HomeMy WebLinkAbout4.134 Original Contract90 JUN 19 PM I: 3
VOI
`14r+R U1) TOR
,
63552
CLALLAM COUNTY TREASURER
EXCISE TAX EXEMPT
it 2 /9 l7fl
REAL ESTATE CONTRACT BY
THIS CONTRACT, made and entered into this .a 7 day of
, 1987, between the City of Port Angeles,
hereinafter called the "City ", and Clallam Transit System, hereinafter
called "CTS ".
The purchase price is One Hundred Thousand Dollars ($100,000), of
which Twenty -Five Thousand Dollars ($25,000) has been paid, the
receipt whereof is hereby acknowledged, and the balance of said
purchase price shall be paid as follows:
That the City agrees to sell to CTS and CTS agrees to purchase
from the City the following described real estate, with the appurten-
ances, in Port Angeles, Clallam County, State of Washington:
Lot 1, Block 14, Townsite of Port Angeles.
The terms and conditions of this Contract are as follows:
Twenty -Five Thousand Dollars
before January 1, 1988;
W I T N E S S E T H:
Page 1 of 5
($25,000) shall be paid on or
($25,000) shall be paid on or
Twenty -Five Thousand Dollars
before January 1, 1989;
And Twenty -Five Thousand Dollars ($25,000) shall be paid on or
before January 1, 1990.
No interest shall be payable on the above - listed payments so
long as CTS is not in default thereof.
All payments to be made hereunder shall be made at City Hall,
Port Angeles, Washington, or at such other place as the City may
direct in writing.
As referred to in this Contract, "date of closing" shall be
October 1, 1987.
1. CTS agrees that full inspection of said real estate has been
made and that neither the City nor its assigns shall be held to any
covenant respecting the condition of any improvements thereon.
VOL 883 MA 467
c
2. As of the date of possession by CTS, CTS assumes all hazards
of damage to or destruction of any improvements now on said real
estate or hereafter placed thereon.
3. CTS agrees to indemnify and hold the City harmless from, and
defend the City against, any claim or action for bodily injury or
property damage related to, or in any way connected with, said real
estate, to the extent of any causally connected negligence on the part
of CTS.
4. The City shall allow CTS access to the premises from the date
of execution of this Contract for remodeling work at the site,
provided that said work does not interfere with the City's continuing
use of the premises and that security requirements of the City's
Police Department are met.
5. When CTS has fully performed this contract, the City shall
execute and deliver to CTS; a statutory warranty deed conveying the
property free and clear of all encumbrances except any encumbrances
agreed to by CTS. Warranties of the City are limited to the date of
this contract except for the affirmative acts of the City thereafter.
6. The City shall obtain a standard purchaser's form policy of
title insurance showing insurable title in the City as of the date of
this contract, excepting matters herein expressly agreed to by CTS or
herein expressly provided to be satisfied hereafter by the City, and
insuring for the amount of the purchase price of the real property to
be sold.
7. Time is of the essence of this contract. If CTS fails to
make any payment or perform any obligation hereunder, the City shall
be entitled to exercise all rights and remedies as allowed by law or
equity, including the right to elect one or more of the following
remedies:
(1) To forfeit this contract under Chapter 61.30 RCW, in
which event, without limiting any remedies of the City as
provided by the said statute, all right, title and interest
of CTS and parties claiming an interest in the real and /or
personal property subject to this contract shall be
cancelled and terminated; all prior payments shall be
retained by the payee thereof; all improvements shall be
forfeited; and the City shall be entitled to possession of
the real and /or personal property, which right may be
enforced under the provisions of Chapter 59.12 RCW.
(2) To declare all amounts payable under this contract
immediately due and payable and institute a suit to collect
Page 2 of 5
VOL 883 pAbE468
such amounts, together with reasonable attorney's fees;
provided, if within thirty (30) days after commencement of
such action, CTS cures the default(s) and pays to the City,
the City's actual attorney's fees incurred and other taxable
costs of suit, this contract shall be reinstated.
(3) To commence an action for the collection of past due
payments or obligations arising prior to the date of
judgment.
(4) To commence an action for specific performance of
CTS's obligations under this contract (including redress by
either a mandatory or prohibitive injunction).
(5) If CTS is in default under this contract and
abandons the real and personal property, if any, subject
hereto, pending the exercise of other rights or remedies as
provided for herein, the City may take immediate possession
of the real and /or personal property for the purpose of
preserving or otherwise protecting the property from loss,
damage or waste.
8. The City shall deliver exclusive possession of said real
estate to CTS on date of closing and CTS shall be entitled to retain
possession so long as CTS is not in default hereunder. CTS covenants
to keep any improvements on said real estate in good repair and not to
permit waste and not to use, or permit the use of, the real estate for
any illegal purpose. CTS covenants to pay all service, installation
or construction charges for any utility services furnished to said
real estate after the date CTS is entitled to possession. Possession
shall be deemed to commence when the City has completely vacated the
said premises and delivered all keys to outside doors and all
duplicates of said keys to CTS.
9. In the event that the City fails to deliver exclusive
possession to CTS on the date of closing in the manner aforesaid, the
City shall pay to CTS the sum of twenty five dollars ($25.00) per day
as liquidated and ascertained damages, and not as a penalty through
and including the last day of October, 1987, and at the sole option of
CTS such damages may be deducted by CTS from the aforementioned
payments due the City. In the event that the City fails to deliver
exclusive possession to CTS on or after November 1, 1987, the City
shall pay to CTS the sum of fifty dollars ($50.00) per day as
liquidated and ascertained damages, and not as a penalty through and
including the last day of November, 1987, and at the sole option of
CTS such damages may be deducted by CTS from the aforementioned
payments due the City. In the event that the City fails to deliver
exclusive possession to CTS on or after December 1, 1987, the City
Page 3 of 5
V 0 L 883 PA L469
shall pay to CTS the sum of seventy five dollars ($75.00) per day as
liquidated and ascertained damages, and not as a penalty for every day
thereafter until CTS acquires exclusive possession of the premises,
and at the sole option of CTS such damages may be deducted by CTS from
the aforementioned payments due the City. However, if CTS is
unable to assume exclusive occupancy on October 1, 1987, for reasons
unrelated to the City, the above schedule of payments shall not
commence until CTS is able to assume exclusive occupancy. In any
event, it shall be the duty of CTS to notify the City in writing of
the readiness of CTS to assume exclusive occupancy. CTS shall send an
identical notice of such readiness to any other entity so designated
in writing by the City at the address furnished by the City.
IN WITNESS WHEREOF, the parties hereto have executed this
instrument as of the date first above written.
CITY OF PORT ANGELES
n,,
By: � a c Ah hic14^_d
CHARLES D. WHIDDEN,
Mayor
STATE OF WASHINGTON )
ss.
County of Clailam
above written in this Certificate.
By:
Page 4 of 5
CLALLAM TRANSIT SYSTEM
On this oi.? day of r,' , 1987, before me, a
Notary Public in and for the County and State aforesaid, personally
appeared Charles D. Whidden, to me known to be the Mayor of the City
of Port Angeles, who executed the above and foregoing document under
authority granted him by the City Council of the City of Port Angeles,
as the free and voluntary act of said City.
GIVEN under my hand and official seal the day and year first
Apin PUBLIC in and ZAA e;dt of i�
-Washington, residing at /,
My commission expires: . j.`// � i '' ;� °�
I KSON,
Manager
•
V 0 i 883 VALJ[47O
•
STATE OF WASHINGTON )
ss.
County of Clallam
On this 42nc day of //:,, , 1987, before me, a
Notary Public in and for the Cofinty and State aforesaid, personally
appeared Tim Fredrickson, to me known to be the General Manager of
CTS, who executed the above and foregoing document under authority
granted him by the Authority Board of Clallam Transit System, as the
free and voluntary act of CTS.
GIVEN under my hand and official seal the day and year first
above written in this Certificate.
My commission expires:
Page 5 of 5
V 0 L 883 PAVE 471
a 101
• • Pioneer National Title Insurance Company
WASHINGTON TITLE DIVISION
Filed for Record at Request of
TO City of Port Angeles
P. O. Box 1150
Port Angeles, WA 98362
THIS SPACE RESERVED FOR RECOPDER S USE
Qv
635524'
96 JUN le P14 I
Fulfillment
ablenicuy Warranty Deed
(CORPORATE FORM)
THE GRANTOR The City of Port Angeles, a Municipal Corporation
for and in consideration of Ten Dollars and Other Good and Valuable Consideration
in hand paid, conveys and warrants to Clallam Transit System
the following described real estate, situated in the County of Clallam
Washington:
STATE OF tit' \SHINGTON, • Ss.
County of
On this
a Notary Public
Clallam
k
to me known to be tho
the corm that executed
voluntary act and deed tit
they are authorize
corporation
Witness my hand and
Mayor
Lot 1, Block 14, Townsite of Port Angeles
This deed is given in fulfillment of that certain real estate contract between the parties
hereto, dated April 27, 1987, and conditioned for the conveyance of the above described
property, and the covenants of warranty herein contained shall not apply to any taxes,
assessments or other charges levied, assessed or becoming due subsequent to the date of
said contract.
IN WITNESS 1VREREOF, said corporation has caused this instrument
and as corporate seat to be nereunto amxed this ; 9 day of
day of �-•�-
in and for the State of Washin
Joan K. Sargent
By
By
e day and yea. first above written
REVENUE STAMPS
FORM L39
, State of
CLALLAM COUNTY TREASURER
ISE TAX EXEMPT
DATE, L/tO 11,1290
BY
to be executed by its proper officers
City of Port Angeles
..........
argent
CTD
CAD
Cat
l■D
t•P
City c erk 1V1 Maike
1,q ()0 before me, the undersigned,
gton duly cummisstoned and sworn. personally appeared
dno Michelle M. Maike
and City Clerk respectively. of
ity of Port Angeles
ent and acknowledged the said instrument to be the free and
uses and purposes therein mentioned, and on oath stated that
ment and that the seal affixed is the corporate seal of said
Rotary Public in and for t State of Washngton,
rending at Port Angeles
L 883 rAut472
REAL ESTATE CONTRACT
THIS CONTRACT, made and entered into this 27/i—' day of
1987, between the City of Port Angeles,
hereinafter called the "City ", and Clallam Transit System, hereinafter
called "CTS ".
W I T N E S S E T H :
That the City agrees to sell to CTS and CTS agrees to purchase
from the City the following described real estate, with the appurten-
ances, in Port Angeles, Clallam County, State of Washington:
Lot 1, Block 14, Townsite of Port Angeles.
Twenty -Five Thousand Dollars
before January 1, 1989;
The terms and conditions of this Contract are as follows:
The purchase price is One Hundred Thousand Dollars ($100,000), of
which Twenty -Five Thousand Dollars ($25,000) has been paid, the
receipt whereof is hereby acknowledged, and the balance of said
purchase price shall be paid as follows:
Twenty -Five Thousand Dollars
before January 1, 1988;
Page 1 of 5
/ s o
4 .134
($25,000) shall be paid on or
($25,000) shall be paid on or
And Twenty -Five Thousand Dollars ($25,000) shall be paid on or
before January 1, 1990.
No interest shall be payable on the above - listed payments so
long as CTS is not in default thereof.
All payments to be made hereunder shall be made at City Hall,
Port Angeles, Washington, or at such other place as the City may
direct in writing.
As referred to in this Contract, "date of closing" shall be
October 1, 1987.
1. CTS agrees that full inspection of said real estate has been
made and that neither the City nor its assigns shall be held to any
covenant respecting the condition of any improvements thereon.
2. As of the date of possession by CTS, CTS assumes all hazards
of damage to or destruction of any improvements now on said real
estate or hereafter placed thereon.
3. CTS agrees to indemnify and hold the City harmless from, and
defend the City against, any claim or action for bodily injury or
property damage related to, or in any way connected with, said real
estate, to the extent of any causally connected negligence on the part
of CTS.
4. The City shall allow CTS access to the premises from the date
of execution of this Contract for remodeling work at the site,
provided that said work does not interfere with the City's continuing
use of the premises and that security requirements of the City's
Police Department are met.
5. When CTS has fully performed this contract, the City shall
execute and deliver to CTS; a statutory warranty deed conveying the
property free and clear of all encumbrances except any encumbrances
agreed to by CTS. Warranties of the City are limited to the date of
this contract except for the affirmative acts of the City thereafter.
6. The City shall obtain a standard purchaser's form policy of
title insurance showing insurable title in the City as of the date of
this contract, excepting matters herein expressly agreed to by CTS or
herein expressly provided to be satisfied hereafter by the City, and
insuring for the amount of the purchase price of the real property to
be sold.
7. Time is of the essence of this contract. If CTS fails to
make any payment or perform any obligation hereunder, the City shall
be entitled to exercise all rights and remedies as allowed by law or
equity, including the right to elect one or more of the following
remedies:
(1) To forfeit this contract under Chapter 61.30 RCW, in
which event, without limiting any remedies of the City as
provided by the said statute, all right, title and interest
of CTS and parties claiming an interest in the real and /or
personal property subject to this contract shall be
cancelled and terminated; all prior payments shall be
retained by the payee thereof; all improvements shall be
forfeited; and the City shall be entitled to possession of
the real and /or personal property, which right may be
enforced under the provisions of Chapter 59.12 RCW.
(2) To declare all amounts payable under this contract
immediately due and payable and institute a suit to collect
Page 2 of 5
such amounts, together with reasonable attorney's fees;
provided, if within thirty (30) days after commencement of
such action, CTS cures the default(s) and pays to the City,
the City's actual attorney's fees incurred and other taxable
costs of suit, this contract shall be reinstated.
(3) To commence an action for the collection of past due
payments or obligations arising prior to the date of
judgment.
(4) To commence an action for specific performance of
CTS's obligations under this contract (including redress by
either a mandatory or prohibitive injunction).
(5) If CTS is in default under this contract and
abandons the real and personal property, if any, subject
hereto, pending the exercise of other rights or remedies as
provided for herein, the City may take immediate possession
of the real and /or personal property for the purpose of
preserving or otherwise protecting the property from loss,
damage or waste.
8. The City shall deliver exclusive possession of said real
estate to CTS on date of closing and CTS shall be entitled to retain
possession so long as CTS is not in default hereunder. CTS covenants
to keep any improvements on said real estate in good repair and not to
permit waste and not to use, or permit the use of, the real estate for
any illegal purpose. CTS covenants to pay all service, installation
or construction charges for any utility services furnished to said
real estate after the date CTS is entitled to possession. Possession
shall be deemed to commence when the City has completely vacated the
said premises and delivered all keys to outside doors and all
duplicates of said keys to CTS.
9. In the event that the City fails to deliver exclusive
possession to CTS on the date of closing in the manner aforesaid, the
City shall pay to CTS the sum of twenty five dollars ($25.00) per day
as liquidated and ascertained damages, and not as a penalty through
and including the last day of October, 1987, and at the sole option of
CTS such damages may be deducted by CTS from the aforementioned
payments due the City. In the event that the City fails to deliver
exclusive possession to CTS on or after November 1, 1987, the City
shall pay to CTS the sum of fifty dollars ($50.00) per day as
liquidated and ascertained damages, and not as a penalty through and
including the last day of November, 1987, and at the sole option of
CTS such damages may be deducted by CTS from the aforementioned
payments due the City. In the event that the City fails to deliver
exclusive possession to CTS on or after December 1, 1987, the City
Page 3 of 5
shall pay to CTS the sum of seventy five dollars ($75.00) per day as
liquidated and ascertained damages, and not as a penalty for every day
thereafter until CTS acquires exclusive possession of the premises,
and at the sole option of CTS such damages may be deducted by CTS from
the aforementioned payments due the City. However, if CTS is
unable to assume exclusive occupancy on October 1, 1987, for reasons
unrelated to the City, the above schedule of payments shall not
commence until CTS is able to assume exclusive occupancy. In any
event, it shall be the duty of CTS to notify the City in writing of
the readiness of CTS to assume exclusive occupancy. CTS shall send an
identical notice of such readiness to any other entity so designated
in writing by the City at the address furnished by the City.
IN WITNESS WHEREOF, the parties hereto have executed this
instrument as of the date first above written.
CITY OF PORT ANGELES
By: (
CHARLES D. WHIDDEN,
Mayor
STATE OF WASHINGTON )
ss.
County of Clallam
By:
CLALLAM TRANSIT SYSTEM
Gen- a Manager
On this o?� day of 419c/I , 1987, before me, a
Notary Public in and for the County and State aforesaid, personally
appeared Charles D. Whidden, to me known to be the Mayor of the City
of Port Angeles, who executed the above and foregoing document under
authority granted him by the City Council of the City of Port Angeles,
as the free and voluntary act of said City.
GIVEN under my hand and official seal the day and year first
above written in this Certificate.
54—c-4
NOTAVI PUBLIC in" and f r he State of
, =Washington, residing at / 7`t/ Gl�
My commission expires: //g
Page 4 of 5
STATE OF WASHINGTON )
ss.
County of Clallam
On this 47r1c/ day of /42v, / , 1987, before me, a
Notary Public in and for the Cofinty and State aforesaid, personally
appeared Tim Fredrickson, to me known to be the General Manager of
CTS, who executed the above and foregoing document under authority
granted him by the Authority Board of Clallam Transit System, as the
free and voluntary act of CTS.
GIVEN under my hand and official seal the day and year first
above written in this Certificate.
A 4 , ' - /1_/- ? a-i
TA-Y PUBLIC in and E€6r the State
Washington, residing attt GL_ge-
v
My commission expires: 4. .//j Raj
Page 5 of 5
/ '
Pioneer National Title Insurance Company
WASHINGTON TITLE DIVISION
led for Record at Request of
p City of Port Angeles
P. O. Box 1150
Port Angeles, WA 98362
Fulfillment
azituktvir Warranty Deed
(CORPORATE FORM
THE GRANTOR The City of Port Angeles, a Municipal Corporation
for and in consideration of Ten Dollars and Other Good and Valuable Consideration
in hand paid, conveys and warrants to Clallam Transit System
the following described real estate, situated in the County of Clallam
Washington:
STATE OF WASHINGTON,
>55.
County of Clallam
On this t C) t day of
to me known to be the Mayor
the comnrat mn that executed
voluntary act and deed Ili
they are authorize
corporation
Witness my hand and
• -
THIS SPACE RESERVED FOR RECOPDCR S USE
Lot 1, Block 14, Townsite of Port Angeles
as—C 1 9l90
.�t�NUE ST s
FORM L59
, State of
This deed is given in fulfillment of that certain real estate contract between the parties
hereto, dated April 27, 1987, and conditioned for the conveyance of the above described
property, and the covenants of warranty herein contained shall not apply to any taxes,
assessments or other charges levied, assessed or becoming due subsequent to the date of
said contract.
IN WITNESS WHEREOF. said corporation has caused this instrument to be executed by its proper officers
and its corporate seal to be nereunto afnxed this day of
By
By
City of Port Angeles
^r ' IC. Sargent
City C erk
.
ichelle M. Maike
. before me, the undersigned,
a Notary Public In and for the State of Washington. duly commissioned and sworn. personally appeared
Joan K. Sargent anu Michelle M. Maike
and City Clerk , respectively. of
ity of Port Angeles
ent. and acknowledged the said instrument to be the free and
uses and purposes therein mentioned, and on oath stated that
ment and that the seal affixed is the corporate seal of said
e day and veal first above written.
Notary Public rn and for t State of Washington,
rending at Port Angeles
The following described real property is released and
discharged from any lien for the payment of assessments for the
Downtown Redevelopment LID No. 203, as adopted by City of Port
Angeles Ordinance No. 2049, effective December 29, 1979; provided,
however, that liability for the remaining payments has been assumed
by the City of Port Angeles pursuant to the contract for sale of
said property:
RELEASE OF LIEN
Lot 1, Block 14, Townsite of Port Angeles,
Records of Clallam County, Washington
DATED this 227 day of 1990.
(I
'CITY OF PORT ANGELES
By
) Mayor _ )
4.134
The following described real property is released and
discharged from any lien for the payment of assessments for the
Downtown Redevelopment LID No. 203, as adopted by City of Port
Angeles Ordinance No. 2049, effective December 29, 1979; provided,
however, that liability for the remaining payments has been assumed
by the City of Port Angeles pursuant to the contract for sale of
said property:
APPRQVED AS TO FORM:
Lot 1, Block 14, Townsite of Port Angeles,
Records of Clallam County, Washington
DATED this L day of
City Attprne -'
RELEASE OF LIEN
1990.
C ITY OF PORT ANGELES
By
/ ) Mayor ( )
4.134
REAL ESTATE CONTRACT
/tip'
le,e6t '
THIS CONTRACT, made and entered into this 5Z'7,,/ day of
, 1987, between the City of Port Angeles,
hereinafter called the "City ", and Clallam Transit System, hereinafter
called "CTS ".
W I T N E S S E T H :
That the City agrees to sell to CTS and CTS agrees to purchase
from the City the following described real estate, with the appurten-
ances, in Port Angeles, Clallam County, State of Washington:
Lot 1, Block 14, Townsite of Port Angeles.
The terms and conditions of this Contract are as follows:
The purchase price is One Hundred Thousand Dollars ($100,000), of
which Twenty -Five Thousand Dollars ($25,000) has been paid, the
receipt whereof is hereby acknowledged, and the balance of said
purchase price shall be paid as follows:
Twenty -Five Thousand Dollars
before January 1, 1988;
Twenty -Five Thousand Dollars
before January 1, 1989;
($25,000) shall be paid on or
($25,000) shall be paid on or
And Twenty -Five Thousand Dollars ($25,000) shall be paid on or
before January 1, 1990.
No interest shall be payable on the above - listed payments so
long as CTS is not in default thereof.
All payments to be made hereunder shall be made at City Hall,
Port Angeles, Washington, or at such other place as the City may
direct in writing.
As referred to in this Contract, "date of closing" shall be
October 1, 1987.
1. CTS agrees that full inspection of said real estate has been
made and that neither the City nor its assigns shall be held to any
covenant respecting the condition of any improvements thereon.
Page 1 of 5
2. As of the date of possession by CTS, CTS assumes all hazards
of damage to or destruction of any improvements now on said real
estate or hereafter placed thereon.
3. CTS agrees to indemnify and hold the City harmless from, and
defend the City against, any claim or action for bodily injury or
property damage related to, or in any way connected with, said real
estate, to the extent of any causally connected negligence on the part
of CTS.
4. The City shall allow CTS access to the premises from the date
of execution of this Contract for remodeling work at the site,
provided that said work does not interfere with the City's continuing
use of the premises and that security requirements of the City's
Police Department are met.
5. When CTS has fully performed this contract, the City shall
execute and deliver to CTS; a statutory warranty deed conveying the
property free and clear of all encumbrances except any encumbrances
agreed to by CTS. Warranties of the City are limited to the date of
this contract except for the affirmative acts of the City thereafter.
6. The City shall obtain a standard purchaser's form policy of
title insurance showing insurable title in the City as of the date of
this contract, excepting matters herein expressly agreed to by CTS or
herein expressly provided to be satisfied hereafter by the City, and
insuring for the amount of the purchase price of the real property to
be sold.
7. Time is of the essence of this contract. If CTS fails to
make any payment or perform any obligation hereunder, the City shall
be entitled to exercise all rights and remedies as allowed by law or
equity, including the right to elect one or more of the following
remedies:
(1) To forfeit this contract under Chapter 61.30 RCW, in
which event, without limiting any remedies of the City as
provided by the said statute, all right, title and interest
of CTS and parties claiming an interest in the real and /or
personal property subject to this contract shall be
cancelled and terminated; all prior payments shall be
retained by the payee thereof; all improvements shall be
forfeited; and the City shall be entitled to possession of
the real and /or personal property, which right may be
enforced under the provisions of Chapter 59.12 RCW.
(2) To declare all amounts payable under this contract
immediately due and payable and institute a suit to collect
Page 2 of 5
such amounts, together with reasonable attorney's fees;
provided, if within thirty (30) days after commencement of
such action, CTS cures the default(s) and pays to the City,
the City's actual attorney's fees incurred and other taxable
costs of suit, this contract shall be reinstated.
(3) To commence an action for the collection of past due
payments or obligations arising prior to the date of
judgment.
(4) To commence an action for specific performance of
CTS's obligations under this contract (including redress by
either a mandatory or prohibitive injunction).
(5) If CTS is in default under this contract and
abandons the real and personal property, if any, subject
hereto, pending the exercise of other rights or remedies as
provided for herein, the City may take immediate possession
of the real and /or personal property for the purpose of
preserving or otherwise protecting the property from loss,
damage or waste.
8. The City shall deliver exclusive possession of said real
estate to CTS on date of closing and CTS shall be entitled to retain
possession so long as CTS is not in default hereunder. CTS covenants
to keep any improvements on said real estate in good repair and not to
permit waste and not to use, or permit the use of, the real estate for
any illegal purpose. CTS covenants to pay all service, installation
or construction charges for any utility services furnished to said
real estate after the date CTS is entitled to possession. Possession
shall be deemed to commence when the City has completely vacated the
said premises and delivered all keys to outside doors and all
duplicates of said keys to CTS.
9. In the event that the City fails to deliver exclusive
possession to CTS on the date of closing in the manner aforesaid, the
City shall pay to CTS the sum of twenty five dollars ($25.00) per day
as liquidated and ascertained damages, and not as a penalty through
and including the last day of October, 1987, and at the sole option of
CTS such damages may be deducted by CTS from the aforementioned
payments due the City. In the event that the City fails to deliver
exclusive possession to CTS on or after November 1, 1987, the City
shall pay to CTS the sum of fifty dollars ($50.00) per day as
liquidated and ascertained damages, and not as a penalty through and
including the last day of November, 1987, and at the sole option of
CTS such damages may be deducted by CTS from the aforementioned
payments due the City. In the event that the City fails to deliver
exclusive possession to CTS on or after December 1, 1987, the City
Page 3 of 5
shall pay to CTS the sum of seventy five dollars ($75.00) per day as
liquidated and ascertained damages, and not as a penalty for every day
thereafter until CTS acquires exclusive possession of the premises,
and at the sole option of CTS such damages may be deducted by CTS from
the aforementioned payments due the City. However, if CTS is
unable to assume exclusive occupancy on October 1, 1987, for reasons
unrelated to the City, the above schedule of payments shall not
commence until CTS is able to assume exclusive occupancy. In any
event, it shall be the duty of CTS to notify the City in writing of
the readiness of CTS to assume exclusive occupancy. CTS shall send an
identical notice of such readiness to any other entity so designated
in writing by the City at the address furnished by the City.
IN WITNESS WHEREOF, the parties hereto have executed this
instrument as of the date first above written.
CITY OF PORT ANGELES
By:
7Dt i , r ; Q By:
CHARLES D. WHIDDEN, r
Mayor
STATE OF WASHINGTON )
ss.
County of Clallam
CLALLAM TRANSIT SYSTEM
TIM F• ' TI KSON,
Gene a Manager
On this o<n °i- day of /40r; / , 1987, before me, a
Notary Public in and for the Cotinty and State aforesaid, personally
appeared Charles D. Whidden, to me known to be the Mayor of the City
of Port Angeles, who executed the above and foregoing document under
authority granted him by the City Council of the City of Port Angeles,
as the free and voluntary act of said City.
GIVEN under my hand and official seal the day and year first
above written in this Certificate.
NJ ARY PUBLIC in and frei
Washington, residing at
My commission expires:
Page 4 of 5
the Sate y)f
STATE OF WASHINGTON )
ss.
County of Clallam
On this o4c?4d day of ri ( , 1987, before me, a
Notary Public in and for the County and State aforesaid, personally
appeared Tim Fredrickson, to me known to be the General Manager of
CTS, who executed the above and foregoing document under authority_
granted him by the Authority Board of Clallam Transit System, as the
free and voluntary act of CTS.
GIVEN under my hand and official seal the day and year first
above written in this Certificate.
7Ny6 A2 PUBLIC in and i-6r the State of
`Washington, residing at ,2_1 L e Ie5
My commission expires: I // / /,9
Page 5 of 5
MEMO: April 28, 1987
TO: Duane Wolfe, Director of Admin. Services
FROM: Dave Flodstrom, City Manager ,
SUBJECT: Sale of Police Building
Duane,
Attached is the City's copy of the agreement with Transit for
purchase of the Police Building. The first $25,000 installment
received yesterday should go to the CIP fund.
Please set up a procedure for billing the Transit Authority for
the next three payments. Once the last payment is received, (Jan.
1, 1990) we will need to convey title. This requires title insurance
and closing to the satisfaciton of Transit.
Thanks.
DF /jg
Attachment
t
Claimant
Addres'
City
INVOICE INVOICE
DATE NO.
Title of Officer
COUNTY OF CLALLAM
VOUCHER FOR PURCHASES AND SERVICES
Voucher No
Dept. or Fund BA/ BUS
Fund No hho
1 '• , :7 Vendor No. (TT (-;0e
DESCRIPTION
.�. ^ nit ?f'Y rtr t7°a : ,.
�• is n^ •'jai ^.r--3 Y ?a 1
7,. _ i.Cnp 7.::as„ _Pare AntTeiesl.
.. Si:a :P n-P 1 ra�H��ninv�s
5 riloYr s3_f e of Port Anr?elles
•_ c� �a - ;rice is 1%100,000000
=: ) 25,000.00
CERTIFICATION
I, the undersigned, do hereby certify under penalty of perjury, that the materials have
been furnished, the services rendered or the labor performed as described herein, and
that the claim is a lust, due and unpaid obligation against Clallam County, and that I am
authorized to authenticate and certify to said claim
Signature of Officer
Date i ?, 198%
Port Angeles, Washington
o
EXAMINED AND ALLOWED 19
z
I—
z i
¢ • f' L---/' �i Chairman
Board of County Commissioners
QUAN.
UNIT PRICE
COST
DISTRIBUTION
334200620030
Audited By
Date
PER
TOTAL
AMOUNT
DOLLARS
25,000
CENTS
.00
25,000
2 5, 000
� o f pORT AA,
Dear Tim:
Vffr 1 1
,A
(
MAN AO
Tim Frederickson, Manager
Clallam Transit System
2417 West 19th Street
Port Angeles, WA 98362
I have conferred with the City Council's Real Estate Committee regarding
the sale of the Police Station building to Clallam Transit. During the
meeting, we discussed Mr. Pane's appraisal as well as your concern for a
market comparability analysis. We also looked at other factors, such as
your need to do some building remodeling and our desire to accommodate
Clallam Transit.
It was the concensus of the Real Estate Committee that the appraisal price
(based on the cost approach) of $188,800 seemed high, given the fact that
Transit could be faced with significant remodeling costs and that the City
would like to facilitate a move of Transit's administrative activities into
the Downtown area. It should also be noted that the Committee felt the
appraisal price (based on income approach) of $107,400 seemed low.
Therefore, the Real Estate Committee has instructed me to submit the
following counter -offer to your offer of $107,400:
*
Date
1-
1-
1-
Selling Price
Down Payment
Contract for Balance
Payment
1 -88 $ 39,602
1 -89 39,602
1 -90 39,602
Totals $118,806
CITY OF PORT ANGELES
140 WEST FRONT ST , P 0 BOX 1150 PORT ANGELES, WASHINGTON 98362
PHONE (206) 457 -0411
Principal
$ 31,269
32,729
36,002
$100,000
January 28, 1986
$125,000
$25,000
Three years at 10 %, with annual
payments as follows:
Interest
$ 8,333
6,873
3,600
$18,806
4. 134
With credit of $27.39 /day for each day delay from 3 -1 -87 closing.
Accrued Interest: From date of closing (transfer of property) at .008220%
per month.
I hope that this offer is acceptable to the Transit System. I feel that at
this price, both parties can feel that they properly and adequately
represented their entity's interests.
Look forward to hearing from you on this issue.
Sincerely,
David T. Flodstrom
City Manager
DTF :REO:LF
cc: Real Estate Committee
Rob Orton, Dir. Admin. Svcs.
NEMO the bus
ClaIlamTransit System
RECEIVED
DATE: March 27, 1990 MAR 2 9 1990
To: Whom I t May Concern City DI roil Angeles
From: Mary E. Bower, Clerk to the Authority
Re: 1990 CTS Transit Development and
Financial Program Report
In accordance with RCW 35.58.2795, the
Clallam Transit System Authority Board
held a public hearing on the above - mentioned
report during their regular monthly meeting
on March 26, 1990.
During the public hearing, no comments
were received in this regard.
This report is provided to you as a part
of the distribution described by state
law.
MEMORANDM
Memo No: C -13
Date: March 19, 1990
To: Whom It May Concern
From: Timothy J. Fredrickson, General Manager
Subject: Transit Development and Financial Program Report
Clallam Transit System
The attached report is intended to satisfy the require-
ments of RCW 35.58.2795 as enacted and displayed in
Chapter 396, Laws of 1989.
This new law as intended requires transit systems
to prepare a report for submittal by March 31 of each
year which covers the year the report is prepared
and the five ensuing years. The law requires the report
to contain information as to how the local transit
system intends to meet state and local long -range
priorities for public transportation, a listing of
planned capital improvements, and significant operating
changes planned for the system. A funding plan for
the system should also be included which will estimate
the operating and capital costs of the system as well
as the funding resources to pay for such costs.
As a part of this report, the following exhibits and
material are included:
• System Description and Background
• Statement of Goals and Objectives for System
Improvement
▪ Five -year Projection of Cash Flow
▪ Vehicle Replacement and Funding Schedule
During 1990, CTS will also be conducting two major
planning efforts that will both be assisted by federal
assistance through the state Department of Transporta-
tion.
These two efforts are a united transit facility feasi-
bility study and a comprehensive service review. Until
the conclusion of these efforts, any anticipated course
of action regarding major service changes or major
capital facility projects are speculative and not
specifically described in this report.
`Timothy J.
Gener• Manager
son
Clallam Transit System
Clallam
County
CLALLAM TRANSIT SYSTEM
County Population 55,200
Area 1,753 square miles
Population Density 31.5 per square mile
Average Weekday Ridership 1982 (1989)
Annual Ridership 614,698 (1989)
Employees 58
Coaches (Total)
Routes
Annual Budget
(Less Capital Expenditures)
Annual Capital Budget
30
13
$2,548,400 (1990)
$476,548 (1990)
Operating Revenue /Operating Cost 9.5% (1989)
CLALLAM TRANSIT SYSTEM AUTHORITY
Eight- member board appointed by the respective legislative
bodies of the four represented jurisdictions.
Clallam County
2 County Commissioners
Lawrence Gaydeski
Dave Cameron
City of Sevuim
2 City Council Members
Stan Brumbaugh
Terry Corbett
Chairman -- Dave Cameron
Vice Chairman -- Don Ice
City of Port Angeles
2 City Council Members
Larry Nicholson
Prosper Ostrowski
City of Forks
2 City Council Members
Don Ice
Ernie Reed
Legal
Counsel
Administrative
Assistant
Executive Assistant)
CLALLAM TRANSIT SYSTEM
ORGANIZATIONAL CHART
CTS
Authority
Board
General Manager
1
Manager of Operations
Admin. & Finance Manager
Service
Coordinators
Transit
Operators
Citizens Advisory
Committee
Accountant (Clerk /Information
I Operator
i
Maintenance
Manager
Maintenance
Service
Workers
Bus Washers
Clal lam Transit System
January 5, 1990
To Whom It Concerns:
Thank you for your interest.
2417 West 19th
Port Angeles, Washington 98362
Enclosed please find a copy of the 1990 Clallam Transit
System budget. This document describes in financial
terms the service, support, and capital acquisition
activities of the Clallam County Public Transportation
Benefit Area.
Actual service levels are proposed to be cut by 3
percent from 1989, but with an anticipated increase
in productivity operating revenue is expected to in-
crease by 3.5 percent.
The budget itself is based, upon a conservative approach.
Overall revenue increases (2 percent) are projected
at a lower rate than overall expenditure increases
(3 percent). The cover memo subject titled "1990 Pro-
posed Budget" summarizes in greater detail the changes
from 1989. The "proposed" budget as described in the
memo was adopted by the CTS Authority Board on December
18, 1989. If you have any questions or comments, please
call.
Timothy JJ Fr tic kmc:
Gene al Manager
Telephone
(206) 452 -1315
1- 800 - 858 -3747 W
MEMORANDUM
Date: November 13, 1989
To: Authority Board Members
From: Timothy J. Fredrickson, General Manager
Subject: 1990 Proposed Budget
Attached is the 1990 proposed budget.
Included in the budget are allowances for:
Clallam Transit System
Memo No: x -ii
The proposed 1990 budget has a service level of 40,256
revenue hours a decrease of 3 percent from the 1989 level
for the fixed -route service. The mileage has reduced from
1,145,000 miles to 1,110,000 miles.
Hurricane Ridge 270 hours
Trolley 225 hours
Charter 1560 hours
Special Service 150 hours
Special service is for promotional service such as 4th of
July in Forks, Sequim Irrigation Festival, Clallam Bay,
Moonlight Madness in Forks, Christmas, and the Clallam
County Fair.
The operating revenue budget is up 3.5 percent. Overall we
show an operating surplus of $165,100. Based on the
assumptions of 2 percent tax increase and 3 percent expense
increase we will meet our reserve goal of $500,000.
The changes to the budget from the 1989 revised budget are
as follows:
REVENUES
Passenger Fares: Decrease $10,000 -- represents the
annualized loss of revenue from the over 65 free
transportation.
Special Transit Fares: Increase $16,000 -- represents an
increase in charter service.
Paratransit Fares: Increase $2,500 -- represents the
annualized increase in the increase in coupons for
paratransit passengers.
Advertising Revenue: Increase $4,600 -- brings the revenue
into line with the current contract guarantees.
Page 2 -- Memorandum
Proposed 1990 Budget
Non - transportation Miscellaneous: Decrease $7,000 -- CTS
does not anticipate a large equipment surplus sale in 1990.
Investment Earnings: Increase $21,000
interest earnings on our increasing reserves.
represents
Sales and Use Tax and MVET: Increase $12,000 each
represents a 1 percent increase over 1989.
Federal Grant Revenues: Increase $179,865 --
- - Purchase 3 - 25' coaches
- - Purchase 1 - 35' coach
- - Two planning grants
From Vehicle
represents the
grants.
Retained Revenues: Increase $188,898 -- is the increase in
resources available to go to reserve in 1990 from the
surplus in 1989.
EXPENDITURES
Replacement Fund: Increase $25,569 --
20 percent CTS share from the above two
Operations: Increase $74,000 -- The increase is net of the
following significant changes:
Reduction in service of 22 hrs /week:
Bargaining Employees 5% wage increase:
Administrative staff 4% general increase:
plus 2.5% average merit increase
Increase in Health Insurance
Increase in Vehicle Collision Insurance
Addition of 4 new vehicles
Increase in Liability Insurance
Fuel is budgeted at $.50 per gallon.
- $35,000
+ 38,000
+ 1,300
+ 43,400
+ 5,000
+ 5,000
Paratransit: Increase $8,600 -- the service was increased
$2,500 for the increased fares, liability insurance was
increased $1,000 and the balance of $5,100 is to cover
increased operating costs to maintain the same level of
ridership.
Maintenance: Increase $8,600 -- the significant changes in
the maintenance budget are:
Bargaining unit wage increase of 5 %: + $ 5,200
Staff and Non- bargaining unit increase of 4%
plus 2.5% average merit increase + 2,400
Page 3 -- Memorandum
Proposed 1990 Budget
Vacation, leave and holidays --
underbudgeted in 1989: + 7,800
Medical Insurance increase: + 10,800
With more new buses and a slight reduction
in service, parts and labor on buses,
Maintenance was reduced: - 17,400
Travel budget increase for trip to factory
to inspect new Champion Coaches: + 3,000
Administration: Increase $25,800 -- the significant adjust-
ments to the budget are as follows:
Salaries and wages increased across board
4% plus 2.5% average merit increase: + 8,600
Vacation, leave and holidays --
underbudgeted in 1989: + 4,600
Retirement Pension understated in 1989
plus increase in benefit for 1990 + 2,500
Increase in Medical Insurance + 2,800
State Auditor will audit 1988 and 1989
during 1990 + 6,500
Planning and Marketing: Increase $29,200 -- the significant
adjustments to the budget are as follows:
Elimination of Manager position
Service Review Grant
Combined Facility Grant
(Contingent on Board Approval)
Reduction in Advertising
- 13,000
+ 25,000
+ 25,000
- 5,000
Capital*Budget: Increase of $156,434 -- the 1990 proposed
capital program by project is as. follows:
Shelters and Improvements: + 12,000
We will install 3 shelters during 1990.
The new shelters will be located at:
Highway 101 at Mill Road -- North side
Highway 101 at Carlsborg Road -- North side
Joyce Grocery Store -- Inbound
Equipment:
3 - 25' Passenger Champion Coaches
under contract + 235,234
1 - 35' Orion I Coach under contract + 178,314
(The above coach purchases are funded by
an 80 percent federal grant from UMTA
through the Washington State Department
of Transportation.)
Page 4 -- Memorandum
Proposed 1990 Budget
Phone System: The current lease option agreement with
US West expires during 1990. The current system will
have to purchased at its residual value or a new system
purchased. + 5,000
Office equipment:
General Office and shop equipment
as needed:
Contribution to Equipment
Replacement Fund:
+ 6,000
+ 40,000
Timothy J Fredrickson
Gener.1 Manager
* ** REVENUES * **
Passenger Fares
Special Transit Fares
Paratransit Fares
Vanpool
Advertising Revenues
Non - Transportation Miscellaneous
Investment Earnings
Sales and Use Tax
Motor Vehicle Excise Tax
Federal Grant Revenues - Vehicles
Federal Grant Revenues - Planning
From Vehicle Replacement Fund
Retained Revenues
* ** EXPENDITURES * **
Operations
Van Pool
Paratransit
Maintenance
Administration and Finance
Planning and Marketing
Capital Expenditures
Current Reserves
CLALLAM TRANSIT SYSTEM
1990 BUDGET PROPOSAL
1989
REVISED
BUDGET
1990
PROPOSED
BUDGET
$148,000 $138,000
$32,000 $48,000
$13,000 $15,500
$4,500 $0
$5,400 $10,000
$17,000 $10,000
$15,000 $36,000
$1,196,000 $1,208,000
$1,196,000 $1,208,000
$185,473 $325,338
$0 $40,000
$62,641 $88,210
$413,502 $602,400
$3,288,516 $3,729,448
$1,359,900 $1,435,900
$4,500 $0
$212,400 $221,000
$519,500 $528,100 .
$252,600 $278,400
$55,800 $85,000
$320,114 $476,548
$563,702 $704,500
$3,288,516 $3,729,448
CASH SURPLUS (DEFICIT) $150,200 $102,100
DIFFERENCE
($10,000)
_$16,000
$2,500
($4,500)
• $4,600
($7,000)
$21,000
$12,000
$12,000
$139,865
$40,000
$25,569
$188,898
$440,932
$76,000
($4,500)
$8,600
$8,600
$25,800
$29,200
$156,434
$140,798
$440,932
$48,100
Operation and Maintenance -- Pupil Transportation Center
Facility 694 Monroe Road
Port Angeles
CTS Facilities
CTS Administration Building -- Airport Industrial Park
2417 West 19th Street
Port Angeles
West End Base
Shelter Facilities
-- Quillayute Valley Pupil
Transportation Center
Forks
-- Oak Street Transfer Point (2)
Olympic Hospital Shelter, PA
Peninsula College, PA
Hwy 101 & Monroe Rd. (2)
Hwy 101 & O'Brien Rd. (2)
Hwy 101 & Mt. Pleasant Rd. (2)
Hwy 101 & Kitchen Rd. (2)
Hwy 101 & Montgomery, Sequim
2nd & Cedar, Sequim
Sunnyside & Prairie, Sequim
18th & "C ", PA
18th & "I ", PA
4th & Lincoln, PA
Sequim Village Center
Clallam County Courthouse (2)
Tillicum Park, Forks
Laird's Corner
Lake Sutherland (Private)
CLALLAM TRANSIT SYSTEM
Revenue Equipment
Quantity Year /Type Capacity Fuel
10 1980 Carpenter Cadets 25 -27 Propane
2 1984 Orion 35' Coaches 44 Diesel
1 1986 Orion II Coach 22 Diesel
3 1987 Orion II Coaches 22 Diesel
2 1989 Orion II Coaches 22 Diesel
1 1964 GMC 35' Coach 44 Diesel
4 1965 GMC 35' Coach 44 Diesel
1 1966 GMC 35' Coach 44 Diesel
4 1981 Plymouth Vans 14 Unleaded
1 1982 Plymouth Vans with Wheel-
chair Lifts (2 wheelchairs) 10 Unleaded
2 1977 MCIS Challenger 40 Diesel
1 1986 GM Trolley 22 Diesel
CLALLAM TRANSIT SYSTEM
Ridership
Monthly Weekday Saturday
Period Average Daily Average Daily Average
1980
(Oct. -Dec.) 13,720 735 N/A
1981 24,808 1,166 124
1982 35,862 1,605 316
1983 38,405 1,698 513
1984 42,378 1,839 721
1985 51,493 2,179 1,061
1986 51,852 2,026 973
1987 46,183 1,922 1,147
1988 45,001 1,897 1,005
1989 46,386 1,983 982
CLALLAM TRANSIT SYSTEM
Paratransit Services
The Clallam Transit System contracts with Paratransit
Services d /b /a Clallam Paratransit, and the Clallam -
Jefferson Community Action Council, two private nonprofit
corporations, to provide paratransit services to elderly and
transit - disabled persons in Clallam County.
Clallam Paratransit provides services in the east area of
the county. One of their lift- equipped vans is leased from
CTS. The Clallam- Jefferson Community Action Council
provides services in the west county area with its own non -
lift- equipped vehicle.
CLALLAM TRANSIT SYSTEM
Employee Incentive Programs
An "Employee of the Quarter" program was established in
January 1983. This program was preceded by an "Operator of
the Month" program which was created and implemented in
1982. The "Employee of the Quarter" receives a cash bonus
of $150, public recognition in the newspaper, an 8" x 10"
framed photograph of the individual, and a commendation
certificate from the CTS Authority Board.
An "Employee of the Year" program was established in
February 1986. The "Employee of the Year" receives a cash
bonus of $300, public recognition in the newspaper, an 8" x
10" framed photograph of the individual, and a commendation
certificate from the CTS Authority Board.
Safe driving and safe worker awards are presented annually.
Objectives for System Improvement
It is the mission of CTS to provide safe, reliable,
courteous, comfortable, effective, and efficient trans-
portation service at a reasonable and equitable cost
to both taxpayers and transit passengers.
The goals outlined are intended to help CTS in its
mission over the following five -year period. Some
of the goals will be achieved immediately, others
may take longer, and some are ongoing in nature. Each
of the goals is accompanied by departmental specific
objectives. The goals will be the yardstick CTS uses
to measure how far it has come and how far it still
has to go. The goals of the system are as follows:
Improve CTS financial base.
. Enhance the passenger's ride experience.
. Increase system ridership within the current service
level.
. CTS commits itself to providing high quality, safe,
and appropriate paratransit service.
. Achieve a team concept at CTS to improve employee
morale and organizational effectiveness.
. Minimize the total cost per passenger on our fixed -
route service.
. Assess current transit service and amenities.
. Maximize operating revenue within the current fare
structure.
. Improve the Management Information System (MIS).
. Improve community perception of CTS service.
. Develop a united transit facility.
. Improve and expand organizational safety program.
Provide an annual update to the Comprehensive Transit
Plan.
OPERATING REVENUE
Passenger Fares $186,000 $187,860 $189,739 $191,636 $193,552 $195,488
Paratransit Fares $15,500 $15,655 $15,812 $15,970 $16,129 $16,291
Advertising Revenues $10,000 $10,100 $10,201 $10,303 $10,406 $10,510
Non - Transportation Esc, $10,000 $10,100 $10,201 $10,303 $10,406 $10,510
Investment Earnings $36,000 $36,360 $36,724 $37,091 $37,462 $37,836
Sales and Use Tax $1,208,000 $1,232,160 $1,256,803 $1,281,939 11,301,578 11,333,130
Motor Vehicle Excise Tax $1,208,000 $1,232,160 $1,256,803 $1,281,939 $1,307,578 $1,333,730
Federal Grants - $40,000
TOTAL OPERATING REVENUE $2,713,500 $2,724,395 $2,776,282 $2,829,181 $2,883,112 $2,938,094
OPERATING EXPENSES
Operations $1,435,900 $1,478,977 $1,523,346 $1,569,047 $1,616,118 $1,664,602
Paratransit $221,000 $227,630 $234,459 $241,493 $248,737 $256,200
Maintenance $528,100 $543,943 $560,261 $577,069 $594,381 $612,213
Administration $278,400 $280,057 $295,154 $297,313 $312,928 1329,011
Planning and Marketing $85,000 $35,000 $36,050 137,132 $38,245 $39,393
TOTAL OPERATING EXPENSES $2,548,400 $2,565,607 $2,649,270 $2,722,053 $2,810,410 $2,901,417
OPERATING SURPLUS (DEFICIT)
CAPITAL
SOURCES OF CAPITAL
Federal Grants
Vehicle Replacement Fund
Current Revenue
TOTAL SOURCES OF CAPITAL
FIVE YEAR PROJECTION OF CASH FLOW
BASED ON REVISED 1990 BUDGET
(1991 -1995)
1990 1991 1992 1993 1994 1995
BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET
$165,100 $158,788
$127,012 $107,128 $72,702 $36,677
$325,338 $140,384 $75,100 $172,800 $80,400 $80,400
$88,210 $35,096 $18,800 $43,200 $20,100 $20,100
$63,000 $60,330 $60,940 $46,715 $61,627 $61,834
$476,548 $235,810 $154,840 $262,715 $162,127 $162,334
CAPITAL EXPENDITURES
Buses $413,548 $175,480 $93,900 $216,000 $100,500 $100,500
Buildings & Transit Facilities $12,000 $14,000 $14,420 $0 $14,710 $14,710
Other $11,000 $6,330 $6,520 $6,715 $6,917 $7,124
Vehicle Replacement Fund $40,000 140,000 $40,000 $40,000 $40,000 $40,000
TOTAL CAPITAL EXPENDITURES $476,548 $235,810 $154,840 $262,715 $162,127 $162,334
CASH SURPLUS (DEFICIT) $102,100 $98,458 $66,072 $60,412 $11,075 ($25,157)
ASSUMPTIONS Cumulative Surplus $717,815
Revenue Hours 40256 40256 40256 40256 40256 40256
Expenses Increased 8 3% per Year
Sales Tax & MVET Increased a 2% and Other Revenues at 1% after 1990
Ridership Increases at 1% per year
Bus Purchases Based an Vehicle Replacement Fund Projections
Vthici es
FLEET COMFISURATICii 1988 1989 193a 1931 1992 1393 1994 1995 19° 1997 1938
ACTIVE FLEET
35'- 40'Coach Nsed] 5 2 2 2 2 2 2 2 1 8 8 8
357-49/Coaches 15-28 2 2 2 3 3 4 5 6 7 7 7
35' SRC's 5-10 3 3 3 2 2 1 8 8 8 8 8
25' Orions 16-18 4 5 5 5 5 5 5 5 5 3 5
25' Cadets 1-5 8 5 8 8 0 0 9 8 0 8 9
25' Mini Bus 1 -8 8 8 5 5 5 5 5 5 5 5 5
Trolley 1 -5 1 1 1 1 1 1 1 1 1 1 1
Total Active Fleet 20 18 18 18 18 18 18 18 18 18 18
SPARE FLEET
35' Coaches 8 0 8 9 9 8 1 2 3 3 3
35' EEC's 4 4 4 5 3 3 2 1 8 8 4
25' Orion 8 1 1 » 1 1 1 1 1 1 1 1
25' Cadets 3 3 3 1 0 8 0 4 9 8 8
25' Mini Bus 0 8 8 8 2 2 2 2 2 2 2
Total Spare Fleet 7 8 8 7 6 6 6 6 6 6 6
Total Revenue Fleet
SURPLUS SCHEDULE
25' Coaches -3 -5 -2 -1 - 5
35' -48' Coaches -2 -2 -1 -1 -1 -1 -1
FAT SCHE1XLE 1988 1983 1998 j991 1992 1993 1994 1995 1596 1997 1998
35'-41V Coach cited) 2
35' -44' Coaches 1 1 1 1 1 1
25' Orions 2
25' Mini Bus 5 2 5
Trolley
FIMAMCIMB
Expected
Life
CLALLAX TRANSIT SYSTEM
Vesicle Replacement Sinking Fund Schedule
DECEMBER 1, 1589
27 26 26. 25 24 24 24 24 24 24 24
UMTA Financing 9 185473 194738 1316688 81928 172884 181768 199729 1386811 218640 272008
Sinking Fend Beg Sal 251390 386390 238142 279458 286839 306328 303128 237688 290008 280088 267928
To Sinking Fund 75888 46088 4E098 was 40066 40066 418006 40080 4ee8 4086 40088
From Sinking Fund 2811119 53248 48684 32650 21480 43200 45449 47E83 49929 52160 68000
Ending Balance 386390 288142 279458 26E888 306328 3103128 297588 293308 2932 8 267928 239928
ASTIUIS:
Active fleet side will be 18 coaches; spars will reduce to 6 in 1332
All 357 to 40' coaches purdiased in the future will have high back seats and cargo bays
Clallam Transit S
* • — 4' "=.4 • • ; _
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ste
ANNUAL REPORT
1989
••••
4-I34.
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Voi. _ „
02. •
a
1
SECTION ONE
INTRODUCTION
CLALLAM TRANSIT SYSTEM
Message from Board Chairman
Message from General Manager
Highlights of 1989
Pictures of Outstanding Employees
Board Members and Management Staff
Organization Chart
Audit Statement
the bus
=Transit System
DATE:
TO:
FROM:
erely,
DLO:jbh
Attachment (1)
2417 West 19th
Port Angeles, Washington 98362
March 26, 1990
Authority Board Members
David L. Olexer,
Manager of Administration and Finance
SUBJECT: 1989 ANNUAL REPORT
Enclosed is the 1989 Annual Report of the Clallam Transit
System for the year which ended December 31, 1989. This
report was prepared by the Administration and Finance
Department. The financial records are unaudited at this
time with an audit scheduled to be completed during 1990.
If you wish a copy of the auditor's statement after
completion of the audit please call and advise.
To the best of my knowledge and belief, it is my opinion
that the data, as presented, is accurate in all material
aspects and is reported in a manner designed to present
fairly the financial position and the results of operations
of the transit. Responsibility for both the accuracy of the
data and the completeness and fairness of the presentation,
including all disclosures, rests with the transit system.
All disclosures necessary to enable the reader to gain an
understanding of the transit's financial activities have
been included.
If you have any questions concerning the material and
information included in this report please feel free to
contact me.
—
avid L. Olexer
Manager of Administration
and Finance
Telephone
2061 452-13"E
1-800-858-37.:7 , „=
the bus
am Transit System
2417 West 19th
Port Angeles. Washington 9E362
To: The Citizens of the Clallam County Public Transportation
Benefit Area
1989 was in many respects a threshhold year for "The
Bus." The transit system was able to conduct a major
service review that even though was not without contro-
versy allowed for general public input into the decision
process and achieved some changes in service that
resulted in economic savings while at the same time
are perceived as being fair and resulting in more
efficient and economic service.
Ridership in 1989 increased slightly from 1988 even
with some service cuts taking place. This trend shows
a strong ridership base for transit as well as being
a strong indication of future ridership growth.
It is also good news that the operating revenue to
expenses ratio has increased from 9.5 to 8.4 percent
and that productivity has increased from 12.5 boardings
per revenue service hour to 13.2 boardings per hour.
The financial well -being of the transit system has
also improved over the last year due to a more conserva-
tive budgeting approach as well as a noticeable increase
in the region's economic vitality. The system is right
on course to establishing a healthy cash flow and
reserve fund requirements.
Finally, the Authority Board acknowledges and expresses
its appreciation to the management staff and the employ-
ees of the transit system for their hard work and
efforts in making CTS a successful organization with
a good public service attitude. The citizens of the
Clallam Transit System service area have much to be
proud of.
Dave Cameron
Chairman
CTS Authority Board
Teiecncne
206') -l:2 2 ,
c00- ar8-37 =7
‚Jus
mTransit System
2417 West 19th
Port Angeles, Washington 98362
To: The Citizens of the Clallam County Public Transportation
Benefit Area
1989 was a year that has seen many different changes
for the transit system. These changes, some small
and some big, have all contributed to demonstrate
organizational, growth and development. It is quite
clear that transit has become generally accepted as
an important part of providing for the personal mobility
needs of the people of Clallam County.
Significant events in 1989 included:
. First year of a new three -year labor agreement
. Revision of CTS personnel policies
. Ridership increases with service reductions
. Free fare service for seniors
. Major service review
. Greater productivity and increases in service
efficiency
Acquisition of "over- the - road" coaches for longer
distance service
Given the highest international safety award for
third year in a row
New schedules and service marketing materials
There were additional achievements as well but the
best reason CTS was able to accomplish these things
is because of the hard work and efforts of its employees
as well as their positive influence and participation
in the direction and decision - making process of the
transit system.
As CTS becomes more successful in providing public
transportation services in our area, we must consider
the increasing role it has to play in our communities.
Our urban areas face growing problems created by growth
and traffic congestion. Our rural areas are faced
with the problems created by personal and community
isolation. In both areas, our quality of life, economic
vitality, and environmental health are in jeopardy.
Public transit is a safe, reliable, and clear alterna-
tive to the single occupant vehicle and a world of
congestive traffic failure. Simply put, transit pollutes
less, conserves scarce energy resources, decreases
dependence on foreign imports, relieves highway conges-
tion, and makes our cities and neighborhoods more
livable. As we look to the future, we will look more
and more to public transit to meet our transportation
and mobility needs.
e
c
Timothy J. Fredrickson
Gener -1 Manager
Telephone
i 2O6' 2 52 1315
1-800-85,8-3747 .'. .
1. SERVICE
2. NEW EMPLOYEES
CLALLAM TRANSIT SYSTEM
Highlights of 1989
4
During 1989 CTS obtained two MCI over - the - highway coaches
from the City of Boise in Idaho. These used coaches are
used primarily for the Port Angeles to Forks service.
The highback seats and overhead storage racks provide
comfort and convenience for those passengers on this 50-
plus mile trip. The passengers like the new buses so
well they complain when the buses are taken out of
service for maintenance or used for out -of -town charters.
Shown below is a photograph of one of the MCI coaches
with a group of Clallam Transit System employees, family,
and friends. The photograph was used as a cover to our
route guide.
During 1989 CTS hired one new employee. We welcome Pat
McFarland, bus washer, and look forward to many rewarding
years of service.
Employee of the Year -1989
BOB FOSTER
5
1989 "Employee of the Year" Bob Foster was nominated and selected on the basis of caring for the
public which he serves; his interest in helping CTS grow and develop; encouraging fellow employees;
and always looking for ways to improve personal performance. He has served on the CTS Safety
Committee, the Operations Department Run Cut Committee, and the CTS Service Review Committee.
Employees of the Quarters -1989
First Quarter
Kevin Gallacci
r^.••... Third Quarter
Jim Levora
Second Quarter
Bob Foster
Fourth Quarter
Bill Franklin
6
Four employees were selected by management and their peers as "Employee of the Quarter ". The
employees pictured above were selected for outstanding service during the quarter indicated after
meeting stringent qualifying criteria.
Bus and Van Roadeo Competition -1989
CURT REGISTER
7
Curt Register starred in the Bus Roadeo. He placed second in the 1989 Peninsula Cup Bus and Van
Roadeo with contestants entered from Kitsap Transit, Jefferson Transit, and Clallam Transit. He then
placed sixth in the Washington State Bus and Van Roadeo held in Spokane competing against transit
operators from Seattle's Metro, Spokane Transit, Community, Pierce, Ben Franklin, Kitsap, Pullman,
Island and Valley Transit. Good driving, Curt.
4. RIDERSHIP -- Fixed Route
BQARDWGS
Clallam Transit System ridership on fixed -route service
increased slightly (3.1 percent) from 540,009 boardings
in 1988 to 556,626 boardings in 1989. The increase
appears to be the result of the free fares for people
over 65 and normal recovery from the fare increase in
1988.
The operating ratio increased from 8.4 percent to 9.5
percent, indicating the fare increase generated more
revenue plus a decrease in expenses during 1989 as a
result of the service cut.
Productivity, the measure of resources expended to
service utilization, increased from 12.5 boardings per
revenue hour to 13.2 boardings per revenue hour which
indicates the unproductive service cut offset the loss of
ridership.
800000 -
RIDERSHIP HISTORY
1981 1982 1983 1984 1985 1986 1987 1988 1989
8
5. CHARTER SERVICE AND SPECIAL SERVICE
The 1989 charter service was down in 1989. However, the
number of charters was up. The charters were more single
charters rather than the large number associated with
firefighting.
The "Trolley Tour" service was successful in 1989. The
trolley provided a tour of Port Angeles and the
surrounding area in the summer months during the peak
tourist season. By reducing the number of tours per day
and increasing the fare, CTS was able to recover 60
percent of the cost.
Hurricane Ridge service last winter offered an outdoor
experience for skiers, sledders, and others that enjoy
winter sports. The weekend service, while providing
recreation, also reduced the pollution and parking
pressure in the Olympic National Park. CTS recovered 87
percent of the cost of the service, down slightly from
the 95 percent recovery in 1988.
Service Ridership Rev. Miles Rev. Hours
Charters 11,505 21,409 1,171
Hurricane Ridge 1,804 1,640 80
Trolley Tours 1,155 1,650 165
BOAR DINGS
25000 -'
CHARTER AND SPECIAL SERVICES RIDERSHIP HISTORY
1984
1985
1986
1987
1988
1989
9
1 0
6. PARATRANSIT
In February of 1986, a private, nonprofit agency,
Paratransit Services, Inc. (d /b /a Clallam Paratransit),
began providing door -to -door transportation services for
the handicapped and elderly citizens of Clallam County.
The expanded services provided by CTS through this
contract were an immediate success. Limited paratransit
service is provided to the Forks area through the Forks
Dial -A -Ride Program administered by the Jefferson - Clallam
Community Action Council.
Paratransit ridership grew 3.5 percent in 1989 from
39,245 boardings in 1988 to 40,621 in 1989 -- an increase
of 1,376.
Included in the above ridership is the number of medical
trips financed by DSHS. The total number of trips was
6,392 or 15 percent of the ridership.
Due to financial restraints, limits were placed on the
number of riders carried by Paratransit Services in 1989.
The ridership in Forks was stable at 1,471 in 1989 and
1,487 in 1988.
BOARDINGS
50000 -
40000 -
30000
20000
10000 -
Forks Dial -A -Ride
Paratransit Services
DSHS - Medical Trips
School Trips & Other
Total Boardings:
1984
1 98 5
Boardings
1 98 6
1989
1,471
33,501
6,392
728
42,092
PARATRANSIT RIDERSHIP HISTORY
1987
1988
1988
1,487
33,650
4,610
985
40,732
1989
7. FINANCE
The sales tax increased 15 percent and Motor Vehicle
Excise Tax (MVET) increased 8 percent in 1989 over 1988.
The Authority Board established a goal of a $500,000 cash
reserve and $1,250,000 overall reserve by December 31,
1993.
The cash reserve at the end of 1989 was $130,504. This
is in addition to fully funding the Vehicle Replacement
Fund of $277,359.
8. FUTURE ECONOMIC CONSIDERATIONS
11
The economic outlook for Clallam County in the near
future is stability. We expect moderate growth with
slight increases (4 to 5 percent) in sales tax and Motor
Vehicle Excise Tax revenues. Ridership is expected to
increase in 1990 due to the population growth in the
county and the route modifications made at the beginning
of 1990.
DON ICE, Vice Chairman
City Council, Forks
STAN BRUMBAUGH
City Council, Sequim
CLALLAM TRANSIT SYSTEM
AUTHORITY BOARD MEMBERS
1989
DAVE CAMERON, Chairman HOWARD ANDERSON
Clallam County Commissioner City Council, Forks
ART BOYD
City Council, Sequim
KELLY GABRIEL
City Council, Port Angeles
LAWRENCE GAYDESKI PROSPER OSTROWSKI,
Clallam County Commissioner City Council, Port Angeles
CLALLAM TRANSIT SYSTEM MANAGEMENT STAFF
1989
TIMOTHY J. FREDRICKSON, General Manager
DAVID E. FOX, Maintenance Manager
DAVID L. OLEXER, Manager of Administration and Finance
TERRY G. WEED, Operations Manager
ADMINISTRATIVE
ASSISTANT
LEGAL COUNSEL
1
ADMINISTRATION &
FINANCE MANAGER
ACCOUNTANT
CLALLAM TRANSIT SYSTEM
ORGANIZATION CHART
CTS AUTHORITY
BOARD
GENERAL
MANAGER
OPERATIONS
MANAGER
TRANSIT
OPERATORS
EXECUTIVE
ASSISTANT
CLERK/INFORMATION
OPERATOR
CITIZENS ADVISORY
COUNCIL
SERVICE MAINTENANCE
COORDINATOR SERVICE WORKERS
MAINTENANCE
MANAGER
BUS WASHERS
SECTION TWO
FINANCIAL REPORTS
Comparative Balance Sheet
Comparative Statement of Income and Changes to
Retained Earnings
Comparative Statement of Changes in Financial
Position
Comparison of Budget to Actual
Audit Statement
CLALLAM TRANSIT SYSTEM
Summary of Significant Accounting Policies -- Notes
to Financial Statement
14
ASSETS
Current Assets
Cash
Investments
Inventory
Prepaid Expenses
Accounts Receivable
Accrued Taxes Receivable
Restricted Assets (Invested)
Deferred Compensation
Vehicle Replacement Fund
Long Term Assets
Notes Receivable (note 4)
Fixed Assets
Buildings
Improvements
Office Equipment
Revenue Equipment
TOTAL ASSETS
Total Current Assets
Total Restricted Assets
Total Long Term Asets
LIABILITIES AND RETAINED EARNINGS
Current Liabilities
Vouchers Payable
Accrued Wages Payable
Total Current Liabilities
Long Term Liabilities
Accrued Vacation Benefits
Deferred Compensation
Real Estate Contract Payable
Total Long Term Liabilities
TOTAL LIABILITIES
CLALLAM TRANSIT SYSTEM
COMPARATIVE BALANCE SHEET
December 31, 1989 and 1988
(unaudited)
RETAINED EARNINGS
Contributed Capital (Net of Amortization)
Retained Earnings
TOTAL RETAINED EARNINGS
TOTAL LIABILITIES AND RETAINED EARNINGS
1989 1988
$50,089 $110,115
$130,504 $123,455
$74,056 $22,977
$134,114 $117,719
$13,153 $25,953
$908,724 $790,584
$1,310,640 $1,190,803
$231,981
$277,359
$509,340
$0
$227,960
$37,455
$47,609
$730,275
$1,043,299
$2,863,279
$313,600
$1,887,063
$2,200,663
$2,863,279
15
$142,604
$0
$142,604
$118,997
$250,681
$52,870
$62,767
$685,765
$1,171,080
$2,504,487
$262,558 $301,565
$39,848 $43,093
$302,406 $344,658
$128,229 $129,958
$231,981 $142,604
$0 $25,000
$360,210 $297,562
$662,616 $642,220
$280,269
$1,581,998
$1,862,267
$2,504,487
OPERATING REVENUE
Passenger Fares
Fixed Route
Paratransit
Charter and Special
Advertising
Total Operating Revenue
OPERATING EXPENSES
Operations
Maintenance
Administration, Planning and Marketing
Depreciation
Paratransit
Total Operating Expenses
OPERATING INCOME (LOSS)
NET INCOME (LOSS)
CLALLAM TRANSIT SYSTEM
COMPARATIVE STATEMENT OF INCOME
AND CHANGES TO RETAINED EARNINGS
for the Periods Ending December 31, 1989 and 1988
(unaudited)
NONOPERATING INCOME
Sales Tax Revenues
Motor Vehicle Excise Tax
Interest Revenue
Other Nonoperating Revenues
Total Nonoperating Revenues
RETAINED EARNINGS, JANUARY 1
UMTA Contribution
Prior Year Transactions
Net Income (Loss)
RETAINED EARNINGS, DECEMBER 31
1989
$158,999
$13,208
$44,706
$12,832
$229,745
$1,862,267
$185,473
($45,952)
$198,875
$2,200,663
1988
16
$156,589
$11,262
$35,871
$9,409
$213,131
$1,368,808 $1,429,230
$517,567 $502,511
$323,359 $368,216
$263,483 $249,791
$213,527 $204,265
$2,686,744 $2,754,013
($2,456,999) ($2,540,882)
$1,313,948 $1,145,619
$1,304,543 $1,092,148
$23,122 $15,999
$14,261 $9,073
$2,655,874 $2,262,839
$198,875 ($278,043)
$2,143,430
$0
($3,120)
($278,043)
$1,862,267
WORKING CAPITAL WAS INCREASED BY:
Net Income (Loss)
Contributed Capital
Real Estate Contract
Sale of Fixed Assets
ESM Collection
CLALLAM TRANSIT SYSTEM
COMPARATIVE STATEMENT OF CHANGES
IN FINANCIAL POSITION
December 31, 1989 and 1988
(unaudited)
ADD BACK EXPENSES NOT REQUIRING WORKING CAPITAL:
Depreciation
Accrued Vacation Benefits
WORKING CAPITAL WAS DECREASED BY:
Acquisition of Plant and Equipment
Prior Period Adjustments
Vehicle Replacement Fund
TOTAL INCREASE (DECREASE) IN WORKING CAPITAL
WORKING CAPITAL IS COMPRISED OF:
CURRENT ASSETS
Cash
Investments
Accounts Receivable
Taxes Receivable
Inventories
Prepaid Expenses
TOTAL CURRENT ASSETS
CURRENT LIABILITIES
Vouchers Payable
Accrued Wages Payable
TOTAL CURRENT LIABILITIES
TOTAL WORKING CAPITAL
12/31/89
$50,089
$130,504
$74,056
$908,724
$13,153
$134,114
$1,310,640
$262,558
$39,848
$302,406
$1,008,234
1989
$198,875
$185,473
$25,000
$12,454
$54,814
$263,483
$0
($254,699)
($45,952)
($277,359)
$162,089
INCREASE/
(DECREASE)
($60,026)
$7,049
$51,079
$118,140
($12,800)
$16,395
$119,837
($39,007)
($3,245)
($42,252)
$162,089
1988
17
($278,043)
$0
$25,000
$3,700
$0
$249,791
$16,515
($159,787)
($8,210)
$0
($151,034)
12/31/88
$110,115
$123,455
$22,977
$790,584
$25,953
$117,719
$1,190,803
$301,565
$43,093
$344,658
$846,145
REVENUES
Passenger Fares
Paratransit
Charter and Special Service
Advertising
Other Income
Investment Earnings
Sales Tax
Motor Vehicle Excise Tax
Federal Grants
TOTAL REVENUE
EXPENDITURES BY DEPARTMENT
Operations
Maintenance
Administration
Planning and Marketing
Paratransit
Capital
Prior Year Transactions
TOTAL EXPENDITURES
EXPENDITURES BY BUDGET OBJECT
Salaries and Wages
Benefits
Supplies
Professional Services
Communications
Transportation
Rentals
Insurance
Utilities
Advertising
Miscellaneous
Capital
Prior Year Transactions
TOTAL EXPENDITURES
CLALLAM TRANSIT SYSTEM
COMPARISON OF BUDGET TO ACTUAL
for the Period Ending December 31, 1989
(unaudited)
BUDGET ACTUAL VARIANCE
$158,000 $158,999 $999
$13,000 $13,208 $208
$36,500 $44,706 $8,206
$5,400 $12,832 $7,432
$17,000 $14,261 ($2,739)
$15,000 $23,122 $8,122
$1,196,000 $1,313,948 $117,948
$1,196,000 $1,304,543 $108,543
$185,473 $185,473 $0
$2,822,373 $3,071,092 $248,719
$1,364,400
$519,400
$252,300
$55,800
$212,400
$280,114
$0
$2,684,414 $2,748,912
$1,011,700
$473,400
$262,700
$431,400
$22,200
$18,000
$12,500
$128,500
$3,500
$25,000
$15,400
$280,114
$0
$2,684,414
$1,368,807
$517,569
$263,728
$59,630
$213,526
$279,700
$45,952
$1,009,264
$504,185
$263,871
$432,888
$20,031
$17,543
$11,893
$125,457
$2,993
$18,501
$16,634
$279,700
$45,952
18
($4,407)
$1,831
($11,428)
($3,830)
($1,126)
$414
($45,952)
($64,498)
$2,436
($30,785)
($1,171)
($1,488)
$2,169
$457
$607
$3,043
$507
$6,499
($1,234)
$414
($45,952)
$2,748,912 ($64,498)
CLALLAM TRANSIT SYSTEM
AUDIT STATEMENT
19
The financial statements in this annual report for 1989 have
not been audited. The State Auditor, who audits and certifies
the financial statements of CTS, provides this service every
two years. The years 1987 and 1986 have been audited and the
Auditors opinion is enclosed.
20 •
We have examined the financial statements of the Clallam County Public
Transportation Benefit' Area (PTBA), Clallam County, Washington, as of and
for the years ended December 31, 1987 and 1986, as listed in the table of
contents. Our examination was made in accordance with generally accepted
auditing standards and, accordingly, included such tests of the accoun-
ting records and such other auditing procedures as we considered neces-
sary in the circumstances.
As further discussed in Note 22, the PTBA had investments with ESM Gov-
ernment Securities, Inc., which terminated business as of March 4, 1985.
The value of these investments cannot be determined at this time.
In our opinion, subject to the effect of such adjustments, if any, as
might have been required had the outcome of the uncertainties described
in the preceding paragraph been known, the financial statements referred
to above present fairly the financial position of the Clallam County Pub-
lic Transportation Benefit Area at December 31, 1987 and 1986, and
results of its operations and, the changes in-financial position for the
years then ended, in conformity with generally accepted accounting prin-
ciples applied on a consistent basis.
Our examination was made for the purpose of forming an opinion on the
financial statements taken as a whole. The accompanying financial infor-
mation listed as supporting schedules. has been subjected to-the auditing
procedures applied in.the examination of :the financial statements and, in
our.opinion, is fairly:stated.in all material :respects to the
financial-statements.taken as a whole.
ROBERT V. GRAHAM
STATE AUDITOR
OCT 7 1988
CLALLAM COUNTY PUBLIC TRANSPORTATION BENEFIT AREA
DBA CLALLAM TRANSIT SYSTEM
Clallam County, Washington
Sixth Examination
January 1, 1986 Thru December 31, 1987
REPORT ON FINANCIAL STATEMENTS
CLALLAM TRANSIT SYSTEM
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Notes to Financial Statements
for the Year Ended December 31, 1989
21
The Clallam Transit System (CTS) is a single - purpose municipal
corporation which provides public transportation services to
Clallam County. The Public Transportation Benefit Area was
formed July 29, 1979, when the citizens voted to increase the
sales tax by 0.3 percent for a transit system. CTS is
governed by an Authority Board composed of two county
commissioners and two city council members from each of the
incorporated cities.
The accounting policies of CTS conform to generally accepted
accounting principles applicable to governmental units as an
enterprise entity. The following summary of the more
significant accounting policies is presented to assist the
reader in interpreting the financial statements and other data
in this report. These policies should be viewed as an
integral part of the accompanying financial statements.
1. Fund Accounting -- CTS is a single enterprise and main-
tains only one fund, the Transportation Fund. The
accounting records for the Transportation Fund are
maintained by methods prescribed by the State Auditor
under the authority of Chapter 43.09 of the Revised Code
of Washington (RCW). CTS uses the Uniform System of
Accounts for Transit Systems.
2. Basis of Accounting -- CTS is a governmental enterprise
which uses the accrual basis of accounting. Under this
method, revenues are recorded when earned and expenses
are recorded as soon as they result in liabilities for
benefits received.
3. Budget and Spending Controls -- CTS uses a flexible
budget which serves a variety of functions including
planning, control, and resource utilization information.
The Transportation Fund budget is a primary control
document for day -to -day operation and expenditures. All
budgets are on an accrual basis.
5. Commitments -- Commitments are not recorded by CTS.
22
Following five months of analysis by CTS staff and the
CTS Authority Board, CTS adopts its annual budget in
December of the preceding fiscal year. The budget is
based on the Five -year Comprehensive Plan which outlines
the agency's goals and divisional objectives. The
estimate of operating revenues is used as a guide to
determine the service to be provided. State law requires
that the budget be balanced in that projected
expenditures cannot exceed projected revenues. Following
preparation of the preliminary budget, the executive
staff reviews the program and objectives and balances the
revenues and expenditures. The preliminary budget is
then presented to the Budget Committee of the CTS
Authority Board. After approval by the Budget Committee,
the budget is presented to the full Authority Board. A
public hearing is held before the budget's full adoption
by resolution at the December CTS Authority Board
meeting.
Throughout the ensuing year, the budget is periodically
reviewed. If any significant changes in expenditures or
revenues occur, budget revisions are made by resolution.
4. Procurement -- Individual items to be contracted for or
procured in excess of $10,000 (except public works which
are limited to $2,500) require CTS Authority Board
approval before advertising for bid.
6. Investments -- In May of 1988 CTS appointed their own
auditor - treasurer. These duties were performed by
Clallam County. During 1989 CTS invested surplus funds
with the Washington State Local Investment Pool. CTS
investment policies are in accordance with Chapter 39.50
of the RCW.
7. Inventories -- Inventory consists of consumable bus parts
carried for the repair of vehicles. Items are recorded
as an increase to inventory at the time of purchase and
recorded as an expense when used. When component parts
are rebuilt, they are returned to inventory with the cost
of rebuilding. They are expensed at the time of issue to
the vehicle. The inventory parts are expensed and
inventoried using the average cost method.
In August of 1988, the Port Angeles School District
started transferring the value of parts in their
inventory used exclusively for CTS vehicles to CTS. CTS
is incorporating these parts into the CTS computerized
inventory system. Approximately $59,000 was transferred
in 1989. It is estimated the total value will grow to
$110,000 during 1990.
23
8. Vehicle Replacement Fund -- During 1987, CTS established
a Sinking Fund to provide for the replacement of the
revenue vehicles. The resolution establishing the fund
requires annual payments to replenish the fund until all
present vehicles are replaced. At the end of 1989, the
Vehicle Replacement Fund was fully funded at $277,359.
9. Fixed Assets -- Property, plant, and equipment is stated
at cost. Replacements to improve or extend the life of
property beyond its original life are capitalized.
Furnishings, equipment, buildings, and structures are
capitalized if they have individual values of at least
$100 and a useful life of one year, except for some
sensitive equipment which is under inventory control.
Repair and maintenance costs are expensed as they are
incurred.
10. Depreciation -- Depreciation is computed on a straight -
line basis over the estimated useful life of the asset
using the composite method. Salvage values are not used
in computing depreciation.
11. Leases and Contracts Payable -- Leases and contracts are
reported as liabilities when services are received. The
following leases are currently in force at CTS:
a. piaster Equipment Leasing Corporation -- for Horizon
Telephone System at the Pupil Transportation Center.
The 72 -month lease is $229.24 per month and expires
on December 19, 1990.
b. Commercial Leasing -- for Premiere phone system at
the administrative offices. The 90 -month lease runs
to September of 1993 and is $123.00 per month.
c. Port of Port Angeles -- for land at 2417 West 19th
Street. The lease is for 20 years (beginning July
1, 1979) and has two, five -year renewal options.
The monthly rental rate is $105.00.
d. Port of Port Angeles -- for land on Oak Street used
as a transfer point. The lease is for five years
(beginning July 1, 1987) with rights of first
renewal. The monthly rental rate is $81.28.
e. Port Angeles School District #121 -- for use of the
Pupil Transportation Center on Monroe Road. The
monthly service rate is $6,000, plus actual cost of
maintenance of vehicles. The services provided are
clerical, parts handling, utilities, and janitorial.
f. Quillayute Valley School District #402 -- for use of
parking facilities, mechanical maintenance, repairs,
and general service. The monthly rate is $250, plus
actual cost of maintenance to vehicles.
12. Fund Equity -- As an enterprise entity, CTS records fund
equities as retained equities. Retained earnings are
increased by excesses of operating revenues over
operating expenses and are decreased when operating
expenses exceed operating revenues.
13. Vacation Benefits -- Accumulated unpaid vacation and
holiday leave are accrued at the end of each year. The
personnel benefit expense accounts are either debited or
credited depending on the accrual increase or decrease.
14. Revenues -- CTS budgets revenue plus surplus from the
prior year. All revenues are recorded when earned,
including sales tax, motor vehicle excise tax, and
federal grants. Sales tax and motor vehicle excise tax
are estimated at yearend if payment has not been received
by the time the final reports are made.
The 1989 surplus carried into 1990 is computed as
follows:
Current Assets:
Cash $ 50,089
Investments 130,504
Accrued Taxes Receivable 908,724
Accounts Receivable 13,153
Prepaid Expenses 134,114
Inventory 74,056
TOTAL: $1,310,640
Current Liabilities:
Vouchers Payable
Accrued Wages Payable
Accrued Vacation Benefits
TOTAL:
$ 262,558
39,848
128.229
$ 430,635
Surplus: $ 880,005
24
15. Expenditures and Expenses -- Expenditures and expenses
are budgeted by CTS. Expenditures represent decreases in
working capital. They include operating and other
expenses which affect net income as well as payments for
debt service principle, capital acquisitions, and other
items which decrease the balance of working capital.
Depreciation is an example of an expense which is not an
expenditure.
Lower Elwha Tribe $ 40.00
JoAnn Metzler 342.80
Northwest Services Council 76.70
NW Administrators 2,438.32
Port Angeles Symphony Concerts 172.32
Bo Baggins Day Care 82.25
Payless Drugs 61.03
Steve Schauer 1,239.93
Trolley Brochure -- Inside Stuff 200.00
Sequim Senior Citizens Center 1.65
West End Business and Professional Assoc. 218.70
Port Angeles Downtown Association 2,220.00
Sportsminded Employees 241.13
Washington State Department of Licensing 2,995.37
Washington State DOT 401.49
Port Angeles Chamber of Commerce 337.61
Elks 95.02
Clallam- Jefferson CAC 56.25
December Fares 438.00
Jerry Marvel 177.57
TOTAL: $11,836.14
1990 WSTA Dues
Lease North Point Transmitter Site
Liability & Property Damage Insurance
18. Employee Benefit Insurance --
$ 2,362.00
225.00
$131,527.00
TOTAL: $134,114.00
25
CTS uses a prior year expense and revenue account to
accumulate changes in liabilities and accounts receivable
from the prior year. Use of this account does not
distort the current year operation. The account is
closed to retained earnings and is covered by current
year appropriations.
16. Accounts Receivable -- As of December 31, 1989, CTS has
the following receivables:
17. Prepaid Expenses -- As of December 31, 1989, CTS had pre-
paid the following accounts:
a. Unemployment Insurance -- CTS elected to remain
self- insured for unemployment compensation. During
1989, CTS paid $13,594.00 in benefits to former
employees. Had CTS paid a premium, the estimated
cost would have been $32,000.
b. State Industrial Insurance -- CTS is covered by the
Washington State Department of Labor and Industries
Insurance Program. During 1989, CTS paid $18,118 in
premiums.
c. Medical, Dental, Vision, and Life Insurance -- CTS
has a partial self- insured program. For the 1989 -90
policy year the stop -loss increased from $7,500 to
$10,000 on the individual claims. Their aggregate
stop -loss is approximately $90,000 for the year.
The aggregate is placed in a trust fund at the rate
of approximately $7,500 per month. Any funds left
over at September 1, 1990, will be returned to CTS.
The program is administered by EBP Insurance
Services.
On January 1, 1990, CTS becomes wholly self- insured
for vision claims in accordance with the bargaining
agreement. The employees participation in the
insurance premiums changes effective January 1,
1990. CTS pays 100 percent of the employee premium
and pays 75 percent of the dependent premium. On
January 1, 1991, the employers share of the
dependent premium will raise to 80 percent.
Life insurance is provided at $10,000 per employee.
During 1989 CTS paid $133,719 in premiums and
claims.
19. Liability and Property Damage Insurance -- During 1989,
CTS paid $117,022 in premiums.
CTS joined the Washington State Transit Insurance Pool in
December 1988 for coverages effective January 1, 1989.
The insurance pool covers all liability insurance for CTS
and Paratransit Services, Inc., a contractor providing
paratransit service.
The insurance program is as follows:
Comprehensive General Liability --
$5 million, each occurence,
with a $10 million aggregate
Auto Liability, Garage Keepers and Garage Legal
Liability $5 million, each occurence
Public Officials Liability
$5 million, each occurrence
Business Property and Inland Marine --
Safeco $100 Deductible --
Replacement Cost
Vehicle Collision and Property Damage
Safeco $2,500 Deductible
(Only for the 10 newest vehicles)
26
27
20. Pension Defined Contribution Plan -- The transit autho-
rity provides pension benefits for all of its permanent
employees through a defined contribution plan. In a
defined contribution plan, benefits depend solely on
amounts contributed to the plan plus investment earnings.
Employees are eligible to participate six months from the
date of employment. The transit authority's
contributions for each employee (and interest allocated
to the employee's account) are fully vested after five
years continuous service. Transit authority's
contributions for, and interest forfeited by, employees
who leave employment before five years of service return
to the transit system. The transit authority's total
payroll in 1989 was $1,126,286 and contributions to the
fund were $71,646. Employees may additionally contribute
to the ICMA Deferred Compensation Plan to supplement
their retirement benefits. CTS pays a base 4 percent of
salary and matches the employees contribution up to an
additional 3 1/2 percent.
21. Contingent Liabilities -- As of December 31, 1989, CTS
had no lawsuits or claims pending that would have a
material effect on the assets of the system.
22. Notes Receivable -- On December 31, 1989, CTS had a note
receivable from ESM Government Securities, Inc. On March
4, 1985, ESM Government Securities, Inc., terminated
business and a receiver was appointed. A permanent
injunction was issued by the U.S. District Court,
Southern District of Florida, to prohibit ESM from
engaging in any further financial transactions. The
Clallam County Treasurer had invested $550,000 of CTS
funds with ESM as of March 4, 1985. Through December 31,
1986, a total of $363,475 of these funds had been
recovered. Through July 1987, another $67,529 had been
collected. The final payment of $54,813 was made during
1989. This left $64,183 uncollected plus lost interest
and attorney's fees.
28
23. Capital Program -- During 1989, the following capital
projects were completed:
Purchase of the Administration Building $ 25,000
Improvements to Shelters 1,210
Purchase of Two Orion II Coaches 248,114
Purchase of Shop Equipment 1,062
Purchase of Office Equipment 4,314
Contribution to Sinking Fund 40.000
TOTAL: $319,700
24. Bargaining Unit -- CTS has an agreement with Amalgamated
Transit Union, Local 587, covering all service
coordinators, transit operators, maintenance service
workers, and the clerk /information operator.
In December of 1989 a new contract was negotiated which
is in effect from January 1, 1989, through December 31,
1991. Significant changes to the contract are:
Wages: 2 percent increase January 1, 1989; 2.5 percent
increase January 1, 1990; and 3.0 percent increase
January 1, 1991, plus an additional 2.5 percent increase
in January 1, 1990, and 2 percent increase January 1,
1991, if sales tax revenue increases 10 percent of the
previous base year.
Benefits: Health insurance -- employer agrees to pay 75
percent of premiums in 1989 and 1990 and 80
percent in 1991.
Pension -- Employer agrees to increase match
.5 percent in each of next 3 years to a maximum
of 8 percent.
The total cost of the contract over the next 3 years is
estimated at $213,000 -- a 4.6 percent increase.
The wage increase was a full 5 percent since the sales
tax revenue increased over 10 percent in 1989 over 1988.
The Administration Building was the former Port Angeles
Police Station purchased from the City of Port Angeles.
The purchase agreement requires four annual installments
of $25,000 each. This was the last installment.
CLALLAM TRANSIT SYSTEM
SECTION THREE
STATISTICS
Financial Ratios
Sources and Application of Funds
Ridership Seasonal Cycle
Operating Statistics: Bus System
Operating Statistics: Paratransit
Miscellaneous Statistics
29
CLALLAM TRANSIT SYSTEM
Financial Ratios
CURRENT RATIO -- This measure of the CTS's ability to meet
short -term obligations is determined by dividing total current
assets by all liabilities payable from those assets. A ratio
of two -to -one is usually considered satisfactory.
Current Assets (a)
Current Liabilities (b)
Current Ratio (a -b)
QUICK RATIO -- This further measures CTS's liquidity by
considering only cash, investments, and receivable due within
thirty days as being available to meet short -term obligations
payable. A ratio of one -to -one is usually considered
satisfactory.
Quick Assets (c)
Liabilities (d)
Quick Ratio (c -d)
1989
$1,310,640
302,406
4:1
1989
$ 605,746
302,406
2:1
1988
$1,190,803
669,659
1.8:1
1988
$600,522
369,659
1.6:1
CLALLAM TRANSIT SYSTEM
Sources and Application of Funds
31
The largest source of CTS funding is from the 0.3 percent
sales tax (43 %) which is matched by the motor vehicle excise
tax (42 %). Fares made up 7 percent of our financing and
interest and other revenue generated 2 percent. Federal
grants for bus purchases accounted for 6 percent.
Funds were used for bus operations (80 %), paratransit services
(8 %), and capital expenditures (12 %). Of the bus operations,
85 percent is for operations and maintenance and 15 percent is
used for administration, planning, and marketing.
The graphs on the following page depict the sources of our
funding and the use of those resources.
Sales Tax
43%
Operations
50%
CLALLAM TRANSIT SYSTEM
Sources and Application of Funds
Interest &
Administration
Federal Grants 2% Fares
6% rim., _ 7%
SOURCE OF RESOURCES
USE OF RESOURCES
Capital
12%
Paratransit
8%
Maintenance
19%
MVET
42%
Planning &
Marketing
2%
Administration
9%
32
CLALLAM TRANSIT SYSTEM
Ridership Seasonal Cycle
33
The graphs on the following page depict the seasonal cycle of
transit ridership.
BOARDINGS -- Boardings is the count of the number of times
passengers board a bus. The ridership of CTS follows the
traditional pattern with low summer ridership due to summer
vacations and school closures. The "Average Weekday
Ridership" graph on the next page compares monthly boardings
of 1989 and 1988.
PRODUCTIVITY -- Productivity is measured by dividing the
number of boardings by the number of revenue bus hours. This
indicates the number of passengers using the system per unit
of effort expended measured in revenue bus hours. The
"Average Weekday Productivity" graph on the next page compares
monthly productivity for 1989 and 1988.
20
18 J
16-
14-
12
10
8
6 -
4 -
2
2400
2200
2000
1800 -
1600 -
1400 -
1200 -
s
ti ,4
a a � �a a a
t. *N.4
CLALLAM TRANSIT SYSTEM
AVERAGE WEEKDAY PRODUCTIVITY
AVERAGE WEEKDAY RIDERSHIP
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOJ CEC
1000 ---1, 1 , , 1 , 1 . 1 r-
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV CEC
—0--- 1989
)-- 1988
--0 1989
)--- 1988
34
CLALLAM TRANSIT SYSTEM
Comparative Operating Statistics
Bus System
35
1989 1988
Operating Income $216,537 $201,869
Operating Expenses (Net of Depreciation) $2,209,734 $2,299,957
Number of Buses 28 28
Percent Revenue to Expense 9.8% 8.8%
Number of Boardings 572,124 557,116
Revenue per Boarding $.36 $.35
Total Revenue Hours 42,064 44,805
Total Revenue Miles 960,356 1,023,013
Total Vehicle Miles 1,126,386 1,133,487
Boardings per Revenue Hour 13.6 12.4
Vehicle Revenue Miles per Revenue Hour 22.8 22.8
Boardings per Capita 10.8 10.5
Mechanical Road Calls 47 65
Mechanical Road Calls per Thousand Miles .04 .06
Preventable Accidents 1 7
Preventable Accidents per Thousand Miles .0009 .0062
CLALLAM TRANSIT SYSTEM
Comparative Operating Statistics
Bus System
COST
Operations (Includes Fuels)
Maintenance (Includes Tires)
Gen. Admin. /Planning & Mktg.
TOTAL:
1989
$1,368,808
517,567
323,359
$2,209,734
1988
$1,429,230
502,511
368,216
$2,299,957
COST PER REVENUE HOUR
Operations $32.54 $31.90
Maintenance 12.30 11.23
Gen. Admin. /Planning & Mktg. 7.69 8.22
TOTAL: $52.53 $51.33
COST PER REVENUE MILE
Operations $1.43 $1.40
Maintenance .54 .49
Gen. Admin. /Planning & Mktg. .34 .36
TOTAL: $2.31 $2.25
36
COST PER BOARDING
Operations $2.39 $2.57
Maintenance .90 .90
Gen. Admin. /Planning & Mktg. .57 .66
TOTAL: $3.86 $4.13
CLALLAM TRANSIT SYSTEM
Comparative Operating Statistics
Paratransit
1989
Operating Revenue $13,208
Operating Expenses (Net of Depreciation) $213,527
DSHS /School Boardings:
Paratransit Services, Inc.
1 Does not include medicaid or school contracts.
37
1988
$11,262
$204,265
Number of Vans 11 5
Percent Revenue to Expense 6.2% 5.5%
1 Number of Boardings:
Clallam- Jefferson CAC 1,471 1,487
Clallam Transit - Paratransit Services, Inc. 33,501 33.650
Total Boardings: 34,972 35,137
Revenue per Boarding $.38 $.32
Cost per Boarding $6.11 $5.81
Paratransit Services, Inc.:
Total Revenue Hours: 8,680 8,498
Total Revenue Miles: 127,717 139,815
Cost per Revenue Hour: $24.60 $23.61
Cost per Revenue Mile: $1.67 $1.44
Boardings per Revenue Hour: 4.0 4.0
Vehicle Miles per Hour: 14.7 16.5
Boardings per Capita .7 .7
7,120 5,595
Service Area
Service Population
CLALLAM TRANSIT SYSTEM
Miscellaneous Statistics
December 31, 1989
1989 1988
1,753 sq. mi. 1,753 sq. mi.
55,219 53,100
Number of Revenue Route Miles
Per Week (One Way) 460 460
Number of Buses in Service 27 27
Number of Employees 58 62
Fares: Adult $ .50 $ .50
Student .35 .35
Elderly and Handicapped .25 .25
(62 -65 years of age)
Elderly over 65 years of age Free .25
Paratransit .50 .50
Zone -- Extra to above fares .25
(Including paratransit -- 1989)
.25
38
On July 1, 1989, on a trial basis, CTS initiated free service
for those over age 65 on fixed -route service. The results
will be evaluated and a decision whether or not to make
permanent will be made by July of 1990.
•70
T
. 7 76/ /.987
-� , /2 /998
� �� 1.)G A4
e,4
1
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Clallam Transit System
February 1, 1989
Dear Interested Citizen:
2417 West 19th
Port Angeles, Washington 98362
A draft update of the Clallam Transit System's Five -year
Comprehensive Plan improvement strategies is attached
to provide you with an opportunity to comment. These
systemwide goals have been updated based on comments
and suggestions received from Authority Board members;
interested citizens; CTS employees and management staff;
Citizens Advisory Committee members; and transit service
users.
The Comprehensive Plan serves as the system's main
working planning document and it is updated on an annual
basis to ensure it reflects the current objectives,
goals, and plans of CTS.
In the current draft, there are 13 systemwide goals.
There are no departmental goals. The departmental objec-
tives are listed below the specific systemwide goals
they support. This was done to coordinate the efforts
between the departments and to help build a "transit
team." When the four departments concentrate on achieving
the same goals, there will be a more unified effort.
This should also provide a better understanding of
the problems and challenges each department faces.
I invite you to carefully review this update and encour-
age you to provide your written comments to me. A public
hearing is scheduled to receive additional public comment
as a part of the transit Authority Board's monthly
meeting on February 27, 1989, as well. This meeting
and hearing will begin at 1:30 p.m. at the Clallam
County Courthouse, Clallam County Commissioners' Meeting
Chambers, Room No. 160, 223 East Fourth Street, Port
Angeles. A preliminary hearing was held on January
23, 1989, to present this udpate and to receive initial
public input.
I look forward to hearing from you.
Sincerely,�
Timo
Fre rickson
General Manager
T3F:meb
Telephone
(206) 452 -1315
1- 800 - 858 -3747 WA
Mission Statement
I. Improvement Strategies
Systemwide Goals and Ob i er_ t i ves
It is the mission of CTS to provide safe, reliable,
courteous, comfortable, effective, and efficient
transportation service at a reasonable and equitable cost to
both taxpayers and transit passengers.
The goals outlined in this section of the plan are intended
to help CTS in its mission. Some of the goals will he
achieved this year, others may take longer, and some of the
goals are ongoing in nature. The goals presented below will
he the yardstick CTS uses to measure haw far it has come and
haw far it still has to ao.
Goal 101: improve CTS financial base.
Dbiectives:
Oderatiins:
1. Reduce expenditures whenever possible.
Plannino iG Marketino:
1. Obtain federal grants for all CTS coach purchases.
2. Analyze CTS services in comparison to private
sector services to ensure our costs are
reasonable.
Maintenance:
1. Reduce expenditures whenever possible.
Administration 8. Finance:
1. Establish policies to achieve an uncommitted cash
reserve of $500,000 and an over all reserve of
$1,250,000 by 1993.
2 .
Fund vehicle sinking fund.
Fund medical insurance reserve.
4. Establish building =inking fund.
Goal #2: Enhance the passenger's ride experience.
Ob lect 1 ves:
Operations_
1, Improve passenger relations by enhancing transit
operator training program.
2.
Maintenance:
c:.
a. Reinforce transit operator training.
b. Utilize video capability.
c. Develop transit operator training manual.
d. Conduct team building exercises.
e. Support concepts of public service attitude.
Refine customer complaint reporting system.
Planning and Market i nn :
1. Upgrade the passenger information syst ern i n c l u d i n g
route maps, schedules, and informational displays.
Evaluate potential shelter and bus step placement
l c•cat i ons • w i th Operations Department.
Encourage all employees to ride the bus at least
weekly and report what E. done well and what can
be improved.
1. Encourage all maintenance department employees to
ride the bus at least once a week.
Continue to ensure all shelters and beaches are
clean and comfortable.
3. Replace seats of current commuter coaches with
highbacked reclining seats.
Administration R Finance:
1. Encourage all administration staff to ride the huc,
at least once a week.
Review and 1 c.ok for opportunities for new pass
outlet locations.
4
Goal #3: Increase system ridership within the current
service level
Ob t ect i ves :
Operations:
1. Work with operators to locate potential trip
generators and forward information to the
Planning and Marketing Manager.
Plannino tG Marketlr,n:
1. Conduct a countywide direct mail advertising
campaign.
Utilize target marketing on 1ow ridership routes.
3. Produce regular and consistent advertising.
4. In conjunction with the Operations Department
increase the number of transit education programs
at local schools.
5. Irnplernent an "Employer Sponsored Pass" program.
6. Explore possible service to all mayor employment
areas.
7. Prepare and implement a "Summer Youth Pass"
program.
Maintenance:
1. Continue to have all buses and shelters
"spotlessly" clear,.
Administration & Finance:
1. Coordinate with Marketing and Planning Department
the use of point of purchase displays at all pass
cutlets.
Goal #4: CTS commits itself to providing high quality,
sate, and appropriate paratransxt service.
Ob1ectives:
Operations:
1. Assist in operator training.
Planning & Marketing:
1. Provide help training current paratransit
passengers to use regular transit.
Administration A Finance:
1. Review contract pricing method in order to gain
potential efficiencies_.
Goal #5: Achieve a team concept at CTS to improve employee
moral and organizational effectiveness.
Ob tect 1 ves :
Operations:
1. Maintain a cooperative working relationship with
other departments.
ti
a.
4. Reinforce the role of operator as a resource for
the Maintenance Department.
J.
planning ti Marketing:
1. Improve CTS' s internal communication.
a. Hold monthly marketing meeting with
employees.
Maintenance:
1. Maintain a cooperative working relationship with
other departments.
Enhance feedback to operators on bad order=_.
(Detailed note an maintenance response to service
coordinators and to operator.)
Administration & Finance:
1.
i.
Let each employee know they are a contributor to
the success of the syst em.
Enhance the operators understanding of maintenance
effort.
Expand role of CTS Employees' Association.
b. Coordinate betweer, the departments the pro-
duction of a quarterly newsletter.
Work with team building efforts.
a. Write quarterly newsletter article.
b. Act as a resource for the CTS Safety
Committee.
Continue to look for opportunities to improve
s=ervice to employees in the areas of payroll,
benefits, and other employee-related services.
Keep employees informed on changes in benefits.
Goal #6: Minimize the total cost per passenger an our
fixed -route service.
Qb iect i ves:
Ooeratians:
1. Cut unproductive service.
Plarrninn & Marketing:
1. Increase ridership by continuing rnarket i na
effort=_.
p
Maintenance:
Analyze deadhead time an each route and reduce
where passible.
1. Eliminate unnecessary road calls.
2. Work with school district to reduce mechanic
hours.
3. Include tires in the inventory.
Administration n Finance:
1. Complete the 1rnplernentatior, of the self insurance
program.
Look for opportunities to reduce costs in all
functions.
Goal #7: Assess current transit service and amenities.
Oblectives:
Operations:
1. Review locations of current bus stops and adjust
where necessary.
PIanninn a Marketing:
1. Assess unmet needs for public transit in the
county.
1 .
b. Implement a continuous trip monitoring
program.
a. Conduct a baseline study of all routes.
Maintenance:
Monitor transit ridership by origir, and
destination.
3. Provide economical service that meets the
needs of the passengers and our service
standards.
1, Place shelters, upon receiving approval and
permission, at the fallowing locations:
a. Fourth Street and Lincoln, at Safeway.
b. Lauridsen Blvd. and Highway 101 at the
city power station.
c. Laird's Corner.
d. Joyce inbound near pasted stop at stare.
e. Highway 101 at Sunny Farms.
f. First Street east of Lincoln.
q. Highway 112 at Clallam Bay at the posted
inbound bus stop.
h. Clallam Bay Corrections Center at the front
gate.
i. South side of Eighth Street, east of "C"
Street.
2. Repaint all bus stops withir, the City of Part
Angeles. Other stops will be repainted on an
as needed basis.
Administration and Finance:
1. Establish task group to evaluate the system
and the service.
Goal #8: Maximise operating revenue within the current fare
structure.
Qbtect1ves:
Operations:
1. Refresh operator training on fare enforcement.
2 .
Plannino and Marketinn:
1. Review the systemwide fare change and assess the
impact on revenue and ridership.
a
Maintenance:
1.
Monitor and enforce the collection of all zone
fares.
a. Evaluate the "pre - change" passenger survey.
b. Conduct a "post- change" survey and compare
results.
c. Monitor ridership and f arebox revenue levels.
Improve public information on fares.
3. Continue to obtain charter exemption.
1. Work with, contractor to increase revenue from
transit advertising.
Administration tr, Finance:
Audit fares and establish system for monitoring
accuracy of fare collecticor, as compared to
ridership trends.
Goal #S: Improve the Management Information System (MIS).
Ob rect i ves:
Operations:
1. Train all users in the department.
Maintenance:
z
J.
Develop methods to manage time keeping, run -
cutting, and service performance to comply with
CTS needs.
Plannina R Marketinn:
1. Review data collection process. (What is collected
and why ?)
Reduce the time spent collecting, compiling, and
analyzing statistical information.
1. Irnplernent automated personal property inventory
with the Administration Department.
Irnplernent automated parts inventory with the
Administration Department.
Administration and f
1. Irnplernent automated personal property inventory
systern with the Maintenance Department.
Implement a ut ornat ed parts inventory systern with
the Maintenance Departrnent.
Document Qantel computer operating procedures.
Goal *118: Improve community perception of CTS services.
Objectives:
Operations:
1. Strive for a public image reflecting profession-
alism and commitment to public service.
Plannina iG Marketino:
1. Maintain and improve positive system irnage.
i.
Administration:
a. Produce advertising which demonstrates CTS's
benefit to all county residents.
b. Produce a coloring book and class outline
for distribution to schools.
c. Organize a CTS "speakers bureau" to inform
service clubs and civic organizations of
CTS' s operations.
Continue to have broad -based involvement in
community and countywide activities.
3. Maintain an active public information prc.grarn.
Maintenance:
1. Reduce the number of breakdowns and service
interruptions due to mechanical problems.
provide the cleanest buses passible.
1. Produce the system's annual report and distribute
to government agencies_, private sector firms, CTS
employees, and provide "highlights" of the report
to passengers.
Goal #11: Develop a united transit facility.
Ob ect i ves :
Operations:
1. Compile a lists of needs and requirements for an
operations base.
.2. Review passible site locations with other
departments.
Plannino & Marketino:
1. Explore passible federal funding for united
facility.
2. Coordinate site location with ether- departments.
Maintenance:
1. Compile a lists of needs and requirements for a
united facility.
2. Develop a conceptual plan for a united transit
facility.
a. Prepare a comparison of alternatives for a
facility, i.e. remain as is, build a new
facility, or purchase are existing facility
and renovate
Administration & Finance:
1. Compile a lists of needs and requirement for an
administration office.
2. Dispose of surplus real prapert v.
Goal #12: Irnprc.ve and expand organizational safety program
Obiect i ves:
Operations:
1. Continue monthly Safety Focus program.
Maintenance:
1. Continue tratninn and material updates for
hazardous chemical "Employee Right to Know"
program.
a. Update chemical inventory.
b. Obtain and update Manufacturers" Safety Data
Sheets
c. Provide training to employees.
Administration R Finance:
1. Continually look for opportunities to reduce
safety hazards in the area of influence.
Goal #13: Provide an annual update to the Comprehensive
Plan.
Objectives:
Operations:
1. Review current plan with service coordinators and
operators for comments and suggestions.
Planning E, Marketing:
1. Conduct annual review with the General Manager and
all department managers
2. Solicit cornrnents from Authority Board members, CTS
employees, the Citizens Advisory Committee, our
passengers and the general public.
3. Hold a public hearing for the updated plan.
4. Obtain Authority Board approval of the updated
plan.
Maintenance:
1. Review current plan w i t h maintenance service
workers for comments and suggestions.
Administration & Finance:
1. Review current plan with administration staff for
comments and suggestions.
Coordinate the update of the financial section
with the Planning and Marketing Manager.
3
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a)
The Bus costs you,
regardless of use
Clallam County residents are
increasingly aware of the
Clallam Transit System, or The
Bus. With the exception of mor-
ning and evening rush hours, we
are acutely aware of the many
empty, or near -empty buses
whizzing by. We also observe
there seems to be a fleet of new
buses recently acquired. This all
taking place when ridership has
decreased.
Of particular importance Lo
the taxpaying citizens are the
costs. According to the data
available from the Clallam
Transit System, the operating
cost (exclusive of bus replace-
ment) for 1986 was $2,444,646.
The total passengers carried was
approximately 622,397. That is
$3.65 per passenger when the
rider is credited with the average
payment of 28 cents.
Perhaps of greater
significance to the average hard-
working county resident is the
yearly cost irrespective of
whether The Bus is used or not.
`Kneeling' buses
added to fleet
Clallam Transit System has
added three long - lasting
buses to its fleet. The Orion II
coaches are built mostly of
stainless steel for strength
and longevity and have a
20 -year life, compared to the
industry average of six years.
The coaches have no entry
steps and can kneel to within
two inches of a curb for easy
entry. They also feature a
motorized ramp for'wheelchair
access.
Assuming a county population
of 52,000, the cost to every man,
woman, child and baby is ap-
proximately $43.70 ($2,444,646
operating costs less passenger
payments of $172,155 divided
by 52,000 people).
When it is considered that
children and babies are usually
attached to families and can
hardly be expected to pay their
$43.70 per year, it can be seen
that a typical family of four is
supporting The Bus to the tune
of about $180 per year —
whether or not they use The
Bus!
Where does all the money
come from? Approximately 6.7
percent comes from the riders,
the rest from various taxes
which you pay. Every time you
buy an item which requires a
sales tax, you are paying for The
Bus; every time you pay your
Motor Vehicle Tax, a portion of
it goes to support The Bus.
Essentially, The Bus has a
guaranteed income. It, unlike
most others, has the problem of
spending all it receives or ac-
cumulating embarrassing
reserves. This might help ex-
plain the proliferation of buses
and routes. Apparently, a
reduction in the sales tax has not
been considered.
The primary funding sources
are the Sales and Use Tax
($1,042,454 for 1986) and the
Motor Vehicle Excise Tax
($1,199,287 for 1986). The
amount received from the vehi-
cle tax is coupled to that receiv-
ed from the sales tax.
Presently, The Bus is receiv-
ing 0.3 percent of the sales tax
(7.8 percent) charged on most
items when bought. The transit
authority can adjust that value;
the citizens cannot.
The governing body of the
transit authority is made up of
eight elected officials represen-
ting the county, Port Angeles,
Sequim and Forks (two from
each). These officials are county
commissioners and city coun-
cilmen representing their respec-
tive boards and councils.
Should citizens have any
questions pertaining to the
operation or funding of the
transit authority, the board of
county commissioners or the ci-
ty councils should be able to
supply an answer.
Good government results
when there is a strong interac-
tion between, the citizenry and
their elected officials.
Jack M. Pollard
Port Angeles
- Oslo o7
❑ All letters from readers
are welcome. Letters must bear
the writer's signature, address
and telephone number. No
anonymous letters are
published. All letters are subject
to editing for clarity and length.
— Editor
Staff photograph by RI
-7/7/
Cla llam Transit System
VEVO
1
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Clallam Transit System
April 18, 1988
\ J)\ J—b
0
2417 Wat; 191t1
Por' Angst€' W:1 p1s,
Mr. Dave Flodstrom
City Manager
City of Port Angeles
P. 0. Box 1150
Port Angeles, Washington 98362
Dear Dave:
\dj
U y
�U
c •
Enclosed is a copy of a letter from Tim Haley (dated
March 18, 1988) in regard to restricted access to
the police station. I had earlier asked Mr. Haley
to provide this information to me upon learning that
you had contacted him in this regard.
You stated that if during any informal discussion
on this matter I had mentioned our difficulty in gaining
access, then you would have resolved the problem.
I can only say that I recall telling you of the lack
of access to the evidence room. Your manner and attitude
at that time suggested that you were distracted.
Regardless of arguments concerning access, the provi-
sions of the s!'Real Estate Contract" between CTS and
the City of Port Angeles describe the condition of
exclusive possession and the criteria for liquidated
damages commencing at October 1, 1987, and continuing
until exclusive possession is attained by CTS (para-
graphs "8" and "9 "). Your letter of January 13, 1988,
(enclosed) notified CTS that January 12, 1988, was
the date that "... the Police Department has completely
vacated the old Police Station building and it is
ready for you to take occupancy..."
Therefore, according to the agreement for purchase,
we believe that our statement of payment due for
$5,500.00 is correct and allowable.
Telephony
;206) 452 -131
ti(7)r 853
CTS Letter to: Mr. Dave Flodstrom 2
April 18, 1988
Let me remind you that the inclusion of specified
"Liquidated Damages" clauses in contracts are to avoid
the kind of argument you appear to be engaging in.
Sincerely,
Timothy J. Fredrickson
General Manager
TJF:mer
Enclosures 2
pc: C.T. Walrath, Attorney to the CTS Authority Board
David L. Olexer, Manager of Administration and Finance
CTS Authority Board Members
Tim Haley, Architect
April 5, 1988
TO: Dave Flodstrom, City Manager
FROM: Craig D. Knutson, City Attorney
RE: Clallam Transit Purchase of Police Department Buildina
Today Tim Fredricksen called. He had wanted to talk to you, but
in your absence was referred to me. He had received your letter
about liquidated damages. He said that he was calling as a
courtesy to you prior to discussing the matter further with his
board at its April 18, 1988, meeting. He says that if the
building had been vacated and ready for Clallam Transit to move
into as provided in the real estate contract, they would have
speeded up their efforts at occupying the building. I responded
that he didn't sound very convincing to me in establishing harm
on behalf of Clallam Transit due to the delay and that making a
fuss over this issue would not look good to the City Council, the
Transit Board or the media. He responded by asking me to let you
know that he had called as a courtesy and that perhaps the matter
could still be resolved.
Craig D. utson,
City Atto ey
CDK:cb
M E M O R A N D U M
March 22, 1988
Mr. Tim Fredrickson, Manager
Clallam Transit System
2417 West 19th Street
Port Angeles, Washington 98362
Dear Tim:
I have been attempting to gather some additional information
on the liquidated damages claim you sent the City in February.
I have talked with Tim Haley and he has indicated that there
were areas of the Police building which they were unable to access
"at will ", however, he wanted to takl with you (his client) before
providing me with any specific information regarding when (specific-
ally) he or his employees were denied access; to what areas of
the building they were denied access; and who, from the City, denied
the access. I have not heard back from Tim since my call early
in March.
I also talked with Police Chief Mike Cleland and he was unaware
of anyone (himself included) who denied Tim or his employees access
to any portion of the old Police building. He did say that he,
Asst. Chief Myers and Captain Ilk did tell the architect's employees
that they would appreciate and need some advance notice of their
need to access certain parts of the building (ie evidence room
and holding cell area).
As you can see Tim, I am still somewhat at a loss to figure out
exactly what has taken place. If, during one of our informal discus-
sions on this matter, you had mentioned to me that you or the archi-
tect were having difficulty getting into the building, I would
have either resolved the matter to your satisfaction or been prepared
to pay liquidated damages as agreed.
I guess at this point, I need more information before I can pro-
ceed to the City Council for resolution of this issue. Can you
help me either directly or through Tim Haley?
DF /jg
CITY OF PORT ANGELES
140 WEST FRONT ST., P.O. BOX 1150 PORT ANGELES, WASHINGTON 98362
PHONE (206) 457-0411
Sincerely,
Dave Flodstrom
City Manager
RECEIVED
IVIHK 4 148
. -lni t ifr PROFESSIONAL SERVICE CORPORATION
105'2 EAST FIRST STREET • SUITE 23 • PORT ANGELES. WASHINGTON 98362 • (206) 452 -4853
March 18. 1988
TIMOTHY R. HALEY
ARCHITECT AIA
Mr. Tim Fredrickson, General Manager
Clallam Transit System
2417 West 19th
Port Angeles, WA 98362
Dear Tim:
RECEIV Et)
MAR z 1 1988
As you have requested, this letter is to generally describe our
relationship with the City of Port Angeles Police Department
during our preparation of documents for the building rennovation.
During the design, construction document preparation and bidding
phases of both the asbestos removal and building rennovation at
the old City of Port Angeles Police Department, we were not
allowed to inspect the "old holding cell" or what the city police
called, "the evidence room ". This restriction was not lifted
until after the City moved from the facility.
In rennovation proiects. it is essential for the contractors and
the architect to investigate thoroughly the existing conditions.
This process is normally very disruptive to occupants. In this
case, the inspection time was limited. the amount of inspection
was limited, and the type of inspection was limited due to the
occupancy of the building. We were not able to thoroughly
complete our work until the City left the facility. Verifying
existing materials and structures was impossible and due to the
inter —tie of new and existing ceilings, some existing ceilings
needed to be removed. Until the City left the facility, this was
not done.
This letter is not to say that the occupants were not
cooperative. In fact, we found them to be great hosts. However,
due to the nature of their business. the access was limited and
typically guided. Not once during normal working hours did we
not gain general access. During the construction drawing and
bidding stages, timing of inspections by our firm, the
consultants, and contractors was restricted, however, to normal
hours. Some potential contractors came from out —of —town and were
inconvenienced by the restricted time.
If you have any questions or concerns, please give me a call.
Respectively,
TRH /daf
1 )1/K 6 --1 - 1U ' d
Timothy . Haley, Ar itect
AIA PS
�yO QORT444
Alm Nagano-
IL- IMF Ill
rMi
�� r MAN
January 13, 1988
Mr. Tim Frederickson, Manager
Clallam Transit System
2417 West 19th
Port Angeles, WA 98362
Dear Tim:
Jg
RECEIVED
JAN 151988
CITY OF PORT ANGELES
140 WEST FRONT ST.. P.O. BOX 1150 PORT ANGELES, WASHINGTON 98362
PHONE (206) 457 -0411
This letter is being written to officially notify you that
the Police Department has completely vacated the old Police
Station building and it is ready for you to take occupancy,
effective January 12, 1988.
It is necessary for you to sign up to have the utilities
put in Clallam Transit's name, as we will be ordering the
utilities off soon.
If you have any questions or if I can be of assistance
to you, please give me a call.
Sincerely,
Dave Flodstrom
City Manager
CIa11am Transit System
April 18, 1988
Mr. Dave Flodstrom
City Manager
City of Port Angeles
P. 0. Box 1150
Port Angeles, Washington 98362
Dear Dave:
Enclosed is a copy of a letter from Tim Haley (dated
March 18, 1988) in regard to restricted access to the
police station. I had earlier asked Mr. Haley to provide
this information to me upon learning that you had con-
tacted him in this regard.
Regardless of arguments concerning access, the provi-
sions of the "Real Estate Contract" between CTS and
the City of Port Angeles describe the condition of
exclusive possession and the criteria for liquidated
damages commencing at October 1, 1987, and continuing
until exclusive possession is attained by CTS (para-
graphs "8" and "9 "). Your letter of January 13, 1988,
(enclosed) notified CTS that January 12, 1988, was
the date that "... the Police Department has completely
vacated the old Police Station building and it is ready
for you to take occupancy..."
However, the issue appears to be problemetical and
I have discussed this with the CTS Authority Board.
It is their general feeling and mine that you and I
should be able to reach a mutually - agreeable solution.
If you feel it is necessary, we may also include our
respective attorneys in the discussion.
Please call me in order to arrange a meeting or if
you have questions.
Sincerely, .
drickson
General Manager
TJF:mer
Enclosures 2
2417 West 19th
Port Angeles, Washington 98362
r i,'1 4 # 4110 Port 60,..e
pc: C.T. Walrath, Attorney to the CTS Authority Board
David Olexer, Manager of Administration and Finance
CTS Authority Board Members
Telephone
(206) 452 -1315
1- 800 - 858 -3747 WA
Mr. Tim Frederickson, Manager
Clallam Transit System
2417 West 19th Street
Port Angeles, Washington 98362
Dear Tim:
Coast to Coast
Bay Variety
88 Store
Margo's
The Toggery
cc: Glennis Stamon
Kelly Gabriel
321 East Fifth
CITY OF PORT ANGELES
$4.22/ft
P O BOX 1150 PORT ANGELES, WASHINGTON 98362
PHONE (206) 457 -0411
I have contacted Sea Ridge Realty and received some information
regarding rental rates for space in downtown Port Angeles. They
are:
approx. 8,000ft
plus basement
approx. 7,000ft
plus basement
approx. 7,000ft
plus basement
$3.50- 3.60 /ft
Sincerely,
Dave Flodstrom
City Manager
$1700 /month
1800 /month
$1650 /month
Based on these figures and based on the square footage of the
old Police Building (6,000ft on two floors plus basement), it seems
that a fair rent would be $1700 per month. Therefore rent for a
36 day period would be approximately $2040.
As we discussed, I cannot recommend to the City Council that
the City pay liquidated damages since I believe no damage occurred.
However, if you and the Transit Authority feel that the City should
pay some rent for the period of time between your notice of need
(Dec. 7, 1987) and the City's notice of vacancy (Jan. 12, 11988),
I would take the issue to the City Council for their consideration.
I will wait for further word from the Transit Authority before
appraising the City Council. Should the Transit Authority wish
to collect rent and the City Council concurs, I would suggest it
be deducted from the Transit Authority's next property payment due
in January 1989.
MEMORANDJM
Clallam Transit System
Date: May 10, 1988
To: CTS Authority Board Members
From: Timothy J. Fredrickson, General Manager
Subject: CTS -- City of Port Angeles Rental of CTS Property
Memo No: E -13
Earlier this month Mr. Dave Flodstrom, Port Angeles City
Manager, and myself had the opportunity to discuss the
settlement of an unpaid statement in regard to Clallam
Transit System property (the old police station). The
background information has previously been provided to you.
Mr. Flodstrom and myself have reached a tentative settlement
in this regard. The primary terms are as follows:
1. Any money paid to the Clallam Transit System in this
regard shall be considered rental fees and not liqui-
dated damages.
2. The amount of the payment shall be $2,700 to $2,900'
depending on final agreement of the rental rate.
3. The payment shall be deducted from the January 1989
purchase payment from the Clallam Transit System to the
city.
This item is provided for your information in the Executive
Session material. If there are any questions from the board
members, I would be happy to respond in Executive Session.
- Timothy J. e• . son
Genera Manager
Clallam Transit System
May 29, 1988
2417 West 19th
Port Angeles, Washington 98362
Mr. Dave Flodstrom, City Manager
City of Port Angeles
321 East Fifth
P.O. Box 1150
Port Angeles, Washington 98362
Dear Dave:
Enclosed is a copy of a memorandum which was provided to the
Clallam Transit Authority Board for their information in
Executive Session at our last Board meeting (May 16, 1988).
Your letter to me, dated May 13, 1988, in regard to
comparative rental rates did not arrive in my office in time
for me to become aware of its contents or to provide it to
the transit Board members.
In response to your letter: Since we are discussing rental
rates and not liquidated damages, it may also be reasonably
argued that such rental fees should have started on the date
of closing: October 1, 1988. My feeling is that position
would be counter - productive to an amicable settlement.
Therefore, I suggest that this concession is of value to you
and should be reflected in a slightly higher rental rate
such as indicated in my communication to the transit Board
members.
Thank you for your consideration.
Sincerely,
Timothy drickson
General Manager
TJF:jbh
pc: C.T. Walrath
Kelly Gabriel
Glennis Stamon
City of Port Angeles Contract file
Enclosure (1)
s.
r
eoP
so
v
tit
J
Telephone
(206) 452 -1315
1 -800- 858 -3747 WA
■
r
City of Port Angeles
P.O. Box 1150
Port Angeles, WA 98362
!Attention: Dave Flodstrom
DATE
8/3/88 Rental payment for use of
Police Station
DESCRIPTION
2417 West 19th
Port Angeles, Washington 98362
STATEMENT
Per verbal agreement between
Tim Fredrickson and Dave
Flodstrom.
7
1
ACCOUNT NO:
$
Date
PAYMENT
ENCLOSED:
Telephone
(206) 452 -1315
SCAN 632 -1299
August 4, 1988
I CHARGES PAYMENTS 1 BALANCE
2,750.00 2,750.00
THANK YOU Pen Print, Inc.
PAYMENT DUE
$ 2,750.00
August 10, 1988
Tim Frederickson, General Manager
Clallam Transit System
2417 West 19th Street
Port Angeles, Washington 98362
Dear Tim:
CITY OF PORT ANGELES
140 WEST FRONT ST , P 0 BOX 1150 PORT ANGELES, WASHINGTON 98362
PHONE (206) 457 -0411
Received the attached billing and I am returning it for your
review.
The last discussion which we had, we talked about a rental
payment which would reflect a comparable rental rate for the
downtown area. This amount was calculated to be $1,700, not
the $2,750 figure on the attached billing.
Additionally, we concluded that if a rental payment amount
could be agreed upon, that I would need to get City Council approval
and that the payment would be deducted from Transit's January
loan payment.
Please let me know what you would like to do.
Attachment
Sincerely,
Dave Flodstrom
City Manager
MEMO: April 26, 1990
TO: Mayor Sargent & City Council
FROM: Dave Flodstrom
SUBJECT: Completion of Sale of "Old Police Station"
to Transit Authority
ISSUE: Completion of sale of "old Police Station" to Transit
Authority.
BACKGROUND:Several years ago, the City sold the old Police Station
at Front and Oak Streets, to the Transit Authority.
In the city's effors to move into the new City Hall, it was
necessary for hte Police Department to occupy the old building
longer than originally planned.
The sale agreement with the Transit Authority did include a
liquidated damages clause should the Transit System be delayed
from occupancy due to the City's extended occupancy of the build-
ing.
The Transit System Manager exercised the liquidated damages
provisions without first discussing the issue with the City
and without identifying damages incurred by the Transit Authority.
After much discussion (see attached correspondence), it was
agreed that some rental fee should be paid and it should reflect
other rental rates in the CBD.
The remaining dispute appears to be over the amount of the rental
fee. The City Council earlier approved the payment of $2040.
Tim Fredrickson is still demanding one -half of the original
liquidated damages fee, $2750.
RECOMMENDATION: The City Council will be appraised of the recom-
mendation of Councilmen Nicholson and Ostrowski (City's reps
to Transit Authority) at your May 1st meeting.
Clallam Transit System
April 10, 1990
Dear Dave:
2417 West 19th
Port Angeles, Washington 98362
Mr. Dave Flodstrom
City Manager
City of Port Angeles
321 East Fifth Street
P. O. Box 1150
Port Angeles, Washington 98362
This letter responds to your correspondence of January
5, 1990, and February 9, 1990, regarding the final
annual payment and reconciliation of the purchase of
the old police station at Oak Street.
The last discussion that both of us participated in
was in May 1988. At that time, you asked that CTS consid-
er reducing the amount of liquidated damages which
was claimed (at the time $5,500.00) and your request
that the amount be considered as a rental fee and not
liquidated damages. In an attempt to settle the issue
in what I thought was a generous gesture, I agreed.
The amount was settled at one half the original to
$2,750.00 and for semantic purposes was identified
as "rental fees."
If this outcome is not satisfactory to you, then I
have been advised by corporate counsel to resort to
the original sale contract. The contract dictates the
terms and conditions for liquidated damages. The amount
for which is $5,500.00 (see attached). Since $2,750.00
has previously been withheld from the final payment,
the city would then owe CTS an additional $2,750.00.
Either method of settlement would be agreeable to CTS.
One further note: CTS will, in the near future, actively
seek disposition of the property at Oak Street (the
old police station). Therefore, it is of some urgency
that the deed to the property as described in paragraph
-more-
RECE
APR 12 1990
City of Port hogu► os
Telephone
(206) 452 -1315
1- 800 - 858 -3747 WA
CTS Letter to: Dave Flodstrom 2
April 10, 1990
5 of the real estate contract be surrendered to CTS
as soon as possible. Your cooperation in this matter
is greatly appreciated. With best regards . . .
Sincerely,
Timothy J. FLetTIckson
General Manager
TJF:meb
Enclosure 1
pc: Dave Cameron, CTS Authority Board Chairman
Larry Nicholson, CTS Authority Board Member
Prosper Ostrowski, CTS Authority Board Member
Craig L. Miller, CTS Legal Counsel
r
L
City of Port Angeles
P. 0. Box 1150
Port Angeles, WA 98362
DATE
Oct. 1- 31,1987: 31
Nov. 1 30,1987: 30
Dec. 1, 1987 - Jan.
43
2417 West 19th
Port Angeles, Washington 98362
STATEMENT
DESCRIPTION S CHARGES PAYMENTS
Liquidated and ascertained damages :
failure to deliver exclusive posess:on
to Clallam Transit System by closing
date of real estate described as fo:lows:
Lot 1, Block 14, Townsite of Por Angeles
days x $25 /day= 775.00
days x $50 /day= 1.,550.00
1 1988:
days x $75/day= 3,225.00
ACCOUNT NO: 449.99 1 PAYMENT DUE
THANK YOU
1
Pen Print. Inc.
Date Jan . 26. 1 988
PAYMENT
ENCLOSED:
Telephone
(206) 452-1315
SCAN 632 -1299
z
BALANCE
5,500.00
$ 5,500.00
February 9, 1990
Tim Fredrickson
General Manager
Clallam Transit Authority
2417 West 19th Street
Port Angeles, Washington 98362
Dear Tim:
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CITY OF PORT ANGELES
321 EAST FIFTH ST , P 0 BOX 1150 PORT ANGELES, WASHINGTON 98362
PHONE (206) 457 -0411
I have not received your response to my January 5th letter
and felt another letter might help.
Rather than hold the previous check you provided (until
resolution of the correct amount of payment), we will go
ahead and cash the check, make the utility payments attached
and delay preparation of the title to the property until
all is resolved.
Let me know how best to proceed and we will do so.
Sincerely,
Dave Flodstrom
City Manager
January 5, 1990
Mr. Tim Fredrickson
General Manager
Clallam Transit Authority
2417 West 19th Street
Port Angeles, Washington 98362
Dear Tim:
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Attached
CITY OF PORT ANGELES
321 EAST FIFTH ST , P 0 BOX 1150 PORT ANGELES, WASHINGTON 98362
PHONE (206) 457 -0411
I have received your letter of December 20th which accompanied
your annual payment on the old Police Station Building. Thank you
for the payment, but there is a problem.
Your final payment includes a deduction for rent ($2750). Your
explanation of this deduction is that we had reached agreement on
this amount through my letters of May 13, 1988 and your letter
of May 29, 1988. While these letters do discuss the rent issue,
no conclusion was reached on an appropriate amount.
Your files should contain a copy of an August 4, 1988 billing
(from the Clallam Transit to the City) which prompted an August
10, 1988 response from me (see attached).
I shared the billing and August 10th response with the City Council
(back on Aug. 16, 1988) and received their concurrence on the rental
rates which I was suggesting ($1700 or $2040 from my May 15th letter).
The rental amount of $2750 was not approved by the City Council
and therefore I cannot accept it. Can you help me out with clearing
this issue up once and for all?
Also thank you for your response on the underground storage tank
at the old Police Station building. A cooperative approach should
work well for both parties.
Sincerely,
Dave Flodstrom
City Manager
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August 10, 1988
Tim Frederickson, General Manager
Clallam Transit System
2417 West 19th Street
Port Angeles, Washington 98362
Dear Tim:
CITY OF PORT ANGELES
140 WEST FRONT ST., P.O. BOX 1150 PORT ANGELES. WASHINGTON 98362
PHONE (206) 457 -0411
Received the attached billing and I am returning it for your
review.
The last discussion which we had, we talked about a rental
payment which would reflect a comparable rental rate for the
downtown area. This amount was calculated to be $1,700, not
the $2,750 figure on the attached billing.
Additionally, we concluded that if a rental payment amount
could be agreed upon, that I would need to get City Council approval
and that the payment would be deducted from Transit's January
loan payment.
Please let me know what you would like to do.
Attachment
Sincerely,"
Dave Flodstrom
City Manager
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Dear Tim:
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'TY MAN AG��
January 27, 1986
Mr. Tim Frederickson, Manager
Clallam Transit System
2417 West 19th Street
Port Angeles, Washington 98362
cc: Real Estate Committee
Rob Orton, Dir. Admin. Svcs.
CITY OF PORT ANGELES
140 WEST FRONT ST., P O BOX 1150 PORT ANGELES, WASHINGTON 98362
PHONE (206) 457 -0411
I have conferred with the City Council's Real Estate Committee
regarding the sale of the Police Station building to Clallam Transit.
During the meeting, we discussed Mr. Pane's appraisal as well
as your concern for a market comparability analysis. We also
looked at other factors such as your need to do some building
remodeling and our desire to accommodate Clallam Transit.
It was the concensus of the Real Estate Committee that the appraisal
price (based on the cost approach) of $188,800 seemed high given
the fact that Transit could be faced with significant remodeling
costs and that the City would like to facilitate a move of Transit's
administrative activities into the downtown area. It should also
be noted that the Committee felt the appraisal price (based on
income approach) of $107,400 seemed low.
Therefore, the Real Estate Committee has instructed me to submit
the following counter offer to your offer of $107,400.
Selling Price $125,000
Contract Period 4 years
Int at _pate 10%
" 1 Payment March 1, 1987 (approx)
e zee "=1/4/■) PADV.E36\) rscf idA 4\9
I hope that this offer is acceptab to titre Transit System.
I feel that at this price, both parties can feel that they properly
and adequately represented their entity's interests.
Look forward to hearing from you on this issue.
Sincerely,
Dave Flodstrom
City Manager
41r
r
L
City of Port Angeles
P. 0. Box 1150
Port Angeles, WA 98362
DATE
DESCRIPTION
Liquidated and ascertained damages :br
failure to deliver exclusive posess:on
to Clallam Transit System by closini
date of real estate described as follows:
Lot 1, Block 14, Townsite of Por Angeles
Oct. 1- 31,1987: 31
Nov. 1- 30,1987: 30
Dec. 1, 1987 - Jan.
43
2417 West 19th
Port Angeles, Washington 98362
STATEMENT
days x $25 /day= 775.00
days x $50 /day= 1.,550.00
12, 1988:
days x $75/day= 3,225.00
THANK YOU
ACCOUNT NO: X9.99
Pen Print. Inc.
Telephone
(206) 452 -1315
SCAN 632 -1299
Date Jan. 26, 1988
PAYMENT
ENCLOSED:
1 CHARGES 1 PAYMENTS
BALANCE
5,500.00
PAYMENT DUE
$ 5,500.00
August 10, 1988
Tim Frederickson, General Manager
Clallam Transit System
2417 West 19th Street
Port Angeles, Washington 98362
Dear Tim:
CITY OF PORT ANGELES
140 WEST FRONT ST., P.O. BOX 1150 PORT ANGELES. WASHINGTON 98362
PHONE (206) 457-0411
Received the attached billing and I am returning it for your
review.
The last discussion which we had, we talked about a rental
payment which would reflect a comparable rental rate for the
downtown area. This amount was calculated to be $1,700, not
the $2,750 figure on the attached billing.
Additionally, we concluded that if a rental payment amount
could be agreed upon, that I would need to get City Council approval
and that the payment would be deducted from Transit's January
loan payment.
Please let me know what you would like to do.
Attachment
Sincerely,"
Dave Flodstrom
City Manager
Slattern Transit System
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L
City of Port Angeles
P. 0. Box 1150
Port Angeles, WA 98362
DATE
DESCRIPTION
2417 West 19th
Port Angeles, Washington 98362
STATEM ENT
1
1
Liquidated and ascertained damages : 'or
failure to deliver exclusive posess: on
to Clallam Transit System by closini
date of real estate described as fo:.lows:
Lot 1., Block 14, Townsite of Por Angeles
Oct. 1- 31,1987: 31
Nov. 1- 30,1.987: 30
Dec. 1, 1987 - Jan.
4'3
days x $25 /day= 775.00
days x $50 /day= 1,550.00
12, 1988:
days x $75 /day= 3,
THANK YOU
$ CHARGES PAYMENTS
1 ACCOUNT NO: 449.99
Pen Print, Inc.
Date Jan. 26. 1988
PAYMENT
ENCLOSED:
Telephone
(206) 452 -1315
SCAN 632 -1299
BALANCE
5,500.00
PAYMENT DUE
$5,500.00