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~ORT ANGELES
WAS H I N G TON, U. S. A.
Public Works & Utilities Department
June 29, 2009
Eddie Miller
Contracts Specialist
Facilities Division
Engineering and Architectural Services
Department of General Administration
PO Box 41012
Olympia, WA 98504-1012
Dear Eddie,
On behalf of the City of Port Angeles, I am pleased to provide the
executed Authorization No. 2009-269A(1) for the detailed
investment grade audit and energy services proposal for City Hall
from McKinstry Essention.
Please feel free to contact me if you have any questions.
Sincerely,
~~
Philip D. Lusk
Power Resources Manager
Ic: Becky Upton, City Clerk
Phone: 360-417-4800/ Fax: 360-417-4542
Website: www.cityofpa.us / Email: publicworks@cityofpa.us
321 East Fifth Street - P.O. Box 1150/ Port Angeles, WA 98362-0217
State of Washington
Department of General Administration
Facilities Division
Engineering & Architectural Services .
210 11 th Avenue, SW. PO Box 41012 · Olympia, WA 98504-1012
(360) 902.7272 · FAX (360) 753.2848
June 22, 2009
TO: Philip Lusk, City of Port Angeles
FROM: ~die Miller, Contracts Specialist, (360) 902-7219
RE: Authorization No. 2009-269 A (1)
Detailed Investment Grade Energy Audit & Energy Services Proposal
City Hall
McKinstry Essention
SUBJECT: Funding Approval .
The Department of General Administratio~ E&AS, requires funding approval for the above
referenced contract document(s). The amount required is as follows:
Energy Audit and Energy Services Proposal
$29,370.00
In accordance with the provisions or RCW 43.88, the signature affixed below certifies to
the Division of Facilities, Engineering & Architectural Services that the above identified
funds are appropriated, allotted, and that the using/client agency bears the Jiability for any
issues related to the funding for this project. Otherwise it is the intent of the facility to
obtain funding from the State Treasurer's lease/purchase or LOCAL program and/or
obtain the balance from .
By ~ I A- '1>,t'llE't.rclR.. 'P"'G'-l ~ j..,-E 2. 4\" "LOO~
Name "-:I rtIU. """""" 'Odfitle Date
Please sign and return this form to E&AS. If you have any questions, please call me.
.......
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY ,OF
CITY COUNCIL MEMO
DATE:
March 17, 2009
To:
CITY COUNCIL
FROM:
Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT:
Interagency Agreement For Performance-Based Contracting Amendment
Summary: The proposed amendment to the Interagency Agreement would authorize staff to
negotiate a proposal for the Conservation Voltage Reduction and City Hall Complex Energy
Conservation projects with a performance contractor. Another amendment to the Interagency
Agreement would be sought later to authorize the projects to be implemented.
Recommendation: Authorize the Public Works and Utilities Director to negotiate and sign
two amendments to the Interagency Agreement for Performance Based Contracting; one for
the Conservation Voltage Reduction project, and one for the City Hall Complex Energy
Conservation project.
Background/Analysis: On February 17, 2009, City Council authorized the Public Works and
Utilities Director to sign the Interagency Agreement for Performance Based Contracting with the
State of Washington. This approach can be used to implement needed improvements to City
facilities without capital outlay where the utility cost savings, Bonneville Power Administration
conservation program incentives, and the conservation fund are used to pay all project costs.
During the week of March 2,2009, staff interviewed several Washington State qualified
performance contractors. The proposed amendments to the Interagency Agreement would
authorize staff to negotiate proposals for the Conservation Voltage Reduction and City Hall
Complex Energy Conservation projects with a performance contractor.' As part of each project
proposal, the performance contractor is required to guarantee the maximum cost and minimum
utility cost savings. In the event the City does not proceed with the proposal, a termination fee
could apply.
On March 10,2009, the Utility Advisory Committee forwarded a favorable recommendation to
City Council to authorize the Public Works and Utilities Director to negotiate and sign two
amendments to the Interagency Agreement for Performance Based Contracting for proposals for
the Conservation Voltage Reduction and City Hall Complex Energy Conservation projects. Staff
will return to the Utility Advisory Committee and City Council after each proposal is received to
consider two additional amendments to the interagency agreement that would authorize each
project to be implemented.
N:\CCOUNCIL\CC2009\CC0317\Interagency Agreement for Performance Based Contracting Arnendment.doc
"
State of Washington
Department of General Administration
Facilities Division
Engineering & Architectural Services
210 1 Jlh Avenue, SW. PO Box 41012 · Olympia, WA 98504-1012
(360) 902.7272 · FAX (.360) 753.2848
June 22, 2009
McKinstry Essention
5005 3rd Avenue South
PO Box 24567
Seattle, W A 98124-0567
RE: Authorization No. 2009-269 A (1)
Detailed Investment Grade Energy Audit & Energy Services Proposal
City of Port Angeles
Enclosed is the above-referenced Authorization for your signature. Please sign and return it to
this office as soon as possible.
Please note that this Authorization is not binding upon the State of Washington until it is signed
by the state's contracting officer. Therefore, should you begin work prior to receiving a signed
copy of this Authorization, your firm will assume all risk associated with your actions.
Should you have any questions or concerns, please contact me at (360) 902-7179.
Sincerely,
=~
f Energy Engineer
DK:em
Enclosure
cc: Philip Lusk, City of Port Angeles
.......
o
ENERGY SERVICES AUTHORIZATION NO. 2009-269 A (1)
Detailed Investment Grade Energy Audit & Energy Services Proposal
City of Port Angeles
City Hall
June 19,2009
MASTER ENERGY SERVICES AGREEMENT NO. 2007-041 C (3)
The Owner and the Energy Services Company (ESCO) named below do hereby enter into this
Authorization under tepns described in the following sections:
Authorization to Proceed
Compensation for Energy Services
Project Conditions.
I. AUTHORIZATION TO PROCEED:
Energy Services Company:
McKinstry Essention
5005 3rd Avenue South
PO Box 24567
Seattle, WA 98124-0567
Telephone No. (206) 762-3311
Fax No. (206) 658-1769
E-Mail Addressasha@mckinstry.com
By
Name
Title
Date
State of Washington Contractor's License No.
State of Washington Revenue Registration No.
Federal Tax Identification No.
MWBE Certification No.
MWBE Certification No.
Owner:
City of Port Angeles
acting through the
Department of General Administration,
Division of Facilities,
Engineering and Architectural Services
PO Box 41012
Olympia, W A 98504
Telephone No. (360) 902-7272
By
Name Roger Wigfield. P.E.
Title Energv Program Manager
Date
MCKINEI942JO
602 039 273
91-2055773
II. COMPENSATION FOR ENERGY SERVICES:
Name of Facilit
Services Pro osal-
COMPENSATION
New Previous
$ 29,370.00 $ 0.00
$ 29,370.00 $ 0.00
Energy Services Authorization No. 2009-269 A (I)
Page 1 of2
'.
.
III. PROJECT CONDITIONS:
The Project Conditions contained in the Master Energy Services Agreement will be
used unless specifically changed herein.
IV. SCOPE OF WORK:
Per the fee proposal dated June I, 2009 conduct a Detailed Investment Grade Energy
Audit of the City of Port Angeles City Hall, to identify cost effective energy
conservation measures and present a written Energy Services Proposal, including all
energy audit documentation. The ESCO shall prepare the final Energy Services
Proposal, detailing the actual energy services and ESCO equipment to be provided,
energy savings and cost guarantees, measurement and verification plans, and
commissioning plans for the proposed measures. Measures will include items that save
energy, water and other resources. The Cost Effectiveness Criteria for this proj ect shall
be as established in the Master Energy Services Agreement or as modified in Section
III above.
V. SCHEDULE FOR COMPLETION
Final completion of the Energy Audit and Energy Services Proposal by August 31, 2009.
2009269Aauthem
Energy Services Authorization No. 2009-269 A (1)
Page 2 of2
ENERGY SERVICES AUTHORIZATION NO. 2009-269 A (1)
Detailed Investment Grade Energy Audit & Energy Services Proposal
City of Port Angeles
City Hall
June 19, 2009
MASTER ENERGY SERVICES AGREEMENT NO. 2007-041 C (3)
The Owner and the Energy Services COlnpany (ESCO) named below do hereby enter into this
Authorization under tepns desc.:ribed in the fullowing sections:
Authorization to Proceed
Compensation for Energy Services
Project Conditions'
I. AUTHOlUZATION TO PROCEED:
Energy Services Company:
Owner:
McKinstry Essention
5005 3rd Avenue Soutb
PO Box 24567
Seattle, W A 98124-0567
Telephone No. (206) 762~3311
Fax No. (206) 658-1769
E-Mail Addressasha@mckinstry.com
By >J::CR~='~
Name [Jd d~t1V-
Title bi r"'{It-oV'" lOt' F='."'dV1~
Date
City of Port Angeles
acting through the
Department of General Administration,
Division of Facilities,
Engineering and Architechlral Services
PO Box 41012
Olympia, W A 98504
Telephone No. (360) 902-7272
By~r
Name R Wi :fiel P.E. .
Title ~y Program Manager
Date'll 'j)' 0'1
State of-Washington Contractor's License No.
State of Washington Revenue Registration No.
Federal Tax Identification No.
:MWBE Certification No.
MWBE Certification No.
MCKINEI942JO
602 039273
91-2055773
II. COMPENSATION FOR ENERGY SERVICES:
Name of Facilit
COMPENSATION
New Previous
$ 29,370.00 $ 0.00
Services Pro osa! ~
$ 29,370.00 $ 0.00
Energy Services Authorization No. 2009-269 A (1)
Page 1 of2
<I. 1..0 I g
p
",'!I.
III. PROJECT CONDITIONS:
The Project Conditions contained in the Master Energy Services Agreement will be
used unless. specifically changed herein.
IV. SCOPE OF WORK:
Per the fee proposal dated June 1,2009 conduct a Detailed Inv~stment Grade Energy
Audit ofthe City of Port Angeles City Hall, to identify cost effective energy
conservation measures and present a written Energy Services Proposal, including all
energy audit documentation. The ESCO shall prepare the fmal Energy Services
Proposal, detailing the actual energy services and ESCO equipment to be provided,.
energy savings and cost guarantees, measurement and verification plans, and
commissioning plans for the proposed measures. Measures will include items that save
energy. water and other resources. The Cost Effectiveness Criteria for this project shall
be as established in the Master Energy Services Agreement or as modified in Section
m above.
v. SCHEDULE FOR COMPLETION
Final completion of the Energy Audit and Energy Services Proposal by August 31, 2009.
2009269Aau!hcm
Energy Services Authorization No. 2009.269 A (I)
Page 2 of2