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HomeMy WebLinkAbout5.1029 Original Contracti► WASHINGTON STATE DEPARTMENT OF Natural Resources Peter Goldmark Commissioner of Public Lands July 19, 2010 Scott Johns City of Port Angeles 321 E 5th Street Port Angeles, WA 98362 RE: Grant Agreement IAA- 10- 334/K244 -07 -DG -599 Dear Scott: Enclosed is your signed 2010 Urban and Community Forestry Grant Agreement. Please familiarize yourself with all conditions and requirements. The completion date is June 30, 2011. We look forward to seeing your project progress. As you proceed, please don't hesitate to call me at (360) 902 -1330 or Sarah Foster at (360) 902 -1704, with any questions. Sincerely, Nicki Eisfeldt Community Fire Plan Coordinator Enclosure c: file RESOURCE PROTECTION DIVISION I 1111 WASHINGTON ST SE 1 MS 47037 1 OLYMPIA, WA 98504 -7037 TEL (360) 902 -1300 1 FAX (360) 902 -1757 1 TTY (360) 902 -1125 1 TRS 711 1 WWW.DNR.WA.GOV EQUAL OPPORTUNITY EMPLOYER Caring for your natural resources now and forever TECEIIVE:1 JUL 2 3 2010 CITY OF PORT ANGELES Dept. of Community Development RECYCLED PAPER INTERAGENCY AGREEMENT WITH THE City of Port Angeles Agreement No. IAA- 10- 334/K244- 07- DG-599 This Agreement is between the City of Port Angeles and the Washington State Department of Natural Resources, Resource Protection Division, referred to as DNR. DNR falls under authority of RCW Chapter 43.30 of Washington State, Department of Natural Resources. DNR and the City of Port Angeles enter into this agreement under Chapter 39.34, Interlocal Cooperation Act. The purpose of this Agreement is to complete an urban forest canopy assessment and assist with development of a useable street tree inventory database. IT IS MUTUALLY AGREED THAT: MOW WASHINGTON STATE DEPARTMENT OF Natural Resources PETER GOLDMARK Commissioner of Public lands 1.01 Statement of Work. The City of Port Angeles shall furnish the necessary personnel, equipment, material and/or services and otherwise do all things necessary for or incidental to performing work set forth in the Attachment "A 1.02 The City of Port Angeles shall produce a mid report, and a final report summarizing work performed and evaluating the performance and results of this agreement. 2.01 Period of Performance. The period of performance of this Agreement shall begin upon final execution by both parties, and end on June 30, 2011, unless terminated sooner as provided herein. 3.01 Payment. Pay for the work provided is established under RCW 39.34.130. The parties estimate that the cost of accomplishing the work will not exceed ten thousand dollars $10000. Payment for satisfactory performance of work shall not exceed this amount unless the parties mutually agree to a higher amount before beginning any work that could cause the maximum payment to be exceeded. Pay for services shall be based on the rates and terms described in Attachment `B 4.01 Billing Procedures. The City of Port Angeles shall submit invoices no more than 4 times during the period of performance stated in section 2.01. Payment to the City of Port 1 of 7 Agreement No. IAA- 10- 334/K244 -07 -DG -599 Angeles for approved and completed work will be made by warrant or account transfer within 30 days of receivine invoice. When the contract expires, any claim for payment not already made shall be submitted within 30 days after the expiration date or the end of the fiscal year, whichever is earlier. 5.01 Records Maintenance. The City of Port Angeles shall maintain books, records, documents and other evidence, to sufficiently document all direct and indirect costs incurred by the City of Port Angeles in providing the services. These records shall be available for inspection, review, or audit by personnel of the DNR, other personnel authorized by the DNR, the Office of the State Auditor, and federal officials as authorized by law. The City of Port Angeles shall keep all books, records, documents, and other material relevant to this Agreement for six years after agreement expiration. The Office of the State Auditor, federal auditors, and any persons authorized by the parties shall have full access to and the right to examine any of these materials during this period. Records and other documents in any medium furnished by one party to this agreement to the other party will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose this material to any third parties without first notifying the furnishing party and giving it a reasonable opportunity to respond. Each party will use reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. 6.01 Rights to Data. Unless otherwise agreed, data originating from this Agreement shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the I)NR and the City of Port Angeles. Data shall include, but not be limited to, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and /or sound reproductions. Ownership includes the right to use, copyright, patent, register and the ability to transfer these rights. 7.01 Independent Capacity. The employees or agents of each party who are engaged in performing this agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 8.01 Amendments. This Agreement may be amended by mutual agreement of the parties. Amendments shall be in writing and signed by personnel authorized to bind each of the parties. 9.01 Termination. Either party may terminate this Agreement by giving the other party 30 days prior written notice. If this Agreement is terminated, the terminating party shall be liable to pay only for those services provided or costs incurred prior to the termination date according to the terms of this Agreement. 10.01 Termination for Cause. If for any cause either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of the terms and conditions, the aggrieved party will give the other party written notice of the failure or violation. The aggrieved party will give the other party 15 working days to correct the violation or failure. If the failure or violation is not corrected within 15 days, the aggrieved party may immediately terminate this Agreement by notifying the other party in writing. 2 of 7 Agreement No. IAA- 10- 334/K244 -07 -DG -599 11.01 Disputes. If a dispute arises, a dispute board shall resolve the dispute like this: Each party to this agreement shall appoint a member to the dispute board. These board members shall jointly appoint an additional member to the dispute board. The dispute board shall evaluate the facts, contract terms, applicable statutes and rules, then determine a resolution. The dispute board's determination shall be final and binding on the parties. As an alternative to the dispute board, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330. In this case, the Governor's process will control the dispute resolution. 12.01 Governance. This contract is entered into the authority granted by the laws of the State of Washington and any applicable federal laws. The provisions of this agreement shall be construed to conform to those laws. If there is an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: (1) Applicable State and federal statutes and rules; (2) Statement of Work; and (3) Any other provisions of the agreement, including materials incorporated by reference. 13.01 Assignment. The work to be provided under this Agreement and any claim arising from this agreement cannot be assigned or delegated in whole or in part by either party, without the express prior written consent of the other party. Neither party shall unreasonably withhold consent. 14.01. Waiver. A party that fails to exercise its rights under this agreement is not precluded from subsequently exercising its rights. A party's rights may only be waived through a written amendment to his agreement. 15.01 Severability. The provisions of this agreement are severable. If any provision of this Agreement or any provision of any document incorporated by reference should be held invalid, the other provisions of this Agreement without the invalid provision remain valid. 16.01 Insurances. The City of Port Angeles and DNR are part of the State of Washington and are protected by the State's self insurance liability program as provided by Chapter 4.92 RCW. These agencies have entered into this agreement to provide /perform the Port Angeles Community Forest Analysis described therein. This agreement will terminate on the date listed in the period of performance. The agencies agree to share responsibility equally for losses that arise out of this agreement. (1) General Insurance Requirements At all times during the term of this agreement, the Contractor shall, at its cost and expense, buy and maintain insurance of the types and amounts listed below. Failure to buy and maintain the required insurance may result in the termination of the agreement at DNR's option. All insurance shall be issued by companies admitted to do business in the State of Washington and have a rating of A Class VII or better in the most recently published edition of Best's 3 of 7 Agreement No. IAA- 10- 334/K244 -07 -DG -599 Reports unless otherwise approved by DNR. Any exception must be reviewed and approved by the DNR Risk Manager or in the absence of, the Contracts Specialist at FMD, before the contract is accepted. If an insurer is not admitted, all insurance policies and procedures for issuing the insurance policies must comply with Chapter 48.15 RCW and 284 -15 WAC. Before starting work, Contractor shall furnish DNR, with a certificate(s) of insurance, executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements specified in the bid/proposal, if applicable, and Agreement. Said certificate(s) shall contain the Contract number IAA- 10- 334/K244 -07 -DG -599, name of DNR Project Manager, a description, and include the State of Washington, DNR, its elected and appointed officials., agents, and employees as additional insured on all general liability, excess, umbrella and property insurance policies. Contractor shall include all subcontractors as insureds under all required insurance policies, or shall furnish separate certificates of insurance and endorsements for each subcontractor. Subcontractor(s) must comply fully with all insurance requirements stated herein. Failure of subcontractor(s) to comply with insurance requirements does not limit Contractor's liability or responsibility. All insurance provided in compliance with this contract shall be primary as to any other insurance or self insurance programs afforded to or maintained by DNR. Contractor waives all rights against DNR for recovery of damages to the extent these damages are covered by general liability or umbrella insurance maintained pursuant to this Agreement. DNR shall be provided written notice before cancellation or non renewal of any insurance referred to therein, in accord with the following specifications. (1) Insurers subject to Chapter 48.18 RCW (Admitted and Regulated by the Insurance Commissioner): The insurer shall give DNR 45 days advance notice of cancellation or non renewal. If cancellation is due to nonpayment of premium, DNR shall be given 10 days advance notice of cancellation. (2) Insurers subject to Chapter 48.15 RCW (Surplus lines): DNR shall be given 20 days advance notice of cancellation. If cancellation is due to nonpayment of premium, I)NR shall be given 10 days advance notice of cancellation. In lieu of the coverages required under this section, DNR at its sole discretion may accept evidence of self insurance by the Contractor, provided Contractor provides the following: Contractor shall provide a statement by a CPA or actuary, satisfactory to DNR that demonstrates Contractor's financial condition is satisfactory to self insure any of the required insurance coverages. DNR may require Contractor to provide the above from time to time to ensure Contractor's continuing ability to self insure. If at any time the Contractor does not satisfy the self insurance requirement, Contractor shall immediately purchase insurance as set forth under this section. 4 of 7 Agreement No. IAA- 10- 334/K244 -07 -DG -599 By requiring insurance herein, DNR does not represent that coverage and limits will be adequate to protect Contractor and such coverage and limits shall not limit Contractor's liability under the indemnities and reimbursements granted to DNR in this contract. The limits of insurance, which may be increased by DNR, as deemed necessary, shall not be less than as follows: (1) Commercial General Liability (CGL) Insurance: Contractor shall maintain general liability (CGL) insurance, and, if deemed necessary as determined by DNR, commercial umbrella insurance with a limit of not less than $1,000,000 per each occurrence and $2,000,000 for a general aggregate limit. The products completed operations aggregate limit shall be $2,000,000. CGL insurance shall be written on ISO occurrence form CG 00 01 (or substitute form providing equivalent coverage). All insurance shall cover liability arising out of premises, operations, independent contractors, products completed operations, personal injury and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract), and contain separation of insureds (cross liability) conditions. (2) Employers Liability (Stop Gap) Insurance: If Contractor shall use employees to perform this contract, Contractor shall buy employers liability insurance, and, if deemed necessary as determined by DNR, commercial umbrella liability insurance with limits not less than $1,000,000 each accident for bodily injury by accident or $1,000,000 each employee for bodily injury by disease. (3) Business Auto Policy (BAP) Insurance: Contractor shall maintain business auto liability and, if deemed necessary as determined by DNR, commercial umbrella liability insurance with a limit not less than $1,000,000 per accident. Such insurance shall cover liability arising out of "any Auto." Business auto coverage shall be written on ISO form CA 00 01, or substitute liability form providing equivalent coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage and cover a "covered pollution cost or expense" as provided in the 1990 or later editions of CA 00 01. Contractor waives all rights against DNR for the recovery of damages to the extent they are covered by business auto liability or commercial umbrella liability insurance. (4) Workers' Compensation Insurance: Contractor shall comply with all State of Washington workers' compensation statutes and regulations. Workers' compensation coverage shall be provided for all employees of Contractor and employees of any subcontractor or sub subcontractor. Coverage shall include bodily injury (including death) by accident or disease, which arises out of or in connection with the performance of this contract. Except as prohibited by law, Contractor waives all rights of subrogation against DNR for recovery of damages 5 of 7 Agreement No. IAA- 10- 334/K244 -07 -DG -599 to the extent they are covered by workers' compensation, employer's liability, commercial general liability or commercial umbrella liability insurance. Contractor shall indemnify DNR for all claims arising out of Contractor's, its subcontractor's, or sub subcontractor's failure to comply with any State of Washington workers' compensation laws where DNR incurs fines or is required by law to provide benefits to or obtain coverage for such employees. Indemnity shall include all fines, payment of benefits to Contractor or subcontractor employees, or their heirs or legal representatives, and the cost of effecting coverage on behalf of such employees. Any amount owed to DNR by Contractor pursuant to the indemnity may be deducted from any payments owed by DNR to Contractor for performance of this Contract. (5) To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless DNR, its officials, agents and employees, from and against all claims arising out of or resulting from the performance of the Agreement. "Claim" as used in this agreement means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorneys' fees, attributable for bodily injury, sickness, disease or death, or injury to or destruction of tangible property including loss of use resulting therefrom. Contractor's obligation to indemnify, defend, and hold harmless includes any claim by Contractor's agents, employees, representatives, or any subcontractor or its employees. Contractor expressly agrees to indemnify, defend, and hold harmless DNR for any claim arising out of or incident to Contractor's or any subcontractor's performances or failure to perform the Agreement. Contractor's obligation to indemnify, defend, and hold harmless DNR shall not be eliminated or reduced by any actual or alleged concurrent negligence of DNR or its agents, agencies, employees and officials. Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold harmless DNR and its agencies, officials, agents or employees. 17.01 Complete Agreement in Writing. This Agreement contains all the terms and conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties. 18.01 Contract Management. The Project Coordinator for each of the parties shall be the contact person for this agreement. All communications and billings will be sent to the project coordinator. 19.01 Project Coordinators. (1) The Project Coordinator for the Agency is Nicki Eisfeldt. Telephone Number 360 902 -1330. (2) The Project Manager for DNR is Sarah Foster. Telephone Number 360 902 1704. 6 of 7 Agreement No. IAA- 10- 334/K244 -07 -DG -599 IN WITNESS WHEREOF, the parties have executed this Agreement. Dated: Dated: IN 200 By: Interagency Agreement Approved as to Form 9/29/97 By the Assistant Attorney General State of Washington City of Port Angeles 20/0 By: City Manag Title: Address: Phone: City of Pq4 j/ Angeles 321 E. Fifth Street P.O. Box 1150 Port Angeles, WA 98362 (360) 417 -4500 STATE OF WASHINGTON DEPARTMENT OF NATURAL RESOURCES Joseph P. Shramek Title: Division Manager Address: 1111 Washington St SE Olympia, Wa 98504 -7037 7 of 7 Agreement No. IAA- 10- 334/K244 -07 -DG -599 2010 Community Forestry Assistance Grant Proposal APPLICATION FORM Project name (five words or less) Port Angeles Community Forest Analysis Location (City) City of Port Angeles Tree City USA XX No Name of Applicant City of Port Angeles Daytime Phone 360- 417 -4752 Address of Applicant 321 E. 5 Street City Port Angeles State WA Zip 98362 Contact Person Scott Johns Daytime Phone 360- 417 -4752 Fax 360- 417 -4711 E -mail Address siohns a(�cityofpa.us Applicant's Federal I.D. Number 91- 6001266 Brief Description of Project and Objective: Complete an urban forest canopy assessment and assist with development of a useable street tree inventory database. Is this project currently funded through another entity? Ycs X No Was this project previously funded through another entity? Yc� X No DNR funds requested Applicant share provided In -kind share Cash donations Total amount of project from budget work sheet 10,000 from budget work sheet 4,000 from budget work sheet from budget work sheet from budget work sheet 14,000 By signing this grant proposal application form the undersigned agrees that all information is accurate to the best of their knowledge. Nathan West. Director. Community Economic Development Name and Title of Representative Signature of Authorized Representative Attachment A Statement of Work April 8, 2010 D to Date 2010 Community Forestry Assistance Grant Narrative Name: Port Angeles Community Forest Canopy Assessment and Inventory Location: City of Port Angeles Name of Applicant: City of Port Angeles 1. Project Description: The City of Port Angeles is seeking assistance to determine the current status, extent, make -up, and value of the existing community forest. The City currently enjoys the benefits of its urban forest and several stated goals, policies, and objectives support the retention and expansion of the community forest for a variety of benefits. Currently though, Port Angeles has no management plan in place, few regulations that relate to or protect trees, and only a vague notion of the extent, make -up, or condition of its urban forest. In order to effectively manage trees in the City, a comprehensive Community Forest Management Plan needs to be created and adopted. Development of a forest management plan requires that the City proceed from an informed position regarding the urban forest. The long term goals of the City are stated in its Comprehensive Plan. Several goals, policies, and objectives directly or indirectly support the maintenance and enhancement of forested areas and trees within the City limits. Those Goals, policies, and objectives are located in the Land Use Element (2 goals supported by 4 policies), the Conservation Element (4 goals supported by 12 policies and 3 objectives), and the Economic Development Element (1 goal, supported by 2 policies and 2 objectives). In addition to the Comprehensive Plan, language supporting the retention of trees and other existing vegetation during the development process is supported by PAMC 13.63 (stormwater management) and in Chapter 5 of the Urban Services Standards Guidelines Manual. These documents illustrate that the City recognizes the benefits provided by tree canopy cover in mitigating impacts from stormwater and intends to enhance and support a viable and sustainable urban forest for this purpose as a long term goal. However, at this time the City has no information available to quantify the value that is currently provided by its urban tree cover. During 2009, the City was awarded a Sustainable Design Assessment Team (SDAT) grant from the American Institute of Architects (AIA) to evaluate the City's sustainability. The recommendations of that study included 10 specific actions relating to urban and community forestry. Some regulation regarding tree topping and tree removal exists for the stream ravines and marine bluffs (Environmentally Sensitive Areas). There is no regulation pertaining to street trees and only minimal regulation regarding trees in private parking lots or landscaping for screening. The City has recently updated its Urban Services Standards and Guidelines manual by inclusion of better recommendations for street tree plantings. In order to effectively manage the City's urban forest in a sustainable way, a comprehensive management plan must be developed. An effective plan can only be developed once an assessment of the urban forest has been completed. Without knowing the extent and condition of the existing forest resource, goals and priorities for the plan may not adequately address the issues confronting Port Angeles. Community Forestry Assistance Grant Application Page 1 2. City of Port Angeles Mission Statement "The purpose of the City of Port Angeles is to provide the citizens of Port Angeles with a variety of services in the most efficient and effective manner possible." General City of Port Angeles Goals and objectives relevant to urban and community forestry: Goal: Enhance the community's quality of life through responsible development of land and stewardship of the natural environment Objectives: Implement open space program. The above stated goals and objectives are included in general statements. More goals, policies and objectives specific to urban and community forestry are located in the City Comprehensive Plan and other documents. 3. Purpose: The specific purpose of the proposed project is to create a forest canopy assessment for the City. Port Angeles is blessed with several forested areas, including five independent stream drainages originating in the foothills to the Olympic Mountains and flowing to the north into the Strait of Juan de Fuca. In addition to the stream ravines, Port Angeles has approximately 7 miles of high bluff marine shoreline. These areas are prone to occasional failure. The vegetative cover on the marine bluffs includes a mixture of plant types that contribute to the stability of the bluffs in a variety of ways and comprise a wide variety of ages and conditions. Several large areas within the City limits contain remnant forest tracts. These are in both public and private ownership. Those in public ownership occur in areas that are designated as park lands or earmarked for future park use. The urban streams are all located in steep sided ravines sometimes approaching 100 feet in depth. The streams that once provided salmon habitat have been channelized and blocked by culverts. Urban stormwater runoff and illicit discharges have reduced water quality in the streams. Although the stream corridors no longer provide salmon habitat, a large number of other species are present and efforts are underway to enhance or restore stream quality to once again support salmon. The establishment and care of riparian vegetation is an important aspect of these efforts. The forests in both the marine bluff and stream ravine areas are comprised of early successional broadleaf varieties with some mature evergreens. The broadleaf trees are reaching a mature age and showing signs of decline. Several locations are experiencing the invasion of nonnative weed species, most predominately English ivy, Himalayan blackberry, Japanese knotweed, and Scotch broom. In order to establish a robust and sustainable forest in these environmentally sensitive areas, it is imperative that the functions being provided to the City by the forests and riparian areas be documented and a tangible value of those benefits be quantified in a generally understandable metric. In order to convince policy makers and citizens to take on a long term urban forestry management program, with the associated and anticipated costs, an assessment of the current status of the forested areas and the expected consequence of alternative actions is needed. A second area of interest to the City is the state of its street trees. Currently, the City identifies fewer than 2,500 street trees on its GIS mapping system. These trees are indicated only by a point file on the mapping system with no data associated to the points. Recently, a database was created to compile the needed data to begin an analysis of the street tree Community Forestry Assistance Grant Application Page 2 population. However, that database has only been populated with minimal information on as few as 300 trees. Completing a street tree inventory and analysis will be the next step in preparation for development of the community forestry management plan. The specific purpose of the project is to obtain adequate data to provide analytic tools to further promote the sound management of the City's urban forest and to generate strong support for the maintenance of the urban forest. Objectives: The project will result in; Urban tree canopy analysis using orthoimagery recently developed by USDA and the City's existing GIS data base. The analysis shall provide a basic estimate of the special distribution of and make -up of the urban forest cover. The results of the analysis will aid the City in understanding its urban forest structure and suggest actions that the City could take to preserve and enhance its existing urban forest. The canopy analysis report should segregate different areas of the City into analytical subunits. The subunits should analyze open space areas such as the stream ravines independently from one another, the marine bluff, and semi developed park areas. Additionally, the analysis will be most effective if it is segregated into drainage areas or neighborhood subunits. In addition to the Urban Forest Canopy Cover Assessment, the City is interested in enhancing its street tree inventory to provide a meaningful analysis of the value and benefits of the trees in the City right -of -way. The City is currently in discussion with the local school district to provide an opportunity for students seeking ways to complete Senior Culminating Projects. Using student volunteers to collect street tree data will better prepare the City to produce quantifiable metrics by which management decisions can be made. Because the City street tree database is not developed to the level required to integrate with current technology for analysis, the grant request includes an amount to provide consultant support to successfully integrate the data into the existing City GIS and i -Tree Street analysis software. The ultimate objective of this effort will result in the City of Port Angeles meeting the requirements to be designated as a Tree City USA and an Evergreen Community under the Washington State incentive program. 4. Project benefits The City expects to benefit from the results of the canopy analysis by having a better understanding of the current condition of the urban forest and what might occur under a variety of management options. Several actions could be undertaken to enhance the urban forest, however, it is unclear at this time which actions would be the, most cost effective to undertake or which actions would best meet the needs of the City, its residents, and visitors. Longer term benefits would include the creation of an urban forest management plan, Street tree inventory, street tree and landscape ordinances, the creation of a comprehensive community forestry program that includes a tree board, a dedicated budget, and annual Arbor Day recognition programs. These direct benefits to urban forestry management in Port Angeles will provide a much larger suite of benefits to the City, including air quality, energy usage, stormwater management, economic development, and aesthetics. These benefits have been documented in several existing studies regarding benefits provided by trees in urban areas. Ultimately, the outcomes of these efforts will result in a comprehensive urban forest and landscape program designed to support forest sustainability. The program is envisioned to include: Community Forestry Assistance Grant Application Page 3 o A set of goals based on improving the urban forest canopy cover, including both public and private properties; o A complete street tree inventory, including an identified number of trees to be planted during specific time frames and locations; o A data set that will direct staff in making recommendations to individuals or developers on the most appropriate tree(s) to plant at specific locations. o Ordinances covering street trees, landscaping and screening for private commercial parking lots, and vegetation management for marine bluffs, stream ravines, riparian areas and other open space and environmentally sensitive areas. o An outreach and education element that will increase the knowledge and awareness of issues surrounding the urban forest, including benefits derived from the urban forest, best management practices for tree maintenance The outreach and education element would include an Arbor Day observance. o An individual or department assigned to take responsibility for the urban forest and a volunteer tree board of interested citizens to provide guidance for the program. These will most likely be existing individuals, department (Public Works and Utilities Department currently maintains trees on City property), and board (Planning Commission or Parks, Recreation and Beautification Committee) with expanded duties and responsibilities. o A specific tree management budget, including a dedicated tree fund, methods to contribute impact fees or fines for tree violations, and methods to capture appropriate sources of income that may be derived from the urban forestry program. o A volunteer urban tree stewards recognition awards program to create community awareness and volunteer support. o A significant tree program (historic tree, pioneer tree, biggest tree, etc) to generate interest and awareness in the community forest. 5. How the project will be accomplished: Activities Urban forest canopy cover analysis o Port Angeles anticipates hiring a qualified professional firm to undertake the creation of the urban tree canopy assessment. A request for proposals will be issued if the City is successful in obtaining this grant. o Review of existing aerial photography and long distance imaging to provide relevant data. It is anticipated that the 2009 leaf -on 1 meter NAIP 4 -band digital orthoimagery quarter quadrangles (DOQQ) would be the most appropriate data available. o Creation of written report summarizing the results of the urban tree canopy analysis and recommending actions to be taken to maintain a sustainable urban forest. Street tree inventory o Assistance with existing inventory data base to result in the ability to merge with state -of- the -art software for Eco- system services analysis. Participants It is anticipated that the City of Port Angeles would hire professional assistance to undertake most of the duties required of a project of this scale. The City currently employs 2 ISA Certified Community Forestry Assistance Grant Application Page 4 Arborists. One certified arborist (Associate Planner is official job title) is responsible for environmental planning tasks including stream corridors and marine shorelines. It will be his duty to ensure that grant deliverables will be consistent with existing code language or that existing code language is modified appropriately to meet the needs identified through the grant actions. The City will utilize volunteer help to gather street tree data. City staff will incorporate data into improved database and add to existing GIS. Administration The grant will be administered by an Associate Planner (also Certified Arborist) in the City Department of Community and Economic Development. Facilities and equipment The City's existing GIS mapping tools will be made available and accessible to the project. If work space for the project is required by the consultant, that space can be made available within City Hall on a temporary basis as needed. Timetable The project is expected to occur during the summer and fall of 2010. A written report of findings will be drafted and submitted to the City by April 1, 2011. Final approval and acceptance of the Urban Forest Canopy Cover Assessment by the City will occur no later than April 1, 2011, and final report and submission of billing documents will occur prior to June 30, 2011. End products /results The final end product expected as a result of the grant will be a written report documenting current status and distribution of the urban tree canopy within the City of Port Angeles and a street tree database that can function in the future as an effective analysis tool. The information in the Canopy Assessment report will provide the City with information that will lead to proper maintenance and enhancement of its urban forest in a sustainable manner. Community Forestry Assistance Grant Application Page 5 RECEIVr'r r APR 09 2010 BUDGET WORKSHEET Applicant City of Port Angeles Project Name: Port Angeles Community Forest Canopy Analysis Street Tree inventory ITEM Urban Forest Canopy Analysis Street Tree data base assistance Grant administration and project management TOTAL Grant Share $7,500 $2,500 2 Applicant $4,000 1 f $10,000 I $4,000 1$ In -Kind Attachment B Budget $14,000 TOTAL $7,500 $2,500 $4,000