a support
person(s) whenever New World staff is on site regarding conversions. Roughly a one to one ratio exists
for Customer commitment and the New World commitment. Customer understands that thorough and
timely testing of the converted data by Customer personnel IS a key part of a successful data conversIOn.
6. Customer agrees to promptly review and signoff on both the conversion design document, and on the
final conversions after appropriate review.
3CNTADD MSP 8 yr 0918 City.docx
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. .
Exhibit F / DATA FILE CONVERSION ASSISTANCE
Files to be converted:
The following files will be converted from Aegis400 System: (TBD)
Public Safety PS
File Number Of TEXT
Records Text 'description'
1 BCBCM P 2 Bonding Company File
2 BKBLOK 24 Jail Block Master File
3 BKBOOK 21280 Bookmg Master File
4 BKCELL 77 Jail Cell Master File
5 BKCHST 1639 Classification Question History File
6 BKCLAS 22128 Inmate Booking Classification File
7 BKCLSQ 16 Classification Question Master File
8 BKCTRN 175823 Classification Question Transaction File
9 BKFCLS 3 Final Classification
10 BKFCLT 2 Jail Facility Master File
11 BKHLOG 21680 Booking/Release History Log
12 BKHOUS 262 Housing Assignment Master File
13 BKHRSC 20 Classification High Risk/Special Conditon
14 BKINCT 216 Incident Type File
15 BKNSBJ 7189 Bookings Notification File
16 BKPCLS0091 1 Print Classification Work File
17 BKPCLS8204 1 Print Classification Work File
18 BKPCLS8259 2 Print Classification Work File
19 BKPLOC 256 Property Location Master File
20 BKPOSS 127025 Prisoner Possessions Master File
21 BKQUES 1619243 Questionnaires Master File
22 BKSCHG 37243 Booking/Courts Supplemental Charges File
23 BKSUIC 1671 Bookings Suicide Watch File
24 BKWORD 1 Void Cash Receipts Password Master File
25 CCWORK 26 Career Criminal Work File
26 CDBLDG 2 CAD - Building/GEO Master File
27 CDBREK 125 CAD - Break
28 CDClNC 186 CAD - Combined Incident Type Master File
29 CDCLOG 1335622 CAD - Log Audit File
30 CDCM DS 193 CAD - Commands File
31 CDCMTL 78 CAD - Subordinate ORI File
32 CDCNTL 21 CAD - CAD Jurisdiction Control File
- Call Queue
33 CDFLDC 244 CAD Master
- Field Master (Compiled
34 CDFLDM 339 CAD Version)
3CNT ADD MSP 8 yr 0918 City.docx Page 18 of 33 Port Angeles, W A
. .
35 CDFLDW
36 CDFRMT
37 CDHOUS
38 CDHZRD
39 CDINCD
40 CDINCDCV
41 CDINCO
42 CDMCON
43 CDMONT
44 CDMSGW
45 CDNARR
46 CDNqTE
47 CDPAGF
48 CDPAGI
49 CDPLA T
50 CDPLOG
51 CDRIPR
52 CDRQPM
53 CDST AL
54 CDmD
55 CDTNAR
56 CDTONE
57 CDUDFT
58 CDULOG
59 CDUMLG
60 CDUNIT
61 CDUPER
62 CDUPRF
63 CDUSER
64 CEHIST
65 CESETU
66 ECINFO
67 EMPMED
68 GOCNTL
69 GOGEO
70 GOOHST
71 GOQUAD
72 GORCAM
73 GORCRD
74 GOSTRT
75 GOVLCD
76 GOXSTR
396
6
814
1197
55
11
56
153
66
76
152982
42
420
5334
61037
2626689
2
2
27
1
85
38
232
4367370
406
899
1172
716
47
226346
2
1612
5
4
14004
409782
3
6105
1100
3048
36
11092
- Field Master (Last Changed
Version)
- CAD Screen Formats
- House Watch
Hazards
- Active Calis
- Active Calis
- Active Calis - Additional Oris
- Maximum Unit Contact
- Monitors
- Message Window Setup
- Active Cali Narrative
CAD
CAD
CAD
CAD
CAD
CAD
CAD
CAD
CAD
CAD
CAD
CAD - Note Pads
CAD - Pager Formats
CAD - Pager Incident Index
CAD - Plate Information
CAD - Personnel History Log
CAD - Rip and Run Stations
CAD/NClC Online Parameter Order
CAD - Response Station List
CAD - TDD History
CAD - Transfer Narrative To Documents
CAD - Response Tones Master File
CAD - Dispatch Entry Defaults
CAD - Unit History Log
CAD - Unit Mileage File
CAD - Units
CAD - Unit/Personnel Scheduling
CAD - Security Profiles
CAD - User Profile
E911- History
E911- Setup
Enhanced Court Tracking - Court Information
EMS Patient Medical File
GEO Verification System Control File
GEO - Master
GEO Verification Override History File
GEO - Quad. Exceptions
GEO - Run Card Assignments Master
GEO - Run Card Master
GEO - Street Name Master
GEO Verification Validation Code File
GEO - Cross Street Master
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IE/PE Transaction History
77 IEETRN 77 File
Medical/Court/Event
78 JMAPPT 10100 Appointment Scheduling F
79 JMAVST 2315 Approved Visitor File
80 JMBILL 15 Billed Agencies Master File
Jail Management Control
81 JMCNTL 1 Master File
Inmate Head Count Work
82 JMHDCNT 20 File
Housing Assignment History
83 JMHLOG 47742 Log
84 JMHOUS 367 Housed For ORI Log
Account Funds Ledger
85 JMLEDG 52183 Master File
86 JMLEDH 3250 Account Funds Header File
Medications Administered
87 JMMEDA 2 File
Visitor Restriction Master
88 J M RSTV 24 File
Jail Visitor Booth Master
89 JMVBTH 1 File
90 JMVSTR 57 Visitor File
91 JVFTP 12
92 JVFTP 3 FTP Script for Vine Record
93 JVFTP 3 FTP Seed Script for Vine Record
94 MIBREK 159 MAP - Break
95 MICOMP 2547 MAP - GEO Comparison
96 MIPLAY 978777 CAD - Mappmg playback file
97 MSMDTM 114 MDT Messages
98 NYIBRW 31 NYSIBR Tape Workfile
99 OIFAPP 34 Application Formats
100 OIFLDM 720 Field Master
101 OIFLDW 720 Field Master
102 OITWRK 285224 Transaction Work File
103 OPCNTL 6 Orders of Protection Control File
104 OPLOCT 9980 Orders of Protection Location File
105 OPMAST 7823 Orders of Protection Master File
Orders of Protection
106 OPSUBJ 15646 Subjects File
107 PCFILE 145 J7 PC File
108 PEDSTA 43 Distribution Assignments
109 PETMAN 145 Time Management File
Photo Imaging Jacket
110 PHCONS 2 Consolidation File
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111 PLAARM 76046 Adult Arrest File
112 PLABCF 167224 Global Charges File
113 PLACCM 4 Accident Master File
114 PLACCN 5 Accident Subject File
115 PLACCV 2 Accident Vehicle/Unit File
Arrest Court Information
116 PLAClN 94633 File
Accident Module Control
117 PLACNT 1 File
Police Case Arrest History
118 PLAHST 22001 file
119 PLASOC 3644 Associated Case
120 PLAWRK 3334 Arrest Charges Work File
121 PLCACT 2908 Police Case Activity
122 PLCASE 68296 Police Case File
123 PLCLAS 520 Education Class Master
124 PLCRIM 58 Crime Code Master
125 PLCSAS 75701 Officer Case Assignment File
Case User Defined
126 PLCUSR 3 Information
Law Enforcement Officer
127 PLEOKA 3 Ki Iled/ Assau Ited FiI
Physical Evidence Collected
128 PLEVID 1 File
Field Investigations
129 PLFIAC 4425 Associated Cases
130 PLFINV 4454 Field Investigations File
Field Investigations Subject
131 PLFSBJ 4462 File
132 PLGUNP 7919 Gun Permit Master
133 PLGUNR 35 Gun Registrations Master
134 PLlBRD 1 NIBR Drug Workfile
135 PLlBRE 2091 NIBR Error Edit File
136 PLlBRW 972 NIBR Tape Workfile
137 PLlDSP 538235 Cleared Dispositons File
138 PLlEMI 673 MICR Tape Edit file - Michigan
139 PLlNCD 423988 Incident File
140 PLlNCO 422835 CAD - Active Calls - Additional ORis
141 PLlNCW 61 Workfile For Printing Incident Reports
142 PLlTYP 256 Incident Type Master File
143 PLlWMI 657 MICR Tape Workfile - Michigan
144 PUARM 14851 Juvenile Arrest File
145 PLMISS 2018 Missing Person File
146 PLNADR 382038 Incident Additional Name/Address File
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147 PLNIBW
148 PLOEDC
149 PLOFCR
150 PLOFNS
151 PLOINV
152 PLORNK
153 PLOSMO
154 PLPAWN
155 PLPBIN
156 PLPCTL
157 PLPDSP
158 PLPHST
159 PLPLAB
160 PLPLOC
161 PLPPRP
162 PLPROP
163 PLPROPW1
164 PLPTRN
165 PLQDSP
166 PLQUIK
167 PLSCHG
168 PLSHST
169 PLSHSTBK
170 PLSHSTBK2
171 PLSHSTDUP
172 PLSHSTDUP2
173 PLSOLV
174 PLSPVM
175 PLSREL
176 PLSSUP
177 PLSVOR
178 PLSVWM
179 PLTOWD
180 PLUANI
181 PLUSRD
182 PLWTLY
183 PLWTLYD
184 PLWTL2
185 PLWTYC
186 PLWTYJ
187 PLWTYR
188 PLWTYRD
189 PLWTYT
49 NIBR Tape Workfile
4216 Officer Education Master
612 Officer Master File
84609 Case Offense File
681 Officer Equipment Issued Master File
577 Officer Rank File
102 Offender/Suspect Modus Operandi
19271 Pawn Shop Transaction Master File
2048 Property Bin Master File
33 Property Control File
59621 Property Disposition
53060 Police Case Property History File
261 Property Lab/Evidence File
35871 Property Location
20950 Pawn Shop Transaction Pawned Item File
125911 Property File
135237 Property File - Work File for Online
48416 Property Custody Transaction File
216364 Cleared Dispositons File
209305 Incident File
96748 Case/Arrest Supplemental Charges File
81455 Case Status History File
187892 Case Status History File
72134 Case Status History File
142223 Case Status History File
116418 Case Status History File
10 Case Solvability Factors
5175 Suspect Vehicle File
3084 Subject/Offense Relation File
8 Supplementary Case Subject File
375 Victim Offender Relationship File
163958 Case Subject File
4563 Impounded Vehicle Master File
17 NIBR Prior Month Adjustments
20 Impounded Vehicles User Defined Fields
20171 Tally Sheet Work File For Persons Arrested
100 Tally Sheet Work File For Persons Arrested
1440 Supplemental Work File For Persons Arrested
2464 Tally Sheet Work File For Stolen Property -
1385 Tally Sheet Work File For Dispo's of Juvenil
7636 Tally Sheet Work File For Return A
130 Tally Sheet Work File For Return A
1232 Tally Sheet Work File For Property By Type
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190 PL WTYX 1456 Tally Sheet Work File For Stolen Property -
191 PROPQE 1 Property Room Quick Entry Items - ORI, QE#
192 PSAADR 506 Jacket Additional Addresses
193 PSADFT 54 Address Activity Defaults
194 PSAJCK 139817 Common Jacket Master File
195 PSAJCKW1 60534 Common Jacket Master File - Work File for On
196 PSALlS 12501 Alias Master File
197 PSASSC 100181 Known Associates File
198 PSATRN 844 Case Activity File by Date/Time/Activity
199 PSAUTH 212519 Program/CL Security Master File
200 PSBUSN 9 Business Additional Characteristics File
201 PSCHAR 108258 Jacket Additional Charactenstics File
202 PSCHARW1 14651 Adtnl Chrs Jacket File - Workfile for Online
203 PSCOST 203 Cost File
204 PSCRIM 741 Jacket Criminal Characteristics File
205 PSDM5T 28 Document Processing Set-up File
206 PSDOCC 58 Document Processing Control File
207 PSDOCI 928091 Document Processing Document Index File
208 PSDOCP 372 Document Processing Command File
209 PSDSBJ 584 Bookings Disciplinary Subject File
210 PSEXPG 4 PS Expunge Control File
Document Processing Free
211 PSFDOC 5566278 Form Document File
212 PSFPRT 4 Jacket Finger Print File
213 PSFPRTW1 100 Jacket Finger Print File
214 PSGADR 253307 Global Address File
Global Address Master
215 PSGADROCV 458979 (NEW)
216 PSGUNS 4469 Common Gun File
Common Gun File - Workfile
217 PSGUNSW1 972 for Online
218 PSIACT 1312 Inmate Activity File
219 PSINBR 80544 Jacket ID Number File
220 P51NBRW1 126094 Jacket ID Number File
221 PSJAM 1490 Jacket Activity Master
Jacket School/Business
222 P5JBUS 24018 Information
223 PSJCKA 850 Jacket Alerts File
224 PSJGUN 2316 Jacket Associated Guns
Jacket Associated General
225 PSJITM 64818 Items
226 PSJTI M 9978 Booking/Courts Jail Time Sentence File
227 PSJURS 67 Jurisdiction Master File
228 PSJVHL 21065 Jacket Associated Vehicles
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229 PSLNUD
230 PSLNUP
231 PSLNUS
232 PSLWAD
233 PSMODL
234 PSNCIC
235 PSOTHR
236 PSPADR
237 PSPHON
238 PSPHONWl
239 PSPHOT
240 PSPITM
241 PSPITMWl
242 PSPROG
243 PSPSRG
244 PSPTYP
245 PSREVU
246 PSROLC
247 PSROLO
248 PSRPTD
249 PSRPTP
250 PSSECT
251 PSSMTH
252 PSSQPD
253 PSSTAT
254 PSSTTN
255 PSSVLG
256 PSTCHG
257 PSUHELP
258 PSUSRD
259 PSUSRJ
260 PSVHCL
261 PSVHCLWl
262 PSWANT
263 PSWANTW2
264 PSWCHG
265 PSWCTL
266 PSWUSRWl
267 RCPROG
268 RCTABE
269 RCTABM
270 RCUSRJ
271 SCATRN
60578 Line-ups Detail File
90 Line-ups File
86 Line-ups Query Criteria File
9 Records Attorney Master Detail File
2334 Common Make/Model File
9 NClC/State Interface Transaction File
1 Booking/Courts Other Sentences File
101219 Jacket Previous Address File
128662 Jacket Additional Contact File
33734 Jacket Additional Contact File
8307 Line-ups Photos File
125470 Property Item File
9792 Property Item File - Workfile for Online
2508 Program/CL Names & Descriptions Master File
2 Penalty Surcharge File
60 Penalty Type File
21082 Generic Review Date Master File
6269 Card File Contacts File
3515 Card File Master File
240 Report Defaults Master File
332 Report Parameters Master File
67 Area Section Master File
7663 Jacket Scars, Marks, Tatoos, Handicaps
1835 Sequence Program Detail
10628 Statute/Arrest Charge Master File
44 Station File
472621 Security Violation Master
29 Table Changes Master
157 Window Help Text File
12 Jacket User Defined Information
345 User/Jurisdiction Master File
42359 Common Vehicle File
8896 Common Vehicle File - Work File for Online
16566 Wants & Warrants Issued Master File
16564 Wnts & Wrnts Isd Mstr File - Workfile for On
16935 Wants & Warrants Charges File
1 Word Control File
6 Wants and Warrants User Defined Fields - Onl
150 Program/CL Names & Descriptions Master File
359 Table Entries Master
32 Table Master
6 User/Jurisdiction Master File
9 Security Transaction Audit
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Control File
272 SCFDFT 1 Field Defaults Master File
Client/Agency Control
273 SCNTL2 38 Master - Additional Da
Client! Agency Control
274 SCNTL3 10 Master - Supplement De
Client/Agency Control
275 SCONTL 33 Master File
276 SCTABE 36334 Table Entries Master
277 SCTABM 2479 Table Master
Security Transaction Audit
278 SCTRAN 1156205 File
Standard Schedule Name
279 SRSNAM 1 File
FTP Script for Swanson
280 SWFTP 1 Record
281 TI DCTL 26 Device Control
282 TKCNTL 5 Ticket/Citation Control File
283 TKCORT 31747 Ticket Court File
Ticket Books Issued Master
284 TKISSU 774 File
New York State Ticket
285 TKNYST 7 Supplemental File
301 WICNTL 31 Word Interface Control File
302 WRGEO 19 Wrecker - GEO Rotation
303 WRHIST 4368 Wrecker - History
304 WRMAST 12 Wrecker - Master
305 XXEVID 5 Physical Evidence Collected File
306 XXMISS 1 Missing Person File
307 XXMSRC 6 Missing Person Sources Checked File
308 XXSREL 1 Subject/Offense Relation File
NCIC IF
Number
File Of TEXT
Records Text 'description'
1 DSPSRC 170 Request Format
2 DSPSRC 249 Request Format
3 DSPSRC 188 Request Format
4 DSPSRC 202 Request Format
5 DSPSRC 252 Request Format
6 DSPSRC 138 Request Format
7 DSPSRC 171 Request Format
3CNT ADD MSP 8 yr 0918 City.docx
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8 DSPSRC 138 Request Format
9 DSPSRC 142 Request Format
10 DSPSRC 154 Request Format
11 DSPSRC 218 Request Format
12 DSPSRC 202 Request Format
13 DSPSRC 190 Request Format
14 DSPSRC 170 Request Format
15 DSPSRC 154 Request Format
16 DSPSRC 208 Request Format
17 DSPSRC 159 Request Format
18 DSPSRC 218 Request Format
19 DSPSRC 206 Request Format
20 DSPSRC 142 Request Format
21 DSPSRC 164 Request Format
22 DSPSRC 138 Request Format
23 DSPSRC 190 Request Format
24 DSPSRC 134 Request Format
25 DSPSRC 170 Request Format
26 DSPSRC 235 Request Format
27 DSPSRC 215 Request Format
28 DSPSRC 217 Request Format
29 DSPSRC 172 Request Format
30 DSPSRC 320 Request Format
31 DSPSRC 258 Request Format
32 DSPSRC 180 Request Format
33 DSPSRC 192 Request Format
34 DSPSRC 218 Request Format
35 DSPSRC 319 Request Format
36 DSPSRC 553 Request Format
37 DSPSRC 211 Request Format
38 DSPSRC 156 Request Format
39 DSPSRC 201 Request Format
40 DSPSRC 134 Request Format
41 DSPSRC 202 Request Format
42 DSPSRC 214 Request Format
43 DSPSRC 201 Request Format
44 DSPSRC 190 Request Format
45 DSPSRC 157 Request Format
46 DSPSRC 157 Request Format
47 DSPSRC 157 Request Format
48 DSPSRC 157 Request Format
49 DSPSRC 163 Request Format
50 DSPSRC 155 Request Format
3CNT ADD MSP 8 yr 0918 City.docx Page 26 of 33 Port Angeles, W A
. .
51 DSPSRC 204 Request Format
52 DSPSRC 212 Request Format
53 DSPSRC 169 Request Format
54 DSPSRC 162 Request Format
55 DSPSRC 208 Request Format
56 DSPSRC 210 Request Format
57 DSPSRC 292 Request Format
58 DSPSRC 166 Request Format
59 DSPSRC 277 Request Format
60 DSPSRC 422 Request Format
61 DSPSRC 254 Request Format
62 DSPSRC 155 Request Format
63 DSPSRC 271 Request Format
64 DSPSRC 212 Request Format
65 DSPSRC 205 Request Format
66 DSPSRC 385 Request Format
67 DSPSRC 170 Request Format
68 DSPSRC 179 Request Format
69 DSPSRC 194 Request Format
70 DSPSRC 142 Request Format
71 DSPSRC 247 Request Format
72 DSPSRC 204 Request Format
73 DSPSRC 428 Request Format
74 DSPSRC 168 Request Format
75 DSPSRC 202 Request Format
76 DSPSRC 181 Request Format
77 DSPSRC 194 Request Format
78 DSPSRC 188 Request Format
79 DSPSRC 209 Request Format
80 DSPSRC 138 Request Format
81 DSPSRC 144 Request Format
82 DSPSRC 248 Request Format
83 DSPSRC 231 Request Format
84 DSPSRC 142 Request Format
85 DSPSRC 255 Request Format
86 DSPSRC 177 Request Format
87 DSPSRC 283 Request Format
88 DSPSRC 182 Request Format
89 DSPSRC 136 Request Format
90 DSPSRC 220 Request Format
91 DSPSRC 149 Request Format
92 DSPSRC 169 Request Format
93 DSPSRC 220 Request Format
3CNT ADD MSP 8 yr 0918 City.docx Page 27 of 33 Port Angeles, W A
94 DSPSRC 279 Request Format
95 DSPSRC 134 Request Format
96 DSPSRC 198 Request Format
97 DSPSRC 240 Request Format
98 DSPSRC 313 Request Format
99 DSPSRC 302 Request Format
100 DSPSRC 190 Request Format
101 DSPSRC 156 Request Format
102 DSPSRC 203 Request Format
103 DSPSRC 142 Request Format
104 DSPSRC 190 Request Format
105 DSPSRC 164 Request Format
106 DSPSRC 138 Request Format
107 DSPSRC 134 Request Format
108 DSPSRC 170 Request Format
109 DSPSRC 235 Request Format
110 DSPSRC 299 Request Format
111 DSPSRC 253 Request Format
112 DSPSRC 427 Request Format
113 DSPSRC 258 Request Format
114 DSPSRC 281 Request Format
115 DSPSRC 325 Request Format
116 DSPSRC 257 Request Format
117 DSPSRC 212 Request Format
118 DSPSRC 189 Request Format
119 DSPSRC 162 Request Format
120 DSPSRC 208 Request Format
121 DSPSRC 317 Request Format
122 DSPSRC 304 Request Format
123 DSPSRC 382 Request Format
124 DSPSRC 277 Request Format
125 DSPSRC 422 Request Format
126 DSPSRC 148 Request Format
127 DSPSRC 222 Request Format
128 DSPSRC 339 Request Format
129 DSPSRC 194 Request Format
130 DSPSRC 420 Request Format
131 DSPSRC 333 Request Format
132 DSPSRC 202 Request Format
133 DSPSRC 181 Request Format
134 DSPSRC 194 Request Format
135 DSPSRC 148 Request Format
136 DSPSRC 138 Request Format
3CNT ADD MSP 8 yr 0918 City.docx Page 28 of 33 Port Angeles, W A
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137 DSPSRC 279 Request Format
138 DSPSRC 385 Request Format
139 DSPSRC 281 Request Format
140 DSPSRC 261 Request Format
141 DSPSRC 201 Request Format
142 DSPSRC 228 Request Format
143 DSPSRC 191 Request Format
144 DSPSRC 213 Request Format
145 DSPSRC 199 Request Format
146 DSPSRC 180 Request Format
147 DSPSRC 190 Request Format
148 DSPSRC 188 Request Format
149 DSPSRC 191 Request Format
150 DSPSRC 188 Request Format
151 DSPSRC 156 Request Format
152 DSPSRC 299 Request Format
153 DSPSRC 325 Request Format
154 DSPSRC 212 Request Format
155 DSPSRC 212 Request Format
156 DSPSRC 382 Request Format
157 DSPSRC 359 Request Format
158 DSPSRC 172 Request Format
159 DSPSRC 413 Request Format
160 DSPSRC 414 Request Format
161 DSPSRC 148 Request Format
162 DSPSRC 260 Request Format
163 DSPSRC 281 Request Format
164 DSPSRC 261 Request Format
165 DSPSRC 192 Request Format
166 DSPSRC 187 Request Format
167 DSPSRC 190 Request Format
168 DSPSRC 154 Request Format
169 DSPSRC 159 Request Format
170 DSPSRC 203 Request Format
171 DSPSRC 163 Request Format
172 DSPSRC 130 Request Format
173 DSPSRC 254 Request Format
174 DSPSRC 259 Request Format
17S DSPSRC 249 Request Format
176 DSPSRC 172 Request Format
177 DSPSRC 182 Request Format
178 DSPSRC 250 Request Format
179 DSPSRC 330 Request Format
3CNT ADD MSP 8 yr 0918 City.docx Page 29 of 33 Port Angele~, W A
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180 DSPSRC 206 Request Format
181 DSPSRC 161 Request Format
182 DSPSRC 164 Request Format
183 DSPSRC 134 Request Format
184 DSPSRC 132 Request Format
185 DSPSRC 138 Request Format
186 DSPSRC 136 Request Format
187 DSPSRC 140 Request Format
188 DSPSRC 134 Request Format
189 DSPSRC 133 Request Format
190 DSPSRC 192 Request Format
191 DSPSRC 191 Request Format
192 DSPSRC 190 Request Format
193 DSPSRC 203 Request Format
194 DSPSRC 330 Request Format
195 DSPSRC 296 Request Format
196 DSPSRC 132 Request Format
197 DSPSRC 140 Request Format
198 DSPSRC 145 Request Format
199 DSPSRC 124 Request Format
200 DSPSRC 254 Request Format
201 I FDCTL 97 Device Control
202 IFDEST 199 Destination
203 IFDHELP 2823 Window Help Program Detail
204 IFDICT 1 Data Dictionary
205 IFFLDM 5018 Field Master
206 IFFLDW 5317 Field Master
207 IFHELP 5076 Window Help Text File
208 IFHIST 8164307 History (Changes on 7.0)
209 IFOUTQ 15 Output Queue Defaults
Window Help Program
210 IFPHELP 154 Summary File
211 (FRETN 49449 Retain
212 IFTERM 244 Terminal/User
213 IFUPRF 296 User Profiles
214 IFUSER 148 Users
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"
Customer Investment
The cost for the Data File Conversion services is $12,500 and is to be paid as follows:
a) DOWN PA YMENT
(50% - due upon execution of Agreement)
$6,250
b) ANALYSIS PAYMENT
(30% - due upon delivery of conversion design document to Customer)
$3,750
c) FINAL PAYMENT
(20% - due 30 days after imtlal delivery of converted data)
2,500
TOTAL PAYMENTS DUE FOR DATA FILE CONVERSION (Exhibit F) ................. $~
Note' Where applicable, travel costs for New World employees to complete the tasks for Exhibit F services are
billed under the provisions of Exhibit B services. All travel to be mutually agreed upon by Customer and
New World.
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a I;!~;::~!?{.~.N~)!.;tems'
APPENDIX 1
AGREEMENT AND AUTHORIZA nON FOR PROCUREMENT
OF THIRD PARTY PRODUCTS AND SERVICES
This agreement (Agreement) between City of Port Angeles, Washington (Customer) and New World Systems<B> Corporation,
(New World) IS to cover the procurement of Third Party products and services by New World for Customer
The attached configuration (Exhibit I) descnbes the Third Party products and services that Customer will be obtaining through
New World. By their wntten approval below, Customer authonzes New World to order the Exhibit 1 products for delivery to
Mr Steve Romberg
Communications Director
Cay of Port Angeles
321 East 5'h Street
Port Angeles, WA 98362-0217
Upon executIOn ofthis Agreement, a down payment of 50% of the Exhibit I cost IS due. The balance is due upon delivery of the
Third Party products Customer agrees that faIlure to pay the amount billed wlthm fifteen (15) days will result in a daIly finance
charge equal to 1% (.001) of the Exhibit I cost If applicable, the finance charge will be computed and mVOlced separately based
on the receipt of Customer's payment to New World for Exhibit 1 amounts due. Customer agrees to pay all applicable finance
charges (if any) promptly.
Customer IS responSIble for the site preparatIOn and related costs to install the ExhIbit 1 products. Customer is responsible for
any returned product charges, mcluding re-stocking and shlppmg fees, for all Third Party products ordered by New World on the
Customer's behalf. Actual and reasonable travel expenses incurred by New World and actual employee travel time up to but
not to exceed four (4) hours per Customer VISit, are in addItion to the Exhibit 1 cost and Will be billed weekly as incurred
Any taxes or fees imposed from the course of this Agreement are the responsibIlity of the Customer and Customer agrees to
remIt when imposed If an exemption IS claimed by the Customer, an exemption certificate must be submitted to New World
After executIOn ofthis Agreement, the Exhibit I components and cost may be changed by mutual agreement of both parties If a
change order In the configuration requires additIOnal costs, New World shall notify Customer of the addItIOnal costs and with
Customer's approval these costs shall be borne by Customer. WIthout such approval, the change order WIll not be processed.
Customer shall or may be reqUired to execute selected Agreements With vendors and New World shall not confirm the ordering
of any Exhibit 1 products without Customer's authonzed signature on the Agreements. Customer shall receive the benefit of all
warranties, services, etc. prOVided for In the Agreements.
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AGREEMENT AND AUTHORIZATION FOR PROCUREMENT
OF THIRD PARTY PRODUCTS AND SERVICES
EXHIBIT 1
CONFIGURATION
ITEM DESCRIPTION INVESTMENT
THIRD PARTY SOFTWARE
1. Embedded Third Party Software
(includes all Third Party executable components)
$12,500
2. GIS Software
CAD
4,500
- CAD Workstations using ArcGIS Engine Runtime
(9 workstations)
500 ea.
4,500
TOTAL 3RD PARTY COSTS
$17,000
ESRI Notes
I) Customer will restrict use of the ESRl Software to executable code (used with the Aegis Licensed
Standard Software).
2) Customer will prohibit (a) transfer of the ESRI Software except for temporary transfer In the event of
computer malfunction; (b) assignment, time-sharing, lend or lease, or rental of the ESRI Software or use for
commercial network services or interactive cable or remote processing services; and (c) title to the ESRl
Software from passing to any other party.
3) Customer will prohibit the reverse engineering, disassembly, or decompilation of the ESRl Software and
prohibit duplication of the ESRl Software except for a single archival copy; reasonable Sublicensee backup
copies are permitted.
4) Customer will disclaim, to the extent permitted by applicable law, ESRl's liability for any damages, or
loss of any kind, whether special, direct, Indirect, incidental, or consequential, arising from the use of the
ESRI Software.
5) At the terminatIOn of their Agreement (Sublicense) with New World, Customer will certify in writing to
New World that it has discontinued use and has destroyed or will return to New World all copies of the
ESRI Software and documentation.
6) Customer will comply fully with all relevant export laws and regulations of the United States to assure that
the ESRl Software, or any direct product thereof, is not exported, directly or indirectly, In violation of
United States law.
7) Customer will prohibit the removal or obscuring of any copyright, trademark notice, or restnctlve legend.
8) If New World grants a Sublicense to the United States Government, the ESRI Software shall be provided
with "Restricted Rights"
9) All Aegis/MSP Customers are required to use ESRI's ArcGIS suite of products to maintain GIS data. All
maintenance, training and on-going support of this product will be contracted with and conducted by ESRI.
Maintenance for ESRI's ArcGlS suite of products that are used for maintaining Customer's GIS data will
be contracted by Customer separately with ESRI.
10) The on-going New World SSMA cost is required for any Aegis software changes related to integration with
ESRl software.
II) If a new release of ESRI software is incorporated Into the Aegis software, an associated upgrade fee may be
required for the new ESRI software, depending on the potential cost from ESRI; and/or on the scope of
effort required to integrate the new ESRl release with Aegis software.
3CNTADD MSP 8 yr0918 City.docx
Page 33 of 33
Port Angeles, W A
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3270 West Big Beaver Road, SUite 300 Troy, MI 48084-2901 (810) 649-7100
NEW WORLD SYSTEMS
February 3, 1995
STANDARD SOFTWARE LICENSE AND SERVICES AGREEMENT
This Standard Software License and Services Agreement which includes the attached Exhibits ("this Agreement") is
between New World Systems Corporation ("New World"), a Michigan Corporation and City of Port Angeles
(PENCOM), Washington ("Customer"). This Agreement sets forth the terms and conditions under which New
World will furnish the Licensed Products and will provide certain services described herein to Customer.
The attached Exhibits include:
Exhibit A . . . . . . . . . . .. LICENSED STANDARD SOFTWARE AND FEES
Exhibit B . . . . . . . . . . .. INSTALLATION AND TRAINING SUPPORT SERVICES AND FEES
Exhibit C............ STANDARD SOFTWARE MAINTENANCE AGREEMENT
Exhibit D . . . . . . . . . . .. NON-DISCLOSURE AND SECURITY AGREEMENT FOR THIRD PARTIES
By signing below, each of us agrees to the terms and conditions of this Agreement together with the attached
Exhibits. This Agreement contains the complete and exclusive statement of the agreement between us relating
to the matters referenced herein and replaces any prior oral or written representations or communications
between us. Each individual signing below represents that (s)he has the requisite authority to execute this
Agreement on behalf of the organization for which (s)he represents and that all the necessary formalities have
been met.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS
CORPORATION
(New World)
11
CITY OF PORT ANGELES (PEN COM).
WASHINGTON
(Custo er)
Date:
2. -1-qj
Date: .!J-I", - 9s
~:~roVed as to Fort:Z",,- -0 ~ ~
City Attorney ~
Date: ;2- & -YJ
This Agreement is effective upon the last date as shown on this cover page.
Page 1
(Rev SSL&SA 04/94)
City of Port Angeles (PENCOM)
I. DEFINITIONS. The following term's as defined below are used throughout this Agreement:
1. "Licensed Standard Software"
The current version of New World standard and development application software package(s) (in machine readable code and, if
applicable, the related source code) listed on Exhibit A "Development Software" IS standard application software currently under
development by New World WhiCh, Ifapphcable, will be completed and delivered to Customer as Licensed Standard Software during
the term ofthis Agreement.
2 "Upgrades"
Any enhanced and/or improved versIOns of the Licensed Standard Software provided as Licensed Standard Software under Exhibit C
of this Agreement and released after the execution of this Agreement
3 "Licensed Custom Software"
Any software (programs or portions of programs) developed by New World specifically for Customer's own use
4 "Licensed Software"
The Licensed Standard Software (mcludmg any Development Software), Upgrades, and Licensed Custom Software provided under this
Agreement
5 "Licensed Documentation"
New World User Manuals which mcludes the current specifications for the Licensed Standard Software and other WrItten mstructions
relatmg to the Licensed Software (such as Product Bulletms, mstallation instructions, and training materials).
6. "Authorized Copies"
Except as provided in Section 11, subparagraph 1 3, the only authorized copies of the Licensed Software and Licensed Documentation
are the copies of each application software package defined in thiS Paragraph. They are
(i) the single copy of the Licensed Software and the related Licensed Documentation delivered by New World under this
Agreement, and
(ii) any additional copies made by Customer as authorIzed In Section 11, subparagraph 1 2
7 "Licensed Products"
The Licensed Software, the related Licensed DocumentatIOn, and the Authorized Copies ofthe foregoing
8. "Customer Liaison"
A Customer employee assigned to act as liaison between Customer and New World for the duration ofthis Agreement Within ten
(10) days of execution of this Agreement, Customer shall notify New World of the name of the Customer Liaison
9. "SSMA"
The New World Standard Software Maintenance Agreement as set forth in Exhibit C
IO."Computer"
The Single IBM AS/400 model 20 processor, to be located at.
City of Port Angeles (PENCOM)
223 East 4th Street
Port Angeles, W A 96362
Customer shall identify in writing the serial number of the Computer within ten (10) days of receipt of the Computer or Within ten (10)
days of execution of this Agreement, whichever is later If the Computer is to be relocated, Customer shall notify New World of the
new locatIOn in writing prior to the relocation
11 "Confidential Information"
Information disclosed or obtained by one party in connection with, and dUrIng the term of, this Agreement and designated as
"Confidential" by the party claiming confidentiality at the time of disclosure Confidential Information does not include any information
which was previously known to the other party without obligatIOn of confidence or without breach of this Agreement, is publicly
disclosed either prior or subsequent to the other party's receipt of such informatIOn, or is rightfully received by the other party from a
third party without obligation of confidence
II. GENERAL TERMS AND CONDITIONS
1.0 SINGLE USE LICENSE
1.1 In consideration of Customer's payment of the license fees specified in Exhibit A and the applicable
custom software fees, if any, New World grants Customer a nontransferable and nonexclusive
license to use the Licensed Software only on the Computer and only for the processing needs of
Customer and its user agencies. Once Customer has fully paid the license fees for the Licensed
Software, Customer shall have the right and license to use, enhance, or modify the Licensed Software
only for Customer's own use and only on the Computer. In accordance with the payment plan(s) on
the attached Exhibits, New World will deliver to Customer one copy of each application of the
Licensed Software (in machine readable form compatible with the specified operating environment)
on storage media supplied by Customer and one copy of the related Licensed Documentation.
1.2 In order to assist Customer in the event of an emergency, Customer is permitted to make up to two
(2) back up copies on magnetic media of each application of the Licensed Software and one back up
copy of the related Licensed Documentation. These Authorized Copies may be stored off-site away
from Customer's premises as specified in the Defmitions so long as they are kept in a location secure
from unauthorized use. Customer or anyone obtaining access through Customer shall not copy,
distribute, dissemmate, or otherwise disclose to any third party the Licensed Products or copies
thereof in whole or in part, in any form or media. This restriction on making and distributing the
Licensed Products or copies of any Licensed Product, includes without limitation, copies of the
Page 2
(Rev SSL&SA 04/94)
City of Port Angeles (PEN COM)
following:
(i) Program libraries, either source or object code;
(ii) Operating control language;
(iii) Test Data, sample files, or file layouts;
(iv) Program Listings; and
(v) Licensed Documentation.
1.3 Upon written request by Customer, and with written permission by New World, additional
Authorized Copies may be made for Customer's internal use only.
2.0 OWNERSHIP
2.1 The Licensed Products and all copyright, trade secrets and other proprietary rights, title and interest
therein, remain the sole property of New World or its licensors, and Customer shall obtain no right,
title or interest in the Licensed Products by virtue of this Agreement other than the nonexclusive,
nontransferable license to use the Licensed Products as restricted herein.
2.2 The license to use any Licensed Custom Software provided under this Agreement, if any, is included
in this license. New World shall have the right to use any data processing ideas, techniques, concepts,
and/or know-how acquired by it in the performance of services under this Agreement including the
development of Licensed Custom Software for the advancement of its own technical expertise and
the performance of other Software License and Service Agreements or any other applicable agree-
ments. New World shall have, without restriction, the right to use all programs, procedures,
information, and techniques that are publicly available, obtained or obtainable from third parties
and/or developed independently by New World without specific reference to Customer's organiza-
tion.
3.0 CORRECTION AND SOFTWARE MAINTENANCE ON STANDARD SOFTWARE
3.1 For a warranty period of ninety (90) days after the date the Licensed Standard Software is installed
on computer and during the term of Customer's SSMA (see Exhibit C), New World provides
software correction service and maintenance for the Licensed Standard Software. See Exhibit C for
a description of the services available, the applicable fees and procedures, and the SSMA start date.
4.0 WARRANTIES
4.1 New World warrants that the Licensed Standard Software will perform as specified in its user
manuals based on the then-current release of the Licensed Standard Software.
4.2 New World warrants that it possesses the necessary intellectual rights to license to Customer the
Licensed Software provided hereunder.
The foregoing warranties do not apply if the Licensed Product(s) have been modified by any party other than
New World. New World does not warrant that the features or functions of the Licensed Software will meet
Customer's requirements or in any combination or use Customer selects. EXCEPT AS SPECIFICALLY
PROVIDED IN THIS PARAGRAPH 4.0, NEW WORLD MAKES NO WARRANTIES, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO, THE LICENSED PRODUCTS' CONDITION, ITS
MERCHANTABILITY, ITS FITNESS FORA PARTICULAR PURPOSE, OR ANY IMPLIED WARRANTY
ARISING FROM COURSE OF PERFORMANCE, COURSE OF DEALING OR USAGE OF TRADE.
5.0 INSTALLATION AND TRAINING SUPPORT SERVICES
5.1 As provided for in Exhibit B and concurrent with timely payments, New World shall make available
to Customer qualified representative(s) who will provide installation and training support services
for each application of the Licensed Software delivered. See Exhibit B for a description of the
services provided and the applicable fees and procedures.
6.0 CUSTOMER LIAISON AND CUSTOMER RESPONSIBILITIES
The successful implementation of the Licensed Products into Customer's environment requires Customer's
commitment to and cooperation in the implementation process. Accordingly, Customer hereby agrees to the
following:
6.1 Customer understands that the Licensed Software is designed to run in a specified operating
environment which includes hardware, software and related equipment not provided by New World.
Customer is responsible for assuring that the appropriate hardware equipment, the related
Page 3
(Rev SSL&SA 04/94)
City of Port Angeles (PENCOM)
components and all cabling are installed timely and are suitable for the successful installation of the
Licensed Software.
6.2 Customer agrees to provide the management interface and support necessary to successfully
complete the implementation of the Licensed Software. This support includes upper level priority
setting and timely involvement during and after a change in Customer's organization, Customer's
operations and/or after changes in Customer's internal policies or procedures which directly affect
the software implementation.
6.3 Customer shall assign an upper level employee to serve as the Customer Liaison for the duration of
the Licensed Software implementation. If Customer must replace the Customer Liaison for reasons
beyond its control, Customer will assign a new Customer Liaison as soon as reasonably possible.
New World is not responsible for any delay caused directly or indirectly by the reassignment of the
Customer Liaison. In addition to other duties and responsibilities, the Customer Liaison shall:
(i) provide timely answers to New World's requests for information;
(ii) coordinate a mutually agreeable training schedule;
(iii) have authority to sign for and obligate Customer to any matters relating to service requests,
design documents, performance test documents and/or delivery and service dates;
(iv) in situations where Customer participation is required, provide timely input for systems
defmition, detail design, and use of the software system.
6.4 Customer is responsible for creating and maintaining its master files, tables and the like which
includes accurate data entry, accurate file editing and overall file control to assure successful systems
performance.
6.5 Customer shall provide qualified personnel with sufficient back up to be trained to use the Licensed
Software and to interpret the output. Applying the output information in Customer's environment
is Customer's sole responsibility.
7.0 BILLING AND AS/400 MODEL UPGRADE CHARGES
7.1 The attached Exhibits set forth the manner in which fees and payments shall be allocated and made
under this Agreement. Past due amounts are subject to a service charge of 1.5% per month, which
charge Customer agrees to pay. To the extent Customer imposes additional requirements on New
World for services other than those expressly provided in this Agreement, New World retains the
right to make additional price adjustments and/or any other adjustments which may be necessitated.
Before performing these additional services, New World will notify Customer that the services are
subject to additional charge.
7.2 If Customer upgrades the computer model of its AS/400 Computer, at the time of the upgrade,
Customer agrees to pay the difference between the standard software charges for the present AS/400
model (see Section I, defmition number 10) and the then-current standard software charges for the
upgraded AS/400 model. SSMA fees shall be increased according to the upgraded AS/400 charges
on the next annual billing date after the upgrade occurs. With said payments, the license provided in
Section II, Paragraph 1.0 transfers to permit Customer's use of the Licensed Software on the
upgraded AS/400 model.
7.3 Customer shall notify New World when AS/400 models will be upgraded and will pay the upgrade
fees promptly when invoiced.
8.0 NON-RECRUITMENT OF PERSONNEL
8.1 During the term of this Agreement and for twenty-four (24) months thereafter, each party agrees not
to solicit or hire current or former employees of the other without the other's prior written consent.
9.0 CONFIDENTIAL INFORMATION/NON-DISCLOSURE AGREEMENT
9.1 Subject to the requirements of the Freedom ofInformation Act (FOIA) and/or other comparable
applicable state law, each party shall hold all Confidential Information in trust and confidence for the
party claiming confidentiality and not use such Confidential Information other than for the benefit
of that party. The other party agrees not to disclose any such Confidential Information, by publication
or otherwise, to any other person or organization.
9.2 Subject to the requirements of the Freedom of Information Act (FOIA) and/or other comparable
applicable state law, Customer hereby acknowledges and agrees that all Licensed Products are
Confidential Information and proprietary to New World. In addition to the other restrictions set forth
Page 4
(Rev SSL&SA 04/94)
City of Port Angeles (PENCOM)
elsewhere in this Agreement or otherwise agreed to in writing, the parties agree to implement all
reasonable measures to safeguard New World's proprietary rights in the Licensed Products, including
without limitation the following measures:
(i) Customer shall only permit access to the Licensed Products to those employees who require
access and only to the extent necessary to perform the processing needs of Customer and
its user agencies.
(ii) With respect to agents or third parties, Customer shall permit access to the Licensed
Products only after New World has received, approved and returned a fully executed Non-
Disclosure Agreement to Customer (see Exhibit D). New WorJd reserves the right to
reasonably refuse access to a third party after it has evaluated the request. Customer agrees
to provide information reasonably requested by New World to assist New World in
evaluating Customer's request to permit third party access to the Licensed Products. In
addition to any other remedies, New World may recover from Customer all damages and
legal fees incurred in the enforcement of this provision on third party access;
(iii) Customer shall cooperate with New World in the enforcement of the conditions set forth
in the attached Non-Disclosure Agreement or any other reasonable restrictions New World
may specify in writing in order to permit access;
(iv) Customer shall not permit removal of copyright or confidentiality labels or notifications
from its proprietary materials; and
(v) Customer shall not attempt to disassemble, decompile or reverse engineer the Licensed
Software.
(vi) New World shall be responsible for asserting its own rights in the event that Customer
receives public disclosure and/or FOIA requests for public records covered by Section II,
Paragraph 9.0.
9.3 Customer agrees that in addition to any other remedies that may be available at law, equity or
otherwise, New World shall be entitled to seek and obtain a temporary restraining order, injunctive
relief, or other equitable relief against the continuance of a breach or threatened breach of this
paragraph 9.0 on Confidentiality and Non-Disclosure without the requirement of posting a bond or
proof of injury as a condition for the relief sought.
10.0 CONTRACTUAL LIABILITY AND RECOVERABLE DAMAGES
New World's contractual liability and Customer's exclusive remedies are set forth below:
10.1 For any claim relating to the non-conformance or imperfection of any licensed software provided
under this Agreement, New World will correct the defect so that it conforms to the warranties set
forth in Section II, subparagraph 4.1; or if after repeated attempts to correct the non-conformity, New
World is unable to correct the non-conformity, then Customer may recover its actual damages
subject to the limits set forth in subparagraph 10.2 below. For any other claim arising under or in
connection with this Agreement, Customer may recover its actual damages subject to the limits set
forth in subparagraph 10.2 below
10.2 New World's contractual liability is limited to the recovery of direct damages up to the Exhibit A
Licensed Standard Software fees paid to New World.
10.3 In no event shall New WorJd be liable for any damages relating to Customer's failure to perform its
responsibilities or for loss of use, revenue or profits, or for any incidental or consequential damages,
even if New WorJd has been advised of the possibility of such damages. If it is determined that a
limitation of liability or a remedy contained herein fails of its essential purpose, then the parties agree
that the exclusion of incidental and/or consequential damages is still effective.
11.0 INTEGRATION WITH u.s. COPYRIGHT ACT
11.1 In addition to all other provisions provided under this Agreement, Customer agrees to be bound by
and to comply with any and all provisions of the U.S. Copyright Act (The Copyright Act of 1976,
U s.c. Sections 101-810 (1976) as amended by 17 u.s. C. Sections 101-810 (1982)). If a provision
of the U.S. Copyright Act and this Agreement conflict, the more restrictive of the two applies. If it
cannot be determined which is the more restrictive, then the provision within this Agreement shall
apply.
12.0 INDEPENDENT CONTRACTOR
Page 5
(Rev SSL&SA 04/94)
City of Port Angeles (PENCOM)
12.1 New World is an independent contractor. The personnel of one party shall not in any way be
considered agents or employees of the other. To the extent provided for by law, each party shall be
responsible for the acts of its own employees.
12.2 Each party shall be responsible for Workers' Compensation coverage for its own personnel.
13.0 INSURANCE REQUIREMENTS
New World shall not commence work under this Agreement until it has obtained the insurance required under
this paragraph.
13.1 Workers' Compensation Insurance: New World shall procure and maintain during the term ofthis
Agreement, Workers' Compensation Insurance for all of its employees who engage in the work to
be performed.
13.2 Liability and Property Insurance--Comprehensive Form: New World shall procure and maintain
during the term of this Agreement, Liability and Property Damage Insurance in an amount not less
than $1,000,000 on account of each accident; and in an amount not less than $1,000,000 for each
accident for damage to property.
13.3 Automobile Liability Insurance: New World will procure and maintain during the term of this
Agreement, Hired and Non-Ownership Motor Vehicle Bodily Injury and Property Damage Insurance
in an amount not less than $500,000 for injuries, including accidental death, to each person; and,
subject to the same limit for each person, in an amount not less than $500,000 for each accident; and
in an amount not less than $500,000 on account for each accident for damage to property.
14.0 DISPUTE RESOLUTION BY ARBITRATION
14.1 Except for matters in which the dispute relates to unpaid license or service fees, or a breach of the
provisions set forth in Section II, Paragraphs 8.0 (employee non-recruitment) or 9.0 (non-disclosure
or confidentiality), any controversy or claim arising out of or relating to this Agreement, or breach
thereof, shall be settled in arbitration in accordance with the Commercial Arbitration Rules of the
American Arbitration Association. Judgment upon any award rendered by the arbitrator(s) may be
entered in any court having jurisdiction thereof.
14.2 Before a demand for arbitration or lawsuit may be filed by either party, the management of both
parties shall have met at least two times in face-to-face meetings in an effort to resolve any dispute
or controversy through normal business management practices. Unless otherwise agreed to in writing,
a minimum of one meeting shall take place at each party's home office location.
14.3 The arbitrators shall have no power or authority to add to or detract from this Agreement of the
parties. The arbitrators shall have no authority to award damages over and above those provided for
in this Agreement and in any event shall not exceed the limitations set forth in Section II,
subparagraph 10.2, even if the remedy or limitation ofliability provisions set forth in this Agreement
shall for any reason whatsoever be held unenforceable or inapplicable.
14.4 Neither party nor the arbitrators may disclose the existence or results of any arbitration hereunder,
except if the arbitration results in a Court imposed judgment, the non-disclosure restriction shall not
be effective to the extent the matter becomes a public record.
14.5 Each party shall bear its own costs in preparing for and conducting arbitration, except that the joint
costs, if any, of the actual arbitration proceeding shall be shared equally by the parties.
15.0 TERMINATION
15.1 By Customer: If New World fails to provide the Licensed Software as warranted in accordance with
the terms of this Agreement, Customer may at its option terminate this Agreement with ninety (90)
days written notice as follows:
(i) The termination notice shall provide a detailed description (with examples) of any warranty
defects claimed;
(ii) New World shall have ninety (90) days from receipt of said notice to correct any warranty
defects in order to satisfy the terms of this Agreement;
(iii) During the ninety day cure period, Customer shall apply sound management practices and
Page 6
(Rev SSL&SA 04/94)
City of Port Angeles (PEN COM)
use its best efforts to resolve any issues or obstacles -- including cooperating with New
World and reassigning personnel if necessary to improve the working relationship;
(iv) At the end of ninety (90) days unless the termination has been revoked in writing by
Customer, the Agreement terminates.
15.2 By New World: If Customer fails to make prompt payments to New World when invoiced, or if
Customer fails to fulfill its responsibilities outlined in Section II, Paragraph 6.0, then New World
may at its option terminate this Agreement with written notice as follows:
(i) The termination notice shall defme the reason for termination;
(ii) If the cited reason for termination is Customer's failure to make prompt payment, Customer
shall have ten (10) days from receipt of said notice to make payment in full for all
outstanding invoiced payments due;
(iii) If the cited reason for termination is Customer's failure to fulfill its responsibilities,
Customer shall have ninety (90) days from receipt of said notice to correct any actual
deficiencies in order to satisfy the terms of this Agreement;
(iv) During the applicable cure period, New World will use sound management practices and
its best efforts to resolve any issues or obstacles -- including the reassignment of personnel
if necessary to improve the working relationship;
(v) At the end of the applicable cure period, unless the termination has been revoked in writing
by New World, the Agreement terminates.
15.3 In the event of termination by either party, New World shall continue to provide its services, as
previously scheduled, through the termination date and the Customer shall continue to pay all fees
and charges incurred through the termination date as provided in the attached Exhibits.
15.4 In the event neither party terminates this Agreement under subparagraphs 15.1 or 15.2 above, it
naturally terminates unless it is renewed at the end of the initial SSMA term as set forth in Exhibit C,
except that the restricted license to use the Licensed Software on the Computer as provided hereunder
is perpetual so long as all Exhibit A license fees and applicable Custom Software fees have been paid
in full.
15.5 Upon termination, Customer shall return to New World all copies of each application of Licensed
Software and related Licensed Documentation provided to Customer under this Agreement for
which the Exhibit A license fees and applicable Custom Software fees have not been paid in full.
15.6 Nothing in this paragraph on termination is intended to infer that either party has or does not have a
claim for damages.
15.7 The Terms and Conditions relating to non-disclosure, confidentiality and non-recruitment of
personnel survive termination.
16.0 PATENT AND TRADEMARK INDEMNIFICATION
New World agrees to indemnify and save the Customer harmless from and against any and all judgments,
suits, costs, and expenses subject to the limits set forth in this Agreement resultmg from any alleged
infringement of any patent or copyright arising from the licensing of the Licensed Standard Software pursuant
to this Agreement, provided that Customer has notified New World in writing of such allegation within thirty
(30) days of the date upon which the Customer first receives notice thereof. New World's obligation to
indemnify and save Customer harmless under this paragraph is void if the claim of infringement arises out
of or in connection with any modification made to the Licensed Standard Software or any use of the Licensed
Standard Software not specifically authorized in writing by New World.
17.0 NOTICES
17.1 Notices to Customer shall be deemed effective when sent by Registered or Certified U. S. Mail to
Naomi Wu, PENCOM Communications Manager, at the business address of the Customer.
17.2 Notices to New World shall be deemed effective when sent by Registered or Certified U.S. Mail to
the following address (or to any other address so specified by New World):
New World Systems Corporation
Page 7
(Rev SSL&SA 04/94)
City of Port Angeles (PEN COM)
3270 West Big Beaver, Suite 300
Troy, Michigan 48084-2901
Attention: President
18.0 GENERAL
18.1 This Agreement is the entire agreement between the parties superseding all other communications,
written or oral, between the parties relating to the subject matter of this Agreement. This Agreement
may be amended or modified only in writing signed by both parties.
18.2 This Agreement is governed by the laws of the State of Washington and it shall be binding on the
successors and assigns of the parties.
18.3 Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision
or any other provision of this Agreement.
18.4 No action, regardless of form, arising out of the services performed or Licensed Products delivered
hereunder, may be brought by either party more than one (1) year after the cause of action has
accrued, except that an action for non-payment of fees may be brought within two (2) years of the
date of the payment was due.
18.5 The paragraph headings which appear herein are included solely for convenience and shall not be
used in the interpretation of this Agreement. Any provision of this Agreement determined to be
invalid or otherwise unenforceable shall not affect the other provisions, which other provisions remain
in full force and effect.
[PTANGELE CON - SO-4]
Page 8
(Rev SSL&SA 04/94)
City of Port Angeles (PEN COM)
EXHIBIT A
FOR LICENSED STANDARD SOFTWARE AND FEES
A. License Fee for LICENSED STANDARD SOFTWARE and DOCUMENTA nON selected bv CUSTOMER:
Application Package
Cost
1. Public Safety State Interface Software
- AS/400 StatelNCIC Interface*
$7.700
TOTAL LICENSE FEES:
(Includes Application Source Code)
$7.700
* Customer is responsible for obtaining the necessary State approval and any
non-New World hardware and software.
(Rev SSL&SA 04/94)
City of Port Angeles (PENCOM)
Exhibit A/LICENSED STANDARD SOFTWARE AND FEES
Page 2
B. License Fee Pavment Schedule for Licensed Standard Software and Documentation
1. DOWN PAYMENT
(40% of the total Exhibit A cost --
Invoiced upon receipt of signed Standard
Software License and Services Agreement)
$3.080
2. DELIVERY PAYMENT
(50% of each application cost--
Invoiced as each Exhibit A Licensed Standard
Software package is delivered to Customer)
$3.850
3. FINAL PAYMENT
(10% of each application cost--
Invoiced 90 days after delivery of each
Licensed Standard Software package)
$770
TOTAL LICENSED STANDARD SOFTWARE PAYMENTS DUE
$7.700
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE
PRICING VALID THRU MARCH 27.1994
(Rev SSL&SA 04/94)
City of Port Angeles (PENCOM)
EXHIBIT B
INST ALLA TION AND TRAINING SUPPORT SERVICES AND FEES
1. Traininl! and Installation Support Hours Recommended
Allocating adequate support service hours for each application of Licensed Standard Software listed on Exhibit A is not only
recommended but also is critical for a successful installation of and training on each application package. Based on the Licensed
Standard Software listed on Exhibit A, we suggest that at least 40 hours of New World installation and training support services
be scheduled. Actual usage may be higher or lower based on Customer's requirements and use of these support services.
A voiding or minimizing custom or modified features will aid in keeping the support costs to the scheduled minimum. The
recommended installation and training support hours include:
(a) Project management assistance;
(b) Installation of each package of Licensed Standard Software; and
(c) Customer training on each package of Licensed Standard Software.
The installation and training support services are typically performed at Customer's premises but, at Customer's option, may
be provided at New World national headquarters in Troy, Michigan. (Other support services often involve services performed
at New World's national headquarters.) New World reserves the right to make cost adjustments for support trips canceled by
Customer less than ten (10) business days before the scheduled start date to cover New World's out of pocket costs and lost
revenues.
2. Traininl: and Installation Support Service Fees Estimate
The recommended hours cited above and any additional support services are available at the rate of $75.00 per hour. This rate
is protected for one year from the date New World executes this Agreement. After one year, Customer shall pay the then-current
hourly rate for all Exhibit B support services rendered.
Based on the hours listed above, the training and installation support service cost is estimated at $3.000. (Plus all actual
and reasonable travel expenses incurred by New World divided proportionately between all New World Customers visited on
a single trip, and actual employee travel time up to but not exceeding four (4) hours per Customer visit.)
3. Additional Services Available
Other New World services may be required or requested for the following:
(a) File conversion assistance;
(b) Consulting with New World technical staff;
(c) Modifying the Licensed Standard Software;
(d) Designing and programming Custom Software;
(e) Maintaining modified Licensed Standard Software and/or Custom Software;
(t) New World Consultation with other vendors or third parties;
(g) Software testing; and/or
(h) Assistance as Customer is going "live".
Customer may request these additional services in writing using New World's Request For Service (RFS) procedure (or other
appropriate procedure mutually agreed upon by Customer and New World).
4. Payments for Services and Travel Costs
All hours for services and travel costs will be billed weekly for the previous calendar week. Payments are due within fifteen
(15) days from receipt of invoice.
(Rev SSL&SA 04/94)
City of Port Angeles (PENCOM)
EXHIBIT C
ST ANDARD SOFTWARE MAINTENANCE AGREEMENT
This Standard Software Maintenance Agreement (SSMA) between New World Systems Corporation (New World) and
City of Port Angeles (PENCOM). Washington (Customer) sets forth the standard software maintenance support services provid-
ed by New World.
1. Service Period
This SSMA shall remain in effect for a period of five (5) years beginning on the 91st day after the installation of the
Licensed Standard Software to Customer (the start date) and ending on the same calendar date five (5) years after the start date.
Upon software delivery, Licensed Standard Software installation shall not be delayed more than 30 days from computer's
availability for use.
2. Services Included
The following services or features are available under this SSMA:
(a) Upgrades, including new releases, to the Licensed Standard Software (prior releases of Licensed Standard Software
application packages are supported no longer than twelve (12) months after a new release is announced by New World);
(b) Temporary fixes to Licensed Standard Software (see paragraph 6 below);
(c) Revisions to Licensed Documentation;
(d) Reasonable telephone support for Licensed Standard Software on Monday through Friday from 8:00 a.m. to 8:00 p.m.
(Eastern Time Zone); and
(e) Invitation to and participation in user group meetings.
Items a, b, and c above will be distributed to Customer on magnetic media or other means, as appropriate. After installation,
Customer shall return any magnetic media to New World.
Additional support services are available as requested by Customer using the then-current hourly rates or applicable fees. Exhibit
B has a description of support services available.
3. Maintenance for Modified Licensed Standard Software and Custom Software
Customer is advised that if it requests or makes changes or modifications to the Licensed Standard Software, these
changes or modifications (no matter who makes them) make the modified Licensed Standard Software more difficult to
maintain. If New World agrees to provide maintenance support for Custom Software or Licensed Standard Software modified
at Customer's request, then the additional New World maintenance or support services provided shall be billed at the then-
current Exhibit B hourly fees plus reasonable expenses.
4. Billinl:
Maintenance costs will be billed annually, beginning on the 91st day after installation of the Licensed Standard Software and on
the same day each year thereafter for the term of the SSMA. (Any Exhibit B support or service hours and travel costs incurred
are billed weekly for the previous calendar week.)
5. Additions of Software to Maintenance Al!reement
Additional Licensed Standard Software licensed from New World will be added to the SSMA ninety (90) days after it is installed
at Customer's location. Costs for the maintenance for the additional software will be billed to Customer on a pro rata basis for
the remainder of the maintenance year and on a full year basis thereafter.
(Rev SSL&SA 04/94)
City ofPort Angeles (PENCOM)
....
Exhibit C/STANDARD SOFTWARE MAINTENANCE AGREEMENT
Page 2
6. Requests for Software Correction on Licensed Standard Software
At any time during the ninety (90) day warranty period or during the SSMA period, if Customer believes that the Licensed
Standard Software does not conform to the current specifications set forth in the user manuals, Customer must notify New World
in writing that there is a claimed defect and specify which feature and/or report it believes to be defective. Before any notice is
sent to New World, it must be reviewed and approved by the Customer Liaison. Documented examples of the claimed defect
must accompany each notice. New World will review the documented notice and when a feature or report does not conform
to the published specifications, New World will provide software correction service at no charge. (See paragraph 4.0 of the
General Terms and Conditions of this Agreement for the New World warranties provided). A non-warranty request is handled
as a billable Request for Service (RFS) (see Exhibit B).
The no charge software correction service does not apply to any of the following:
(a) situations where the Licensed Standard Software has been changed by anyone other than New World
personnel;
(b) situations where Customer's use or operations error causes incorrect information or reports to be generated;
and
(c) requests that go beyond the scope of the specifications set forth in the current User Manuals.
7. Maintenance Costs for Licensed Standard Software Packages Covered for IBM AS/400 Model 20
New World agrees to provide software maintenance at the costs listed below for the following New World Licensed Standard
Software packages installed at Customer's location:
Annlication Packa!!:e
Number of Modules
1. Public Safety State Interface Software
2. Application Source Code
TOTAL LIST COST: $ 7.700
ANNUAL
MAINTENANCE COST: $1.155
(5- Year Plan, billed annually)
ALL PAYMENTS ARE DUE FIFTEEN (5) DAYS FROM RECEIPT OF INVOICE.
(Rev SSL&SA 04/94)
City of Port Angeles (PENCOM)
EXHIBIT D
NEW WORLD SYSTEMS CORPORATION
NON-DISCLOSURE AND SECURITY AGREEMENT FOR THIRD PARTIES
This Agreement, when accepted and executed by New World, grants the undersigned the permission to use and/or have limited access to certain
New World Systems Corporation (New World) proprietary and/or confidential information
Installed at:
City of Port Anl!eles (PENCOM)
Customer Name
Located at
223 East 4th Street
Port Anl!eles. W A 96362
Authorized Signature of Customer:
Name (please Print or Type)
Title
Signature
In exchange for the permission to use or have access to New World proprietary and/or confidential information, including without limitatIOn, New
World software and/or documentation, the organization and individual whose names appear below, agree to the following
No copies m any form will be made of New World proprietary or confidentIal information WIthout the expressed written consent of New
World' President, mcludmg without limitation, the following
. Program Libraries, whether source code or object code,
. Operating Control Language,
. Test or Sample FIles,
. Program Listings,
. Record Layouts;
. All written confidential or proprietary information orIginatmg from New World mcludmg without lImitatIOn, documentation, such as user
manuals and/or system manuals, and/or
. All New World Product Bulletms and/or other New World Product related materials
2 New World software, New World documentation, or other proprIetary or confidential information shall not be used for any purpose other than
processing the records ofthe Customer identified above as permitted m the Customer's Standard Software License and Services Agreement
with New World
3 The undersigned agree(s) that this Agreement may be enforced by injunction in additIOn to any other appropriate remedies available to New
World If it is determined that the money damages caused by the undersigned's faIlure to comply with the foregoing terms are difficult to
ascertain, they are hereby estimated at liquidated damages of no less than three times the then-current License Fees for the License Software
provided to Customer under the Standard Software License and Service Agreement between Customer and New World.
Agreed and Accepted by Third Party (Organization)
Agreed and Accepted by Third Party (Individual)
Organization:
Individual:
By:
By:
Title:
Title:
Date:
Date:
Accepted and Approved By New World Systems Corp.
By:
Title:
Date:
[PTANGELE EXS - SO-4]
(Rev SSL&SA 04/94)
City of Port Angeles (PENCOM)
&
> .
"
5. &P ~
NEW WORLD SYSTEMS CORPORATION
STANDARD SOFTWARE MAINTENANCE AGREEMENT
This Standard Software Maintenance Agreement (SSMA) between New World Systems Corporation (New
World) and Port Anl!eles. Washin!!ton (Customer) sets forth the standard software maintenance support services
provided by New World.
1. Service Period
- - -ThisSSMA shaH-remain in effect for a period of three (3) years from (start date) 4.LlI.9B. to (end date)-JDlLll.
2. Services Include
The foHowing services or features are available under this SSMA:
(a) Upgrades, including new releases, to the Licensed Standard Software (prior releases of Licensed Standard
Software application packages are supported no longer than nine (9) months after a new release is announced
by New World);
(b) Temporary fixes to Licensed Standard Software (see paragraph 6 below);
( c) Revisions to Licensed Documentation;
(d) Reasonable telephone support for Licensed Standard Software on Monday through Friday from 8:00 a.m. to
8:00 p.m. (Eastern Time Zone); and
(e) Invitation to and participation in user group meetings.
(1) Includes ESRllntegration for the ESRI software that is part of Exhibit A Licensed Standard Software
Items a, b, and c above wiH be distributed to Customer on magnetic media or other means, as appropriate. After
installation, Customer shall return any magnetic media to New World.
Additional support services are available as requested by Customer using the then-current hourly rates or
applicable fees. Exhibit B of your original License Agreement has a description of support services available.
3. Maintenance for Modified Licensed Standard Software and Custom Software
Customer is advised that if it requests or makes changes or modifications to the Licensed Standard Software,
these changes or modifications (no matter who makes them) make the modified Licensed Standard Software more
difficult to maintain. rfNew World agrees to provide maintenance support for Custom Software or Licensed
Standard Software modified at Customer's request, then the additional New World maintenance or support services
provided shaH be billed at the then-current Exhibit B hourly fees plus reasonable expenses.
4. Billinl.!
Maintenance costs will be billed annually as detailed on the foHowing page. (Any Exhibit B support or service
hours and travel costs incurred are billed weekly for the previous calendar week.) Iftaxes are imposed, they are the
responsibility of the Customer and wiH be remitted to New World upon being invoiced.
5. Additions of Software to Maintenance Al!reement
Additional Licensed Standard Software licensed from New World will be added to the SSMA as they are installed
at Customer's location. Maintenance costs for the additional software will be billed to Customer on a pro rata
basis for the remainder of the current maintenance year and on a full year basis thereafter.
(Rev SSMA 03/06)
CONFIDENTIAL
Port Angeles, WA
",
6. Requests for Software Correction on Licensed Standard Software
At any time during the SSMA period, if Customer believes that the Licensed Standard Software does not conform
to the current specifications set forth in the user manuals, Customer must notifY New World in writing that there is
a claimed defect and specifY which feature and/or report Customer believes to be defective. Before any notice is
sent to New World, it must be reviewed and approved by the Customer Liaison. Documented examples of the
claimed defect must accompany each notice. New World will review the documented notice and when a feature or
. @p_ortdQes~ nQ.t Q..01!f9t.II110 the_Pl1blishltd)lP~cific;atjQns,Ne~ Wodd_wiIl pro_vide.software_corre.ction.serYice.atno _ _
charge. A non-warranty request is handled as a billable Request for Service (RFS) using Exhibit B Support
Services.
The no charge software correction service does not apply to any of the following:
(a) situations where the Licensed Standard Software has been changed by anyone other than New World
personnel;
(b) situations where Customer's use or operations error causes incorrect information or reports to be
generated; and;
(c) requests that go beyond the scope of the specifications set forth in the current User Manuals.
7. Maintenance Costs for Licensed Standard Software Packal!es Covered for ruM AS/400-2179
New World agrees to provide software maintenance at the costs listed below for the following New World
Licensed Standard Software packages installed at Customer's location:
Application Packa!!e Number of Modules
1. Aegis@ Computer Aided Dispatch (CAD) 15
2. Aegis@ Law Enforcement Records Software 22
3. Aegis@ Public Safety Interface Software 6
4. Aegis@ Other Software for Public Safety 1
5. Aegis@ Data Management and Retrieval Tools 1
6. Aegis@ ESRl Embedded Applications - MapObjects Upgrades 1
ANNUAL
MAINTENANCE COST: See Below
erlO overe nnua moun I In!! a e
4/1/2008 to 3/31/2009 $58,910 3/15/2008
4/1/2009 to 3/31/2010 $64,280 3/15/2009
4/1/20 I 0 to 3/31/2011 $69,620 3/15/2010
P . dC
d
A
IA
t
B'II" D t
Note: Unless extended by New World, the above costs are available for 90 days after submission of the costs
to Customer. After 90 days, New World may change the costs.
ALL INVOICES ARE DUE FIFTEEN (15) DAYS FROM BILLING DATE,
(Rev SSMA 03/06)
CONFIDENTIAL
Port Angeles, WA
- ,
8. Terms and Conditions
This Agreement is covered by the Terms and Conditions from our Licensing Agreement signed by Port Angeles.
Washington (Customer) on February 7, 1995.
ACCEPTED BY:
Name:.J:d~ Cd /!.---A.L-~,
Title: ~iF:
Date: ~~ -<J.~DD~
ACCEPTED BY:
.n~:eWO~l~
Date: D3 -I13-tJe
- Customer:- Fort-Angeles, Washington
By signing above, each of us agrees to the terms and conditions of this Agreement and as incorporated herein. Each
individual signing represents that (s)he has the requisite authority to execute this Agreement on behalf of the
organization for which (s)he represents and that all the necessary formalities have been met. If the individual is not so
authorized then (s)he assumes personal liability for compliance under this Agreement.
(Rev SSMA 03/06)
CONFIDENTIAL
Port Angeles, WA
00,
Port Angeles, W A
Licensed Application Software
April, 2008
1. Aegis@ Computer Aided Dispatch (CAD)
- Combined LE/Fire/EMS CAD Multi-Jurisdiction
- Call Scheduling Module
- Call Stacking Module
n _ n n _ _ u __ ~ Qeo___File _y ~iflc_a!i()I! M()dul~ __ n _ _
- Hazard and Location Alerts Module
- Hydrant Inventory Module
- Interface to Aegis@ Law Enforcement Records Module
- Interface to Aegis@ Fire/EMS Records Module
- Note Pads Module
- Rip-N-Run Module
- Run Cards Module
- Tone Alerts Module
- Unit Control Panel Module
- Unit Recommendations Module
- Service Vehicle Rotation
- CAD Mapping (ESRI)
2. Aegis@ Law Enforcement Records Software
- LE Records Multi-Jurisdiction Base
- Accidents Module
- Arrest Module
- Business Registry Module
- Case Processing Module
- Computer Aided Investigations Module
- Federal Reports (UCR/IBR) Module
- Geo-File Verification Module
- Impounded Vehicles Module
- Incident Tracking Module
- Jacket Processing Module
- Personnel/Education Module
- Property Module
- Traffic Tickets and Citations Module
- Wants and Warrants Module
- LE Records Federal & State Compliance
- Field Investigations
- Gun Permits and Registration
- Case Management
- GEO File Verification
- Pawn Shops
- Career Criminal Registry
- Orders of Protection
(Rey SSMA 03/06)
CONFIDENTIAL
Port Angeles, WA
.~
" .
Port Angeles, W A
Licensed Application Software
April, 2008
3. Aegis@ Public Safety Interface Software
- AS/400 State/NCIC Interface
- On-Line CAD Interface to State/NCIC
- E-911 Interface
- - - ~ - -- ~- - -- - - - - - - - ~ - - - - - - ~ - - - - - - - - - - - - - - - - - - - - -
- N etclock/2 Interface
- Zetron Encoder Interface (Model 25)
- Fire Records Interface
4. Aegis@ Other Software for Public Safety
- Windows PC Environment
5. Aegis@ Data Management and Retrieval Tools
- Microsoft Word Interface
6. Aegis@ ESRI Embedded Applications - MapObjects Upgrades
- ESRI CAD Mapping
(Rev SSMA 03/06)
CONFIDENTIAL
Port Angeles, WA
EXHIBIT A
LICENSED STANDARD SOITW ARE AND FEES
INTEGRATION OF AEGIS LICENSED STANDARD SOFTWARE WITH ESRI SOFTWARE
A.mUtation with Embedded ESRI Software
# of Workstations
uslne application
Aegis CAD
. CAD Mapping
5
CUSTOMER WORKSTATION TOTAL
5
TOTAL SOFTWARE LICENSE FEE ,
1Q
While New World has elected not to charge Customer for the additional Aegis software necessary to integrate with
the new version of ESRI, there will be an annual SSMA cost.
CONFIDENTIAL
Page 2 of6
Port Angeles PD, W A
2.cntadd 400 ESRI Upgd PoAnWA.doc
iblt A I LICENSED STANDARD SOFTWARE AND FEES
SOFTWARE MAINTENANCE INCREASE (PER YEAR)
# of Workstations ESRI Unit
Application usmg ADDlication Price Total Increase
-----____ _ ___ _ ___ _CAD~______________________________~==_---- __ ______________ ________ ____
- CAD Mapping 5 $50/e8. $250
ANNUAL STANDARD SOFTWARE MAINTENANCE (SSMA) INCREASE
~
Note: Annual Standard Software Maintenance Agreement (SSMA) fees of $~50 for the above software will be
added to Customer's current SSMA fees and will begin in 2007 upon Customer's SSMA anniversary
date in 2007.
2.cntadd 400 ESRI Upgd PoAnWA.doc
.CONFIDENTIAL
Page 3 of6
Port Angeles PD, WA
Ibit A I LICENSED STANDARD SOFTWARE AND FEES
Z. Sublicense Provisions for Customer Use ofESRI Software
Customer agrees to the following provisions as part of using the ESRI Software that is integrated with the Aegis
Licensed Standard Software.
'",--.__/
~~J!G.l!~~.'-01LrestJi~ _use of Jhe ~~RJ_~.QfiwJl.l'~lfLtb~ tl~tl~yt~b1e .cod~J used.witluhe_Aegis Licensed_ _ __. ___
- - - standard Software)
· Customer will prohibIt (a) transfer of the ESRI Software except for temporary transfer in the event of
computer malfunction; (b) assignment, time-sharing,lend or lease, or rental of the ESRI Software or use
for commerCIal network services or interacl1ve cable or remote processing services; and (c) title to the
ESRI Software from passing to any other party.
· Customer will prohibit the reverse engineering. disassembly, or decompilation of the ESRJ Software
and prohibit duphcation of the ESRI Software except for a single archival copy; reasonable Sublicensee
backup copies are pennitted.
· Customer will disclaim, to the extent permitted by applicable law, ESRJ's liability for any damages, or
Joss of any kind, whether special, direct, indirect, incidental, or consequential, arising from the use of the
ESRI Software.
· At the termination of their Agreement (Sublicense) with New World, Customel' will certify in writing
to New World that it has discontinued use and has destroyed or will return to New World all copies of
the ESRI Software and docwnentation.
· Customer will comply fully with all relevant export laws and regulations of the United States to assure
that the BSRI Software, or any direct product thereof, IS not exported, directly or indirectly, in violation
of United States law.
· Customer will prohibit the removal or obscuring of any copyright, trademark notice, or restrictive
legend
· If Company grants a Sublicense to the United States Government, the OEM Software shall be provided
with "Restricted Rights",
NOTES
ArcGIS 9.2 will be the ESRl release incorporated into the AegiS software and will be required for migration
to Aegls/MSP B.x. If the Customer Is currently licensed for ArcGIS 9.2 (only edition to be initially
supported) the Customer will need /0 supply a leller from ESRl exemptmg them from the purchase of the
ESRl software embedded with the Aegis J'oftware,
All Aegis/MSP Customers are required to use a version ofESRl's ArcGIS suite of products to maintain GIS
data. All maintenance, fraimng and on-going support of this product will be contracted with and conducted
by ESRl. Maintenance for ESRl's ArcGIS suite of products that are used for maintaining Customer's GIS
data will be contracted by Customer separately with ESRl.
The on-gomg New World SSMA cost is required for any Aegis software changes related to integration With
ESRl software. The SSMA charges will commence upon Customer's Aegis SSMA annrversary date that
occurs in 2007.
~
If (/ new release of ArcGIS needs to be incorporated into the AegIs software. an associated upgrade fee may
be required for the new ESRl software, depending on the potential cost from ESRI; and/or on the scope of
effort reqUired to Imegrate the new ESRI reJe.ase with Aegis software.
Z cntadd 400 ESRI Upgd'PoAIlWA.doc
CONFIDENTIAL
. Page 4 016
Port Angeles PD, W A
\ r ... .
EXHIBIT B
INSTALLATION AND TRAINING SUPPORT SERVICES AND FEES
/
",I'
'~
1. Trainine and Installation Support Hours Recommended
Allocating adequate support service hours for each application of Licensed Standard Software listed on Exhibit A is not only
reconunended but also is critical for a successful installation of and training on each application package. Based on the Licensed
-- ------ -- -Standard SoftWareITSte-d-Qil-EXliillitA;-we-suggesttnafafleasfnO-hoursofNew Worl(ffustallation and tram-mg support-servlces- - -----
be scheduled. Actual usage may be higher or lower based on Customer's requirements and use of these support services.
Avoiding or minimizing custom or modified features will aid in keeping the support costs to the scheduled minimum. The
recommended installation and training support hours include:
(a) Project management assistance;
(b) [nstallation 0 f each package of Licensed Standard Software; and
(c) Customer training and/or assistance in acceptance testing on each package of Licensed Standard Software.
The installation and training support services are typically performed at Customer's premises but, at Customer's option, may
be provided at New World national headquarters in Troy, Michigan. (Other support services often involve services performed
at New World's national headquarters.) New World reserves the right to make cost adjustments for support trips canceled by
Customer less than ten (J 0) business days before the scheduled start date to cover New World's out of pocket costs and lost
revenues.
2. :rrainin~ and Installation Support Service Fees Estimate
The recommended hours cited above and all other support services provided by New World after execution of this Agreement
will be provided at the rate of $90.00 per hour.
Based on the hours listed above, the training and installation support service cost will be $~. (Plus all actual and
reasonable travel expenses incurred by New World divided proportionately between all New World Customers visited on a
single trip, and actual employee travel time up to but not exceeding four (4) hours per Customer visit.)
The cost has been calculated using a rate of $90/per hour. Additional services are also available at the rate of $90 per hour. This
rate is protected for one year from the date New World executes this Agreement. After one year, Customer shall pay the then-
current hourly rate for all Exhibit B support services rendered.
3. Additional Services Available
Other New World services may be required or requested for the following:
(a) Modifying the Licensed Standard Software;
(b) Designing and programming Custom Software;
(c) Maintaining modified Licensed Standard Software and lor Custom Software; and lor
(d) Additional software training and/or testing
(e) Tailoring of Licensed Standard Software by N ew World technical staff and lor consultation with New World. technical
staff;
(f) New World Consultation with other vendors or third parties; and
(g) Assistance as Customer is going "live".
Customer may request these additional services in writing using New World's Request For Service (RFS) procedure (or other
appropriate procedure mutually agreed upon by Customer, and New World).
4. Payments for Services and Travel Costs
All hours for services and travel costs will be billed weekly for the previous calendar week. Payments are due within fifteen
(15) days from receipt of invoice.
CONFIDENTIAL
R~vSL&S\!!C'~1
c:~~::-: :>':r ,\.1~~ ~ :.., ~;::r.!tt)r.
5. 5wy
II ~~/!!t,<<~J!:!,!!,~tems'
September 7. 2006
ADDITIONAL SOFTWARE LICENSE AGREEMENT
Ms. Naomi Riggins
Port Angeles Police Department
321 East Fl'fth Street
Port Angeles, W A 98362-3206
Dear Ms. .RIggins:
New World Systems is pleased to license you additional software per your request.
The attached forms (Exhibits A and Appendix 1) are to be reviewed and approved by you and/or your
authorized representative. They describe the additional software and services you have requested along
With the related fees.
Other than for the purposes of internal review, we ask that you treat our fees as confidential information.
This IS due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement are incorporated and continue to
apply. Any taxes or fees imposed from the course of this Agreement are the responsibility of the
Customer
We thank you for your continued business with New World Systems. We look forward to working on this
project with you.
ACKNOWLEDGED AND AGREED TO BY:
PORT ANGELES POLICE DEPARTMENT. WA
(Customer)
By:
By:
Date:
01-2 i)-{)(;
By:
Autborized Signature
Date: ?;lq/oC
/1
Title
Each individual signing above represents that (s)be has the requisite authority to execute this Agreement on
behalf of the organization forwbich (s)be represents and that all the necessary formalities bave been met.
Corporate: 888 West BIg Beaver Road' Suite 600 . Troy' Michigan 48084-4749' 248-269-1000' www.newworldsystems.com
EXHIBIT A
LICENSED STANDARD SOFTWARE AND FEES
1. License Fee for Licensed Standard Software and Documentation Selected Bv Customer
INTEGRATION OF AEGIS LICENSED STANDARD SOFTWARE WITH ESRI SOFTWARE
Aoolication with Embedded ESRI Software
# of Workstations
usinl! aoolication
Aegis CAD
- CAD Mapping
5
CUSTOMER WORKSTATION TOTAL
5
TOTAL SOFTWARE LICENSE FEE
iU
While New World has elected not to charge Customer for the addttlonal Aegis software necessary to integrate with
the new version of ESRI, there will be an annual SSMA cost.
2 cntadd 400 ESRI Upgd PoAnW A.doc
CONFIDENTIAL
Page 2 of 6
Port Angeles PD, W A
, .
Exhibit A I LICENSED STANDARD SOFTWARE AND FEES
SOFTWARE MAINTENANCE INCREASE (PER YEAR)
# of Workstations ESRI Drnt
ApplIcation using Application Price Total Increase
CAD
- CAD Mappmg 5 $50/ea $250
ANNUAL STANDARD SOFTWARE MAINTENANCE (SSMA) INCREASE
nso
Note Annual Standard Software Maintenance Agreement (SSMA) fees of $250 for the above software will be
added to Customer's current SSMA fees and will begin in 2007 upon Customer's SSMA anruversary
date ill 2007.
2 cntadd 400 ESRI Upgd PoAnWA.doc
CONFIDENTIAL
Page 3 of6
Port Angeles PD, W A
Exhibit A I LICENSED STANDARD SOFTWARE AND FEES
2. Sublicense Provisions for Customer Use ofESRI Software
Customer agrees to the follOWIng prOVisions as part of usmg the ESRI Software that is integrated with the AegiS
Licensed Standard Software.
. Customer will restrict use of the ESRI Software to the executable code (used with the Aegis Licensed
Standard Software).
. Customer will prohibit (a) transfer of the ESRI Software except for temporary transfer in the event of
computer malfunction; (b) assignment, time-sharing, lend or lease, or rental of the ESRI Software or use
for commercial network services or interactive cable or remote processing services; and (c) title to the
ESRI Software from passing to any other party
. Customer will prohibit the reverse en~eenng, disassembly, or decompilation of the ESRI Software
and prohibit duplication of the ESRI Software except for a single archival copy; reasonable Sublicensee
backup copies are permitted.
. Customer will disclaim, to the extent permitted by applicable law, ESRl's hability for any damages, or
loss of any kind, whether special, direct, indirect, inCidental, or consequential, arising from the use of the
ESRI Software.
. At the termination of their Agreement (Sublicense) with New World, Customer will certify in wnting
to New World that it has discontinued use and has destroyed or will return to New World all copies of
the ESRI Software and documentation.
. Customer will comply fully with all relevant export laws and regulations of the United States to assure
that the ESRl Software, or any direct product thereof, is not exported, directly or indirectly, In violatIon
of United States law.
. Customer will prohibit the removal or obscuring of any copyright, trademark notice, or restrictive
legend
. If Company grants a Subhcense to the United States Government, the OEM Software shall be provided
with "Restricted Rights".
NOTES
ArcGIS 9.2 will be the ESRI release mcorporated into the Aegls software and will be requiredfor rmgranon
to AeglslMSP 8.x. If the Customer is currently ltcensedfor ArcGIS 9.2 (only edItion to be mitlally
supported) the Customer Will need to supply a letter from ESRI exemptmg them from the purchase of the
ESRI software embedded with the Aegis software
2
All AeglslMSP Customers are reqUIred to use a versIOn of ESRI's ArcGIS sUIte of products to mamtam GIS
data. All mamtenance, trammg and on-gomg support of this product WIll be contracted with and conducted
by ESRI Mamtenance for ESRI's ArcGIS sUIte of products that are usedfor mamtammg Customer's GIS
data Will be contracted by Customer separately WIth ESRI.
J
The on-gomg New World SSMA cost IS reqUIred for any AegIS software changes related to mtegranon with
ESRI software. The SSMA charges will commence upon Customer's Aegls SSMA anmversary date that
occurs in 2007.
4
If a new release of ArcGIS needs to be incorporated into the Aegis software, an aSSOCIated upgrade fee may
be required for the new ESRI software, dependmg on the potential cost from ESRI; and/or on the scope of
effort required to Integrate the new ESRI release with Aegis software.
2 cntadd 400 ESRI Upgd PoAnWA.doc
CONFIDENTIAL
Page 4 of6
Port Angeles PD, W A
.'
B New World S)lstems"
., fix> Publit: .~!clar SI'.flUtlJY! C()mpf!l~r
APPENDIX 1
AGREEMENT AND AUmORIZATION FOR PROCUREMENT
OF THIRD PARTY PRODUCTS AND SERVICES
September 7,2006
TIns agreement (Agreement) between Port Angeles Police Department, W A Customer) and New World Systems8
Corporation, (New World) is to cover the procurement of ESRI Third Party products and services by New World for
Customer
The attached configumtion (Exhibit 1) describes the Third Party products and services that Customer will be obtaining through
New World. By their written approval below, Customer authonzes New World to order the Exlnbit 1 products for dehvery to.
Ms. Naomi Riggins
Port Angeles Polzce Department
321 East Fifth Street
Port Angeles, WA 98362-3206
Upon invoice of Third Party products, 100% of the Exhibit 1 cost is due. Customer agrees to pay all applicable finance charges
(If any) promptly.
Customer is responsible for the site prepamtion and related costs to install the Exhibit 1 products. Customer is responsible for
any returned product charges, includtng re-stocking and shipping fees, for all Third Party products ordered by New World on the
Customer's behalf. Actual and reasonable !mvel expenses incurred by New World and actual employee travel tlme up to but
not to exceed four (4) hours per Customer visit, are in addition to the Exhibit 1 cost and Will be billed weekly as incurred.
Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer and Customer agrees to
remIt when imposed. If an exemption is claimed by the Customer, an exemption certificate must be submitted to New World.
After execution of this Agreement, the Exhibit 1 components and cost may be changed by mIltual agreement of both parties. If a
change order in the configumtion requires addiuonal costs, New World shall notify Customer of the additional costs and with
Customer's approval these costs shall be borne by Customer. Without such approval, the change order will not be processed.
Customer shall or may be reqUlred to execute selected Agreements WIth vendors and New World shall not confIrm the ordenng
of any Exhibit 1 products without Customer's anthonzed sIgnatl1re on the Agreements. Customer shall receive the benefit of all
warranties, services, etc. provided for in the Agreements.
ACKNOWLEDGED AND AGREED TO BY:
By:
PORT ANGELES POLICE DEPARTMENT, WA
(Customer)
B4~ ~k2z~Q)
Authorized Signature' Title
By:
Title
Date:
() Cj-2h-tP?
Authorized Signature
Date: r //f 10 C;
I (
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on behalf
of the organizatIon for which (s)he represents and that all the necessary formalities have been met.
2 cntadd 400 ESRI Upgd PoAnWA.doc
CONFIDENTIAL
Page 5 of6
Port Angeles PD, W A
. ' .
.. '
,
,." ...
AGREEMENT AND AUmORIZATION FOR PROCUREMENT
OF TIDRD PARTY PRODUCTS AND SERVICES
Seotember 7. 2006
EXHIBIT 1
NUMBER OF WORKSTATIONS USING APPLICATIONS WITH EMBEDDED ESRI SOFTWARE AND COST
# of Workstations ESRI ESRI
using Aoolication Unit Price Total Pnce
1. GIS Software (ESRI)
CAD
. CAD Mapping 5 $200/ea $1,000
TOTAL ESRI UPGRADE COST
5
1.000
I () I \ I '1111 H n I' \ H J \ ( ()" I" I ~JJJI!~
The ESRI upgrade cost will be billed to the Customer on Januarv J. 2007 with payment due 30 days after Invoice
date. Delivery of the ESRI enhanced software IS expected prIOr to January, 2007
2 cntadd 400 ESRI Upgd PoAnW A.doc
CONFIDENTIAL
Page 6 of6
Port Angeles PD, W A
s. 5U4
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NEW WORLD SYSTEMS CORPORATION
ST ANDARD SOFTWARE MAINTENANCE AGREEMENT
This Standard Software Maintenance Agreement (SSMA) between New World Systems Corporation
(New World) and Port Angeles, Washington (Customer) sets forth the standard software maintenance support
services provided by New World
1. Senrice Period
This SSMA shall remain in effect for a period of three (3) years from (start date) 04/01/05 to (end date)
03/31/2008.
2. Senrices Included
The following services or features are available under this SSMA.
(a) Upgrades, including new releases, to the Licensed Standard Software (prior releases of Licensed
Standard Software application packages are supported no longer than nine (9) months after a new
release is announced by New World);
(b) Temporary fixes to Licensed Standard Software (see paragraph 6 below);
(c) Revisions to Licensed Documentation;
(d) Reasonable telephone support for Licensed Standard Software on Monday through Friday from 8:00
a.m. to 8:00 p.m. (Eastern Time Zone); and
(e) Invitation to and participation in user group meetings.
Items a, b, and c above will be distributed to Customer on magnetic media or other means, as appropriate.
After installation, Customer shall return any magnetic media to New World.
AddItional support services are available as requested by Customer using the then-current hourly rates or
applicable fees. Exhibit B of your original License Agreement has a description of support services available.
3 Maintenance for Modified Licensed Standard Software and Custom Software
Customer is advised that if it requests or makes changes or modifications to the Licensed Standard
Software, these changes or modifications (no matter who makes them) make the modified Licensed
Standard Software more difficult to maintain. If New World agrees to provide maintenance support for
Custom Software or Licensed Standard Software modified at Customer's request, then the additional New
World mamtenance or support services provided shall be billed at the then-current Exhibit B hourly fees plus
reasonable expenses.
4. Billing
Maintenance costs will be billed annually as detailed on the following page. If taxes are imposed, they are the
responsibility of the Customer and will be remitted to New World upon being invoiced.
5. Additions of Software to Maintenance Agreement
Additional Licensed Standard Software licensed from New World will be added to the SSMA as they are
installed at Customer's location. Maintenance costs for the additional software will be billed to Customer on
a pro rata basis for the remamder of the current maintenance year and on a full year basis thereafter.
CONFIDENTIAL
(Rev SSMA 03/94)
Port Angeles, Washington
".,
6. ReQuests for Software Correction on Licensed Standard Software
At any time during the SSMA period, if Customer believes that the Licensed Standard Software does not
conform to the current specifications set forth in the user manuals, Customer must notifY New World in
writmg that there is a claimed defect and specifY which feature and/or report it believes to be defective. Before
any notice IS sent to New World, it must be reviewed and approved by the Customer Liaison. Documented
examples of the claimed defect must accompany each notice. New World will review the documented notice
and when a feature or report does not conform to the published specifications, New World will provide
software correction service at no charge. A non-warranty request is handled as a billable Request for Service
(RFS) using Exhibit B Support Services
The no charge software correction service does not apply to any of the following:
(a) situations where the Licensed Standard Software has been changed by anyone other than New World
personnel,
(b) situations where Customer's use or operations error causes incorrect information or reports to be
generated; and
(c) requests that go beyond the scope of the specifications set forth in the current User Manuals.
7. Maintenance Costs for Licensed Standard Software Packaees Covered for IBM AS/400-2179
New World agrees to provide software maintenance at the costs listed below for the following New World
Licensed Standard Software packages installed at Customer's location:
Application Packaee
Number of Modules
I.
AegislJ! - Computer Aided Dispatch (CAD)
Aegis'l]; - Law Enforcement RecOl ds Software
AegislJ! - Public Safety Interface Software
Aegis@ - Other Software for Public Safety
AegisQ! - Data Management and Retrieval Tools
]6
23
6
1
1
2.
.,
J.
4.
5
TOT AL LIST COST: $336,000
MAINTENANCE COST: see below
Period Covered
Annual Amount
Billing Date
4/1/05 to 3/31/06 $47,040 3/1/05
4/1 /06 to 3/31/07 $50,400 3/1 /06
4/1/07 to 3/31/08 $53,760 3/1/07
Note. Unless extended by New World, the above costs are available for 90 days after submission of the
costs to Customer. After 90 days, New World may change the costs.
ALL INVOICES ARE DUE FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE.
CONFIDENTIAL
(Rev SSMA 03/94)
Port Angeles, Washington
.
8. Terms and Conditions
This Agreement is covered by the Terms and Conditions from our Licensing Agreement signed by
Port Angeles, Washington (Customer) on March 31, 1998
ACCEPTED BY:
ACCEPTED BY:
New World Systems Corporation
Title: MAYDR J
Date: ~-~-D5
Name ~~~. ~
Title: ~ e"/, ~
Date: 03 -\JtreIS
By signing above, each of us agrees to the terms and conditions of this Agreement and as incorporated
herein. Each individual signing represents that (s)he has the requisite authority to execute this
Agreement on behalf of the organization for which (s)he represents and that all the necessary
formalities have been met. If the individual is not so authorized then (s)he assumes personal liability for
compliance under this Agreement.
"
/.
,\ .
CONFIDENTIAL
(Rev SSMA 03/94)
Port Angeles, Washington
.
-.I
J
Port Angeles, W A
Licensed Application Software
April, 2005
1. Aegis@ Computer Aided Dispatch (CAD)
- Combined LE/Fire/EMS CAD Multi-Jurisdiction
- Call Scheduling Module
- Call Stacking Module
- Geo-File Verification Module
- Hazard and Location Alerts Module
- Hydrant Inventory Module
- Interface to Aegis@ Law Enforcement Records Module
- Interface to Aegis@ Fire/EMS Records Module
- Note Pads Module
- Rip-N-Run Module
- Run Cards Module
- Tone Alerts Module
- Unit Control Panel Module
- Unit Recommendations Module
- Service Vehicle Rotation
- CAD Mapping (ESRI)
CONFIDENTIAL
(Rev SSMA 03/94)
Port Angeles, Washington
..
"
Port Angeles, W A
Licensed Application Software
April, 2005
2. Aegis@ Law Enforcement Records Software
- LE Records Multi-Jurisdiction Base
- Accidents Module
- Arrest Module
- Business Registry Module
- Case Processing Module
- Computer Aided Investigations Module
- Federal Reports (UCRlIBR) Module
- Geo-File Verification Module
- Impounded Vehicles Module
- Incident Tracking Module
- Jacket Processing Module
- Personnel/Education Module
- Property Module
- Traffic Tickets and Citations Module
- Wants and Warrants Module
- LE Records Federal & State Compliance
- Field Investigations
- Gun Permits and Registration
- Case Management
- GEO File Verification
- Pawn Shops
- Career Criminal Registry
- Orders of Protection
3. Aegis@ Public Safety Interface Software
- AS/400 StatelNCIC Interface
- On-Line CAD Interface to StatelNCIC
- E-911 Interface
- Netclockl2 Interface
- Zetron Encoder Interface (Model 25)
- Sun Pro Interface
4. Aegis@ Other Software for Public Safety
- Windows PC Environment
5. Aegis@ Data Management and Retrieval Tools
- Microsoft Word Interface
CONFIDENTIAL
(Rev SSMA 03/94)
Port Angeles, Washmgton
-0
~
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-
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
Date: March 22, 2005
To: City Council
From: Naomi Riggins, Communications Manager ~ {(./
RE: Contract Renewal with New World Systems
Summary: New World Systems provides records management software and computer aided
dispatch for PenCom and its user agencies. This is a three year contract renewatfor maintenance
and support of this system.
Recommendation: The Police Degartment recommends that City Council authorize Mayor
Headrick to sign the contract with New World Systems.
BackgToundlAna~s&
PenCom- has been a client of New World Systems-since 1995 with- the purchase of one.softw.ar.e
module. Since that time, the system has expanded to 47 modules and more will be added with the
implementation of law enforcement field reporting later this spring. Along with computer aided
dispatch and law enforcement records management. the software interfaces with the 9-1-1 system,
law enforcement dataDases, and the fire- agencies~ r.ecOI=ds-management system 1'his.-contract
provides maintenance and support, which includes application upgrades, over the next three years.
The cost over, the Life of the contract is.$-l51,200.,
M608
67
'-
5. ~lP<I
~
New World Systems™
Tbe Public Sector Software Company
Mav 2, 2000
ADDITIONAL SOFTWARE LICENSE AGREEMENT
Ms. Naomi Wu
Port Angeles Police Department
321 E. 5th Street
Port Angeles, W A 98362
Dear Ms. Wu:
New World Systems is pleased to license you additional software per your request.
The attached forms (Exhibits A and B) are to be reviewed and approved by you and/or your
authorized representative. They describe the additional software and services you have requested
along with the related fees.
Other than for the purposes of internal review, we ask that you treat our fees as confidential
information. This is due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement are incorporated and
continue to apply.
We thank you for your continued business with New World Systems. We look forward to
working on this project with you.
Sincerely,
NEW WORLD SYSTEMS CORPORATION
AGREED AND ACCEPTED:
By:
Title:~~p~
PORT ANGELES POLICE DEPT., W A
BYv?~(-1~G-
"'
Title: Ce-m ffLLtA1tCJ:lrlC71S /11 It-Al 1C16 elG
Date: 05- I$"- ~O
Date: /VI If-[ 9 { ,tl 0 () 0
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf of the organization for which (s)he represents and that all the necessary formalities have been met.
CONFIDENTIAL
(Rev ASLA 11/99)
Port Angeles Police Dept., W A
Corporate 888 West Big Beaver Road. Suite 1100. Troy. Michigan 48084-4749.248-269-1000. wwwnewworldsys.com
..
EXHIBIT A
FOR LICENSED STANDARD SOFTWARE AND FEES
May 2, 2000
IBM AS/400 MODEL 2179
A. LICENSED STANDARD SOFTWARE
Application Package
Cost
1. Graphical User Interface1
Windows PC Environment
- AS/400 Server Module
- Runtime Client Cost
(estimated 50 Units @ $175 per Unit)
$6,250
$8,750
NEW WORLD STANDARD SOFTWARE LICENSE FEE
$15,000
LESS PROGRESS LICENSES ALREADY P AID2
(15,000)
TOTAL SOFTWARE LICENSE FEE 3,4
$0
THE ABOVE SOFTWARE PACKAGE FEES ARE VALID THROUGH JULY 19.2000
Note: Standard Software Maintenance Agreement (SSMA) fees of $2,400 for the above software
will be added to Customer's current SSMA fees and will commence 90 days after delivery
of the software.
ENDNOTES
1 The mmimum configuratlOnfor the New World GUI is a PC wlth a Pentium 133 processor and 16MB
RAM with 100MB offree disk space for the Client. The Server reqUlres TCP lIP.
2 The 50 Progress licenses for the GUI environment wlll be cancelled upon execution of this
Agreement.
3 Prices assume that all software proposed is licensed
4 Any taxes imposed are the responsiblhty of the purchaser and wlll be remltted when imposed.
CONFIDENTIAL
(Rev ASLA 11/99)
Port Angeles PolIce Dept , W A
Exhibit A/LICENSED STANDARD SOFTWARE AND FEES
Page 2
B. PAYMENTS SCHEDULE
1. DELIVERY PAYMENT
(100% of each application cost -
Invoiced as each Exhibit A Licensed Standard
Software package is delivered to Customer)
$Q
TOTAL LICENSED STANDARD SOFTWARE PAYMENTS DUE
$Q
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF
INVOICE
CONFIDENTIAL
(Rev ASLA 11/99)
Port Angeles Police Dept., W A
EXHIBIT B
INSTALLATION AND TRAINING SUPPORT SERVICES AND FEES
1. Traininl! and Installation Support Hours Recommended
Allocating adequate support service hours for each applIcation of Licensed Standard Software listed on Exhibit A is not
only recommended but also is critical for a successful mstallation of and training on each applIcatIon package. Based
on the Licensed Standard Software listed on Exhibit A, 24 hours of New World installation and trammg support services
have been allocated. A voidmg or mimmlzing custom or modified features will aid in keeping the support costs to the
amount allocated. The recommended installatIOn and trammg support services mclude'
(a) Project management assistance,
(b) Installation of each package of Licensed Standard Software; and
(c) Customer trainmg and/or testmg on each package of Licensed Standard Software.
The mstallation and trainmg support services are typically performed at Customer's premises and/or at New World
national headquarters in Troy, Michigan.
2. Support Service Fees Estimate
The 24 hours of training and installation support services cost has been calculated using your current rate of $110 per
hour. Additional services are also available at your current rate of$110 per hour.
Based on the hours listed above, the training and installation support service cost is estimated at $2,640. (Plus all
actual and reasonable travel expenses mcurred by New World divided proportIOnately between all New World
customers viSited on a single trip, and actual employee travel time up to but not exceedmg four (4) hours per Customer
visit. )
3. Additional Services Available
Other New World services may be required or requested for the following:
(a) File conversion aSSistance,
(b) Consulting With New World technical staff,
(c) Modifymg the Licensed Standard Software;
(d) DeSigning and programming Custom Software,
(e) Maintaining modified Licensed Standard Software and/or Custom Software;
(t) New World Consultation With other vendors or third parties, and/or
(g) Software testing
Customer may request these additional services m wntmg using New World's Request For Service (RFS) procedure
(or other appropriate procedure mutually agreed upon by Customer and New World).
4. Payments for Services and Travel Costs
All hours for services and travel costs Will be billed weekly for the previous calendar week. Payments are due within
fifteen (15) days from receipt of invoice
[M \2000RFP\W ASHINGTONIPORTANGELES\lCNT ADD GUI DOC]
CONFIDENTIAL
(Rev ASLA 11/99)
Port Angeles Police Dept., W A
a l!;::::::~:!.~,~:temsm
May 16,2000
Naomi Wu
CommunIcations Manager
Port Angeles PolIce Department
321 East Fifth Street
Port Angeles, W A 98362
Dear Ms. Wu:
Thank you for licensmg the Graphical User Interface for your Aegis@ Public Safety
software applIcatIOns. I am returning a fully executed copy of the AddItIOnal
Software License Agreement for your file.
We appreciate your continued business with New World Systems and look forward
to working with you to complete thIS project.
~
Ruth Ann Hmes
Executi ve Assistant
Enclosure
Corporate' 888 West Big Beaver Road. Suite 1100 . Troy. Michigan 48084-4749.248-269-1000. wwwnewworldsyscom
..
5. -3U <I
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NEW( WORLD SYSTEMS0
~---
888 West Big Beaver Road Suite 1100 Troy. MI 48084 (248) 269-1000
March 23, 1998
MODIFICATION TO SOFTWARE LICENSE AGREEMENT
CITY OF PORT ANGELES. WASHINGTON
Naomi Wu
321 E. Fifth Street
Port Angeles, Was 98362
Dear Ms Wu:
Per the terms of our Software License Agreement dated February 1, 1995, the License
Agreement is modified to provide Customer the ability to use the Licensed Software on an
IBM AS/400 model 620-2179 processor, the new processor serving as a replacement for the
current AS/400 model 9404/E-20 processor in use.
Also per the terms of the February 1, 1995 Agreement, the attached form (Exhibit A)
describes the software license upgrade charge and the change to the annual maintenance
charge
All other Terms and Conditions from the February 1, 1995 Agreement will continue to apply
Please acknowledge the change in AS/400 processors and our previous understanding on the
processor upgrade fee by the appropriate signature below.
Sincerely,
NEW WORLD SYSTEMS@ CORPORATION
AGREED AND ACCEPTED:
CITY OF PORT ANGELES, WASHINGTON
By:
BY:~ ~
~ ~..._..",-....
"'
Title:
Title: ~ O~
Date:
D 3- 3 1- ? ~
Date: .D 3 - 3 0" OJ 8
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf ofthe organization for which (s)he represents and that all the necessary formalities have been met.
CONFIDENTIAL
(Rev ASLA 5/96)
City of Port Angeles, Washington
EXHmIT A
LICENSED STANDARD SOFTWARE UPGRADE FEES
CITY OF PORT ANGELES, WASHINGTON
FOR TRANSFER OF THE CURRENT SINGLE USE LICENSE FROM
AN AS/400 MODEL 9404/E-20 TO
AN IBM AS/400 MODEL 620-2179
A. LICENSED STANDARD SOFTWARE
Application Package
Cost
1 License Fees on AS/400 Model 620-2179
State NCIC Interface:
$12,000
Less License Fees on AS/400 Model 9404/E-20
State NCIC Interface'
($10,000)
New World Demonstration Site Discount
($2,000)
APPLICA TION SOFTWARE UPGRADE FEE:
$Q
THE ABOVE LICENSE FEE UPGRADE CHARGES ARE VALID
THROUGH JUNE 23. 1998
Note: Based on the AS/400 Model 620-2179 license fees of $12,000, the Standard Software MaIntenance
Fee currently in effect will increase to: $1,800 on the next anniversary date for software
maIntenance.
CONFIDENTIAL
(Rev ASLA 5/96)
CIty of Port Angeles, Washmgton
,,"
Exhibit A/LICENSED STANDARD SOFTWARE AND FEES
Page 2
B PAYMENT SCHEDULE
1 HARDWARE INSTALLATION PAYMENT
(100% of the total Exhibit A cost-
Invoiced upon installation of the AS/400 model
620-2179 processor and Customer loading
the Exhibit A software on the new processor)
$Q
TOTAL LICENSED STANDARD SOFTWARE PAYMENTS DUE
$!!
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE
[F IBDlSKSIWASHING1\PTANGELS WAIPROPOSALIIUPGRADE ADD]
CONFIDENTIAL
(Rev ASLA 5/96)
Clty of Port Angeles, Washmgton
5.3&<1
MEMORANDUM
DATE: February 21, 1995
TO: Becky Upton, City Clerk
FROM: Naomi Wu, Communications Manager
SUBJECT: Original Contract
Becky, enclosed is an original, executed contract between New World Systems and the City of
Port Angeles. I understand you keep the originals on file. If you have any questions, please
give me a call at ext. 135. Thanks.
Il~
Port Angeles PolIce Department