HomeMy WebLinkAbout4.608 Original ContractAmendment No. 2 to Contract for Professional Services
Between the City of Port Angeles and
Columbia Telecommunications Corporation
On or about March 17, 2009, the City of Port Angeles, a non charter code city of the State
of Washington (hereinafter called the "City and Columbia Telecommunications Corporation, a
corporation authorized to do business in the State of Washington (hereinafter called the
"Consultant entered into a contract to provide consulting services. Thereafter the scope of
services was expanded by amendment. The purpose of this second amendment is to further expand
the scope of work, establish compensation for the expanded scope of work, and provide a
completion date.
1. Scone of Work: The scope of professional services to be performed and the results
to be achieved by the Consultant shall be as detailed in the attached pages 1, 2, 3
and 4 of Exhibit A which shall include all services and material necessary to
accomplish the work.
2. Time of Performance: The Consultant may begin work upon execution of this
amendment by both parties, and the duration of the contract, as amended, shall
extend through December 31, 2011. The schedule is set forth on page 2 of Exhibit
A.
3. Maximum Compensation: Unless otherwise agreed to in writing by both parties,
the Consultant's compensation for the additional work set forth in Exhibit A
attached to this amendment, including labor, direct non salary reimbursable costs
and outside services, shall not exceed the maximum sum of $9,90.00. The budget
for each task is as set forth in the attached Exhibit A. The budget for task(s) may
be modified upon mutual agreement between the two parties, but in any event, the
total payment to Consultant for the work included in the March 17, 2009 contract
as amended, and this amendment shall not exceed $148,970.00.
All terms, conditions, and provisions of the March 17, 2009 contract as amended, not
herein modified, or amended, continue in full force and effect and are specifically incorporated
herein.
IN WI ESS WHEREOF, the City and Consultant have executed this amendment this
7 day of tGtM 2011.
CITY OF PORT ANGELES
By:
Kent Myers, azaager
1
COLUMBIA TELECOMMUNICATIONS
CORP
By:
ION
J/Z/
�t
Via Electronic Mail
Mr. Larry Dunbar
Deputy Director
Public Works and Utilities Department
321 East Fifth Street
Port Angeles, WA 98362 -0217
Re: CPI Oversight Proposal
Dear Mr. Dunbar:
1111111 CTC
COMMUNICATIONS
FOR PtiC1318 C I TEREST
Columbia Telecommunications Corporation 10613 Concord Street Kensington, MD 20895
301.933.1488 fax: 301.933.3340 www.CTCnet.us
October 31, 2010
This letter is a follow -up to our discussions concerning the City's need for additional technical
support in its oversight of the CPI upgrade and cable plant extension. Under the terms of its
contract with the City, CPI is required to upgrade the network to 10 Gb operation and construct
and implement redundant paths for critical portions of the network. Additionally, they are
required to provide documentation for the upgrade and meet certain minimal performance
standards.
Columbia Telecommunications Corporation (CTC) proposes to assist the City in its ongoing
work of overseeing the implementation of pertinent technical requirements included in the City's
contract with CPI. In September, we inspected the core facilities associated with upgrading the
network, this work will focus on meeting operational and functional requirements.
The attached statement of work defines specific tasks that we will undertake as an amendment to
our current contract to provide technical support to the City. We will attempt to combine travel
for this project with travel for other projects we have with the City; our estimated cost for travel
expenses has been reduced accordingly.
We appreciate the opportunity to work with the City and to provide continuing technical support
on this project. Please do not hesitate to call me with any questions about this proposal.
Very truly yours,
Lee Afflerbach, PE
California Illinois Maryland Minnesota North Carolina
Tennessee Valley Washington, D.C. Wisconsin
Mr. Larry Dunbar
October 31, 2010
Page 2 of 15
Exhibit A Proposed Statement of Work
This scope of work is a proposed amendment to CTC's existing contract with the City to provide
ongoing technical support for oversight of the City's Metropolitan Area Network (MAN)
services agreement.
CTC proposes to address additional technical support activities required to verify CPI's
compliance with the terms of its contract with the City.
Under this amendment we propose to provide the following technical support services:
Review CPI technical plans for installing redundant fiber network paths required under
the contract agreement, completion by February 25, 2011.
Provide on -site inspection of fiber cable plant construction associated with redundant
fiber paths, completion by May 31, 2011.
Review all CPI as -built documentation of system upgrades and fiber plant associated with
City facilities, completion by May 31, 2011.
Assist City staff in reviewing and performing tests on network performance for the
purpose of verifying requirements established in the contract agreement, completion by May 31, 2011.
Mr. Larry Dunbar
October 31, 2010
Page 3of15
Project Cost
CTC proposes a not -to- exceed cost of $7,500 for the tasks listed above, with an additional
$2,400 estimated for out -of- pocket travel expenses.
CTC work will be billed at the following hourly rates:
Director of Engineering $160
Principal Engineer /Analyst $150
Senior Project Engineer /Analyst $140
Senior Engineer /Analyst $130
Staff Engineer /Analyst $120
Engineer Aide II 65
Services to clients are billed on an hourly basis. CTC's billing rates are inclusive of all routine
expenses including administrative, accounting, and computer support, telephone calls, and
photocopying. Non routine expenses and long- distance travel are recovered at direct cost with no
mark -up. Payment is due within thirty (30) days of invoice.
Mr. Larry Dunbar
October 31, 2010
Page 4 of 15
Project Team
Our proposed project team comprises three engineers who have assisted the City on previous
projects: Lee Afflerbach, P.E., Matthew DeHaven, and Eric Wirth. Resumes for each are below.
Additional resumes and references are available on request.
Mr. Larry Dunbar
October 31, 2010
Page 5 of 15
LEE AFFLERBACH, P.E.
Principal Engineer
Lee Afflerbach is a telecommunications systems engineer with 40 years of experience serving
federal, state, and local government clients. Mr. Afflerbach's expertise covers a wide range of
broadband (video, voice, and data) communications technology. He has designed, tested, and
planned numerous wireless, coaxial cable, telecommunications, and fiber optic networks for
government, public safety, educational, and non profit clients.
Mr. Afflerbach's extensive experience and expertise in both wireless and wired technologies
results from years of evaluating and meeting emerging communications needs for government in
general —and public safety agencies in particular. He has designed command and control centers
for transportation agencies, has designed 911 systems, has developed communications design
and requirements for highway systems; and has developed standards and assured compliance
with standards for public safety communications equipment.
During the period of November 1976 through June 1981, Mr. Afflerbach served as an on -site
technical advisor in Frankfurt, Germany under contract to the Bundesansalt fuer Flugsicherung
(German FAA) to oversee the design and implementation of a national flight data network and
real -time database to oversee air traffic in Germany.
He is a nationally recognized authority on wired and wireless communications. Mr. Afflerbach
has served as a consultant and expert witness for public sector clients and has taught numerous
courses in broadband communications technology, both in the United States and abroad,
including United Kingdom, Germany, Netherlands (Amsterdam).
Mr. Afflerbach is a licensed Professional Engineer.
Communications Network Engineering
Mr. Afflerbach has planned and designed communications networks for numerous
municipalities, including Montgomery County, MD; New York City; Baltimore; Cincinnati;
Tampa; Santa Monica; Ventura; Tucson; Austin; and St. Paul. These stand -alone broadband
networks employ a range of wired and wireless technology to provide video, voice, and data
capability within and between municipal facilities.
Mr. Afflerbach has assisted local governments in the cable franchise renewal process, providing
technical expertise on state -of -the -art network technologies. He has presented workshops to
network users on requirements analysis and system solutions. He has conducted requirements
analyses, prepared system -level network designs, provided construction coordination with the
cable operator, and supported network integration with existing municipal networks. Mr.
Afflerbach provides technical franchise renewal support to such communities as Los Angeles,
San Francisco, and San Jose.
Over the course of his long career in broadcast engineering, Mr. Afflerbach has conducted
feasibility analyses to support the authorization of new broadcast facilities. Activities included
Mr. Larry Dunbar
October 31, 2010
Page 6 of 15
the study of groundwave and skywave propagation in the 550 kHz -900 MHz spectrum range;
and evaluation of potential interference areas, service area losses, and compliance with
international treaties.
Some select examples of his work include:
Planned, designed, and built City -wide fiber network for agency needs for New York City.
Designed and integrated video and data applications for criminal justice, financial
management, and education/training purposes. On 9/11 in Lower Manhattan, every network
but one failed the surviving network was designed by CTC.
Design and integration solution for cablecast channel for Monterey County. Analyzed the
existing audio visual and broadcast systems and developed recommendations for future
development. Designed an IP -based video server system capable of recording and airing live
meetings and scheduling cable/broadcasts. Completed on -site integration, testing, and
training on the video server system.
Prepared a design for a video transmission and switching system for the City of Santa Clara.
The system provides links between multiple sites for video programming that is transmitted
over the channel on the cable system. The system is also designed to allow basic video
conferencing between the origination locations.
Prepared the design for the fiber optic network interconnecting Gilroy, Hollister and San
Juan Bautista to a shared programming center. In addition, the design allowed the
interconnection of the communities for data networking and potential video conferencing.
Public Safety Network Interonerability and Interconnection
Mr. Afflerbach has been instrumental in the development and implementation of an Enhanced
Traffic Advisory Radio System (E -TARS) for the State of Delaware that uses statewide radio
signals to distribute traffic and emergency information collected by Delaware's Intelligent
Transportation Management System (ITMS). He was also involved in similar efforts for the
Georgia Department of Transportation; Arlington County, VA; and Howard County, MD.
Mr. Afflerbach developed a design and deployment strategy for the Howard County Office of
Emergency Management and the Arlington County Office of Emergency Management for an
AM broadcast radio system to disseminate information to the public during emergency
situations. In Howard County, he assisted the County to obtain AM broadcast radio licenses and
developed candidate system designs.
Land Mobile Communications System Design
Under funding provided by the Law Enforcement Assistance Administration (LEAA), Mr.
Afflerbach performed and managed communications design studies for federal, state, and local
law enforcement agencies, including the Federal Bureau of Investigation (FBI), Drug
Enforcement Administration (DEA), New York State Police, and Georgia State Police. Tasks
involved user requirements analysis, system design, and specification preparation for land
mobile radio, computer- assisted dispatching, and 911 emergency telephone systems.
Instruction/Exnertise
Mr. Afflerbach has prepared training courses providing information on communications designs,
Mr. Larry Dunbar
October 31, 2010
Page 7 of 15
applications, and operations. The courses have been presented at:
George Washington University
ITS America
University of Maryland
COMNET
Amsterdam
Frankfurt
London
University of Alabama
National Security Agency
o Headquarters
o UK
EMPLOYMENT
Since 1983
1983
1981 1983
1971 1981
1969 1971
1966 1969
Principal Engineer, Columbia Telecommunications Corporation (CTC)
Established CTC
Vice President of Engineering, The Bertman Group, Vienna, VA
Group Leader, MITRE Corporation, McLean, VA and Frankfurt, Germany
Project Manager, Kelly Scientific Corporation, Washington, D.C.
Staff Engineer, Federal Communications Commission
EDUCATION
Bachelor of Arts, Electrical Engineering, Drexel University, 1966
PROFESSIONAL CERTIFICATIONS/LICENSES
IL Professional Engineer
DE Professional Engineer
MD Professional Engineer
WA Professional Engineer
District of Columbia Professional Engineer
HONORS /ORGANIZATIONS
National and Maryland Societies of Professional Engineers (NSPE)
Institute of Electrical and Electronic Engineers (IEEE) Broadcast and Computer Societies
National Association of Telecommunications Officers and Advisors (NATOA)
SELECTED PUBLICATIONS/PRESENTATIONS /COURSES
Principal author, "Telecommunications and ITS: What You Need To Know," web -based
course module, prepared for University of Maryland Center for Advanced Transportation
Technology, 2002.
"Telecommunications and ITS: What You Need To Know," prepared curriculum for two
day training course for the University of Maryland, 2001.
"Telecommunications and Intelligent Transportation Services," two -day training course,
presented in multiple cities for ITS America, 1999.
Mr. Larry Dunbar
October 31, 2010
Page 8 of 15
"Building Integrated Voice, Data, and Video Networks for the Local and Wide Area,"
two -day training course, presented for the University of Maryland, College Park,
Maryland, April 29 -30, 1999.
"Integrated Data, Video Voice Broadband Networks," week -long training course,
presented at the COMNET Exposition, Washington, D.C., January, 1999.
"LANs: Design and Installation of Networks that Support Voice, Data, and Video
Applications," multi -day training course, presented for the George Washington
University Continuing Engineering Education Program, September 1983 through May
1999.
"Integrated Data, Video Voice Broadband Networks" and "Design Implementation
of Metropolitan Area Networks (MANs)," presented at the COMNET Exposition,
Washington, D.C., January, 1998.
Mr. Larry Dunbar
October 31, 2010
Page 9 of 15
Matthew DeHaven
Principal Engineer
Matthew DeHaven specializes in wired and wireless communications and broadband
telecommunications technology for public safety and other institutional needs. He has more than
a decade of extensive engineering experience designing, developing, installing, and overseeing
the integration of local and wide area networks for institutional, public safety, ITS applications,
video networking solutions, and peer -to -peer information systems. Mr. DeHaven is experienced
in providing clients with reviews and solutions for network interoperability, reliability, and
security issues. He serves as CTC's lead engineer on numerous wide area network projects.
Mr. DeHaven has experience at many levels of network design, procurement, and
implementation for high capacity metropolitan -area networks to support converged video, voice,
and data communications. He assists in network design and the preparation of specifications for
competitive bid processes, and he oversees implementation and testing for a wide range of
government clients. Mr. DeHaven prepares designs and cost models to support decision- makers
in the deployment of a range of data network technologies, traditional telephone systems, voice
over-IP (VoIP) networks, one -way video distribution, and two -way videoconferencing. His data
network experience includes work with SONET, Ethernet, and ATM networks using a range of
fiber optic, copper, and wireless technologies.
Wireless Communications
Mr. DeHaven assesses clients' existing and projected wireless broadband needs and recommends
potential strategies for using new technologies to enhance and improve network operations and
services. Some select examples of his ongoing projects include:
Developing a strategic plan for a wireless data network to meet public safety and local
government needs in Seattle, WA. CTC previously conducted a feasibility study that
identified these needs.
Providing an updated assessment and review to Cincinnati, OH of the City's current
networks and recommended updates to the long -term strategic plan originally prepared in
2004. This project involves assessing and identifying new department and network
application needs, assessing the current networks to meet identified needs, assessing
emerging fiber and wireless technologies, recommending wireless strategies, and
providing recommendations and strategies for meeting foreseeable needs.
Conducting a needs assessment of the current network in Port Angeles, WA, and
reviewing identified public safety mobile data communications considerations.
Some examples of past projects include:
Design of a broadband wireless network for Annapolis, MD that will serve as a backbone
to link all city facilities and ultimately provide connectivity for a citywide video
surveillance system. The network will also have substantial reserve capacity to support
the addition of new video requirements, expand toll- quality IP -based voice and data
services, and, potentially, provide backhaul for a future mobile wireless solution.
Mr. Larry Dunbar
October 31, 2010
Page l0 of 15
Oversight of the design and implementation of a "wireless downtown" for Skokie, IL to
enhance economic development and Internet accessibility for residents and visitors.
Project oversight in developing an infrastructure plan to support the implementation of
WiFi services throughout a downtown area targeted for economic development in
Rockville, MD. The plan focuses on deploying a flexible architecture of physical support
infrastructure to enable a wide range of wireless connectivity options for visitors,
residents, and business tenants while maintaining the aesthetics of the development.
Evaluation of bids from wireless service providers who responded to the city of Mesa,
AZ's RFP. CTC also, in an earlier phase of the project, provided an assessment of WiFi
technology and potential expansion of the fiber -optic infrastructure via mass wireless
communications potentially for an intelligent transportation system application and for
free Internet access for citizens.
Research on current and future wireless technologies and evaluation of the feasibility of
implementing a secure public safety wireless network in Prince George's County, MD.
Designed and implemented a pilot project to test the feasibility of a public safety
network. A successful solution was deployed to enable Mobile Data Computers in
emergency response vehicles to securely roam from a carrier CDMA network to private,
County- operated WiFi hotspots.
Public Safety Networkine
In Anne Arundel County, MD, Mr. DeHaven recently assisted with the deployment of
emergency traffic surveillance cameras. He provided analysis of candidate technical solutions for
cameras using the County's high -speed fiber -optic I -Net to transport video and control signals.
Mr. DeHaven was also involved in the planning and implementation of a statewide network in
Delaware for the purpose of providing traffic information and traffic control capabilities to
transportation management facilities. Such a network allows remote control of traffic signal
systems and variable message displays, while providing real -time traffic surveillance in the form
of video images and microwave sensor data. He has developed expertise in the numerous forms
of technology used in this type of project, ranging from fiber optics to wireless digital spread
spectrum communications.
Mr. DeHaven serves as CTC's lead engineer with respect to the Delaware Department of
Transportation's Advanced Traffic Advisory Radio System, the first Advanced TARS system in
the country. In that capacity, he is responsible for training and advising on -site staff, specifying
and installing new equipment, and monitoring performance of the system.
Video and Broadcast Communications Engineering
Mr. DeHaven's experience includes the management, design, and procurement of video, voice,
and data networks. Some select examples of his recent project work include:
Analysis of the technical options to allow The Rockville Channel (Rockville, MD) to
support live cablecasting from multiple facilities, including the implementation of an IP-
based video and audio transmission system. He also managed the relocation of the master
control and studio production systems for The Rockville Channel. CTC successfully
executed the relocation during the tight window of opportunity between live production
Mr. Larry Dunbar
October 31, 2010
Page 11 of 15
events, while making enhancements to system layout and cabling infrastructure and
keeping the channel "on -air" during the process.
Development and implementation of videoconferencing and teleconferencing tools for
the 21 jurisdictions in the National Capital Region (DC, MD, VA) Emergency Operations
Centers (EOCs) and Emergency Communications Centers (ECCs) over a state -of -the -art
fiber -optic and microwave network. CTC developed the systems' designs and oversaw
implementation under a grant from the Department of Homeland Security Urban Areas
Security Initiative (UASI).
Preparation of system-level design recommendations and cost estimates for an extensive,
countywide system to support interactive and on- demand video training communications
for the Anne Arundel (MD) County Fire Department. CTC also developed the design for
a video display system for the Fire Department's new dispatch center, intended to allow
key sources of information to be prominently displayed throughout the facility.
Preparation of system -level design recommendations and cost estimates for an extensive,
citywide system to support interactive and on- demand video communications for
training, emergency collaboration, and routine meetings between Mesa, AZ Fire
Department personnel. CTC also integrated a pilot videoconferencing system to
demonstrate certain capabilities of the system design.
Development of a videoconferencing system for homeland security applications on behalf
of Arlington County, VA the site of the September 11, 2001 Pentagon attack. The
system links numerous public safety and other government users and aims to ensure
uninterrupted emergency communications in the event of a terrorist attack or natural
disaster.
Instruction /Expertise
Mr. DeHaven led the CTC research team in preparing a Web -based Intelligent Transportation
System (ITS)- Communications course on behalf of the University of Maryland Center for
Advanced Transportation Technology. He currently serves as an online instructor for that course.
EDUCATION
Bachelor of Science, Electrical Engineering, in progress, The Johns Hopkins University,
Baltimore, Maryland
PUBLICATIONS /COURSES
"What's the Fuss About Fiber? A Comparative Analysis of Fiber and Copper Physical
Media," Journal of Municipal Telecommunications Policy, Spring 2009.
"Deploying Public Safety Networks: Costs and Benefits 4.9 GHz for Video
Surveillance," presented at annual SEATOA Conference, April 2008.
"Busting the Technology Myths," presented at the annual NATOA Conference, October
2007.
"WiFi and Beyond: Taming Technology for your Community," presented at the annual
TATOA Conference, August 2007.
"Looking Beyond Traditional I -Nets: NSCC Case Study," presented at the annual
TATOA Conference, August 2007.
"Magical Solutions for Public Safety Wireless," presented to the National Association of
Mr. Larry Dunbar
October 31, 2010
Page 12 of 15
Telecommunications Officers and Advisers, September 2006.
"VoIP and Enhanced 911 Services: A Primer on the Technology and its Limitations,"
Journal of Municipal Telecommunications Policy, Fall 2005.
"IP Technologies: An Overview for Local Government," presented at the annual NATOA
Conference, September 2005.
"The IP Revolution: what does it mean for PEG programmers and how can we prepare
for the future Journal of Municipal Telecommunications Policy, Summer 2005.
Instructor for "Introduction to Telecommunications" and "Telecommunications and ITS:
What You Need To Know," offered on -line by University of Maryland Center for
Advanced Transportation Technology, 2005.
"Homeland Security Applications Over the I- Net," presented to the National Association
of Telecommunications Officers and Advisers, September 2002.
Mr. Larry Dunbar
October 31, 2010
Page 13 of 15
Eric Wirth
Senior Project Engineer
Mr. Wirth has more than five years of communications engineering experience and specializes in
the evaluation of broadband (video, voice, and data) telecommunications networks and analysis
of broadband technology. He also specializes in the design of broadband networks for
institutional uses and in analysis of emerging broadband technologies. In addition, Mr. Wirth is
conducting extensive and ongoing research on applications for Internet Protocol (IP) technology,
including video over IP for video transmission over wide area networks and video conferencing,
voice over IP (VoIP), and other telephony applications for cable systems, as well as on emerging
cable hardware technologies.
Wireless Communications
Mr. Wirth has extensive experience working on numerous wireless networking projects, from
analysis and feasibility to design and implementation. These networks range in scope from small
hot spots to area -wide and regional networks. Some representative examples of his projects
include:
Assisting Ames, IA with review of existing architecture, development of a network
design, and preparation of detailed cost estimates for the acquisition and installation of
WiFi hot spots and supporting infrastructure. This project has now moved into
implementation preparations.
Acting as lead engineer for the design and implementation of a microwave network to
enable patient tracking by the public safety and public health communities in the 19-
jurisdiction National Capital Region (DC, MD, VA) in the event of an emergency. This
innovative inter jurisdictional microwave network was designed to mesh with a fiber
optic network connecting the D.C. metro jurisdictions and area hospitals. This multi -year
project is funded by grants from the U.S. Department of Homeland Security Urban Areas
Security Initiative (UASI) and the Department of Commerce Public Safety Interoperable
Communications (PSIC) Grant Program. This project is currently in the implementation
phase.
Designing and specifying the equipment needed for a wireless network of hot spots in the
central business district in Northbrook, IL.
Reviewing a conceptual design, the proposed business plan and staffing requirements,
and a cost benefit analysis for the development of a city -wide wireless network in
Bountiful City, UT.
Designing a cost effective broadband wireless network for Annapolis, MD. This network
will serve as a backbone to link all city facilities, and ultimately will provide connectivity
for a citywide video surveillance system. The network will have the capacity to meet all
current needs, provide 99.999% availability, and have substantial reserve capacity to
support the addition of new video requirements, expanded toll quality IP -based voice and
data services, and support backhaul for a potential mobile wireless solution.
Mr. Larry Dunbar
October 31, 2010
Page 14 of 15
Public Safety Networking
Some representative examples of Mr. Wirth's projects include:
Lead engineer for the design of a fiber optic public safety interconnection network,
NCRnet. NCRnet is the 19 jurisidcition regional interoperability network in the National
Capital Region (DC, MD, VA). Fiber routing, site surveys, cost analysis, network design,
and vendor selection have been completed. Fiber construction, site activation, and as-
built documentation are underway.
Performed radio frequency (RF) coverage analysis and prepared design recommendations
for improving public safety radio coverage for Warren County, PA. Included analysis of
the County's existing public safety radio system and recommendations to improve
coverage for both the County's public safety radio system and commercial cellular
coverage.
Collaborated on the development of a master telecommunications plan for the Delaware
Department of Transportation. The plan acts as a guide for the department to consolidate
several disparate network environments into a unified communications network capable
of supporting current and future transportation and public safety applications. Part of the
plan involves developing a system -level design that incorporates fiber optics, microwave,
and land mobile radio. The plan requires coordination among a variety of state agencies
to develop a network that meets the department's critical public safety requirements.
Fiber Optic Communications
Mr. Wirth's experience includes the design and implementation of a variety of fiber optic
communications network. Some select examples of his work include:
Design and feasibility analysis for the Murfreesboro Electric Department of
Murfreesboro, TN. The project consisted of developing a plan and cost estimate to
construct fiber to key department facilities. The project goal was to increase
communications for improved SCADA functions and newer high- bandwidth
applications. Mr. Wirth also developed materials lists and construction manuals to allow
the department to construct fiber with its existing personnel. The project is currently in
the implementation stage.
Design and implementation of a fiber optic network for Norwich Public Utilities of
Norwich, CT. The project consisted of developing detailed fiber optic route design and
costs estimates, network electronic design and costs estimates (including SCADA
transportation), and developing an RFP for Norwich's use in selecting a contractor to
complete the installation. In addition to serving the utility's needs, the fiber optic network
was designed to serve additional city, schools, and hospital users.
Fiber optic network and electronics design and RFP development for the City of Dover,
DE Electric Department. Mr. Wirth developed a fiber optic network design to provide
additional redundancy and functionality to the existing city fiber optic network. In
addition, he developed a network electronics design to leverage the new fiber optic
communications links to increase the reliability of the City's network.
Fiber optic network design and feasibility analysis for the City of Palo Alto, CA. The
City is examining several fiber optic construction projects to expand its existing fiber
optic network to further meet the needs of the City and surrounding school districts, and
Mr. Larry Dunbar
October 31, 2010
Page 15 of 15
to increase the footprint of its commercial fiber optic network. As a municipal electric,
Palo Alto is exploring several options for fiber optic design.
Video and Broadcast Communications Engineering
Mr. Wirth's experience includes the design and implementation of video, voice, and data
networks. Some select examples of his work include:
Developed a design and integration solution for cablecast channels for Monterey County,
CA. Analyzed the existing audio visual and broadcast systems and developed
recommendations for future development. Designed an IP -based video server system
capable of recording and airing live meetings and scheduling cable/broadcasts.
Completed on -site integration, testing, and training on the video server system.
Developed recommendations for a broadcast and videoconferencing system for the Mesa,
AZ Fire Department. Prepared system -level design recommendations and cost estimates
for an extensive, citywide system to support interactive and on- demand video
communications for training, emergency collaboration, and routine meetings between
Mesa Fire Department personnel. Also integrated a pilot videoconferencing system to
demonstrate certain capabilities of the system design.
Designed and implemented state -of -the -art videoconferencing and teleconferencing tools
for the 19 jurisdictions in the National Capital Region (DC, MD, VA) Emergency
Operations Centers (EOCs) and Emergency Communications Centers (ECCs). CTC
developed the systems' designs and oversaw implementation to interconnect the EOCs
and ECCs throughout the region, under a grant from the U.S. Department of Homeland
Security Urban Areas Security Initiative (UASI).
EDUCATION
Bachelor of Science, Electrical Engineering, University of Virginia, School of Engineering and
Applied Science, Charlottesville, Virginia, 2004.
PUBLICATIONS /COURSES
"Leveraging Existing Assets for Municipal Broadband Projects." Presentation to
eNATOA Webinar, 2007.
"Using IP networks to Enhance Digital PEG Capabilities." Presentation to eNATOA
Webinar, 2007.
PRIOR TO COMING TO CTC IN 2004
1998 -2003, Technician, Schnabel Engineering, Inc., Baltimore, Maryland
<I. {p () 8
AMENDMENT TO CONTRACT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF PORT ANGELES 1ND i
COLUMBIA TELECOMMUNICATIONS CORPC9RA:iTION "
"\
, ,
.' . t~ f~rt: \..~ (~, ~\,
On or about March 17,2009, the City of Port Angeles, a non-charter code city of the State
of Washington (hereinafter called the "City") and Columbia Telecommunications Corporation, a
corporation authorized to do business in the State of Washington (hereinafter called the
"Consultant") entered into a contract to provide consulting services. The p~lrpOS~ of this amendment
is to expand the scope of work, establish compensation for the expanded scope of wor~, and provid~
a completion date.
1. Scope of Work: The scope of professional services to be performed and the results
to be achieved by the Consultant shall be as detailed in the attached Exhibits 1, 2 and 3 and shall
include all services and material necessary to accomplish the work.
2. Time of Performance: The Consultant may begin work upon execution of this
amendment by "both parties and the duration of the contract as amended shall extend through January
29,2010. The work shall be completed in accordance with the schedule set forth in the attached
Exhibits 1,2 and 3,
3. Maximum Compensation: Unless otherwise agreed to in writing by both parties, the
Consultant's compensation for the additional work set forth in Exhibits 1,2 and 3 attached to tlus
amendment, including labor, direct non-salary reimbmsable costs and outside services, shall not
exceed the maximum sum of $87,070. The budget for each task is as set fOlth in the attached
Exhibits 1,2 and 3. The budget fortask(s) may be modified upon mutual agreement between the two
parties, but in any event, the total payment to Consultant for the work included in the March 17,
2009 contract and this amendment shall not exceed $139,070.
All terms, conditions, and provisions of the March 17, 2009 contract not herein modified or
amended continue in full force and effect and are specifically incorporated herein.
~ IN WITNE~ WHEREOF, the City and Consultant have executed this amendment tIlls
~ay of W~-4f- ,2009.
CITY OF PORT ANGELES COLUMBIA TELECOMMUNICA TrONS
CORPORA lION
BY:~ S rim;"
'.
-1-
'(:1; '\. "
l '.;, t . '.,;./i-
Attest:
~~f;~~^ ~
APpro~ as t~ '
~kson, Sf. Assistant City Attorney
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.~COMMUNICATIONS
.. ... . ENGINEERING &. ANALYSIS
FOR THE PUBUCINTEREST
Columbia Telecommunications Corporation. 10613 Concord Street. Kensington, MD 20895
301.933.1488 . fax: 301.933.3340 . www.CTCnet.us
EXHIBIT 1
July 8, 2009
Via Electronic
Mr. Larry Dunbar
City of Port Angeles
Public Works & Utilities Department
321 East Fifth Street
Port Angeles, W A 98362-0217
Re: Proposal and statement of work to prepare an RFP to select an operator to provide high-
speed broadband communications services for the City.
Dear Mr. Dunbar:
The City of Port Angeles is completing an evaluation of the existing fiber optic network that
currently provides broadband telecommunications services to City agencies. As a result of the
evaluation, it has been determined that the existing fiber network will n~ed to be upgraded to address
a number of the security and capacity issues highlighted in our repmt. The network will also need to
be upgraded to support many new telecommunications services that will come into play in the next
decade.
At your request, Columbia Teleconmmnications Corporation (CTC) is providing a statement of work
to help the City successfully make these upgrades and meet its long-term needs; the statement of
work includes the development of a competitive bid RFP that defines the functional specifications
for the new network.
The RFP will be based on the fmal adopted recommendations developed as part of the Network
Needs Assessment and Public Safety Considerations project. Based on our preliminary
recommendations, we anticipate the RFP will solicit responses for dedicated fiber optic connectivity,
including new construction where necessary, and the procurement and integration of new City-
operated backbone network equipment. Additionally, the RFP win include requirements for certain
managed network services and circuits, including optional tasks relating to the provision and
installation of services and equipment for a public safety wireless broadband data network.
We have divided the project into seven tasks. Tasks 1 through 4 relate to the process of preparing the
RFP for issuing to qualified broadband telecommunications service providers. We propose to
Chapel Hill, NC . Madison, WI. Minneapolis, MN
Mr. Lany Dunbar
July 8, 2009
Page 2
complete these tasks in 90 days. We recommend that upon completion of the first four tasks, the RFP
be placed on public notice and the remaining tasks and all work under this statement of work be
completed within six months of the expiration of the existing contract with CPT; this timeline will
allow sufficient time to cut over from the existing system to the new system.
We propose to perform all professional service support listed under this statement of work for a total
of$3 7,570. It is anticipated that roughly 80% ofthis total will be allotted to work in Phase 1 through
4. We are estimating an additional $4,500 to cover out-of-pocket travel expenses. Travel expenses
may vary and will be coordinated with your office prior to planning any onsite work.
We look forward to working with you and the City staff on this challenging project.
Regards,
n
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t":7-. ..r ... '~VU
Lee Afflerbach
\P\Port Angeles, W A \RFP Support\Port Angeles SOW for RFP Supporuevised.doc
Mr. Larry Dunbar
July 8, 2009
Page 3
Statement of Work
To Support the RFP Process to Competitively Secure the Services of a Broadband Service Provider
for the City of Port Angeles, Washington
Task 1.
Inventory All Existing and Projected User Locations
Writing a detailed RFP will require itemizing the access points for service at each site. We will use
much ofthe inventOlY infmmation we obtained during our April survey for setting up the framework
for all service locations. We propose to document in the RFP all access requirements to the level of
detail required by an experienced telecommunications provider.
Task 2.
Develop System-Level Design
A system-level design will be developed to the individual site level to ensure that proposals are
based on a consistent design. The system-level design should specify type and quantity of
components, and logical connectivity.
The RFP should clearly describe and illustrate the equipment configuration and connectivity
required for each site.
Task 3.
Assess Configuration Requirements
To obtain proposals based on a consistent set of requirements, the RFP should specify device
configuration requirements, such as VLANs and IP addressing. For some items, it may be desirable
to have the awarded integrator survey and develop these requirements as part ofthe plmming, but
this needs to be clearly defined as part of the RFP. .
This task will require meeting with City technical staff to detemrine existing configurations and the
desired approach to aniving at the final configuration.
Mr. Larry Dunbar
July 8, 2009
Page 4
Task 4.
Prepare RFP
Based on the design and requirements infonnation collected, a comprehensive scope of services can
be developed for the RFP. The RFP should specify technical requirements for equipment and
configuration, and a cutover plan for both City and other public agencies. Also, the.RFP must clearly
define the scope of responsibility for the service provider, including requirements for acceptance
testing, management system, maintenance and support, woik hours, documentation, and whether the
service provider is to be responsible for any necessary changes to existing City LAN equipment.
Task 5.
Pre-Bid Support
The RFP should require at least one mandatory pre-bid conference after release of the RFP. We will
attend this conference and assist in preparing responses and RFP addendum, as necessary, for
questions presented by the candidate vendors.
Task 6.
Evaluate Proposals
Proposal evaluation criteria must be developed based on the RFP requirements. We will prepare
evaluation forms for a structured review, and provide an independent evaluation of the proposals
based on these criteria.
Task 7.
Contract Negotiation Support
We will assist in negotiating the final contract with the awarded integrator. Example tasks include
developing a detailed list of deHverables and developing a recommended payment plan
conesponding to deliverables. We anticipate attending negotiation meetings.
Mr. Lany Dunbar
July 8, 2009
Page 5
Estimated Costs:
We estimate that the total cost for this work, exclusive of travel, will be as follows:
Director of Engineering
Senior Engineer
Hours
127
115
Hourly Rate Sub -Total
$160.00 $20,320.00
$150.00 $17,250.00
$37,570.00
Total Professional Fees
We estimate that our total travel expenses for three trips will be $4,500.1
CTC's billing rates are inclusive of all routine expenses, including administrative, accounting,
computer support, telephone calls, and photocopying. Non-routine expenses are billed at cost. Local
travel is billed at the IRS-approved per mile rate. CTC's rates are guaranteed for the term of this
project. Payment is due within 30 days of invoice.
I To be coordinated with client and billed at cost.
EXHIBIT 2
Proposal
Evaluation of Feasibility for Integrated
Municipal Broadband Fiber Optic-Wireless Project
and Grant Funding Application
Prepared for
Port Angeles, Washington
July 8, 2009
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.~ r__COMMUNH::A+ibNs
'II. 'II. .., II.. . ENGINEERING & ANALYSIS
'. . ... . - . FORTHEPl,J8LJCINTEREST
Columbia Telecommunications Corporation. 10613 Concord Street. Kensington, MD 20895
301.933.1488 . www.CTCnet.us
@ CTC 2009
TABLE OF CONTENTS
1. Introduction.. ............ ............. .................. ........... .................... ...... ........... ..... ...... .....~. ...... ..... ........;...... 1
1.1 Background... .......... .... ....... ................ ............ ..... ..... ......... ...... .......... ....... .......... ......... ................ ............... .........1
1.2 American Recovery and Reinvestment Act of2009 (ARRA) ...............................................................................2
1.3 Broadband Technology Opportunities Program-Five Key PurposesfOr Grant Funding ................................2
2. N ctwor k Vision ......... ....... .... ......................... ...... ............. ......... ...... .......... ............. ............................... 3
Figure 1 - Network Conceptual Overview ..............................................................................................~.. 3
3. Proposed Statement of Work ............................................................................................................. 4
Task 1. Conduct On-Site Education and Strategy Session ............................................................................4
Task 2. Prepare Engineering Evaluation and Aggregate System-Level Design ............................................5
Subtask A: Engineering Planning .......................... ........ ........ ................. ... .......... .... ...................... ...... ................ 5
Subtask B: Technical Design ........ .......... ........................ ....... ........ ............... ..... .................... ........ .............. ........ 5
Task 3. Evaluate Sustainability and Prepare Aggregate Business Plan .........................................................6
Task 4. Prepare and Present Report and Documentation...............................................................................7
Task 5. Prepare BTOP Grant Application ................,....................................................................................7
4. Project Costs and Timeline ................................................................................................................ 9
~ ere 2009
CTC statement of work, page 1
1. Introduction
Columbia Telecommunications Corporation (CTC) is pleased to provide this statement of
qualifications and proposed statement of work in response to your request. Our understanding is
that Port Angeles ("the City") wishes to:
1. Explore the feasibility of a wide-area integrated fiber optic-broadband wireless network
project
2. Develop an engineering plan for the project
3. Write an application for funding the project lmder the broadband grant provisions of the
American Recovery and Reinvestment Act of 2009 (ARRA)
We have summarized below our overall approach, and have provided a candidate statement of
work based on our understanding of your interest. We fully expect that you may wish to discuss
and amend the statement of work, and it is our intent to work with you to do so, with a goal of
providing a fully customized project that meets the City's needs and parameters. Please consider
the statement of work to be a starting point for discussion of what would best suit the City's
needs and long-term interests.
Our goal in this project is to provide the City not just with a solid understanding of its future
broadband possibilities, but also a completed grant application that maximizes Port Angeles'
chance of securing federal funding as part of the ARRA's highly competitive Broadband
Technology Opportunities Program (BTOP).
1.1 BackgrOUlld
The City of Port Angeles is located at the center of the North Olympic Peninsula on the Strait of
San Juan de Fuca in northwestern Washington. The city is located approximately 20 miles south
ofYictoria, Canada.
The City has its own utility that provides electricity, water and sewage services to all City
residents. The City also has an extensive citywide fiber network that supp0l1s the broadband
communication needs of City government, commercial and public sector users. The City hosts a
regional medical center and has initiated an aggressive progranl to revitalize its downtown retail
center. Its residents are highly educated and support a wide range of local cultural and
educational institutions.
Ii::) CTC 2009
CTC statement of work, page 2
1.2 American Recovery and Reinvestment Act of 2009 (ARRA)
The American RecovelY and Reinvestment Act of 2009 (ARRA) offers a unique opportunity for
local governments, municipal electric utilities, educational institutions, and non-profits to
facilitate economic development, digital inclusion, public safety, conllllunity healthcare, and
education goals through $7.2 billion in grants for qualified broadband projects.
The stimulus law includes two categories of broadband funding: (1) $2.5 billion for rural project
grants, loans, and loan guarantees, which will be administered by the Rural Utilities Service of
the Department of Agriculture; and (2) $4.7 billion for grants to fund broadband projects
throughout the country, including in suburban and urban areas, which will be awarded by the
Commerce Department's National Telecommunications and Information Adminish'ation (NTIA)
through the Broadband Technology Opportunities Program (BTOP).
This proposal assumes that the City wishes to apply for BTOP funding.
1.3 Broadband Technology Opportunities Program-Five Key Purposes for
Grant Funding
The ARRA sets out five purposes for the BTOP grants that we believe will favor grant
applications from local communities and municipal electric utilities for networks designed to
meet broadband access, public safety, and smart grid needs, as well as to spur economic growth
and create jobs. ARRA instructs that the NTIA broadband grants should:
1. provide access to broadband service to consumers residing in unserved areas of the
United States
2. provide improved access to broadband service to consumers residing in underserved
areas of the United States
3. provide broadband education, awareness, training, access, equipment, and suppOli to
a. schools, libraries, medical and bealthcare providers, community colleges and
other institutions of higher education, and other community support
organizations and entities to facilitate greater use of broadband service by or
through these organizations;
b. organizations aod agencies that provide ouhoeach, access, equipment, aod support
services to facilitate greater use of broadband service by low-income,
unemployed, aged, and otherwise vulnerable populations; and
c. job-creating strategic facilities located within a State-designated economic zone,
Economic Development District designated by the Depat1ment of Commerce,
Renewal Community or Empowem1ent Zone designated by the department of
Housing and Urban Development, or Enterprise Community designated by the
Department of Agriculture
4. improve access to, and use of, broadband service by public safety agencies
5. stimulate the demand for broadband, economic growth, and job creation
(g CTC 2009
ere statement of work, page 3
2. Network Vision
The City has been a leader in the use of tiber optic networks to SUPPOlt City government
communications needs as well as to monitor and control City utility functions (power, water and
wastewater)
High-bandwidth broadband is widely recognized as a key dliver of future economic
competitiveness. I The incredible bandwidth possibilities of fiber would facilitate a range of goals
related to efficient and effective municipal utility operations.
The expanded Port Angeles fiber/wireless project will be an infrashucture asset with a lifetime of
decades that is almost endlessly upgradeable and capable of supporting any number of business
initiatives. Figure 1 provides a visual example on how the proposed network will function. Note
that the wireless technology expands the coverage area of the fiber network and also permits
access by mobile units.
Figure 1 - Network Conceptual Overview
I The calls for greater broadband deployment come from organizations as diverse as the U.S. Chamber of
Commerce, AARP, the National Association of Chief Information Officers, and major equipment
manufacturers such as Nortel and Cisco-all of which recognize that the United States' position as a
technological and economic leader require networks that enable growth applications such as
teleconferencing, telecommuting, and distance learning.
~ ere 2009
CTC statement of work, page 4
3. Proposed Statement of Work
CTC has previously worked with City staff to perfOlm a comprehensive analysis of eXisting and
long-term communications needs. To support the City's vision, CTC will:
1. Educate City managers to update them on the rapidly changing landscape of the grant
funding possibilities made possible by ARRA, under the National Telecommunications
and Information Administration (NTIA) Broadband Technology Opportunities Program
(BTOP).
2. Examine options to integrate wireless technologies to support:
a. Broadband access to underserved conmmnities
b. Public/private partnership opportunities
c. High-speed mobile data access for first responders
3. Meet with interested City and community representatives to develop a strategy for
maximizing the chance of funding for the tiber/wireless network to support expanded
City communications needs (fixed and mobile) as well as utility-based smart grid
initiatives and service to public agencies and commercial users.
a. Describe and evaluate the application ofBTOP rules to municipal electric utilities
b. Assess members' needs and determine strategies for fiber deployment
4. Prepare a system-level telecommunications engineering plan for the proposed net\vork,
including a scope of work, high-level engineering design, cost estimates, and build-out
schedule.
5. Prepare an aggregate business plan for the proposed fiber/wireless network.
6. Prepare a BTOP grant application for the City to submit, in the second or third round of
funding, to NTIA.
More specifically, CTC proposes to provide the following services:
Task 1.
Conduct On-Site Education and Strategy Session
Our project team will conduct an on-site strategy session with local leadership and member
representatives to discuss the project vision, motivations, objectives, policy position, and any
possible scope refmements necessary. Recommended agenda items include:
· The CTC team will present an overview of municipal utility broadband and smart grid
projects in the U.S. and explain how fiber connectivity plays a critical role in meeting the
overall project objectives.
· CTC's business planning specialist will develop a range of business plans that will
provide viable options for funding construction and operation of the network.
· CTC's network engineers will examine the range of optical technologies and
architectures that could meet the City's long-term needs.
({;J CTC 2009
CTC statement of work, page 5
· The team will discuss the potential assets and existing infrastructure that may be
leveraged in the deployment of various technologies
o Poles and light fixtures
o Conduits and right-of-way' (ROW) access
o Wireless towers, rooftops, and water towers
· Review project timeline, deliverables, and target dates
One action item that will result from this Task is to complete a list of goals, objectives, priorities,
and measurements of success for the resulting initiative.
Task 2.
Prepare Engineering Evaluation and Aggregate System-Level
Design
Subtask A= Engineering Planning
The engineering planning will include:
· Further analysis of the assets (including fiber) the City already owns and operates and
how those assets can be strategically used to facilitate construction of the network
· A technical assessment of installing a dark fiber network, including engineering
requirements and logistical issues
· A technical governance model to support a fiber network design
· Consideration of potential partnerships (e.g., fiber backbone service providers and
wireless operators)
Subtask B: Technical Design
The aggregate technical design will demonstrate to NTIA the City's preparedness to build and
operate the network and justify how stimulus funds will be spent. The plan will include:
· Network logical design
· Recommended peering and interconnection method
· Application hosting and delivery recommendations
. Core network schematic
· Justification for technology choices
· Backbone routing
· Recommended use of utility poles
· Recommended construction technique for underground service areas
· User premises recommendations for anchor tenants (if identified) to be served over the
anticipated network service area
· Facility entry recommendations
<<;J ere 2009
CTC statement of work, page 6
.. Multiplexing technology and recommended aggregation points
. Migration and upgrade plan
. Bill of materials
. Cost estimates
. Labor estimate
. Recommended training and classification of labor force
· A buildout schedule that will enable the City to meet the ARRA-mandated two-year
window for substantial completion ofthe project
· Project plan
. Description of areas of risk and measures to mitigate risk
Task 3.
Evaluate Sustainability and Prepare Aggregate Business Plan
Based on the fmdings in the previous tasks and the level of infrastructure required to meet the
needs of participating members and potential anchor tenants, we will evaluate the sustainability
of the model and build a business case (to demonstrate the sustainability of the project to NTIA).
The sustainability analysis is intended to demonstrate the financial risks versus the fmandal and
functional benefits of the selected model. We will project capital and operating costs and, as
appropriate, potential revenues.
Through these analyses, we will be able to quantify the net operating cost of the model to the
City so that decision-makers are fully aware of the cash-flow requirements beyond the period of
the BTOP grant.
The analysis will provide schedules that detail:
· Net present value analysis
· Debt service analysis
. Reserve fund requirements
· Uses and sources of funds
· Operating expenses
· Operational savings
· Depreciation summary
· Projected construction costs summary for network, hardware, buildings and other
equipment
The costfbenefit analysis will follow accounting standards. The analysis will also highlight the
critical assumptions that have the greatest impact or sensitivity to the models' projected
outcomes.
Significantly, the analysis will also demonstrate the impact of Recovery Act funding on the
models at various levels. Specifically, we'll project and document how the risk of the project is
lD CTC 2009
CTC statement of work, page 7
reduced by different amounts of grant funding for capital costs, ranging from 20 percent up to
100 percent funding of capex.
Task 4.
Prepare and Present Report and Documentation
CTC will provide the City with a detailed draft report in electronic form documenting all of our
fmdings and recommendations from the feasibility study. We will provide a fmal, edited version
within 14 days of receipt of your comments.
Task 5.
Prepare STOP Grant Application
With input from City management, CTC will prepare a grant application to submit to NTIA for
the second or third round of BTOP funding. This proposed statement of work assumes that the
City will work cooperatively and actively with us to provide information and materials about its
processes and experiences-all of which we believe will be essential for the grant application.
In advance of the release of mles for the second and third rounds of funding, NTIA has provided
few specifics about how it will score grant applications and allocate its funding. However, based
on the language of the ARRA and discussions with sources, we expect to focus your application
on the following:
First. metrics and data collection. The administration very much sees the grant process as being a
source of important data for the development of a national broadband strategy and for the
administration's ongoing and long-term broadband plans. This focus on data suggests a few
things. First, your project will be more fundable if your grant application includes a thoughtful
and nuanced discussion of what metrics you will use to determine your project's success, how
those measurements will be made, and what kind of data-from deployment and cost to uptake,
benefits, and outcomes-will be collected and made available.
Second. innovation and experimentation. We believe NTIA is leaning toward funding a wide
variety of different projects, technologies, and communities in order to explore a range of new
models, rather than focusing on a single type of technology or a single type of region. This is a
good sign that innovative, even experimental, projects will get serious consideration.
Third. past performance and. sustainabilitv. Despite the premium on demonstration and
innovation, we do not believe that the administration sees these grants as money for start-ups
without track records, no matter how innovative the proposal. The law requires a grantee to
demonstrate that it is "capable of carrying out the project or function to which the application
relates in a competent manner in compliance with all applicable Federal, State, and local laws."
We therefore will demonstrate the selected governing entity's proven capability-in terms of
technical expertise, business processes, and a realistic business model-to operate a network
once the grant funding and construction are complete. We will document the governing entity's
past performance in both network construction and operations. We will also document
<0 CTC 2009
CTC statement of work, page 8
sustainability, in the form of a business plan that demonstrates your project will be viable when
the federal grant funding period of two years (for substantial completion) expires.
Fourth, accOlmtabilitv. NTIA will require grantees to demonstrate that they have internal controls
and procedures for responsible expenditure of public monies. Applicants must show
accountability for spending the money they receive. The . law requires grantees to repOli
quarterly, in a format to be specified by NTIA, regarding "use of the assistance and progress
fulfilling the objectives for which such funds were granted." The reports will be available to the
public.
Fifth, efficiency and imminence. Applicants must commit to spending their funding
expeditiously, within two years of receiving it. This requirement favors so-called "shovel-ready"
projects, and those submitted by municipalities, utilities, and other entities with experience
designing, constructing, and operating communications networks. Thus, we will work to ensure
that your grant application demonstrates shovel-readiness, in the forms of:
1. appropriate levels of engineering and design, including specifications, detailed budget,
and a build-out schedule for the residences and small businesses that will be served
2. proof of commitments from partners, in the forms of Memoranda of Understanding or
letters of commitment from public and private partners. \
3. demonstration that procurement processes will be efficient and/or expedited
4. copies of existing contracts, procurements, and/or purchase orders, or, if these are not yet
feasible, bid documentation
5. copies of permits, iffeasible
@CTC 2009
I
. ,
eye statement of work, page 9
4. Project Costs and Timeline
CTC commits to completing Tasks 1 through 4 by October 30, 2009, given a notice to proceed
by late August.2 We commit to completing Task 5 within two weeks of your acceptance of the
earlier Tasks.
CTC proposes a not-to-exceed cost of $45,000 for the scope of work described above, exclusive
of all travel.
The above cost is inclusive of expenses such as telephone charges, and photocopying.
Authorized travel will be coordinated with the city and will be billed at cost. CTC does not
charge a mark~up on any expense. Payment is due within thirty (30) days of invoice.
For mutually agreed upon tasks beyond the above scope, CTC will bill its serviCes at the
following hourly rates:
Director of Engineering
Principal Engineer or Analyst
Senior Engineer or Analyst
Staff Engineer or Analyst
Engineering Aide or Technician
$160
$150
$145
$135
$115
2 This, of course, is subject to timing dictated at the federal level
<0 CTC 2009
EXHIBIT 3
A. Request for proposal Completion by Pri ce
Task 1 - Inventory all existing and projected user
locations
Task 2 - Develop system-level design
Task 3 - Assess configuration requirements
Task 4 - Prepare request for proposal October 30, 2009 $30,050
Task 5 - Pre-bid support
Task 6 - Evaluate proposals
Task 7 - Contract negotiation support January 29,2010 7,520
Task 8 - Travel expenses (three trips if needed) N/A 4,500
Sub-Total A $42,070
B. Grant application Completion by Price
Task 1 - Conduct on-site education and strategy
session
Task 2 - Prepare engineering evaluation and aggregate
system-level design
Task 3 - Evaluate sustainability and prepare aggregate
business plan
Task 4 - Prepare and present report and
documentation October 30, 2009
Task 5 - Prepare Broadband Technology
Opportunities Program grant application November 13,2009
Task 6 - Travel expenses (coordinated with above) N/A
Sub-Total B $45,000
Total (A & B) $87,070
-<I.tJJ08
:!
CONTRACT FOR PROFESSIONAL SERVICES
BETWEEN THE
CITY OF PORT ANGELES
AND
COLUMBIA TELECOMMUNICATIONS CORPORATION
RELATING TO: NETWORK NEEDS ASSESSMENT & PUBLIC SAFETY CONSIDERATIONS
THIS CONTRACT is made and entered into this rTtA...- day of '7'Y\?.L1' ~ J> ,2009,
by and between THE CITY OF PORT ANGELES, a non-charter code ~he State of Washington,
(hereinafter called the "CITY") and Columbia Telecommunications Corporation, a Corporation
authorized to do business in the state of Washington (hereinafter called the "CONSULTANT").
WHEREAS, the CITY desires professional se'rvices related to a Network Needs Assessment & Public
Safety Considerations; and .
WHEREAS, the CITY desires to engage the professional services and assistance of a qualified
consulting firm to perform the scope of work as detailed in Exhibit B, and
WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the State of
Washington for professional registration and/or other applicable requirements, and
WHEREAS, the CONSULTANT represents that it has the background, expenence, and ability to
perform the required work in accordance with the standards of the profession, and
WHEREAS, the CONSULTANT represents that It will provide qualified personnel and appropriate
facilities necessary to accomplish the work;
NOW, THEREFORE, in consideration of the above representations and the terms, conditions,
covenants, and agreements set forth below, the parties hereto agree as follows:
SCOPE OF WORK
The scope of professional services to be performed and the results to be achieved by the
CONSULTANT shall be as detailed in the attached Exhibit B and shall include all services and
material necessary to accomplish the work.
The CITY may review the CONSULTANT'S work product, and if it is not satisfactory, the
CONSULTANT shall make such changes as may be required py the CITY. Such changes' shall not
constitute "Extra Work" as related in Section XII of thiS Contract.
The CONSULTANT agrees that all services performed under this Contract shall be in accordance
with the standards of the profession and in compliance with applicable federal, state and local laws.
The Scope of Work may be amended upon written approval of both parties,
II OWNERSHIP OF DOCUMENTS
Upon completion of the work, all documents, exhibits, photographic negatives, or other presentations
of the work shall become the property of the CITY for use Without restriction and Without
PW 0410_01 Professional Services Agreement
[ReVised [05/12/06]
Page 1 of7
representatIon as to suitability for reuse by any other party unless specifically verified or adapted by
the CONSULTANT However, any alteration of the documents, by the City or by others acting
through or on behalf of the City, will be at the City's sole risk.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatIves in writing. The CONSULTANT'S representative shall
be subject to the approval of the CITY.
IV TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this Contract by both parties and the duration
of the Contract shall extend through December 31, 2009. The work shall be completed In accordance
with the schedule set forth in the attached Exhibit E.
V PAYMENT
The CITY shall pay the CONSULTANT as set forth in this section of the Contract Such payment
shall be full compensation for work performed, services rendered, and all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A Payment shall be on the basis of the CONSULTANT'S standard billing rates as set forth in Exhibit
D multiplied by the actual hours worked, cost for actual labor, overhead and profit plus
CONSULTANT'S direct non-salary reimbursable costs as set forth in the attached Exhibit D.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall detail
the work, hours, employee name, and hourly rate, shall itemize with receipts and invoices the
non-salary direct costs; shall indicate the specific task or activity In the Scope of Work to which
the costs are related; and shall indicate the cumulative total for each task.
C. The CITY shall review the invoices and make payment for the percentage of the project that has
been completed less the amounts previously paid.
D The CONSULTANT invoices are due and payable within 30 days of receipt. In the event of a
disputed billing, only the disputed portion will be withheld from payment.
E. Final payment for the balance due to the CONSULTANT will be made after the completion of the
work and acceptance by the CITY
F. Payment for "Extra Work" performed under Section XII of thiS Contract shall be as agreed to by
the parties in writing.
VI MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation and
reimbursement under thiS Contract, including labor, direct non-salary reimbursable costs and outside
services, shall not exceed the maximum sum of $52,000. The budget for each task IS as set forth in
the attached ExhIbIt C Budgets for task(s) may be modified upon mutual agreement between the
two parties, but in any event, the total payment to CONSULTANT shall not exceed $52,000.
PW 041 0_01 ProfeSSional Services Agreement
[ReVised [05/12/06]
Page 2 of 7
VII INDEPENDENT CONTRACTOR STATUS
The relation created by this Contract is that of owner-independent contractor The Contractor is not
an employee of the City and is not entitled to the benefits provided by the City to its employees. The
Contractor, as an independent contractor, has the authority to control and direct the performance of
the details of the services to be provided. The Contractor shall assume full responsibility for payment
of all Federal, State, and local taxes or contributions imposed or required, including, but not limited to,
unemployment insurance, Social Security, and income tax.
VIII EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or services under
this Contract, shall be considered employees of the CONSULTANT only and not of the CITY, and
claims that may arise under the Workman's Compensation Act on behalf of said employees while so
engaged, and any and all claims made by a third party as a consequence of any negligent act or
omission on the part of the CONSULTANT'S employees while so engaged, on any of the work or
services provided to be rendered herein, shall be the sole obligation and responsibility of the
CONSULTANT.
In performing this Contract, the CONSULTANT shall not employ or contract with any CITY employee
without the City's written consent.
IX NONDISCRIMINATION
The CONSULTANT shall conduct its business in a manner, which assures fair, equal and non-
discriminatory treatment of all persons, without respect to race, creed or national origin, or other
legally protected classification and, in particular:
A. The CONSULTANT shall maintain open hiring and employment practices and will welcome
applications for employment In all positions, from qualified Individuals who are members of
minorities protected by federal equal opportunity/affirmative action requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state or local laws or
regulations issued pursuant thereto, relating to the establishment of non discriminatory
requirements in hiring and employment practices and assuring the service of all persons without
discrimination as to any person's race, color, religion, sex, Vietnam era veteran status, disabled
veteran condition, physical or mental handicap, or national origin.
X SUBCONTRACTS
A The CONSULTANT shall not sublet or assIgn any of the work covered by thIs Contract without
the written consent of the CITY.
B. In the event any subcontracting is approved the subcontractor and its employees shall be
required to execute the Non-Disclosure Agreement prior to being given access to any confidential
information regarding the City's computer system
C. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT for work
to be performed pursuant to a subcontract, including procurement of materials and equipment,
each potential subconsultant or supplier shall be notified by the CONSULTANT of Consultant's
obligations under this Contract, Including the nondiscrimination requirements.
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[Revised [05/12/06]
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XI CHANGES IN WORK
Other than changes directed by the CITY as set forth In Section I above, either party may request
changes in the scope of work Such changes shall not become part of this Contract unless and until
mutually agreed upon and Incorporated herein by written amendments to this Contract executed by
both parties.
XII EXTRA WORK
The CITY may desire to have the CONSULTANT perform work or render services in connection With
this project, in addition to the Scope of Work set forth in Exhibit B and minor reviSions to satisfactorily
completed work. Such work shall be considered as "Extra Work" and shall be addressed in a written
supplement to this Contract. The CITY shall not be responsible for paying for such extra work unless
and until the written supplement is executed by both parties.
XIII TERMINATION OF CONTRACT
A. The CITY may terminate this Contract at any time upon not less than ten (10) days written notice
to the CONSULTANT Written notice will be by certified mail sent to the consultant's deSignated
representative at the address provided by the CONSULTANT
B. In the event this Contract is terminated prior to the completion of the work, a final payment shall
be made to the CONSULTANT, which, when added to any payments previously made, shall
compensate the CONSULTANT for the percentage of work completed
C. In the event this Contract is terminated prior to completion of the work, documents that are the
property of the CITY pursuant to Section" above, shall be delivered to and received by the CITY
prior to transmittal of final payment to the CONSULTANT
XIV INDEMNIFICATION/HOLD HARMLESS
CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials, employees and
volunteers harmless from any and all claims, Injuries, damages, losses or suits including attorney
fees, arising out of or resulting from the negligent acts, errors or omissions of the CONSULTANT in
performance of this Contract, except for Injuries and damages caused by the sole negligence of the
CITY
The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses, and costs,
including, but not limited to, attorney's fees and lItigation costs, arising out of claims by third parties
for property damage and bodily Injury, including death, caused solely by the negligence or willful
misconduct of the CITY, CITY's employees, or agents in connection with the work performed under
this Contract.
If the negligence or willful misconduct of both CONSULTANT and CITY (or a person identified above
for whom each IS liable) is a cause of such damage or injury, the loss, cost, or expense shall be
shared between the CONSULTANT and the CITY in proportion to their relative degrees of negligence
or willful misconduct and the right of indemnity shall apply for such proportion.
Should a court of competent jurisdiction determine that this Contract is subject to RCW 4 24 115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to
PW 0410_01 ProfeSSional Services Agreement
[Revised [05/12/06]
Page 4 of7
property caused by or resulting from the concurrent negligence of the CONSULTANT, the CITY, and
the officers, officials, employees, and volunteers of either, the CONSULTANT'S liability hereunder
shall be only to the extent of the CONSULTANT'S negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the CONSULTANT'S waiver of
Immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of thIS indemnifIcation.
This waiver has been mutually negotiated by the parties. The provisions of this section shall survive
the expiration or termination of this Contract. However, the CONSULTANT expressly reserves its
rights as a thIrd person set forth in RCW 51.24 035.
XV INSURANCE
The CONSULTANT shall procure and maintain for the duration of the Contract, insurance against
claims for Injuries to persons or damage to property which may arise from or In connection with the
performance of the work hereunder by the CONSULTANT, its agents, representatives, employees or
subcontractors.
No Limitation. CONSULTANT'S maintenance of insurance as required by the Contract shall not be
construed to limIt the liabilIty of the CONSULTANT to the coverage provided by such insurance, or
otherwise limit the CITY'S recourse to any remedy available at law or In equity.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile liability insurance covering all owned, non-owned, hired and leased vehicles.
Coverage shall be wntten on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide
contractualliablhty coverage; and,
2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and
shall cover liabilIty arising from premIses, operatIons, independent contractors, and personal Injury
and advertising injury The City shall be named as an insured under the Consultant's Commercial
, General Liability insurance policy with respect to the work performed for the City; and,
3 Workers' Compensation coverage as required by the Industrial Insurances laws of the State of
Washington; and
4 Professional Liability insurance appropriate to the Consultant's profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident.
2. Commercial General liability insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate.
3. ProfeSSional liability insurance shall be written with limits no less than $1,000,000 per
claim and $1,000,000 policy aggregate limit.
PW 0410_01 ProfeSSional Services Agreement
[ReVised [05/12/06]
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C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Automobile liability, Professional liability and Commercial General Liability insurance:
1. The Consultant's insurance coverage shall be primary insurance as respect the City.
Any insurance, self-insurance, or insurance pool coverage maintained by the City shall
be excess of the Consultant's insurance and shall not contribute with it.
2. The Consultant's Insurance shall be endorsed to state that coverage shall not be
cancelled, suspended or materially changed by either party, except after thirty (30) days
pnor wntten notice by certified mail, return receipt requested, has been given to the City.
3. Any payment of deductible or self-insured retention shall be the sole responsibility of the
CONSUL TANT.
4 The CONSULTANT'S insurance shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought, except with
respects to the limits of the insurer's liability
D. Acceptability of Insurers
Insurance is to be placed with Insurers with a current A M Best rating of not less than AVII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement, evidencing
the insurance requirements of the Consultant before commencement of the work.
XVI APPLICABLE LAW
This Contract shall be construed and interpreted in accordance with the laws of the State of
Washington, and In the event of dispute the venue of any litigation brought hereunder shall be
Clallam County.
XVII NON-DISCLOSURE
The Consultant, on behalf of the City, acknowledges that the local area network and metropolitan
area network security information received or generated, directly or indirectly, while working as a
Consultant for the City under thiS Contract IS confidential and that the nature of the information IS
such that the provisions in the Non-Disclosure Agreement attached hereto and Incorporated herein as
Exhibit A are reasonable and adopted as part of this Contract.
PW 0410_01 ProfeSSional Services Agreement
[ReVised [05/12/06]
Page 6 of?
. .
XVIII EXHIBITS AND SIGNATURES
This Contract, including its exhibits, constitutes the entire Agreement, supersedes all prior written or
oral understandings, and may only be changed by a written amendment executed by both parties.
The following exhibits are hereby made a part of this Contract:
Exhibit A - Non-Disclosure Agreement
Exhibit B - Scope of Work
Exhibit C - Budget for Each Task
Exhibit D - Consultant Labor Costs and Non-salary Reimbursable Costs
Exhibit E - Schedule for the Work
IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the day and year first
written above.
CITY OF PORT ANGELES
APP~OVED AS TO ~
~A/- ~~
WILLIAM E BLOOR, CITY ATTORNEY
l1~~.~_
MAYOR -
CONSULTANT
ATTEST:
j5r-4-mM
TITLE: f>re5lvle ~
&~~ J.Jffil^
BECKY J. P N, CI~ CLERK
PW 0410_01 Professional Services Agreement
[Revised [05/12/06]
Page? of?
'.
Exhibit A
</. Ct; () 8
NON-D~CLOSUREAGREEMENT
THIS AGREEMENT (Agreement) made and entered into this l1-~ay of
~~' 200i., by and between the City of Port Angeles, a municipal cOlporation (City)
and tt btl\.- e.fe4)YM''\Yrl'-Consultant) (collectively Parties). .
'~~ Wv'{)
WITNESSETH
NOW, THEREFORE, in consideration of telms and covenants contained herein, the Parties
agree as follows:
1. The Parties have entered into a separate Contract (Agreement for Professional
Services) whereby Consultant will perform consulting services for the City, including
but not limited to certain assessments and examination of the City's computer
system.
2. As a condition of such Contract, Consultant is required to enter into this non-
disclosure agreement with the City.
3. Dilling the term of the Contract, Consultant may have access to and become familiar
with various confidential mfmmation (City Information) regularly used in the
operation of the City's business. City Infonnation includes, but is not linlited to,
devices; processes; applications; compilations of :infonnation; records; computer
system and network security systems; specifications; and financial, accounting,
statistical, security and personnel infot1nation. Consultant shall not, during or after
the tenn of the Contract disclose any such City inf0ll11ation to any person, directly
or indirectly, nor use it in any way, except as required or authorized by the City.
4. City InfOlmation is not to be stored on any local workstation, laptop, or media such
as~CD/DVD, USB drives, extemal hard drives or other similar portable devices
unless Consultant can insure security for City Information so stored.
5. Consultant shall keep all equipment signon access authority and passwords
confidential and shall be responsible for all transactions perfomled on any City
Inf0ll11ation, and is authorized to perfonn only those transactions that are assigned
as part ofthe Contract.
6. The agreement not to disclose City Information and City and third party software and
related documentation as set forth in Sections 1 through 5 above shall apply during
the teml of the Contract and at any time thereafter lmless specifically authorized
by City in writing.
- I -
7. All files, records, documents, drawings, specifications, equipment, software, and
similar items relating to the City's business, whether or not prepared by Consultant,
shall remain the exclusive property of the City and shall not be removed lU1der any
circumstances from the premises where the City's work is being call1ed on without
the ptior approval of the City. Consultant shall make no copies of any City
Information obtained, except as may be required to perfOlm Consultant's duties
under the Consulting Agreement. All such property shall be retumed to the City
upon tennination of the contract.
8. Exhibit 1 of this non-disclosme agreement shall be signed by each employee of
Consultant prior to his or her access to confidential City Infmmation.
9. If Consultant breaches this Agreement, the City may immediately terminate this
Agreement and withdraw Consultant's right to access to City facilities and computer
systems.
10. Consultant acknowledges that dming the term of the Contract, the City will, based
upon the representations made in this Agreement, disclose security infOlmation
which is critical to the continued success of the City's business. Accordingly,
Consultant agrees that the City does not have an adequate remedy at law for breach
of this Agreement and therefore, the City shall be entitled, as a non-exclusive
remedy, and in addition to an action for damages, to seek and obtain an injlIDetion or
decree of specific performance or any other remedy ::fi:om a court of competent
jurisdiction to enjoin or remedy any violation of this Agreement.
11. No aei of omission or commission of either the City or Consultant, including without
linlitation, any failure to exercise any tight, remedy, or recourse, shall be deemed to
be a waiver, release, or modification of the same. Such a waiver, release, or
modification is to be effected only through a wdtten modification to this Agreement.
12. Tills Agreement is to be construed in accordance with the laws of the State of
Washington. Venue and jurisdiction for any cause of action or claim asselted by either
party hereto shall be in the Superior COUlt of Clallmn County, Washington.
- 2 -
IN WITNESS 'VHEREOF the Parties have executed this Agreement on the date first above
written.
CONSULTANT:
CITY OF PORT ANGELES:
321 E. 5th Street
Port Angeles, W A 93862
BY:
BY: jJ~ ~~.. <~
Gary Bra ayor -
Title:
1l;:iOF~
William E. Bloor, City Attorney
ATTEST:
.t>D~~ ..1-4JW,,-
Becky .T. U , Clerk I
- 3 -
.
..
EXHIBIT 1
As a condition precedent to being made aware of confidential information, I have read
the foregoing Agreement and agree to be bound by its terms.
EmproyeeNamdCompany
Employee Signature
E (t"l LJ if 1-1,
Mo.-t+he.~ be ~<A-"eV\.
Le.. e. Ii M-e'l'b /tel.
P rlY~ LJa. $" t) t {-:.qv
,
v-u 4/~
~~~
t,~
G \Lct!"J Backup\AGREEMENTS&CONfRACTS\2009 Agnnts&Contraets\Non-Dlsclosure Agreement 030609.wpd
- 4-
..
Exhibits B - E
4.t.Pog
Columbia Telecommunications Corporation. 10613 Concord Street. Kensington, MD 20895
301.933.1488 . fax: 301.933.3340 . www.CTCnet.us
March 13,2009
Via Electronic Mail
Mr. Larry Dunbar
Deputy Director of Power Systems
City of Port Angeles
321 East Fifth Street
Port Angeles, W A 98632
Ldunbar@cityofpa.us
Dear Larry:
Columbia Telecommunications Corporation (CTC) is pleased to have the opportunity to provide
the following statement of work and cost commitment in response to the City's Network Needs
Assessment and Public Safety Considerations Request for Proposal (RFP).
Scope of Work and Modifications to the RFP
CTC accepts the preliminary scope of work and terms of the December 14, 2008 RFP in its
entirety with the following two exceptions:
1. RFP Section C.2, Security Needs - In lieu of performing a mock security attack against
CPI VLAN integrity, CTC shall investigate and report on the relative risks of the
particular VLAN implementation compared to alternative security measures. The
security ofVLANs and the best practices for using VLANs as a security measure are well
known and have been researched and extensively documented. Our assessment will
include specific recommendations for configuration and/or modification to the existing
technology platform, as necessary. Our analysis shall be based on industry best practices,
research into specific vulnerabilities of existing configurations and hardware, and any
applicable security regulations or requirements posed by the user traffic. We believe this
approach provides a more comprehensive analysis that will allow the City and its users to
assess security risks. A successful attempt at breaching security is always possible with
nearly any network under the right circumstances, while an unsuccessful mock attack
might only provide a false sense of security.
2. RFP Section C.5, Anticipated Milestones and Schedule - Network Needs Assessment,
and RFP Section DA, Anticipated Milestones and Schedule - Public Safety
Considerations - CTC shall meet the requirements of the RFP according to the following
timeline (Figure 1) and tasks defined below, contingent upon the City providing CTC
with notice to proceed by March 18, 2009. CTC is aware of the timeline constraint
',.
Mr. Larry Dunbar
March 13, 2009
Page 2 of5
imposed by the expiration of the City's Institutional Network Service Agreement,
dictating delivery of the information and analysis to facilitate completion of the renewal
negotiations well before September 6, 2009. We believe this timeline will facilitate these
negotiations, and moreover, will provide for a more effective iterative report
development process that will provide key elements of our analysis and recommendations
at stages well before delivery of a final report.
_~ m_~!g~r~ !: ,<;;T..f. Pro~~_e_d Ti_m~!~ne _____,,_ __"_,_~_~ ,_
TASK 1
Cmr;plNlol1
April 24, 20C9
- Project kick-off and CTC
review of City documents
,
- onsile surveys and
intervl,ews
- crc develops' detailed Summary of
Future NetwotJ< Requirementsi
1 t
-City reviews sUmmary of future
network requirements and provides
" -- fl!e!!~~_ ""- I" """~ --- t "
"I - crc develops and provid
outline of Analysis and
"I Examina.tio~ of Practical -
.' A1ternativr ""--~
I - City reviews ~nd provides
I feedback on Task 3 (Analysi s
I and Examinatliln of Practical
I Alternatives) I I
! - crc develops draft report
i ? t
- &
- City reviews draft report
and'providefeedback I
-CTC finalizes and presents I
repr l
TASJ~ :2
CmnplE'tlOI1
1'12Y 15, 7009
TASK 3
Corr;pletlol1
1'12Y ?9, ~009
Cory' pk.)tIOll
July 17, 7009
,
I
\
---------- j -- '"" -,,---
,
___ffi
CTC proposes to add to the Scope of Work an analysis of grant funding opportunities arising
from Homeland Security and the recently passed Economic Stimulus Act. CTC shall provide the
City with briefings relating to the development of grant requirements, and will assist the City in
framing a strategy to maximize eligibility of the City's telecommunications projects for this
funding. This analysis and associated recommendations shall be outline as part of Task 3 and
incorporated into the deliverable provided in completion of Task 4, as defined below.
Specific Tasks
CTC shall meet the agreed-upon statement of work by performing the following tasks.
Task 1. Onsite Survey
During the week of April 13, 2009, we propose to conduct an intensive four-day onsite
inspection and interactive dialog with key stakeholders. At least one week prior to the on-site
visit, CTC will request any City records and information it anticipates needing to complete the
on-site work. CTC will assign a senior team, consisting of two of our Principal Engineers
Mr. Larry Dunbar
March 13,2009
Page 3 of5
experienced with the design and strategic planning for municipal fiber and wireless networks, to
undertake a comprehensive analysis of the existing network and services. We will examine all
pertinent aspects of the existing fiber network with regard to the structure of physical cabling
plant, network interface equipment, services supported on the network, and the service areas and
facilities supported.
The long term viability of the fiber optic cable plant is a critical element in providing reliable
services to the user community. With the steady pace of voice, video, and data converging onto a
single broadband environment, all prudent measures must be taken to verify cable plant integrity
-- especially in the case where "all eggs" are essentially in one basket.
CTC proposes that the fiber plant inspection will focus on pertinent issues, such as:
. Compliance with prevailing safety codes
. User site access points
. Quality of installation workmanship
. Ease of access for preventive and emergency maintenance
. Quality and availability of "as built" documentation
. Plant topology (suitable redundant, diverse paths for critical sites and services)
. Compliance with the provisions of the service agreement
Network equipment and configurations will be examined in the context of existing operations. In
this regard, we intend to examine current operations in the terms of:
. Quality of services provided to users
. Cost of operations
. Vendor support (quality, cost, future upgrade capability)
. Open architecture (multiple vendor sourcing)
. Network monitoring and management capabilities and practices (functionality, automatic
alarming)
. Redundancy (hardware, alternate routing)
CTC proposes that the public safety considerations will focus on pertinent issues such as:
. Mobile data needs
. Wireless service alternatives
. Incorporation into automatic meter reading, if possible
Task 2. Determination of Future Requirements
The onsite tasks will provide an opportunity to meet one-on-one with key stakeholders of the
network to independently obtain information on the near and long-term needs for the user
community. We will examine the needs based on a wide range of criteria which will include, but
not be limited to:
. Requirements for new user sites
. Expanded deployment of integrated voice, video and traditional data traffic
. Enhanced monitoring and control capabilities
.,
Mr. Larry Dunbar
March 13, 2009
Page 4 of5
. Integration of the network with wireless technologies
. Enhanced security
· Increased capacity, diverse routing and enhanced QOS functionality
· Network segmentation into discrete virtual enterprise domains
CTC shall provide a written summary of the future requirements determined through efforts
comprised by Tasks 1 and 2 for review and to obtain feedback from the City.
Task 3. Analysis & Examination of Practical Alternatives
In this task, we will summarize our findings regarding the improvements that are recommended
at a system level. Alternative strategies, where available, will be evaluated to address any
existing deficiencies, as well as new requirements. CTC will provide a written summary of our
recommendations and analysis in a high-level outline format, such as a PowerPoint presentation,
for review and discussion prior to Task 4.
A list of practical alternatives will be developed and evaluated in terms of a wide range of
factors, such as:
. Capital and operating costs
. Evolving technologies
. Future expandability
. Open Architecture and multiple vendor sourcing
. Successful prevailing practices
. Grant funding opportunities
Wireless mobile data connectivity for public safety presents certain unique challenges. Specific
considerations include:
. The lack of radio spectrum for government-operated broadband networks
. The ongoing FCC spectrum auction and rulemaking process that might present near-term
or mid-term opportunities greatly impacting strategic direction
. Exploring options in the 700 MHz, 3.65 GHz and 4.9 GHz bands
. Capabilities of the existing two-way mobile radio system to support low-speed data
connectivity
. Requirements for coverage reliability, potentially influenced by application needs, and
the ability to leverage complimentary solutions with critical applications supported over
broadband and narrowband systems redundantly
. Existing commercial service availability
Task 4. Recommendations and Documentation
From the analysis performed in Task 3, we will select the approach(es) that offer the best long
term benefits, both in terms of long term viability and the ability to fully address the needs and
requirements of the user community.
CTC proposes to assist the City by developing the requested reports, including: 1) a Network
. '
Mr. Larry Dunbar
March 13,2009
Page 5 of5
Needs Assessment examining the strengths and weaknesses of the existing MAN, identifying
existing requirements, projecting future requirements, and evaluating alternative approaches to
meeting these requirements; and 2) an analysis of Public Safety Considerations for wireless
mobile data communications defining and evaluating technical approaches to meet current and
future requirements. These reports will be structured to address each of the items and questions
identified in the RFP and grant funding opportunities in a clearly organized manner.
Proiect Cost
CTC proposes a not-to-exceed cost for this project of $52,000 including travel and incidental
expenses.
CTC will bill its services at the following hourly rates:
Director of Engineering/Project Manager
Principal Engineer or Analyst
Senior Engineer or Analyst
Staff Engineer or Analyst
Engineering Aide or Technician
$160
$150
$130
$120
$ 65
The above rates are inclusive of all routine expenses such as telephone charges, photocopying,
and equipment use. Travel is billed at direct cost with no mark-up, which we estimate to be
approximately $4,500 of the above not-to-exceed total. Payment is due within thirty (30) days of
InVOIce.
Best Regards,
Matthew DeHaven
Principal Engineer
ACCPRE) CERTIFICATE OF LIABILITY INSURANCE 3/22/2011
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
Herman E. Wealcatch,
37 Walker Avenue
Suite 200
Pikesville
INSURED
COLUMBIA TELECOMMUNICATIONS CORP.
10613 CONCORD ST
KENS INGTON
COVERAGES CERTIFICATE NUMBER:CL10122803585 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
ADDL SUER POLICY EFF POLICY EXP
INSR WVD POLICY NUMBER IMM /DDIYYYYI IMM /DD/YYYYI
INSR R
I TYPE OF INSURANCE
A I CLAIMS -MADE X OCCUR
A
GENERAL LIABILITY
X
1 �GEN'L AGGREGATE LIMIT APPLIES PER
x l POLICY I I PEI° I 1 LOC
AUTOMOBILE LIABILITY
X
X
COMMERCIAL GENERAL LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
X NON -OWNED AUTOS
A X UMBRELLA LIAB
EXCESS LIAB
DEDUCTIBLE
X RETENTION
CERTIFICATE HOLDER
Inc.
MD 21208
MD 20895
X OCCUR
CLAIMS -MADE
$10.000
B WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y N
ANY PROPRIETOR /PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory In NH)
If yes, descnbe under
DESCRIPTION OF OPERATIONS below
C Professional ES() Liab.
City of Port Angeles
321 E. 5th Street
Port Angeles, WA 93862
N/A
BOP2153170
BA2153358 1/1/2011 1/1/2012
008740358
NC2309784
)PPP 0030047
I CONTACT
NAME.
PHONE
(A/C No Extl-
E -MAIL
ADDRESS
PRODUCER
INSURER(S) AFFORDING COVERAGE
1 INsuRERA•Peerless Indemnity Insurance
INSURER B -The Netherlands Insurance Co
INSURER C Indian Harbor Insurance Co
INSURER D
INSURER E
1 INSURER F
1/1/2011 1/1/2012
1/1/2011 1/1/2012
1/1/2011 1/1/2012
1/1/2011 1/1/2012
CANCELLATION
AUTHORIZED REPRESENTATIVE
Chaim Wealcatch CHAIM
FAX Nol (410) 653-5116
(AIC
LIMITS
EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)
PERSONAL ADV INJURY
GENERAL AGGREGATE
PRODUCTS COMP/OP AGG
COMBINED SINGLE LIMIT
(Ea acadent)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE
(Per acadent)
Terrorism Accepted
PIP Additional
EACH OCCURRENCE
AGGREGATE
1,000,000
1$
DATE (MM /DD/YYYY)
NAIC
TORY I IMITS I DER
E L EACH ACCIDENT JJ 500 000
E L DISEASE EA EMPLOYE 500.000
E L DISEASE POLICY LIMIT I 500.000
Per Claim Aggregate $2,000,000
Annual Aggegate $4,000,000
Claims Made Form (Deductible $50,000)
DESCRIPTION OF OPERATIONS 1 LOCATIONS VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
Waiver of subrogation applies as respects professional liability where required by written contract. Additional
Insured- Certificate Holder as respects General Liability and Auto Liability where required by written contract.
Insurance is primary and non contributory where required by written contract.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
2,000,000
50,000
5,000
2,000,000
4,000,000
4,000,000
5,000,000
5,000,000
Such
ACORD 25 (2009/09) 1988-2009 ACORD CORPORATION. All rights reserved.
INS025 (200909) The ACORD name and logo are registered marks of ACORD