HomeMy WebLinkAbout5.796 Original Contract
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DOL DAPS Master Contract No. 8147
DOL Contract No._911039_
Contractor Contract No.
INTERAGENCY DISCLOSURE DRIVER AND PLATE SEARCH (DAPS)
DATA SHARING AGREEMENT
BETWEEN
THE STATE OF WASHINGTON
DEPARTMENT OF LICENSING
AND
Peninsula Communications, Port Angeles Police Department
This Agreement is made and entered into between the Department of Licensing, hereinafter
referred to as DOL, and the Peninsula Communications, Port Angeles Police Department.
Peninsula Communications
Port Angeles Police Department
Telephone: (360) 417-4911
Facsimile: (360) 417-4556
321 East 5th Street
Port Angeles, Washington 98362
E-mail: nriggins@cityofpa.us
Hereinafter referred to as the "Contractor "or "USER".
TERMS AND CONDITIONS
PURPOSE
DOL has established systems for disclosing vehicle, and driver record information, including
descriptions and ownership information, to law enforcement, 911 communication dispatch
centers, governmental investigators and other governmental agencies based on expressed
need. This is obtained through the DOL application known as Driver and Plate Search (DAPS)
as provided in chapters 42.56 RCW, 46.12 RCW, 46.52 RCW, 308-10 WAC, and 308-93 WAC.
This Agreement provides the terms and conditions under which such information is provided for
inspection and copying of records.
THEREFORE, IT IS MUTUALLY AGREED THAT:
DEFINITIONS
As used th~oughout this Agreement, the following terms shall have the meanings set forth
below:
"Confidential Information" shall mean information that may be exempt from disclosure to the
public or other unauthorized persons under either chapter 42.56 RCW, or other state or federal
statutes. Confidential Information includes, but is not limited to, Personal Information, agency
source code or object code, and agency security data.
"Individually Identifiable Health Information" is a subset of health information, including
demographic information collected from an individual and relates to the past, present, or future
physical or mental health or condition of an individual; the provision of health care to an
individual; or the past, present or future payment for the provision of health care to an
individual, as set forth in 45 CFR S 164.501 as currently enacted and subsequently amended or
revised.
"Personal Information" means information identifiable to any person, including, but not limited
to, information that relates to a person's name, health, finances, education, business, use or
receipt of governmental services or other activities, addresses, telephone numbers, social
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DOL DAPS Master Contract No. 8147
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security numbers, driver license numbers, e-mail addresses, credit card information, law
enforcement records or other identifying numbers or Protected Health Information, any financial
identifiers, and other information that may be exempt from disclosure to the public or other
unauthorized persons under either RCW 42.56.360, 42.56 RCW, or other state and federal
statutes.
"Protected Health Information" means Individually Identifiable Health Information that is
transmitted by electronic media, or transmitted or maintained in any other form or medium, as
set forth in 45 CFR S 164.501, as currently enacted and subsequently amended or revised.
"Subcontractor" means one not in the employment of a party to this Agreement. who is performing
all or part of those services under this contract under a separate contract with a party to this
Agreement. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
"USER" means the primary agency or entity contracting with the Department of Licensing to
access the DAPS data system.
STA TEMENT OF WORK
The parties to this Agreement shall furnish the necessary personnel, equipment, material and/or
service(s) and otherwise do all things necessary for, or incidental to, the exchange of data as set
forth in the
. Statement of Work, Attachment A;
. Budget, Attachment B;
. Driver and Plate Search (DAPS) Application and Employee List, Attachment C;
. Driver and Plate Search (DAPS) Appropriate Use Declaration, Attachment D, and
. Driver and Plate Search (DAPS) Employee List Modifications, Attachment E,
which are attached hereto and incorporated by reference herein.
PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this Agreement shall begin on the
date of execution, and continue for two years, unless terminated sooner as provided herein.
This Agreement may be extended at the exclusive option of the DOL and shall be affected by
the DOL giving written notice of extension to USER.
PA YMENT and BILLING PROCEDURE
Payment for service(s) shall be in accordance with the Budget, Attachment B, attached hereto and
incorporated herein. USER agrees to make payment of all fees due under this Agreement
before or concurrent with receiving the information requested. Payment shall be made by one
of the following methods:
a) USER will provide payment with each request for a hard copy of disclosure information,
or
b) USER will be billed quarterly when using the SecureAccess option at the rate set forth in
Budget, Attachment B.
Upon expiration of the Agreement, any claim for payment not already made shall be submitted
within 30 days after the expiration date or the end of the fiscal year; whichever is earlier.
RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other evidence,
which sufficiently and properly reflect all direct and indirect costs expended by either party in the
performance of the service(s) described herein. These records shall be subject to inspection,
review or audit by personnel of both parties, other personnel duly authorized by either party, the
Office of the State Auditor, and federal officials so authorized by law. Unless otherwise agreed, all
books, records, documents, and other material relevant to this Agreement will be retained for six
years after expiration and the Office of the State Auditor, federal auditors, and any persons duly
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DOL DAPS Master Contract No. 8147
DOL Contract No._911039_
Contractor Contract No.
authorized by the parties shall have full access and the right to examine any of these materials
during this period.
Records and other documents, in any medium, furnished by one party to this agreement to the
other party, will remain the property of the furnishing party, unless otherwise agreed. The
receiving party will not disclose or make available this material to any third parties for non-
authorized use without first giving notice to the furnishing party and giving it a reasonable
opportunity to respond.
Each party will utilize reasonable security procedures and protections to assure that records and
documents provided by the other party are not erroneously disclosed to third parties.
CONFIDENTIALITY
The use or disclosure by any party of any information concerning the other party for any
purpose not directly connected with the administration of responsibilities, with respect to
services provided under this Agreement, is prohibited except as otherwise required by law or by
prior written consent of the other party. Each party shall maintain as confidential all information
concerning study findings and recommendations, as well as the business of the other party, its
financial affairs, and relations with its clientele and its employees, and any other information,
which may be specifically classified as Confidential Information. To the extent consistent with
Washington State law, each party shall maintain all information, which the other party specifies
in writing as Confidential Information. Each party shall have an appropriate Agreement with its
employees and subcontractors to this effect.
SAFEGUARDING OF CONFIDENTIAL INFORMA TION
Each Party shall not use or disclose Confidential Information in any manner that would
constitute a violation of federal law or applicable provisions of Washington State law. Each
Party agrees to comply with all federal and state laws and regulations, as currently enacted or
revised, regarding data security and electronic data interchange of Confidential Information.
Each party shall protect Confidential Information collected, used, or acquired in connection with
this Agreement, against unauthorized use, disclosure, modification or loss. Each party shall
ensure their directors, officers; employees, subcontractors or agents use it solely for the purposes
of accomplishing the services set forth in this Agreement. Each party and their Subcontractors
agree not to release, divulge, publish, transfer, sell or otherwise make it known to unauthorized
persons without the express written consent of the other party or as otherwise authorized by law.
Each party agrees to implement physical, electronic, and managerial policies, procedures, and
safeguards to prevent unauthorized access, use, or disclosure. "USER" shall make the Personal
Information available to amend as directed by DOL and incorporate any amendments into all the
copies maintained by "USER" or their Subcontractors.
USER shall notify the DOL immediately of becoming aware of any unauthorized access, use or
disclosure. Any breach of this clause may result in termination of the Agreement, suspension of
on-line access accounts and the demand for return of all confidential information.
RIGHTS IN DA TA
Unless otherwise provided, data, which originates from this Agreement shall be "works for hire" as
defined by the U.S. Copyright Act of 1976 and shall be owned by the DOL. Data shall include, but
not be limited to, reports, documents, pamphlets, advertisements, books magazines, surveys,
studies, computer programs, films, tapes, and/or sound reproductions. Ownership includes the
right to copyright, patent, register, and the ability to transfer these rights.
SECURITY OF DA TA
The confide':ltiality classification of the data determines the handling requirements for this data
while it is in motion and at rest. The required protective measures are:
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DOL DAPS Master Contract No. 8147
DOL Contract No._911039_
Contractor Contract No.
A recent independent security review of DOL's infrastructure recommended that all remote
access to DOL's sensitive information be secured with strong authentication and encrypted
communications. Given the security experts' recommendation and the sensitivity of the data
provided from the DAPS system, DOL believes a strong authentication mechanism is required
to positively identity the user of the system irrespective of the network used to access the
application. Both digital certificates and SecureAccess W A are considered to have this strong
authentication mechanism.
Each party shall take due care to protect the shared data from unauthorized physical and
electronic access, as described in this Agreement, to ensure the parties are in compliance with
all appropriate ISB security standards.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement
shall continue to be employees or agents of that party and shall not be considered for any
purpose to be employees or agents of the other party.
SUBCONTRACTING
With prior written consent, either party may enter into subcontracts for any of the work or
services contemplated under this Agreement. Consent shall not be unreasonably withheld. This
clause does not include contracts of employment between a party and personnel assigned to
work under this Agreement. Each party is responsible for ensuring that all terms, conditions,
assurances and certifications set forth in this Agreement are carried forward to any
subcontracts.
AGREEMENT At TERA nONS AND AMENDMENTS
This Agreement may be amended by mutual Agreement of the parties. Such amendments shall
not be binding unless they are in writing and signed by personnel authorized to bind each of the
parties.
TERMINA nON FOR CONVENIENCE
Either party may terminate this Agreement upon 30 days' prior written notification to the other
party. If this Agreement is so terminated, the parties shall be liable only for performance rendered
or costs incurred in accordance with the terms of this Agreement prior to the effective date of
termination
TERMINA nON FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved party will
give the other party written notice of such failure or violation. The responsible party will be given
the opportunity to correct the violation or failure within 15 working days. If failure or violation is not
corrected, this Agreement may be terminated immediately by written notice of the aggrieved party
to the other.
TERMINA nON OF ACCESS
Each party may at its discretion disqualify an individual authorized by the other party from gaining
access to data pursuant to Driver and Plate Search Application and Employee List, Attachment C,
which is attached hereto and incorporated by reference. Notice of termination of access will be by
written notice and become effective upon receipt by the other party. Termination of access of one
individual by either party does not affect other individuals authorized under this Agreement.
DISPUTES
In the event that a dispute arises under this Agreement, a Dispute Board shall determine it in the
following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
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DOL DAPS Master Contract No. 8147
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Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and
make a determination of the dispute. The determination of the Dispute Board shall be final and
binding on the parties hereto. As an alternative to this process, either of the parties may request
intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's
process will control.
GOVERNANCE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
ORDER OF PRECEDENCE
Agreement is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this Agreement shall be construed
to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following
order:
1. Applicable state and federal statutes and rules;
2. Terms and Conditions set forth in this Agreement;
3. Statement of Work; and any attachments
4. Any other provisions of the Agreement, including materials incorporated by reference.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not
assignable or delegable.
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights under
this Agreement unless stated to be such in a writing signed by an authorized representative of the
party and attached to the original Agreement.
RIGHTS OF INSPECTION
Each party shall provide right of access to the other party, or any of its officers, or to any other
authorized agent or official of the state of Washington or the federal government at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance of internal policies and procedures, and/or records relating to the safeguarding, use,
and disclosure of Confidential Information obtained or used as a result of this Agreement. Each
party shall make available information necessary for the other party to comply with the client's
right to access, amend, and receive an accounting of disclosures of their Confidential
Information.
SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which
can be given effect without the invalid provision, if such remainder conforms to the requirements
of applicable law and the fundamental purpose of this Agreement, and to this end the provisions
of this Agreement are declared to be severable.
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DOL DAPS Master Contract No. 8147
DOL Contract No._911039_
Contractor Contract No.
CONTRACT MANAGEMENT
The contract manager for each of the parties shall be responsible for and shall be the contact
person for all communications and billings regarding the performance of this Agreement.
(NOTE: All program support communications from the USER to DOL shall be directed through the
DOL Communications Unit, see Program Support section in the Statement of Work, Attachment
A, for contact information).
The Contract ManaQer is: The Contract ManaQer for the DOL is:
USER'S CONTRACT MANAGER Dani Waldron
Naomi Riggins Department of Licensing
321 East 5th Street PO Box 2076
Port Angeles, Washington 98362 Olympia W A 98507-2076
Phone: (360) 902-3824
Phone: (360) 417-4911 FAX: (360) 570-4924
FAX: (360) 417-4556 E-Mail: dwaldron@dol.wa.Qov
E-Mail: nriggins@cityofpa.us
ALL WRITINGS CONTAINED HEREIN
This Contract consists of thirteen (13) pages including the following attachments:
A = Statement of Work
B = Budget
C = Driver and Plate Search Application and Employee List
D = Driver and Plate Search (DAPS) Appropriate Use Declaration,
E = Employee List Modifications
This Contract sets forth in full all the terms and conditions agreed upon by the parties. Any
other agreement, representation, or understandings, verbal or otherwise, regarding the subject
matter of this Contract shall be deemed to be null and void and of no force and effect
whatsoever.
IN WITNESS WHEREOF, the parties have executed this Agreement, affirm they have the
authority to bind their respective parties to the terms and conditions of this Agreement.
Peninsula Communications
Port Angeles Police Department
SiQnature on File
Jerry Anderson, AAG
7 -30-06
(Date)
RECEMVED
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DOL DAPS Master Contract No. 8147
DOL Contract No._911039_
Contractor Contract No.
Attachment A
STATEMENT OF WORK
SCOPE
DAPS is used by the Department of Licensing (DOL) Communications Unit to respond to
inquiries and is used to locate a vehicle or driver record when only partial information is
available. DOL shall provide the application in a browser environment and is available for
search queries 24 hours a day, except during system maintenance.
DOL shall disclose vehicle and driver record information for inspection and hard copying when
requested by USER over a secure Internet connection using DOL's DAPS application. Access to
DAPS is for secure use by USER and USER's employees only. The USER will also ensure that
they will not share the information with anyone outside the workplace, and will not use any
information for their own purpose and/or benefit. Any use of the application by persons other than
employees of the USER or for purposes other than to accomplish the USER's official job functions
is grounds for immediate termination of this Agreement as provided herein.
PROGRAM SUPPORT
The program support liaison for the USER shall be the primary contact for all communications
regarding:
. Installation and operations of DAPS;
. Registration process of the digital certificate and SecureAccess Washington
. Troubleshooting issues or problems that occur;
. User acceptance testing for system updates;
. Law enforcement questions;
. Processes for modifying, adding, terminating employees from Employee List and/or
general questions
. Notification of system maintenance
The Program Support for DOL is:
Department of Licensing Communications Unit
PO Box 2076
Olympia WA 98507-2076
Phone: (360)-902-3655
FAX: (360)-570-4943
E-Mail: dapscomm~dol.wa.Qov
Mon- Fri. 8:00am to 5:00pm
USERS Shall:
1. Take all steps necessary to ensure the application is accessible and used only by
authorized personnel to accomplish their official job functions.
2. Notify DOL in writing of employees who are eligible for access to the DAPS system
using the DAPS Application Employee List form incorporated herein by reference.
3. Be responsible to immediately notify DOL in writing of any changes to the access
eligibility by using the DAPS Employee List Modification form
http://~.dol.wa.Qov/forms/420205.pdf incorporated herein by reference.
4. Ensure the USER and USER's employees and agents will maintain the confidentiality
and of vehicle and driver records by:
a. protecting their account numbers and passwords;
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b. regularly changing passwords, by instructing users to change their password
every 90 days, as recommended for security enhancement and by using hard to
guess passwords; particularly when there are changes in personnel;
c. instituting penalties for misuse of data; and
d. ensuring that employees are familiar with the provisions of this contract.
5. Have the ability and are responsible to cancel their SecureAccess account. Non-
canceled accounts will be billed regardless of activity and USER is liable for the
charges incurred.
6. With a written request to DOL, USER may be allowed to obtain hard copies of records:
a. Copy of an individual vehicle! and driver record may be provided as authorized in
RCW 46.12.380, RCW 46.52.120, RCW 46.52.130 and WAC 308-93-087.
b. Lists of individual records may be provided as authorized in RCW 46.12.370 and
RCW 42.56.
c. NOTE regarding the updating of information:
i. Vehicle responses received may contain information that has not been
updated for up to 48 hours.
ii. Driver responses received may contain information that has not been
updated for up to 24 hours.
7. Require USER employees to apply for and receive either a digital certificate from
IdenTrust or registration with SecureAccess Washington for each employee accessing
the DAPS application.
8. USER is provided the following options for access to the DOL DAPS system, IdenTrust
and SecureAccess Washington or may elect to use both options.
. Iden Trust
The USER will pay IdenTrust for the digital certificates along with the subsequent
annual certificate renewal fees. As a licensed, regulated entity, DST must
comply with Washington law RCW 19.34 and operate under the rules set forth in
chapter 434-180 of the Washington Administrative Code.
. SecureAccess
USER accessing DAPS through SecureAccess Washington will be billed by DOL
for the total number of active users within their agency. SecureAccess W A is a
single sign-on application gateway created by Washington State's Department of
Information Services and allows Internet access to multiple online government
services with the use of a unique single self-generated User-ID and password.
DESCRIPTION OF DA TA
This Agreement governs the transfer and access to the following data:
DOL shall disclose vehicle and driver records for inspection and copying when requested by
USER in writing, by telephone, over the Internet, and in person at DOL public service counter
Olympia, Washington. Each request for disclosure shall be accompanied by the USER's
unique account code assigned by DOL. Costs incurred for records disclosed will be imposed
as defined in this Agreement
DA TA CLASSIFICA TlON DECLARA TION
Data described in this data sharing Agreement is assessed to be in the following data
(confidentiality) classification:
CONFIDENTIAL
A data classification for data that, due to its sensitive or private nature, requires limited and
authorized access. Its unauthorized access could adversely impact the agency legally,
financially or damage its public integrity.
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RESTRICTED CONFIDENTIAL
A data classification for the most sensitive medical and business data within the agency, is
confidential (as defined above); however, with a need for added protection. Its unauthorized
access would seriously and adversely impact the organization, its customers, employees or
business partners.
ACCESS TO DA TA
Method of Access/Transfer
The data shall be provided by the DOL in the following format based upon the option(s) chosen by
Contractor at the time of application either Digital Certificate with IdenTrust and/or SecureAccess
Washington or both.
Frequencv of Data Exchanae
Repetitive: Continual as needed basis.
Authorized Access to Data
Access to "Confidential" or "Restricted Confidential" information is limited to individual agency
staff and business partners who are specifically authorized and who have a business need-to-
know. In accordance with the terms contained herein and prior to making the data available, the
USER shall notify all staff with access to the data of the use and disclosure requirements.
USER will be responsible for ensuring that all employees obtaining access to the DAPS
application have reviewed this contract and signed the DAPS Appropriate Use Declaration form
incorporated herein by reference. This form will be kept on file at the USER's location.
USE OF DATA
The data provided by DOL shall be used and accessed by USER only for the limited purposes
of carrying out activities pursuant to this Agreement as described in USER'S application for
access submitted prior to issuance of this Agreement and incorporated by reference herein.
The data shall not be duplicated or redisclosed without prior written authority of DOL. USER or
USER employees shall not use the data provided for any purpose not specifically authorized
under this Agreement.
PROHIBITED USE OF DA TA
1. USER shall not furnish to any person, association, or organization any of the information,
or part thereof, obtained from DOL. All exceptions to the above must be pre-approved in
writing by the Director of DOL, or the Director's designee, setting out any limitations or
conditions to which the approval is subject. Such written approval must be granted by the
DOL prior to the requested use of, or release of, the information that is subject to the
exception.
2. The sale or other distribution of vehicle, owner name or address or driver name or address
to another person is in violation of this Agreement. This subsection shall not prevent USER
from requesting additional specific exceptions from this section from DOL, subject to prior
written approval of, and any conditions imposed by, DOL. No exceptions shall be valid
unless approved in writing by the Director of DOL or his/her designated designee,
accompanied by a statement of conditions, if any, imposed on such approval, prior to the
intended use of the information that is the subject of the exception.
3. In the absence of actual delivery to and receipt by either party by mail or other means at an
earlier date and/or time notice of termination shall be conclusively deemed to have been
delivered to, and received by, the other party as of midnight of the third day following the
date of its posting in the United States mail, addressed as provided herein.
r
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ATTACHMENT B
BUDGET
COST PER RECORD
1. HARD COPIES: When DOL is requested to provide hard copies of records to USER,
USER agrees to pay DOL a fee covering DOL's direct cost for copying records, not to
exceed fifteen cents ($.15) for each photocopy, seventy-five cents ($.75) for each copy
of microfilm, microfiche or imaged document, plus delivery costs.
2. CERTIFICATION: When copies of records are requested, USER agrees to pay DOL a
fee of one dollar and fifty cents ($1.50) for each certification affixed to any print or
photocopy, plus delivery costs.
3. COMPUTER-GENERATED LISTS: USER agrees to pay DOL a fee covering DOL's
direct cost for computer-generated lists. The fee for each request shall be agreed upon
prior to DOL disclosing the information.
COST PER USER
DOL shall bill USER no less than quarterly for:
The monthly fixed cost of $3.00 (Three dollars) for each registered employee, for
SecureAccess (regardless of activity). This fee will be reassessed periodically and the
costs may go down as more users gain access.
DOL maintains the right to increase or decrease the fees for rendering service under this
Agreement. Any amendment to the fees shall be subject to a change in the Agreement as
provided herein.
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d-t L:i1cOEtNSIN1G
ATTACHMENT C
Driver And Plate Search (DAPS)
Application Employee List
MAIL OR FAX TO
COMMUNICATIONS
DEPARTMENT OF LICENSING
PO BOX 2076
OLYMPIA, WA 98507-2076
FAX (360) 570-4943
The DAPS agreement has been reviewed, with the employees listed below, and they are eligible to use DAPS,
based on the criteria established by the Department.
IMPORTANT: Please prmt the employee name and check your choice of access,
. Digital Certificate (DC) or
. Secure Access (SA)
. And ifthe employee WIll be a Power User (PU).
AGENCY ADDRESS
AGENCY NAME
SUPERVISOR NAME (PRINTED)
X
SUPERVISOR SIGNATURE
SUPERVISOR PHONE NUMBER
DATE
DDC DDC
DSA DSA
DpU PU
Employee Name
DDC
DSA
PU
Employee Name
DDC
DSA
npu
Employee Name
DDC
DSA
PU
Employee Name
DDC
DSA
DpU
Employee Name Employee Name
DDC
DSA
DpU
Employee Name Employee Name
DDC DDC
DSA DSA
PU DpU
Employee Name
DDC DDC
DSA DSA
PU DpU
Employee Name
DDC DDC
DSA DSA
PU DpU
Employee Name
DDC DDC
DSA DSA
PU DPU
Employee Name
FOR DOL USE ONLY
AGENCY AGREEMENT NUMBER:
1O-420.203DAPS(R17/06)
The Department of Llcensmg has a poliCY of provldmg equal access to Its services.
If you need special accommodations, please call (360) 902.3600 to TTY (360) 664-8885.
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DAPS Employee List Attachment C
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Y1ASHI1lGTOII mTE OEPARTMEIH Of
LICENSING
ATTACHMENT D
Driver And Plate Search (DAPS)
Appropriate Use Declaration
DAPS USERS WILL:
1) Ensure the confidentiality and privacy of the information accessed.
2) Only use the information to accomplish official job duties.
DAPS USERS WILL NOT:
1) Share the information with any unauthorized person.
2) Use the information for personal reasons or benefit.
Misuse of this information is a felony and is punishable by fine, i
I reviewed the Interagency Agreement with my supervisor and und
EMPLOYEE NAME (PRINTED)
DATE
DATE
SUPERVISOR NAME (PRINTED)
n your office- please do not return to DOL.
TD-420-202 (R17/06)
t of LIcensing has a policy of provIding equal access to Its services.
ecial accommodations, please call (360) 902-3600 or TTY (360) 664-8885.
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DAPS Appropriate Use Declaration Attachment D
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d-t LI'C"ENS^iNNGi
ATTACHMENT E
Driver And Plate Search (DAPS)
Employee List Modification
MAIL OR FAX TO
COMMUNICATIONS
DEPARTMENT OF LICENSING
PO BOX 2076
OLYMPIA, W A 98507-2076
FAX (360) 570-4943
DAPS AGREEMENT NUMBER
AGENCY NAME
AGENCY ADDRESS
ADD USER
NOTE: The new employee needs to apply for a Digital Certificate or Secure Acces
Check the type of access;
D Digital Certificate (DC) or
D Secure Access (SA)
D The employee will be a Power User (PU).
REMOVE USER
Check the type of access the employee had; Digitalqertificate (
f\ccess (SA).
9^C
^^ SA
PRINT NAME
CURRENT INFORMATIO
Check the type of acce
(PU).
(DC) or Secure Access (SA) and if the employee is a Power User
Doc
DSA
Dpu
Igital Certificate (DC) or Secure Access (SA) and if the employee is a Power User
Doc
DSA
Dpu
SUPERVISOR NAME (PRINT)
SUPERVISOR PHONE NUMBER
EFFECTIVE DATE OF CHANGE
X
SUPERVISOR SIGNATURE
TD-420-205 (R17/06)
The Department of LIcensing has a policy of provIding equal access to Its servIces.
If you need specIal accommodatIons, please call (360) 902-3600 or TTY (360) 664-8885:
File Name: 8147-DAP-DOL Interagency DSA.doc
DAPS Employee List Modification Attachment E
Page 13 of 13
9/14/2006
5. 7q /p
DOL Contract No. K904
DOL Account No. 911039
Contractor Contract No.
INTERAGENCY DISCLOSURE DRIVER AND PLATE SEARCH (DAPS)
DATA SHARING AGREEMENT
BETWEEN
THE STATE OF WASHINGTON
DEPARTMENT OF LICENSING
AND
PENINSULA COMMUNICATIONS
PORT ANGELES POLICE DEPARTMENT
This Agreement is made and entered into between the Department of Licensing, hereinafter
referred to as DOL, and the Peninsula Communications, Port Angeles Police Department.
Peninsula Communications
Port Angeles Police Department
321 E 5th St
Port Angeles, WA 98362
. Telephone:
Facsimile:
E-mail:
(360) 417-4911
(360) 417-4556
Sromberg@cityofpa.us
Hereinafter referred to as the "Contractor "or "USER".
TERMS AND CONDITIONS
PURPOSE
DOL has established systems for disclosing vehicle, and driver record information, including.
descriptions and ownership information,to law enforcement, 911 communication dispatch
centers, governmental investigators and other governmental agencies based on expressed
need. This is obtained through the DOL application known as Driver and Plate Search (DAPS)
as provided in chapters 42.56 RCW, 46.12 RCW, 46.52 RCW and 308-10 WAC. This
Agreement provides the terms and conditions under which such information is provided for
inspection and copying of records.
(
. THEREFORE, IT IS MUTUALLY AGREED THAT:
DEFINITIONS
As used throughout this Agreement, the following terms shall have the meanings set forth
below:
"Confidential Information" shall mean information that may be exempt from disclosure to the
public or other unauthorized persons under either chapter 42.56 RCW, or other state or federal
statutes. Confidential Information includes, but is not limited to, Personal Information, agency
source code or object code, and agency security data.
"Individually Identifiable Health Information" is a subset of health information, including
demographic information collected from an individual and relates to the past, present, or future
physical or mental health or condition of an individual; the provision of health care to an .
individual; or the past, present or future payment for the provision of health care to an individual,
as set forth in 45 CFR ~ 164.501 as currently enacted and subsequently amended or revised.
"Personal Information" means information identifiable to any person, including, but not limited to,
information that relates to a person's name, health, finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social
File Name:K904 DAPS Port Angeles PD Pencom.docx Page 1 of 13
Terms and Conditions
7/23/2008
DOL Contract No. K904
DOL Account No. 911039
Contractor Contract No.
security numbers, driver license numbers, e-mail addresses, credit card information, law
enforcement records or other identifying numbers or Protected Health Information, any financial
identifiers, and other information that may be exempt from disclosure to the public or other
unauthorized persons under either RCW 42.56.360,42.56 RCW, or other state and federal
statutes.
"Protected Health Information" means Individually Identifiable Health Information that is
transmitted by electronic media, or transmitted or maintained in any other form or medium, as
set forth in 45 CFR ~ 164.501, as currently enacted and subsequently amended or revised.
"Subcontractor" means one not in the employment of a party to this Agreement, who is performing
all or part of those services under this contract under a separate contract with a party to this
Agreement. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
"USER' means the primary agency or entity contracting with the Department of Licensing to access
the DAPS data system.
STA TEMENT OF WORK
The parties to this Agreement shall furnish the necessary personnel, equipment, material and/or
service(s) and otherwise do all things necessary for, or incidental to, the exchange of data as set
forth in the
· Statement of Work, Attachment A;
· Budget, Attachment B;
· Driver and Plate Search (DAPS) Application and Employee List, Attachment C;
· Driver and Plate Search (DAPS) Appropriate Use Declaration, Attachment D, and
· Driver and Plate Search (DAPS) Employee List Modifications, Attachment E,
which are attached hereto and incorporated by reference herein.
PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this Agreement shall begin on
September 15, 2008 and expire on September 30, 2010, unless terminated sooner as
provided herein. This Agreement may be extended at the exclusive option of the DOL and shall
be affected by the DOL giving written notice of extension to USER.
PA YMENT and BILLING PROCEDURE
Payment for service(s) shall be in accordance with the Budget, Attachment 8, attached hereto and
incorporated herein. USER agrees to make payment of all fees due under this Agreement
before or concurrent with receiving the information requested. Payment shall be made by one
of the following methods:
a) USER will provide payment with each request for a hard copy of disclosure information,
or
b) USER will be billed quarterly when using the SecureAccess option at the rate set forth in
Budget, Attachment B.
Upon expiration of the Agreement, any claim for payment not already made shall be submitted
within 30 days after the expiration date or the end of the fiscal year; whichever is earlier.
. /
RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other evidence,
which sufficiently and properly reflect all direct and indirect co'sts expended by either party in the
performance of the service(s) described herein. These records shall be subject to inspection,
review or audit by personnel of both parties, other personnel duly authorized by either party, the
Office of the State Auditor, and federal officials so authorized by law. Unless otherwise agreed, all
books, records, documents, and other material relevant to this Agreement will be retained for six
years after expiration and the Office of the State Auditor, federal auditors, and any persons duly
File Name:K904 DAPS Port Angeles PD Pencom.docx Page 2 of 13
Terms and Conditions
7/23/2008
DOL Contract No. K904
DOL Account No. 911039
Contractor Contract No.
authorized by the parties shall have full access and the right to examine any of these materials
during this period.
Records and other documents, in any medium, furnished by one party to this agreement to the
other party, will remain the property of the furnishing party, unless otherwise agreed. Each party
will utilize reasonable security procedures and protections to assure that records and documents
provided by the other party are not erroneously disclosed to third parties.
CONFIDENTIALITY .
The use or disclosure by any party of any information concerning the other party for any
purpose not directly connected with the administration of responsibilities, with respect to
services provided under this Agreement, is prohibited except as otherwise required by law or by
prior written consent of the other party. Each party shall maintain as confidential all information
concerning study findings and recommendations, as well as,the business of the other party, its
financial affairs, and relations with its clientele and its employees, and any other information,
which may be specifically classified as Confidentiallnfo~mation. To the extent consistent with
Washington State law, each party shall maintain all information, which the other party specifies
in writing as Confidential Information. Each party shall have an appropriate Agreement with its
employees and subcontractors to this effect.
SAFEGUARDING OF CONFIDENTIAL INFORMA TlON
Each Party shall not use or disclose Confidential Information in any manner that would
constitute a violation of federal law or applicable provisions of Washington State law. Each
Party agrees to comply with all federal and state laws and regulations, as currently enacted or
revised, regarding data security and electronic data interchange of Confidential Information.
Each party shall protect Confidential Information collected, used, or acquired in connection with this
Agreement, against unauthorized use, disclosure, modification or loss.. Each party shall ensure
their directors, officers; employees, subcontractors or agents use it solely for the purposes of
accomplishing the services set forth in this Agreement. Each party and their Subcontractors agree
not to release,divulge, publish, transfer, sell or otherwise make it known to unauthorized persons
without the express written consent of the other party or as otherwise authorized by law. Each
. party agrees to implement physical, electronic, and managerial policies, procedures, and
safeguards to prevent unauthorized access, use, or disclosure. "USER" shall make the Personal
Information available to amend as directed by DOL and incorporate any amendments into all the
copies maintained by "USER" or their Subcontractors.
USER shall notify the DOL immediately of becoming aware of any unauthorized access, use or
disclosure. Any breach of this clause may result in termination of the Agreement, suspension of
on-line access accounts and the demand for return of all confidential information.
RIGHTS IN DATA
Unless otherwise provided, data, which originates from this Agreement shall be "works for hire" as
defined by the U.S. Copyright Act of1976 and shall be owned by the DOL. . Data shall include, but
not be limited to, reports, documents, pamphlets, advertisements, books magazines, surveys,
studies, computer programs, films, tapes, andlor sound reproductions. Ownership includes the
right to copyright, patent, register, and the ability to transfer these rights.
SECURITY OF DA TA
The confidentiality classification of the data determines the handling requirements for this data
while it is in motion and at rest. The required protective measures are:
A recent independent security review of DOL's infrastructure recommended that all remote
access to DOL's sensitive information be secured with strong authentication and encrypted
communications. Given the security experts' recommendation and the sensitivity of the data
provided from the DAPS.system, DOL believes a strong authentication mechanism is required
~
File Name: K904 OAPS Port Angeles PO Pencom.docx' Page 3 of 13
. Terms and Conditions
7/23/2008
DOL Contract No. K904
DOL Account No. 911039
Contractor Contract No.
to positively identity the user of the system irrespective of the network used to access the
application. Both digital certificates and SecureAccess WA are considered to have this strong
authentication mechanism.
Each party shall take due care to protect the shared data from unauthorized physical and
electronic access, as described in this Agreement, to ensure the parties are in compliance with
all appropriate ISB security standards.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement
shall continue to be employees or agents of that party and shall not be considered for any
purpose to be employees or agents of the other party.
SUBCONTRACTING
With prior written consent, either party may enter into subcontracts for any of the work or services
contemplated under this Agreement. Consent shall not be unreasonably withheld. This clause
does not include contracts of employment between a party and personnel assigned to work
under this Agreement. Each party is responsible for ensuring that all terms, conditions,
assurances and certifications set forth in this Agreement are carried forward to any
subcontracts.
AGREEMENT At TERA nONS AND AMENDMENTS
This Agreement may be amended by mutual Agreement of the parties. Such amendments shall
not be binding unless they are in writing and signed by personnel authorized to bind each of the
parties.
TERMINA nON FOR CONVENIENCE
Either party may terminate this Agreement upon 30 days' prior written notification to the other party.
If this Agreement is so terminated, the parties shall be liable only for performance rendered or
costs incurred in accordance with the terms of this Agreement prior to the effective date of
termination
TERMINA nON FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved party will
give the other party written notice of such failure or violation. The responsible party will be given
the opportunity to correct the violation or failure within 15 working days. If failure or violation is not
corrected, this Agreement may be terminated immediately by written notice of the aggrieved party
to the other.
TERMINA nON OF ACCESS
Each party may at its discretion disqualify an individual authorized by the other party from gaining
access to data pursuant to Driver and Plate Search Application and Employee List, Attachment C,
which is attached hereto and incorporated by reference. Notice of termination of access will be by
written notice and become effective upon receipt by the other party. Termination of access of one
individual by either party does not affect other individuals authorized under this Agreement.
DISPUTES
In the event that a dispute arises under this Agreement, a Dispute Board shall determine it in the
following manner: Each party to this Agreement shall appoint one member to the Dispute Board.
The members so appointed shall jointly appoint an additional member to the Dispute Board. The
Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make
a determination of the dispute. The determination of the Dispute Board shall be final and binding
on the parties hereto. As an alternative to this process, either of the parties may request
intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's
process will control.
File Name:K904 DAPS Port Angeles PD Pencom.docx Page 4 of 13
Terms and Conditions
7/23/2008
DOL Contract No. K904
DOL Account No. 911039
Contractor Contract No.
GOVERNANCE
This Contract shall be construed and interpreted in accordance with the laws of the state of
Washington and the venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
ORDER OF PRECEDENCE
Agreement is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this Agreement shall be construed
to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following
order:
1. Applicable state and federal statutes and rules;
2. Terms and Conditions set forth in this Agreement;
3. Statement of Work; and any attachments
4. Any other provisions of the Agreement, including materials incorporated by reference.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not assignable
or delegable.
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights under
this Agreement unless stated to be such in a writing signed by an authorized representative of the
party and attached to the original Agreement.
RIGHTS OF INSPECTION
Each party shall provide right of access to the other party, or any of its officers, or to any other
authorized agent or official of the state of Washington or the federal government at all
reasonable times, in order to monitor and evaluate performance, compliance, and/or quality
assurance of internal policies and procedures, and/or records relating to the safeguarding, use,
and disclosure of Confidential Information obtained or used as a result of this Agreement. Each
party shall make available information necessary for the other party to comply with the client's
right to access, amend, and receive an accounting of disclosures of their Confidential
Information. .
SEVERABILITY
If any provision of this Agreement orany provision of any document incorporated by reference shall
be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be
given effect without the invalid provision, if such remainder conforms to the requirements of
applicable law and the fundamental purpose of this Agreement, and to this end the provisions of
this Agreement are declared to be severable.
File Name:K904 OAPS Port Angeles PO Pencom.docx Page 5 of 13
Terms and Conditions
7/23/2008
DOL Contract No. K904
DOL Account No. 911039
Contractor Contract No.
CONTRACT MANAGEMENT
The contract manager for each of the parties shall be responsible for and shall be the contact
. person for all communications and billings regarding the performance of this Agreement.
(NOTE: All program support communications from the USER to DOL shall be directed through the
DOL Communications Unit, see Program Support section in the Statement of Work, Attachment A,
for contact information).
The Contract ManaQer is: The Contract Manager for DOL is:
Stephen Romberg Dani Waldron
Peninsula Communications Department of Licensing
Port Angeles Police Department PO Box 2076
321 E 5th St Olympia, WA 98507:-2076
Port Angeles, WA 98362 Phone: (360) 902-3824
Phone: (360) 417-4911 FAX: (360) 570-4924
FAX: (360) 417-4556 E-Mail: dwaldron@dol.wa.Qov
E-Mail: Sromberg@cityofpa.us
ALL WRITINGS CONTAINED 'HEREIN
This Contract consists of thirteen (13) pages including the following attachments:
· A = Statement of Work
. B = Budget
· C = Driver and Plate Search Application and Employee List
· D = Driver and Plate Search (DAPS) Appropriate Use Declaration,
· E - . Employee List Modifications
This Contract sets forth in full all the terms and conditions agreed upon by the parties. Any
other agreement, representation, or understandings, verbal or otherwise, regarding the subject
matter of this Contract shall be deemed to be null and void and of no force and effect
whatsoever.
IN WITNESS WHEREOF, the parties have executed this Agreement, affirm they have the
authority to bind their respective parties to the terms and conditions of this Agreement. .
Peninsula Communications
Port Angeles Police Department
State of Washington
Department of Licensing .
c--~au# fJh/()~
. . aure) . I '(Date)
~) i, Q,c,.t*e..e..
C1-He.( o( ~l~
(Title)
W-,~\Lv~ ~.h31[~
Julie Knittle, Assistant Director (Date)
APPROVED AS TO FORM ONLY
SiQnature on File
Jerald Anderson, AAG
7 -30-06
(Date)
File Name:K904 DAPS Port Angeles PD Pencom.docx Page 6 of 13
Terms and Conditions
7/23/2008
DOL Contract No. K904
DOL Account No. 911039
Contractor Contract No.
Attachment A
STATEMENT OF WORK
SCOPE
DAPS is used by the Department of Licensing (DOL) Communications Unit to respond to
inquiries and is used to locate a vehicle or driver record when only partial information is
available. DOL shall provide the application in a browser environment and is available for
search queries 24 hours a day, except during system maintenance.
DOL shall disclose vehicle and driver record information for inspection and hard copying when
requested by USER over a secure Internet connection using DOL's DAPS application. Access to
DAPS is for secure use by USER and USER's employees only. The USER will also ensure that
they will not share the information with anyone outside the workplace, and will not use any
information for their own purpose and/or benefit. Any use of the application by persons other than
employees of the USER or for purposes other than to accomplish the USER's official job functions
is grounds for immediate termination of this Agreement as provided herein.
,
PROGRAM SUPPORT
The program support liaison for the USER shall be the primary contact for all communications
regarding:
· Installation and operations of DAPS;
· Registration process of the digital certificate and SecureAccess Washington
· Troubleshooting issues or problems that occur;
· User acceptance testing for system updates;
· Law enforcement questions;
· Processes for modifying, adding, terminating employees from Employee List and/or general
questions
· Notification of system maintenance
The Program Support. for DOL is:
Department of Licensing Communications Unit
PO Box 2076
Olympia WA 98507-2076
Phone: (360)-902-3708
FAX: (360)-570-4943
E-Mail: dapscomm@dol.wa.Qov
Mon- Fri. 8:00am to 5:00pm
USERS Shall:
1. Take all steps necessary to ensure the application is accessible and used only by
authorized personnel to accomplish their official job functions.
2. Notify DOL in writing of employees who are eligible for access to the DAPS system
using the DAPS Application Employee List form incorporated herein by reference.
3. Be responsible to immediatelv notify DOL in writing of any changes to the access
eligibility by using the DAPS Employee List Modification form
http://www.dol.wa.Qov/forms/420205.pdf incorporated herein by reference.
4. Ensure the USER and USER's employees and agents will maintain the confidentiality
and of vehicle and driver records by:
File Name: K904 OAPS Port Angeles PO Pencom.docx Page 7 of 13
Statement' of Work Attachment A
7/23/2008
DOL Contract No. K904
DOL Account No. 911039
Contractor Contract No.
a. protecting their account numbers and passwords; .
b. regularly changing passwords, by instructing users to change their password
every 90 days, as recommended for security enhancement and by using hard to
guess passwords; particularly when there are changes in personnel;
c. instituting penalties for misuse of data; and ,
d. E(nsuring that employees are familiar with the provisions of this contract.
5. Have the ability and are responsible to cancel their SecureAccess account. Non-'
canceled accounts will be billed regardless of activity and USER is liable for the
charges incurred. .
6. With a written request to DOL, USER may be allowed to obtain hard copies of records:
a. .Copy of an individual vehicle/ and driver record may be provided as authorized in
RCW 46.12,380, RCW 46.52.120 and RCW 46.52.130.
b. Lists of individual records may be provided as authorized in RCW 46.12.370 and
RCW 42.56.
c. NOTE regarding the' updating of information:
i. Vehicle responses received may contain information that has not been
updated for up to 48 hours. .
ii. Driver responses received may contain information that has not been
updated for up to 24 hours.
7. Require USER employees toapplyfor and receive either a digital certificate from
IdenTrust or registration with SecureAccess Washington for each employee accessing
the DAPS application.
8. USER is provided the following options for access to the DOL DAPS system, IdenTrust
and SecureAccess Wash[ngton or may elect to use both option~.
. IdenTrust
The USER will pay IdenTrust for the digital certificates along with a certificate
renewal fee every two years. As a licensed, regulated entity, DST must comply
with Washington law RCW 19.34 and operate under the rules set forth in chapter
434-180 of the Washington Administrative Code.
. SecureAccess
USER accessing DAPS through SecureAccess Washington will be billed by DOL
for the total number of active users within their agency. SecureAccess WA is a
single sign-on application gateway created by Washington State's Department of
Information Services and allows Internet access to multiple online government
services with the use of a unique single self-generated User-ID and password.
DESCRIPTION OF DATA
This Agreement governs the transfer and access to the following data:
DOL shall disclose vehicle and driver records for inspection and copying when requested by
USER in writing, by telephone, over the Internet, and in person at DOL public service counter
Olympia, Washington. Each request for disclosure shall be accompanied by the USER's unique
account code assigned by DOL. Costs incurred for records disclosed will be imposed as
defined in this Agreement. .
DA TA CLASSIFICA TlON DECLARA TlON
Data described in this data sharing Agreement is assessed to be in the following data
(confidentiality) classification:
CONFIDENTIAL
A data classification for data that; due to its sensitive or private nature, requires limited and
authorized access. Its unauthorized access could adversely impact the agency legally,
financially or damage its public integrity.
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Statement of Work Attachment A
7/23/2008
DOL Contract No. K904
DOL Account No. 911039
Contractor Contract No.
RESTRICTED CONFIDENTIAL
A data classification for the most sensitive medical and business data within the agency, is
confidential (as defined above); however, with a need for added protection. Its unauthorized
access would seriously and adversely impact the organization, its customers, employees or
business partners.
ACCESS TO DATA
Method of AccesslTransfer
The data shall be provided by the DOL in the following format based upon the option(s) chosen by
Contractor at the time of application either Digital Certificate with IdenTrust and/or SecureAccess
Washington or both.
FreQuencv of Data Exchanqe
Repetitive: Continual as needed basis.
Authorized Access to Data.
Access to "Confidential" or "Restricted Confidential" information is limited to individual agency
staff and business partners who are specifically authorized and who have a business need~to-
know. In accordance with the terms contained herein and prior to making the data available, the
USER shall notify all staff with access to the data of the use and disclosure requirements.
USER will be responsible for ensuring that all employees obtaining access to the DAPS
application have reviewed this contract and signed the DAPS Appropriate Use Declaration form
incorporated herein by reference. This form will be kept on file at the USER's location.
USE OF DA TA
The data provided by DOL shall be used and accessed by USER only for the limited purposes
of carrying out activities pursuant to this Agreement as described in USER'S application for
access, submitted prior to issuance of this Agreement and incorporated by reference herein.
The data shall not be duplicated or redisclosed without prior written authority of DOL. USER or
USER employees shall not use the data provided for any purpose not specifically authorized
under this Agreement.
PROHIBITED USE OF DATA
1. USER shall not furnish to any person, association, or organization any of the information, or
part thereof, obtained from POL. All exceptions to the above must be pre-approved in
writing by the Director of DOL, or the Director's designee, setting out any limitations or
conditions to which the approval is subject. Such written approval must be granted by the
DOL prior to the requested use of, or release of, the information t~at is subject to the
exception.
2. The sale or other distribution of vehicle, owner name or address or driver name or address
to another person is in violation of this Agreement. This subsection shall not prevent USER
from requesting additional specific exceptions from thi.s section from DOL, subject to prior
written approval of, and any conditions imposed by, DOL. No exceptions shall be valid
unless approved in writing by the Director of DOL or his/her designated designee,
accompanied by a statement of conditions, if any, imposed on such approval, prior to the
intended use of the information that is the subject of the exception.
3. In the absence of actual delivery to and receipt by either party by mail or other means at an
earlier date and/or time notice of termination shall be conclusively deemed to have been
delivered tO,and received by, the other party as of midnight of the third day following the
date of its posting in the United States mail, addressed as provided herein.
File Name:. K904 DAPS Port Angeles PD Pencom.docx Page 9 of 13
Statement of Work Attachment A
7/23/2008
oj
DOL Contract No. K904
DOL Account No. 911039
Contractor Contract No.
ATTACHMENT B
BUDGET
COST PER RECORD
1. HARD COPIES: When DOL is requested to provide hard copies of records to USER,
USER agrees to pay DOL a fee covering DOL's direct cost for copying records, not to
exceed fifteen cents ($.15) for each photocopy, seventy-five cents ($.75) for each copy
of microfilm, microfiche or imaged document, plus delivery costs.
2. CERTIFICATION': When copies of records are requested, USER agrees to pay DOL a
fee of one dollar and fifty cents ($1.50) for each certification affixed to any print or
photocopy, plus delivery costs.
3. COMPUTER-GENERATED LISTS: USER agrees to pay DOL a fee covering DOL's
direct cost for computer-generated lists. The fee for each request shall be agreed upon
prior to DOL disclosing the information.
COST PER USER
DOL shall bill USER no less than quarterly for:
The monthly fixed cost of $3.00 (Three dollars) for each registered employee, for
SecureAccess (regardless of activity). This fee will be reassessed periodically and the
costs may go down as more users gain access.
DOL maintains the right to increase or decrease the fees for rendering service under this'
Agreement. Any,amendment to the fees shall be subject to a change in the Agreement as
provided herein.
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Budget Attachment B
7/23/2008
LICENSING
ATTACHMENT C
Driver And Plate Search (DAPS)
Application Employee List
MAIL OR FAX TO
COMMUNICATIONS
DEPARTMENT OF LICENSING
PO BOX 2076
OLYMPIA, WA 98507-2076
FAX (360) 570-4943
The DAPS agreement has been reviewed, with the employees listed below, and they are eligible to use DAPS,
based on the criteria established by the Department.
AGENCY ADDRESS
AGENCY NAME
SUPERVISOR NAME (PRINTED)
SUPERVISOR PHONE NUMBER
X
SUPERVISOR SIGNATURE
DATE
IMPORTANT: Please print the employee name and check your choice of access;
. Digital Certificate (DC) or
. Secure Access (SA)
. And if the employee will be a Power User (PU).
Doc Doc
DSA DSA
npu o PU
Employee Name Employee Name
Doc Doc
DSA DSA
Dpu DpU
Employee Name Employee Name
DoC Doc
DSA DSA
Dpu DpU
Employee Name Employee Name
DDC Doc
DSA DSA
npu DpU
Employee Name Employee Name
Doc Doc
DSA DSA
Dpu DpU
Employee Name Employee Name
Doc Doc
DSA DSA
npu n PU
Employee Name Employee Name
Doc Doc
DSA DSA
npu npU
Employee Name Employee Name
Doc Doc
DSA DSA
Dpu npU
Employee Name Employee Name
Doc Doc
DSA DSA
Dpu DpU
Employee Name Employee Name
Doc Doc
DSA DSA
npu npU
Employee Name Employee Name
FOR DOL USE ONLY
AGENCY AGREEMENT NUMBER:
TD-420-203 DAPS(RI7/06)
The Department of Licensing has a policy of providing equal access to its services.
If you need special accommodations, please call (360) 902-3600 to TTY (360) 664-8885.
FileName:'K904 OAPS Port Angeles PDPencom:d~Page '11 of 1~--'--~-
DAPS Employee List Attachment C
7/23/2008
LICENSING
ATTACHMENT D
Driver And Plate Search (DAPS)
Appropriate Use Declaration
DAPS USERS WILL:
1) Ensure the confidentiality and privacy of the information accessed.
2) Only use the information to accomplish official job duties.
DAPS USERS WILL NOT:
1) Share the information with any unauthorized person.
2) Use the information for personal reasons or benefit.
Misuse of this information is a felony and is punishable by fine, imprisonment or both.
I reviewed the Interagency Agreement with my supervisor and understand the expectations for using DAPS.
EMPLOYEE NAME (PRINTED)
EMPLOYEE SERIAUBADGE NUMBER
X
EMPLOYEE SIGNATURE
DATE
SUPERVISOR NAME (PRINTED)
X
SUPERVISOR SIGNATURE
DATE
Signed copies of this declaration should be kept on file in your office- please do not return to DOL.
TD-420-202 (R/7/06)
The Department of Licensing has a policy of providing equal access to its services.
If you need special accommodations, please call (360) 902.3600 or TTY (360) 664-8885.
File Name: K904 DAPS Port Angeles PD Pencom.docx Page 12 of 13
DAPS Appropriate Use Declaration Attachment D
7/23/2008
. ,
LICENSING
ATTACHMENT E
Driver And Plate Search (DAPS)
Employee List Modification
MAIL OR FAX TO
COMMUNICATIONS
DEPARTMENT OF LICENSING
PO BOX 2076
OLYMPIA, WA 98507-2076
FAX (360) 570-4943
DAPS AGREEMENT NUMBER
AGENCY ADDRESS
AGENCY NAME
ADD USER
NOTE: The new employee needs to apply for a Digital Certificate or Secure Access.
Check the type of access;
o Digital Certificate (DC) or
o Secure Access (SA)
o The employee will be a Power User (PU).
PRINT NAME
REMOVE USER
Check the type of access the employee had; Digital Certificate (DC) or Secure Access (SA).
ODC
OSA
PRINT NAME
UPDATE USER INFORMATION
CURRENT INFORMATION
Check the type of access; Digital Certificate (DC) or Secure Access (SA) and if the employee is a Power User
(PU).
ODC
OSA
OPU
PRINT NAME
UPDATED IMFORMATION
Check the type of access; Digital Certificate (DC) or Secure Access (SA) and if the employee is a Power User
(PU).
ODC
OSA
OPU
PRINT NAME
SUPERVISOR NAME (PRINT)
SUPERVISOR PHONE NUMBER
EFFECTIVE DATE OF CHANGE
X
SUPERVISOR SIGNATURE
TD-420-205 (RI7/06)
The Department of Licensing has a policy of providing equal access to its services.
If you need special accommodations, please call (360) 902-3600 or TTY (360) 664-8885.
-
File Name: K904 DAPS Port Angeles PO Pencom.docx
DAPS Employee List Modification Attachment E
Page 13 of 13
7/23/2008