HomeMy WebLinkAbout5.1123 Original ContractI SCOPE OF WORK
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE
THE CITY OF PORT ANGELES
AND
CH2M HILL Engineers, Inc.
2011 Water Utility Professional Services Agreement
WHEREAS, the CITY desires engineering, consulting, and planning assistance related to
water systems; and
WHEREAS, the CONSULTANT represents that it will provide qualified personnel and
appropriate facilities necessary to accomplish the work;
5, ft
RELATING TO: WATER SYSTEM ENGINEERING A PLANNING SERVICES
THIS AGREEMENT is made and entered into this /J day of F
2011, by and between THE CITY OF PORT ANGELES, a non charter code city of the State of
Washington, (hereinafter called the "CITY and CH2M HILL Engineers, Inc., a Delaware
Corporation authorized to do business in the state of Washington (hereinafter called the
"CONSULTANT
WHEREAS, the CITY desires to engage the professional services and assistance of a qualified
consulting firm to perform the scope of work as detailed in Exhibit A, and
WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the
State of Washington for professional registration and /or other applicable requirements, and
WHEREAS, the CONSULTANT represents that it has the background, experience, and ability
to perform the required work in accordance with the standards of the profession, and
NOW, THEREFORE, in consideration of the above representations and the terms, conditions,
covenants, and agreements set forth below, the parties hereto agree as follows:
General Scope. This agreement will provide professional engineering services for the City of
Port Angeles Water Utility. It provides for on call services and for studies, design, engineering,
and permitting of water system projects under the Capital Facilities Program. Projects may be
included for the remainder of 2011 and 2012 as specifically authorized by Council to meet
needs related to the City's Water Utility.
The scope of initial professional services tasks to be performed and the results to be achieved
by the CONSULTANT shall be as detailed in the attached Exhibit A and shall include all
services and material necessary to accomplish the work. Additional work may be included as
provided elsewhere in this agreement.
The CITY may review the CONSULTANT'S work product, and if it is not satisfactory, the
CONSULTANT shall make such changes as may be required by the CITY. Such changes
shall not constitute "Extra Work" as related in Section XII of this Agreement.
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The CONSULTANT agrees that all services performed under this Agreement shall be in
accordance with the standards of the engineering profession and in compliance with applicable
federal, state and local laws.
The Scope of Work may be amended upon written approval of both parties.
II OWNERSHIP OF DOCUMENTS
Upon completion of the work, all documents, exhibits, photographic negatives, or other
presentations of the work shall become the property of the CITY for use without restriction and
without representation as to suitability for reuse by any other party unless specifically verified
or adapted by the CONSULTANT. However, any alteration of the documents, by the City or by
others acting through or on behalf of the City, will be at the City's sole risk.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONSULTANT'S representative
shall be subject to the approval of the CITY.
IV TIME OF PERFORMANCE
The CONSULTANT may begin work upon written direction to proceed from the CITY. Tasks
may be awarded to this contract through December 31, 2012. The work for each task shall be
completed within a period as specified in the scope of work for tasks as set forth in Exhibit A.
V PAYMENT
The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such
payment shall be full compensation for work performed, services rendered, and all labor,
materials, supplies, equipment and incidentals necessary to complete the work.
A. Payment shall be on the basis of the CONSULTANT'S cost for actual labor, overhead and
profit plus CONSULTANT'S direct non -salary reimbursable costs as set forth in the
attached Exhibit C.
1. Labor costs shall be based on the rates and factors shown in Exhibit C and hourly
wages shown in Exhibit D. Hourly rates shall be based upon an individual's hourly
wage, times the total number of hours worked, times a multiplier of 3.15. The multiplier
shall include overhead, CADD, computer and profit.
General clerical time shall be considered an overhead item, except where specific
work items are involved that require one hour or more continued effort, in which case
time will be charged on the basis of hours worked.
2. The direct non -salary reimbursable costs are those directly incurred in fulfilling the terms
of this Agreement, including, but not limited to, travel, subsistence, telephone,
reproduction and printing, supplies and fees of outside services and consultants. No
overhead and profit may be added to direct non -salary reimbursable costs.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall
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detail the work, hours, employee name, and hourly rate; shall itemize with receipts and
invoices the non -salary direct costs; shall indicate the specific task or activity in the Scope
of Work to which the costs are related; and shall indicate the cumulative total for each task.
C. The CITY shall review the invoices and make payment for the percentage of the project
that has been completed less the amounts previously paid.
D. The CONSULTANT invoices are due and payable within 30 days of receipt. In the event
of a disputed billing, only the disputed portion will be withheld from payment.
E. Final payment for the balance due to the CONSULTANT will be made after the completion
of the work and acceptance by the CITY.
F. Payment for "Extra Work" performed under Section XII of this Agreement shall be as
agreed to by the parties in writing.
VI MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation
and reimbursement under this Agreement, including labor, direct non -salary reimbursable
costs and outside services, shall not exceed the maximum sum of $834,552. The budget for
each task is as set forth in the attached Exhibit B. Budgets for task(s) may be modified upon
mutual agreement between the two parties, but in any event, the total payment to
CONSULTANT shall not exceed $834,552.
VII INDEPENDENT CONTRACTOR STATUS
The relation created by this Contract is that of owner independent contractor. The
CONSULTANT is not an employee of the City and is not entitled to the benefits provided by
the City to its employees. The CONSULTANT, as an independent contractor, has the authority
to control and direct the performance of the details of the services to be provided. The
CONSULTANT shall assume full responsibility for payment of all Federal, State, and local
taxes or contributions imposed or required, including, but not limited to, unemployment
insurance, Social Security, and income tax.
VIII EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or services
under this Agreement, shall be considered employees of the CONSULTANT only and not of
the CITY, and claims that may arise under the Workman's Compensation Act on behalf of said
employees while so engaged, and any and all claims made by a third party as a consequence
of any negligent act or omission on the part of the CONSULTANT'S employees while so
engaged, on any of the work or services provided to be rendered herein, shall be the sole
obligation and responsibility of the CONSULTANT.
In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY
employee without the City's written consent.
IX NONDISCRIMINATION
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The CONSULTANT shall conduct its business in a manner, which assures fair, equal and
non discriminatory treatment of all persons, without respect to race, creed or national origin, or
other legally protected classification and, in particular:
A. The CONSULTANT shall maintain open hiring and employment practices and will welcome
applications for employment in all positions, from qualified individuals who are members of
minorities protected by federal equal opportunity /affirmative action requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state or local
laws or regulations issued pursuant thereto, relating to the establishment of non
discriminatory requirements in hiring and employment practices and assuring the service
of all persons without discrimination as to any person's race, color, religion, sex, Vietnam
era veteran status, disabled veteran condition, physical or mental handicap, or national
origin.
X SUBCONTRACTS
A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement
without the written consent of the CITY.
B. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT
for work to be performed pursuant to a subcontract, including procurement of materials
and equipment, each potential sub consultant or supplier shall be notified by the
CONSULTANT of Consultant's obligations under this Agreement, including the
nondiscrimination requirements.
XI CHANGES IN WORK
Other than changes directed by the CITY as set forth in Section I above, either party may
request changes in the scope of work. Such changes shall not become part of this Agreement
unless and until mutually agreed upon and incorporated herein by written amendments to this
Agreement executed by both parties.
X11 EXTRA WORK
The CITY may desire to have the CONSULTANT perform work or render services in
connection with this Agreement, in addition to the Scope of Work set forth in Exhibit A and
minor revisions to satisfactorily completed work. Such work shall be considered as "Extra
Work" and shall be addressed in a written supplement to this Agreement. The CITY shall not
be responsible for paying for such extra work unless and until the written supplement is
executed by both parties.
XIII TERMINATION OF AGREEMENT
A. The CITY may terminate this Agreement at any time upon not Tess than ten (10) days
written notice to the CONSULTANT. Written notice will be by certified mail sent to the
consultant's designated representative at the address provided by the CONSULTANT.
B. In the event this Agreement is terminated prior to the completion of the work, a final
payment shall be made to the CONSULTANT, which, when added to any payments
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previously made, shall compensate the CONSULTANT for the work completed.
C. In the event this Agreement is terminated prior to completion of the work, documents that
are the property of the CITY pursuant to Section II above, shall be delivered to and
received by the CITY prior to transmittal of final payment to the CONSULTANT.
XIV INDEMNIFICATION /HOLD HARMLESS
CONSULTANT shall defend, indemnify and hold the CITY, its officers, officials, employees and
volunteers harmless from any and all claims, injuries, damages, losses or suits including
attorney fees, arising out of or resulting from the negligent acts, errors or omissions of the
CONSULTANT in performance of this Agreement, except for injuries and damages caused by
the sole negligence of the CITY.
The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses, and
costs, including, but not limited to, attorney's fees and litigation costs, arising out of claims by
third parties for property damage and bodily injury, including death, caused solely by the
negligence or willful misconduct of the CITY, CITY's employees, or agents in connection with
the work performed under this Agreement.
If the negligence or willful misconduct of both CONSULTANT and CITY (or a person identified
above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense
shall be shared between the CONSULTANT and the CITY in proportion to their relative
degrees of negligence or willful misconduct and the right of indemnity shall apply for such
proportion.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
CONSULTANT, the CITY, and the officers, officials, employees, and volunteers of either, the
CONSULTANT'S liability hereunder shall be only to the extent of the CONSULTANT'S
negligence. It is further specifically and expressly understood that the indemnification provided
herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement. However, the CONSULTANT expressly reserves its rights as a
third person set forth in RCW 51.24.035.
XV INSURANCE
The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the CONSULTANT, its agents,
representatives, employees or subcontractors.
No Limitation. CONSULTANT'S maintenance of insurance as required by the agreement
shall not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the CITY'S recourse to any remedy available at law or in
equity.
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A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage; and,
2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, and
personal injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the work performed
for the City; and,
3. Workers' Compensation coverage as required by the Industrial Insurances laws of the State
of Washington; and
4. Professional Liability insurance appropriate to the Consultant's profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no Tess than
$1,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than
$1,000,000 per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Automobile Liability, Professional Liability and Commercial General Liability insurance:
1. The Consultant's insurance coverage shall be primary insurance as respect the
City. Any insurance, self- insurance, or insurance pool coverage maintained by
the City shall be excess of the Consultant's insurance and shall not contribute
with it.
2. The Consultant shall provide City and all Additional Insureds with written notice
of any policy cancellation within two (2) business days of their receipt of such
notice.
3. Any payment of deductible or self- insured retention shall be the sole
responsibility of the CONSULTANT.
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4. The CONSULTANT'S insurance shall contain a clause stating that coverage shall
apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Consultant before commencement of the work.
XVI APPLICABLE LAW
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington, and in the event of dispute the venue of any litigation brought hereunder shall be
Clallam County.
XVII EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior
written or oral understandings, and may only be changed by a written amendment executed by
both parties. The following exhibits are hereby made a part of this Agreement:
Exhibit A Scope of Work for Tasks
Exhibit B Budget for Each Task
Exhibit C Consultant Labor Costs and Direct Non -salary Reimbursable Costs
Exhibit D Hourly Wage Rates
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
year first written above.
CITY OF PORT ANGELES
MVO= C I Vligii4
CONSULTANT
TI
E: VICE
3 1 i1
A65106firr
APPROVED AS TO FORM:
WILLIAM E. BLOOFkCITY ATTORNEY
ATTEST:
SSA HURD, CITY CLERK
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Exhibit A
Scope of Work
for the
Concrete Cylinder Pipeline Replacement
and the
McDougal Pressure Subzone Improvements
CH2M HILL (Consultant) agrees to furnish the City of Port Angeles (City) the following
services, as described herein, related to the following two projects:
1. Task 1. On Call Assistance
2. Task 2. Concrete Cylinder Pipeline Replacement
3. Task 3. McDougal Pressure Subzone Improvements
The budget for each of these tasks as defined in this Scope of Work is presented in Exhibit B.
The budget presented in Exhibit B includes labor costs and expense costs related to all
project activities including the ancillary labor costs associated with management,
accounting, quality control, safety, project planning, and other activities associated with
management of the project. These ancillary costs are included as part of the cost of each
subtask; they are not itemized separately. The task budget subtotals, combined to form the
budget total for this contract amendment, represent the not -to- exceed budget limit to be
adhered to by Consultant. Managing to the not -to- exceed budget limit of this contract or
any amendment(s) shall be accomplished in recognition that some task and subtask budgets
may be exceeded while others may be under- spent.
Task 1. On-Call Assistance
This task shall be completed by December 31, 2012.
Consultant shall provide technical assistance and other services to City related to City's
water system or other utilities at the specific request and direction of authorized City staff.
No such assistance or services shall be provided unless specifically directed by City in
writing via email or more formal communication. The purpose of this task is to facilitate
timely response by Consultant to needs that are unforeseen at this time. The budget for this
task is a contingency allowance that includes labor and expenses.
Task 2. Concrete Cylinder Pipeline
Replacement
Phase 1 of this task, as defined below, shall be completed by November 30, 2011. Phase 2 of
this task, as defined below, shall be completed by June 30, 2012.
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Consultant shall design the replacement of City's existing concrete cylinder pipeline that is
understood to extend approximately 19,000 linear feet from the E Street Reservoir on the
west end of the alignment to Golf Course Road on the east end of the alignment. The design
shall be undertaken in two phases. Phase 1 is the design for replacement of a segment of
pipeline that enables City to meet the budget- expenditure requirements of its bond funding.
City and Consultant acknowledge that this first phase of work shall be focused on one or
more segments of pipeline that require the least amount of time and effort for the technical
design as well as associated permit review. Phase 2 is the design that shall result in a multi
schedule construction contract bidding document that can be used to complete the Phase 2
portion (the remaining length of concrete cylinder pipeline) of the project in segments, as
funds are available, sometime between the years of 2012 and 2016.
The term "concrete cylinder pipeline," as its referred to herein, is understood to refer to
"prestressed concrete cylinder pipe," which is comprised of a thin steel cylinder, a mortar
lining of the steel cylinder, a prestressed wire wrapped around the cylinder, and a mortar
coating protecting the wire wrapping and the exterior of the cylinder. It is assumed for the
purpose of this work that the entire existing pipeline to be replaced is concrete cylinder
pipeThe diameter of the existing pipeline is 20 inches in parts and 24 inches in other parts.
The diameter of the new, replacement pipeline shall be as determined as part of Subtask 1.2,
Hydraulic Evaluation. For the purpose of describing anticipated alignment, the
replacement project can be divided into three main sections, as follows:
E Street Reservoir to Fairmount Pump Station: This portion of the replacement
project extends from the E Street Reservoir southward along E Street to 12th Street,
eastward along 12th Street to D Street, southward along D Street to Lauridsen
Boulevard, eastward along Lauridsen to C Street, and southward along C Street to
just north of US Highway 101. The existing pipeline in this portion is 20 inches in
diameter.
Doyle Road /Old Joe Road Intersection to Park Avenue at Olympic National Park
Headquarters: This portion of the replacement project extends from the Doyle
Road /Old Joe Road intersection southeastward across Tumwater Creek canyon to
the connection to the Black Diamond Reservoir on Reservoir Road. This portion of
the existing pipeline is 20 inches in diameter. From the Black Diamond Reservoir the
replacement extends directly eastward along Reservoir Road, across Black Diamond
Road, across private property and Valley Creek canyon, and along Park Avenue to
Olympic National Park Headquarters. This portion of the existing pipeline is 24
inches in diameter.
Heart of the Hills Parkway (at approximately Craig Avenue) to Golf Course Road
(between Woodhaven Lane and Lindberg Road). This portion of the replacement
project extends directly eastward from just west of Heart of the Hills Parkway
along the Craig Avenue alignment to Porter Street, then generally east
southeastward to Golf Course Road across private property out of public right of
way (including the White Creek Canyon crossing). The existing pipeline in this
portion is 20 inches in diameter.
The new pipeline shall be connected to the distribution system in the same manner as the
existing pipeline with the exception of the existing pressure reducing valves (PRVs) at the
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Porter Street Craig Avenue intersection and south of Peninsula College near Wabash and
Campbell. These two PRVs shall be disconnected from their current connection to smaller
diameter pipelines and re- connected as part of this project to the new 20- inch diameter
pipeline. This re- connection executes one of the fire flow improvement projects (PL -2, FF -5)
identified in City's Water Service Plan (WSP).
The alignment of the new, replacement pipeline shall be determined as part of Subtask 1.3,
Pipeline Alignment Examination. Where possible based on available space, existing
utilities, and property availability, the new pipeline shall parallel the existing pipeline.
However, City and Consultant agree that there are likely areas where closely paralleling the
existing alignment may not be possible and a new alignment and associated property rights
could be necessary. No trenchless design /construction methods are anticipated as part of
this project.
The new pipeline is anticipated to be comprised of ductile iron pipe except at the canyon
crossings where HDPE will be considered in addition to ductile iron, per the evaluation
developed as part of Subtask 1.7, Evaluate Canyon Crossings.
Summary of Information to be Provided By City
The following information shall be provided by City prior to initiating the project:
The geotechnical report for the prior concrete cylinder replacement project
A summary (location and details [including photos if available] of repair length and
materials) of the break history of the concrete cylinder pipeline (if available)
Design drawings of prior repairs and or replacements
GIS database files along the entire alignment of the new pipeline as well as along key
alternative alignment options
Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the
information provided by City
2.1 Project Kickoff Meeting
Consultant's project manager, project engineer, and senior pipeline design engineer shall
meet with City at City's Port Angeles office to initiate the project to replace the City's
existing concrete cylinder pipeline. Prior to the meeting, Consultant shall complete Subtask
1.4.1, Preliminary Basemapping from GIS Database, and bring preliminary basemapping to
the meeting. Consultant and City shall cover the following topics at the meeting:
Review the overall project scope, schedule, and chronology of activities
Review the preliminary basemapping plans and address their relative accuracy and
reflection of current conditions
Address any substantial alignment alternatives
Address goals and objectives related to separation from other utilities, from the existing
concrete cylinder pipeline, and location within right -of -way
Review City's summary of break history of the concrete cylinder pipeline
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Review and address portions of pipeline that were previously replaced
Discuss relative priority for replacement of sections of the concrete cylinder pipeline.
Consultant shall subdivide the replacement into five separate sections or "schedules"
based on relative position along the alignment, installation conditions (developed or
undeveloped areas), and service function.
2.2 Hydraulic Evaluation
Consultant shall compute the required pipeline diameter for the section of concrete cylinder
pipeline between 16th Street and the E Street Reservoir. Consultant shall compute the
diameter in recognition that there is likely more than adequate driving head available
between the City's medium and low pressure zones. Consultant and City agree that the
diameter of the remainder of the new replacement pipeline shall match the diameter of the
existing concrete cylinder pipeline. The results of the hydraulic calculations shall be
summarized in a brief technical memorandum (up to two pages) along with supportive
narrative discussion of any potential impacts of reducing pipeline diameter in the segment
identified above.
2.3 Pipeline Alignment Examination
Consultant and City acknowledge that the alignment of the new replacement pipeline will
roughly parallel that of the existing concrete cylinder pipeline. Consultant's project team
shall visit the project site to examine the anticipated alignment to confirm its feasibility for
the new pipeline. City and Consultant acknowledge that potential conflicts with existing
utilities, the proximity of the existing concrete cylinder pipeline, availability of City and
County (as applicable) right -of -way, and the likelihood of obtaining easement rights for
private property will be key factors in determining the precise alignment of the new
pipeline.
The site visit for the alignment evaluation shall be completed in a single day and shall be
attended by five members of Consultant's project team, including the: project manager,
geotechnical engineer, wetland specialist, project engineer, and senior pipeline designer.
City shall also have key staff participate in the site visit. Consultant shall use the
preliminary basemapping developed as part of Subtask 1.4.1 for the site visit. Consultant's
project team shall review the entire length of the pipeline alignment during the site visit.
The results of this subtask shall be summarized in a brief memorandum comprised of the
preliminary basemapping plans showing the proposed alignment of the new pipeline and
supporting narrative describing the rationale for the alignment selection. The supporting
narrative shall be up to three pages in length.
It assumed that the selected pipeline alignment will not subsequently require change
because of wetlands, steep slope, other critical areas evaluation, or cultural resources work
completed after selection of the pipeline alignment and associated basemapping. If the
pipeline alignment requires further modification because of these factors, the scope and
budget of this subtask will need to be amended.
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2.4 Basemapping
Basemapping for the project shall be developed from the City's existing graphical
information system (GIS) database and supplemented with field surveyed ground profile
and spot surveying of key utility features.
2.4.1 Preliminary Basemapping from GIS Database
Consultant shall coordinate with City staff to obtain existing site mapping for the pipeline
alignment, as available from the City's GIS database. Consultant shall convert those files
into AutoCAD format for use in developing plan drawings for the design. Consultant shall
incorporate all applicable GIS layers onto the basemaps along with the City's most recent
aerial photographs. The GIS database layers are expected to include City utilities such as
power, water, sewer, and storm, as well as parcel boundaries. Other layers such as streets,
building structures, topography, and other surface features will be considered if they
supplement (and don't detract from) the aerial photography. These preliminary plans shall
be used, as applicable, for other subtasks of this project until additional field surveyed
information is deemed necessary to advance the design.
The budget for this task is based on a moderate amount of file conversion and manipulation
by Consultant to develop suitable base mapping for the Plan panels of the design drawings.
2.4.2 Field Survey
A field survey of the pipeline alignment shall be completed to supplement the preliminary
basemapping in preparation of the design basemapping. Consultant shall subcontract the
field survey work. Consultant shall provide the preliminary basemapping files to the field
survey subcontractor. The subcontractor shall add field surveyed data to the preliminary
basemapping files to develop the combined design basemapping file. The GIS information
shall be used by the survey subcontractor as a guide for completing the field surveying and
related mapping. The intention is that the field surveyed mapping of the buried utilities
shall replace the GIS database alignment information in the final basemapping.
The following elements shall be included as part of the survey subcontractor's scope of
services:
Identification and location of survey control and benchmarks.
The survey shall include a ground profile along the centerline of the new pipeline for
the entire 19,000 -foot project length at 50 -ft intervals as well as at changes in grade,
except as noted below. Through each of the three canyons, the ground profile
interval shall be 25 feet instead of 50 feet. The precise alignment of the new pipeline
shall be determined by Consultant and clearly communicated to the surveyor before
mapping begins.
The location of buried utilities shall be field- identified by One -Call service (1 -800-
424 -5555) and /or City (City shall field- identify all of its buried and above ground
utilities). City shall take the lead in coordinating the utility locate, contacting the
One -Call service, requesting the utility locate, locating all buried City utilities (water,
sewer, storm, and electrical), and ensuring all non -City utilities are located. In
particular, City shall clearly mark the alignment of the existing concrete cylinder
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pipeline that is to be abandoned and replaced. The survey subcontractor shall map
utilities marked on the ground as well as overhead telephone and power poles.
The horizontal and vertical location of the tops of valve boxes, manholes, and catch
basins within 40 feet of the centerline of the pipeline alignment.
The field survey subcontractor shall survey invert elevations and directional
orientations of sanitary and storm sewer connections to manholes and catch basins.
Survey subcontractor shall open all manhole lids and storm sewer grates and
coordinate directly with City staff if assistance with opening such lids and grates is
necessary. Survey subcontractor shall connect storm and sanitary sewer lines using
invert and directional information from manholes and catch basins and GIS base
mapping. If connections are unclear from said information, they shall be indicated
as such in the base mapping files developed by the survey subcontractor.
The horizontal location of nearby power and telephone poles, signs, telephone boxes,
and other surface structures within 40 feet of the new pipeline alignment. The
survey contractor shall measure the approximate low -sag overhead distance above
ground for all parallel and crossing telephone, cable, and power wires along the
pipeline alignment.
Topography 50 feet (2 foot contour intervals) wide along the alignment of the new
pipeline in each of the three canyons from the tops of each side of each canyon
centered roughly 10 feet on one side of the existing pipe and 40 feet on the side of the
existing pipeline where the new pipeline will be installed, or as determined by
Consultant and City as part of the alignment selection process. The combined linear
pipeline alignment distance through the three canyons is approximately 2,400 feet as
measured along the ground. The survey subcontractor shall survey all trees with
trunks 6 inches in diameter and larger within the 50- foot -wide field survey area.
Topography 50 feet (2 foot contour intervals) wide along the alignment of the new
pipeline from the intersection of Craig Avenue and Porter Street eastward to Golf
Course Road centered roughly 10 feet on one side of the existing pipe and 40 feet on
the side of the existing pipeline where the new pipeline will be installed, or as
determined by Consultant and City as part of the alignment selection process. The
linear pipeline alignment distance along this portion of the project is approximately
4,500 feet (including White Creek Canyon). The survey subcontractor shall survey
all trees with trunks 6 inches in diameter and larger within the 50- foot -wide field
survey area.
To confirm the location of the existing concrete cylinder pipeline, the survey
subcontractor shall survey its location on each side of each of the three canyons for a
total of 18 locations. City staff shall expose the existing pipe at locations identified
by Consultant on the preliminary basemapping drawings, measure the depth below
grade to the top of pipe, and field -mark the location of the pipe for subsequent
surveying by the survey subcontractor. City shall record the depth measurements in
hardcopy or electronic format on the preliminary basemapping drawings for
submittal to Consultant. City shall also escort survey subcontractor to the location of
each pipeline marker. In addition to the 18 locations in the three canyons, up to 10
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additional locations shall be identified by Consultant for subsequent excavation and
field marking by City and subsequent surveying by survey subcontractor. This
survey activity shall be completed at a separate time from other survey activities.
Survey subcontractor shall produce final certified maps (complete with signed and
dated professional land surveyor stamp, licensed in the State of Washington) of the
entire pipeline alignment. Survey subcontractor shall furnish electronic files of final
basemapping in latest Autocad format to the Consultant for Consultant's use in
developing Plan and Profile design drawings.
Survey subcontractor shall set marked wooden lath in all undeveloped areas of the
alignment of the new pipeline at every 100 feet. For budgeting purposes, these areas
are assumed to comprise approximately 10,000 linear feet of pipeline alignment.
Survey subcontractor shall show, all along the new pipeline alignment, City and
County (as applicable) right -of -way and adjacent private and public property
boundaries on the basemapping based on deed research (not based on a field
boundary survey).
Survey subcontractor shall survey the location of each of the geotechnical test pits
and hand augered test holes (assume a combined total of 36 locations) completed as
part of Subtask 1.5, Geotechnical Exploration. Surveying the geotechnical test pits
and hand augered test holes shall be conducted at a later time (up to two months
later) than the other field survey tasks presented herein.
The base mapping shall be established in conformance with Washington Coordinate
System, NAD 83 (91) and the NAVD 88, consistent with City's GIS database.
2.4.3 Wetlands Surveying Allowance
As part of the Subtask 1.8, Wetland and Stream Evaluation, Consultant shall delineate any
wetlands that may exist along the alignment of the new pipeline. This wetland delineation
shall be limited to the construction area, not to areas beyond the construction area. While
most of the pipeline alignment is either in City streets, developed areas, or on the sides of
steep canyons, the portion of the alignment between the intersection of Craig Avenue and
Porter Street and Golf Course Road, could have wetland areas. It is also possible that there
may be wetland areas in the canyon portions of the alignment.
This Wetland Surveying Allowance subtask provides an undefined budget allowance of up
to the amount presented in Exhibit B for additional surveying of wetland boundaries along
the pipeline alignment within the construction area. The budget allowance shall be
expended, in accordance with the level of effort necessary to survey the identified wetlands.
In addition, this budget allowance shall also be used to survey the ordinary high water
mark of each of the three streams, which shall be delineated as part of Subtask 1.8. If
additional budget is deemed necessary because more wetlands are identified than
anticipated, the scope and budget for this subtask will need to be amended.
2.4.4 Prepare Base Maps
Consultant shall prepare Plan and Profile panels for displaying the alignment of the new
pipeline using the GIS -based mapping and supplemental survey information. Plan and
Profile base mapping shall include 2 -foot contour intervals, existing ground -level features,
and underground utility pipes and structures.
Consultant shall prepare plan and profile drawings in electronic Autocad format using an
anticipated scale of 1 =40' horizontal and 1 =10' vertical for full size drawings (22 "x34"
drawing plotted on 22 "x34" paper) and a scale of 1 =80' horizontal and 1 =20' vertical for
half -size drawings (11 "x17 The plan drawings shall be to "true scale" (i.e., measuring a
distance between two points using the Autocad command, DISTANCE, will give the user
the actual distance between those two points in the field), and both electronic and hard
copies of these drawings shall be provided to the City.
2.4.5 Property Boundary Survey Allowance Contingency
City and Consultant acknowledge that additional property boundary surveying may be
necessary to aid in selecting the precise alignment of the new pipeline, obtaining temporary
construction easements, and /or obtaining permanent easements. Prior to undertaking the
additional surveying, it may be necessary to obtain title reports for property boundary
descriptions and for whatever easements might exist to further define property boundary
survey needs. If such additional survey work is necessary, it will be undertaken by
Consultant and Consultant's survey subcontractor, as applicable. If this work is deemed
necessary it shall be initiated only upon documented approval and direction (email or other
written) from City. The contingent budget allowance for this subtask is presented in Exhibit
B. City and Consultant acknowledge that negotiations with private and public property
owners related to obtaining temporary construction easements and permanent easements
shall be undertaken by City with non legal, engineering- related and/or surveying- related
support services provided by Consultant as directed by City and as allowed for by the
budget.
2.5 Geotechnical Exploration
Consultant shall undertake a geotechnical evaluation of the pipeline route to identify and
establish design criteria for the new pipeline as well as establish a basis for bidders of the
construction contract to refine their bids. Activities of the geotechnical evaluation are
presented in the following subtasks. Consultant and City acknowledge that there may be
significant technical and environmental permitting challenges associated with the steep
slopes of the canyons and potentially with the creek crossings in the canyons. If these
challenges result in a construction method other than the anticipated cut and -cover or
shallow cut and -cover methods to be evaluated for the canyon crossings, additional
geotechnical exploration may be necessary and the scope and budget for this subtask will
need to be amended.
2.5.1 Collect and Review Available Data
Consultant shall collect and review applicable and available published literature on local
geology and geotechnical reports for construction in the vicinity of the pipeline route and
the canyon crossings. City shall furnish a copy to Consultant of the geotechnical report
prepared by others for the first phase of the concrete cylinder pipeline replacement project
in the vicinity of Peabody Heights Reservoir.
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2.5.2 Field Exploration and Laboratory Testing
This field exploration subtask shall be based on test pit excavations completed by the City.
No borehole drilling is planned. In addition, Consultant shall complete hand -auger test
holes, if possible based on subsurface conditions.
Consultant shall identify the proposed locations of test pits during the Pipeline Alignment
Evaluation subtask and mark them on the preliminary basemapping. The marked test pit
locations shall be submitted to City for its review, concurrence, and for coordinating with
the One Call utility- locate service.
City shall coordinate with the One Call utility- locate service for utility marking prior to the
test pit field excavations. In addition, City shall obtain permission from private property
owners, where applicable, for conducting the test pit excavations and /or for access to test
pit locations, as applicable. City shall provide a backhoe and backhoe operator for the test
pit excavations.
Consultant shall log and field classify all field collected soil samples. Consultant shall
subcontract with a certified laboratory for analysis of moisture/ density characteristics,
grain -size distribution, Atterberg limits, and strength characteristics on selected samples.
Laboratory tests may vary, depending upon the excavated material types.
In the three canyons, Consultant's geotechnical engineer shall hand auger, if possible, as
many as 12 (four per canyon) auger holes. It is understood that the depth of these holes
could be relatively shallow and the presence of cobble and /or boulder material may
substantially limit these auger holes.
During the same trip, Consultant shall observe 8- foot -deep test pit excavations by the City
along the alignment of the pipeline at the identified locations. Six of these locations shall be
at the top, on both sides, of each of the three canyons (total of 6 test pits). No contaminated
soils are anticipated at the site requiring special disposal or a Health and Safety Plan.
Three consecutive days on site are anticipated to be necessary for Consultant's geotechnical
engineer to complete the test pit excavation observations and the hand -auger test holes. Up
to 24 test pits are anticipated to be completed over the course of the three -day period.
Consultant shall collect samples at each of the auger hole and test pit locations for soil
corrosivity measurements by Consultant at Consultant's Bellevue office. It is assumed that
the results of these analyses will be, at a minimum, to incorporate polyethylene wrapping
around the new pipeline along its entire length. If the results, show greater corrosion
potential, Consultant shall design a joint- bonding approach to electrically connect one or
more sections of the new pipeline for additional corrosion protection. Each of these
approaches, if pursued, shall be completed by Consultant as part of this work. If the results
of these analyses suggest the potential for even greater corrosion potential than anticipated,
which might necessitate an active current cathodic protection system, City and Consultant
shall discuss and consider whether additional study beyond the scope of this Agreement is
warranted to refine the location of the highly corrosive soils and to design such a system. If
this additional work by Consultant is desired by City this Agreement shall be amended.
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2.5.3 Prepare Geotechnical Report
Consultant shall prepare a geotechnical data report that summarizes results of the field
exploration (including test pit logs and location maps) and laboratory testing. The
geotechnical data report shall be prepared in a manner suitable to enable City to furnish it to
potential bidders on the construction contract.
The draft data report shall be compiled into a single PDF file and submitted electronically to
City for City's review and approval. The data report shall be up to 40 total pages, including
attachments and appendices. The data report shall be finalized based on input from City
staff, if any, and submitted electronically to City for use during bidding.
Geotechnical design recommendations for the pipeline, including canyon crossings, will be
summarized in a brief technical memorandum for internal use by Consultant. The
memorandum shall be made available to City for its review if requested.
In soils, foundation, groundwater, and other subsurface investigations, the actual
characteristics may vary significantly between successive test points and sample intervals
and at locations other than where observations, exploration, and investigations have been
made. Because of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect total Project cost and /or
execution. These conditions and cost /execution effects are not the responsibility of
Consultant.
2.5.4 Geologic Hazard Areas and Locally Unique Features
Consistent with the requirements of PAMC 15.20.020, 060 and 070.C, and CCC 27.12,
Consultant with prepare an Environmentally Sensitive Area Report that addresses the
project's impacts, recommended alternatives and mitigation related to Geologic Hazard
Areas. The report will also address the project's impacts, recommended alternatives, and
mitigation related to Locally Unique Features (assumed for this project to address ravines).
Consultant and City acknowledge that there could potentially be a technical and related
permit- acquisition obstacle associated with the steep slopes of the canyons, which could
result in substantial change to the pipeline alignment through the canyons, as well as
associated cost of construction. If the alignment changes, the scope and budget for this
subtask, as well as other permit- related subtasks, will need to be amended.
2.6 Evaluate Canyon Crossings
Consultant and City acknowledge that design and construction of the three canyon
crossings (Tumwater, Valley, and White) presents technical challenges beyond those for
other parts of the pipeline replacement project. These challenges are related to the steep
slopes, creek crossings, and close parallel proximity of the new pipeline to the existing
concrete cylinder pipeline. Meeting these challenges shall include evaluation of alternative
pipe materials, installation methods, construction approaches, and their associated potential
impacts. Evaluation activities are described in the subtasks below.
Consultant and City assume, for the purpose of scoping and budgeting this subtask, that it
will be technically feasible and "permit- feasible" to install the new pipeline by open trench
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(cut- and cover) methods. If it is determined that the slopes are too steep or potentially
unstable, other methods or other pipeline alignments may need to be considered, which
would result in modification of the scope and budget for this subtask and others as they
relate to alignment of the new pipeline for these crossings.
2.6.1 Technical Alternatives
Consultant shall compare alternatives for each of the three canyon crossings including
construction feasibility given geotechnical considerations, site and right -of -way constraints,
construction methods, restoration and potential risks, operations and maintenance, access
requirements, construction impacts to surrounding area and existing pipeline, permitting
requirements, and schedule impacts. Two crossing alternatives shall be evaluated
considering the alternative pipe materials of ductile iron (DI) and high density polyethylene
(HDPE) pipe, their associated installation requirements, and their performance capabilities
and limitations. Two alternative burial methods shall also be evaluated for each of the two
pipe material alternatives. These two methods include burial in conventional open -cut
trench to a depth to the top of pipe of approximately 3 or 4 feet and burial to a shallow
depth of approximately 1 foot of cover accompanied by "mounding" excavated material
over the top of the new pipeline to a total depth of approximately 2 feet. If other
alternatives arise that are deemed to warrant further consideration and evaluation, the
scope and budget for this subtask will need to be amended.
A single site visit shall be conducted by Consultant (up to four Consultant staff, including
geotechnical engineer, project manager, project engineer, and senior pipeline designer), to
visit and examine each of the three canyons and discuss with City staff preliminary
conclusions related to the evaluation and recommendations for pipeline alignment.
Consultant shall review design criteria assumptions and cost estimates with up to two
contractors specializing in steep -slope construction.
2.6.2 Estimated Costs
Consultant shall develop and compare estimated costs for each of the canyon crossing
alternatives, including estimated construction costs and potential environmental mitigation
costs. The estimated costs for a total of four alternatives shall be prepared for each canyon
crossing based on the two pipe materials for each of the two burial methods.
The cost estimates shall be preliminary- level, Class 4 estimates as defined by American
Association of Cost Estimators (AACE).
In providing opinions of construction cost, Consultant has no control over cost or price of
labor and materials; unknown or latent conditions of existing equipment or structures that
may affect operation or maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by operating personnel or third parties; and other
economic and operational factors that may materially affect the ultimate project cost or
schedule. Therefore, Consultant makes no warranty that the City's actual project costs,
financial aspects, economic feasibility, or schedules will not vary from Consultant's
analyses, projections, and /or estimates.
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2.6.3 Summary Technical Memorandum
Consultant shall prepare a technical memorandum that summarizes results of the
evaluation of the canyon crossing alternatives and pipeline location. The technical
memorandum is anticipated to be approximately 15 to 30 pages in length, including
drawings, tables, text, and cost estimate backup materials.
The technical memorandum shall include preliminary plan and profile drawings for each of
the canyon crossings as well as cross sections showing the pipeline trench, existing pipeline,
and necessary work area for equipment and side casting of excavated material. The
technical memorandum shall include conclusions as applicable and include a
recommendation for the pipe material and burial method.
A draft of the technical memorandum shall be submitted as a PDF via email to City for its
review and approval. Consultant shall revise the technical memorandum, as applicable,
based on City review comments. Consultant shall be available to discuss the results of the
evaluation by conference telephone call if requested by City.
2.7 Wetland and Stream Evaluation
Consultant shall conduct the necessary studies to prepare two reports that will address
wetlands and streams. These reports will address the requirements of the U.S. Army Corps
of Engineers (USACE), Washington Department of Ecology (Ecology), Washington
Department of Fish and Wildlife (WDFW), Clailam County, and Port Angeles:
Wetland and Stream Assessment Report. This report shall document existing
conditions for wetlands and streams that are identified within the project limits.
Wetland and Stream Mitigation Report. This report shall document the proposed
mitigation for unavoidable temporary and permanent impacts to wetlands and
streams associated with the project.
Both reports will be appended to applicable permit application documents to solicit
approval for work through and near wetlands, streams, and buffers for this project.
2.7.1 Wetland and Stream Assessment Report
The wetlands and streams occurring within the project limits will be assessed and
documented in a single combined Wetland and Stream Assessment Report that will be
provided to all regulatory agencies involved in issuing permits for the pipeline replacement
project. The area within 100 feet on both sides of the proposed pipeline alignment will be
evaluated directly (assuming property access is allowed) or indirectly (using remote
assessment methods if property access is not allowed) for presence and condition of
wetlands and streams.
2.7.1.1 Wetlands
The primary activities included in the wetland delineation of the pipeline alignment are:
Review existing available site information.
Conduct a field investigation to delineate wetlands (limited to 3 days on -site for
Consultant's wetlands specialist).
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Rate delineated wetlands per Clallam County, Port Angeles, and Department of Ecology
requirements.
Prior to conducting field work, Consultant shall review available information, including
National Wetland Inventory, Clallam County Online Critical Areas Map Viewer,
topography, Clallam County soil survey and hydric soils list, and aerial photos. It is
assumed for this work that indicators of wetland hydrology along the pipeline alignment
are obvious and that no additional groundwater monitoring is necessary to complete the
wetland delineation.
Consultant shall delineate wetlands in accordance with the 1997 Washington State Wetland
Identification and Delineation Manual, the 1987 U.S. Army Corps of Engineers (USACE)
Wetland Delineation Manual, and the 2008 Supplement to the USACE Wetland Delineation
Manual. Small hand -dug holes will be excavated by Consultant in and adjacent to each
potential wetland to collect necessary information related to wetland delineation and rating.
Information regarding vegetation, soils, and hydrologic conditions will be recorded on field
data forms, which will be included in the delineation report. Wetland boundaries will be
delineated, where applicable, with sequentially numbered flagging so that the boundaries
can be subsequently surveyed. Wetland rating forms will be completed using Washington
State Department of Ecology's (Ecology's) 2004 Washington State Wetlands Rating System
Western Washington to establish the rating of each wetland. The completed rating forms
will be included in the delineation report.
Consultant shall survey wetland boundaries (completed by survey subcontractor as part of
subtask 1.4.3) based on the flagging completed by the wetland biologist and be included in
the project base mapping. This same base mapping will be used to prepare the figures that
will be included in the Wetland and Stream Assessment Report.
2.7.1.2 Streams
The primary activities included in the stream assessment of the pipeline alignment are:
Review existing available stream information.
Conduct a field investigation to assess condition of the streams and stream corridors
(limited to 2 days on site for Consultant's fisheries biologist).
Delineate the ordinary high water mark (OHWM) at each proposed stream crossing.
Assess the potential for sensitive species and or habitats in streams and stream
corridors along the proposed project alignment.
Prior to conducting field work, Consultant shall review available information, including
reports describing the primary streams (Tumwater, Valley, and White Creeks), maps, and
aerial photos. It is assumed for this work that no modeling or analysis of stream hydrology
or hydraulics will be needed for the pipeline replacement project.
Consultant shall stake or flag the limits of the OHWM. Consultant shall survey OHWM
boundaries (completed by survey subcontractor as part of subtask 1.4.3) based on the
flagging completed by the Consultant's biologist and be included in the project base
mapping. This same base mapping will be used to prepare the figures that will be included
in the Wetland and Stream Assessment Report.
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Consistent with the requirements of PAMC 15.20 and CCC 27.12, Consultant shall identify
and evaluate aquatic and wildlife conservation areas. Consultant shall request information
related to sensitive species and habitats from National Marine Fisheries Service (NMFS),
U.S. Fish and Wildlife Service (USFWS), and Washington Department of Natural Resources
(DNR) Natural Heritage Program. This will be performed to assess and document the
potential for sensitive species and /or habitats within the proposed project alignment.
However, it is currently assumed that no Endangered Species Act work will be required and
no special habitat management plans will be needed, which would involve extra work that
is not included in the scope or budget for this task.
2.7.1.3 Report
Consultant shall prepare a draft Wetland and Stream Assessment Report for preliminary
review by City and subsequent submittal (after Consultant's incorporation of City's review
comments) by Consultant to regulatory agencies for review and approval. The report shall
document presence and condition of wetlands and streams along the alignment of the
pipeline replacement project. The draft submittal to City shall be as a PDF via email. The
report shall describe the results of the wetland and stream studies. Consultant shall finalize
the draft report based on review comments from the City and submit the final report to City
via email.
2.7.2 Wetland and Stream Mitigation Report
Consultant shall also prepare a Wetland and Stream Mitigation Report that addresses the
project's impacts, recommended alternatives and mitigation related to wetlands, streams,
and buffers. Consultant shall prepare a draft report for preliminary review by City and
subsequent submittal of a final report (after Consultant's incorporation of City's review
comments) by Consultant to regulatory agencies for review and approval. The report shall
describe the proposed temporary and permanent impacts to wetlands, streams, and buffers
and the proposed restoration of the affected wetlands, streams, and buffers, and any
potential additional mitigation for impacts to wetlands, streams, and buffers. Consultant
shall finalize the draft report based on review comments from the City and submit the final
report to City via email.
The Wetland and Stream Mitigation Report shall address the following elements:
Impacts to wetlands consistent with the requirements of CCC Chapter 27.12 and PAMC
Chapter 15.24.
Impacts to streams and stream corridors consistent with the requirements of PAMC
15.20.020, 060 and 070.A.
Impacts to aquatic and wildlife conservation areas consistent with the requirements of
CCC 27.12.
2.8 Traffic Control
Consultant shall prepare a brief technical memorandum regarding traffic control measures
proposed to be implemented for the concrete cylinder replacement project. The technical
memorandum shall summarize, in narrative and /or tabular format, the traffic control needs
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and proposed mitigation for the entire alignment of the new pipeline. In addition, traffic
control measures shall be shown, as applicable on the Preliminary Design drawings. Other
GIS and /or aerial mapping may also be used, if necessary, to show impacts and /or
proposed detour routes. No site visits are planned for this activity. Coordination with City
staff shall be by conference telephone call.
Consultant shall submit to City a draft of the traffic control technical memorandum as a PDF
via email for City's review and approval. Consultant and City shall discuss the results of
City's review by conference telephone call. Consultant shall revise the technical
memorandum, as applicable, per City's input.
2.9 Permit Review
This permit review subtask is developed in recognition that part of the concrete cylinder
replacement project is within the City of Port Angeles and part is in unincorporated Clallam
County. Permits will need to be obtained from the City of Port Angeles, Clailam County,
WDFW, Washington State Department of Natural Resources (DNR), Ecology (Construction
Stormwater General Permit submittal), and USACE. For the purpose of simplifying the
process, permit acquisition shall be undertaken as though the entire project will be
constructed as a single project. City and Consultant acknowledge this may not be the case,
depending on estimated project costs and the availability of funding. If the project is
constructed in phases over time, it is assumed that permits and approvals for subsequent
construction phases may require renewal and /or re- application (which are not part of this
scope of work).
City and Consultant agree that the project scope and associated budget for permit
acquisition are based, in part, on the following assumptions, as well as other assumptions
presented in this subtask:
1. The City of Port Angeles will act as Lead Agency under WAC Chapter 197 -11 for the
purposes of SEPA Compliance.
2. Review by Washington State Department of Health (DOH) is not required for this
project.
3. The only state agency review will be by DNR for a Forestry Practice Permit, Washington
Fish and Wildlife for a Hydraulic Project Approval and by Department of Archaeology
and Historic Preservation (DAHP) of the Cultural Resources Report.
4. 401 Water Quality Certification will be included as part of the USACE Nationwide
Permit secured for this project and will not require separate Department of Ecology
review.
5. No Endangered Species Act related work will be required.
6. City shall obtain any and all permissions from property owners for rights -of -entry to
complete field investigations and land survey work for this project.
7. City shall pay all permit fees required for this project.
8. No property rights acquisition (easement and /or purchase) will be required to complete
this permit review subtask.
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9. No clearing and grading permit is required for those portions of the project in
unincorporated Clallam County.
10. City shall obtain right -of -way construction permit for work within the City limits as well
as outside the City limits.
11. City will be responsible for preparing, posting, and distributing any public notices
required by PAMC 18.02.050 or by County. This scope assumes that no public hearings
will be required for the project including any hearing or notice specified by PAMC
17.76.140 and 18.02.060 or in Clallam County's Code.
12. Habitat for priority species or species of concern are assumed to not be present within
the project limits.
2.9.1 City of Port Angeles
Consultant shall complete the permitting activities presented below that require approval
by the City of Port Angeles.
2.9.1.1 Pre Permit Consultation
Consultant shall meet with the City of Port Angeles Department of Community and
Economic Development (DCED) Staff to review the project and associated permit
requirements to confirm effective and efficient development and submittal of permit
applications. Consultant shall schedule this meeting for the same day as the pre application
meeting with Clallam County.
2.9.1.2 Environmentally Sensitive Area Reports
Port Angeles Municipal Code Chapter 15.20 requires preparation of Environmentally
Sensitive Area Reports for projects that may occur within or impact environmentally
sensitive areas as defined by the City of Port Angeles. Based on an initial review of Chapter
15.20 and the likely pipeline replacement alignment, this scope assumes that the following
Environmentally Sensitive Area Reports will be required:
Geologic hazard areas (addressed under Subtask 1.5.4, Geologic Hazard Areas and
Locally Unique Features)
Streams and stream corridors (Addressed under Subtask 1.8, Wetland and Stream
Evaluation).
Locally unique features (addressed under Subtask 1.5.4, Geologic Hazard Areas and
Locally Unique Features)
This scope assumes that the project will encroach on required buffers and /or sensitive areas
and that relief from standard buffer and disturbance requirements contained in Chapter
15.20 PAMC will be required. This scope also assumes that any needed relief from the
requirements of Chapter 15.20 PAMC will be granted administratively under the authorities
of PAMC 15.20.080 and that no additional notices, hearings, reports or studies will be
required beyond the three reports listed above.
As part of this subtask, Consultant shall prepare submittal packages for City review and
address City review comments, as applicable and as allowed by the budget for this subtask.
City and Consultant acknowledge that the level of effort that may be necessary to satisfy
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City's Code requirements and City's reviewers for this activity are difficult to predict. If
additional effort is required, the scope and budget for this subtask will need to be amended.
2.9.1.3 Clearing and Grading Permit
Consultant shall prepare a Clearing and Grading Permit Application consistent with the
requirements of PAMC Chapter 15.28. The Clearing and Grading Permit Application shall
be submitted for consolidated review with the Wetland Permit Application, JARPA, and
other required City Permits consistent with Chapter 18.02 PAMC.
2.9.1.4 Joint Aquatic Resource Permit Application (JARPA)
Because the project is anticipated to involve temporary disturbance of wetlands and streams
along the alignment of the new pipeline, a JARPA is required. Consultant shall prepare a
Joint Aquatic Resource Permit Application (JARPA) consistent with application guidelines
for the purpose of securing a Hydraulic Project Approval (HPA) from WDFW, Section 404
from USACE (including Section 401 Water Quality Certification), and critical area approvals
from Clallam County and Port Angeles. The JARPA will address the temporary impacts to
wetlands and streams resulting from the pipelines. The Wetland and Stream Assessment
Report, and the Wetland and Stream Mitigation Report will both be appended to the JARPA
in support of the application. Drawings presenting the project will be modified in
accordance with the USACE strict formatting requirements to enable review of the JARPA
by the regulatory agencies. The JARPA shall address wetland disturbance and stream
crossings both within Port Angeles City limits and in unincorporated Clallam County. The
JARPA shall be submitted by Consultant on behalf of City to:
USACE for review under the Nationwide Section 404 Permit (Permit Application No. 33
for temporary construction, access, and dewatering). The processing duration by
UASCE for the JARPAs is highly variable and the level of effort for tracking the
application is therefore unpredictable.
WDFW for review under Hydraulic Project Approval.
The budget for this subtask assumes limited coordination with USACE of up to 10 hours of
wetlands scientist time and 10 hours of planning lead time.
2.9.1.5 SEPA
Consultant shall prepare a draft SEPA checklist for the project for review and approval by
City. Consultant shall append to the checklist all relevant and applicable work product
documentation completed as part of other subtasks. Consultant shall finalize the SEPA
checklist based on City input. It is assumed that City will serve as the SEPA -lead agency for
the project and will issue a SEPA determination. City shall be responsible for issuing public
notification, receiving any public comments that might be submitted, completing the public
review process, and issuing SEPA determination.
2.9.1.6 Construction Stormwater General Permit
Because no new impervious surface will be created as part of this project, no stormwater
management plan or drainage plan addressing this issue with detention and /or treatment
facilities is required or included as part of this project. However, because there will be
greater than 1 acre of land disturbance during construction, a Construction Stormwater
General Permit (CSWGP) is required for this project. While the CSWGP for this project is
not typically reviewed and approved by Ecology, a permit application or "notice of intent"
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for the CSWGP must be completed. Consultant shall complete and submit the notice of
intent to Ecology to for its records and for the subsequent public notification and
publication is required by Ecology for the CSWGP. Consultant shall complete the CSWGP
permit application in conformance with Ecology standard form requirements. Consultant
shall not publish the notice of intent.
The key work product required of the CSWGP is the Stormwater Pollution Prevention Plan
SWPPP). Consultant shall prepare a SWPPP for the project in conformance with Section
6.05 of City's Urban Services and Standards Guidelines and Ecology's Stormwater
Management Manual for Western Washington. Consultant shall submit the SWPPP to City
for its review and comment. Consultant shall revise the SWPPP based on City's review
comments. Consultant shall combine the finalized SWPPP with the CSWGP notice of intent
for submittal to both Ecology and City.
2.9.2 Clallam County
Consultant shall complete the permitting activities presented below that require approval
by Clallam County.
2.9.2.1 Pre- Application Meeting
Consultant shall meet with Clallam County Department of Community Development
(DCD) Staff consistent with Clallam County Code (CCC) 26.10.230 to review the project to
ensure effective and efficient development and submittal of permit applications.
2.9.2.2 Critical Areas Special Reports
Clallam County Code Chapter 27.12 requires preparation of Critical Areas Special Reports
for projects that may occur within or impact critical areas as defined by the county. Based
on an initial review of Chapter 27.12 and the likely pipeline replacement alignment, this
scope assumes that the following Critical Area Special Reports will be required:
Wetlands (Addressed under Subtask 1.8, Wetland and Stream Evaluation)
Aquatic and Wildlife Habitat Conservation Areas (Addressed under Subtask 1.8,
Wetland and Stream Evaluation)
Geologic Hazard Areas (Addressed under Subtask 1.5.4, Geologic Hazard Areas and
Locally Unique Features)
2.9.2.3 Critical Areas Variance
For the purpose of developing the scope and associated budget for this subtask, a Critical
Areas Variance is assumed to be necessary. It is assumed that the project will encroach on
required buffers and /or sensitive areas and that relief from standard buffer and disturbance
requirements contained in Chapter 27.12 CCC will be required. Relief from these standards
will require a Variance under the provisions of CCC 27.12.710, 715,720 and 725. Consultant
shall prepare required variance application submittals, plans, and reports consistent with
Clallam County Code.
Two meetings by Consultant's permitting lead with Clallam County planning staff are
budgeted as part of this subtask to assist in development and coordination of the variance
request applications.
18
Consultant shall attend the anticipated single -day public hearing for the Variance request.
Four members of Consultant's project team (project manager, permitting lead, wetlands
specialist, and geotechnical engineer) shall attend the public hearing. Consultant shall
prepare the clearing and grading plans and temporary erosion and sedimentation control
plans that are required to be included as part of Clallam County's Critical Area Variance
review process.
2.9.3 Washington State Department of Natural Resources
Consultant shall prepare an application for a Class IV General (conversion of forest land to
non forest land) Forestry Practice (FP) for submittal to DNR. Processing and submittal of
the Class IV FP application shall be coordinated with both City and Clallam County, as
applicable and as directed by City and Clallam County. City and Clallam County shall both
review the Class IV FP application.
Consultant shall complete the Western Washington Forest Practices Application for those
lands being converted within the City. Consultant shall prepare the narrative and graphics
required for the Forest Practice Application and submit them to City for review.
In Clallam County a FP application requires a Critical Areas Variance hearing. Since a
Critical Areas Variance hearing is anticipated as part of Subtask 1.10.2.3, Consultant shall
integrate the FP application and associated required graphics, narrative, and calculations
with the Critical Areas Variance application as applicable and as recommended by Clallam
County. The FP, along with the Critical Areas Variance application, shall be submitted by
Consultant to Clallam County.
2.9.4 Washington State Department of Fish and Wildlife
Two reviews are expected from WDFW review of the Hydraulic Project Approval (HPA),
which is effected via the JARPA process, and review of the Bald Eagle Management Plan
(results from FP application). Consultant shall support these reviews as described in the
subtasks below.
2.9.4.1 Hydraulic Project Approval (HPA)
Consultant shall coordinate with designated WDFW staff to support their review and
approval of the HPA (JARPA) for the project. This coordination and support is understood
to potentially include on -site meetings, conference calls, and other interaction with
Consultant's project team. The level of effort for this task is essentially a budget allowance
as included in Exhibit B.
2.9.4.2 Bald Eagle Management Plan
Given the DNR requirements for a Forest Practice Permit and the known presence of Bald
Eagles in the project vicinity, a Bald Eagle Management Plan is anticipated to be required.
Consultant shall prepare a Bald Eagle Management Plan consistent with WAC 232 -12 -292.
Consultant shall coordinate with designated WDFW and DNR staff to support their review
and approval of the Bald Eagle Management Plan element of the Forest Practice Application
for the project. The level of effort for support of review by WDFW and DNR is a single on-
site meeting by Consultant's project manager and wildlife biologist as well as minor
additional communication.
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2.9.5 Permit Acquisition Budget Contingency
Consultant and City acknowledge that the level of effort necessary to complete the permit
acquisition subtasks for this project is not easily predicted. Consultant and City
acknowledge that there may be other permits, approvals, or permit- acquisition procedures
or process that that have not been identified and are not included in this scope of work. In
addition, it is acknowledged that there may be re- design of portions of the project that is
required to enable acquisition of permits and /or approvals. As a result, this subtask
provides a budget contingency allowance of $30,000 to be expended, as necessary, on
unforeseen permit acquisition activities and /or on permit- acquisition subtasks requiring a
greater level of effort than originally anticipated. This budget contingency allowance shall
only be expended per direction (email or formal letter) from City.
2.10 Cultural Resources
A survey of potential buried cultural resources along the alignment of the new pipeline will
be required to comply with Section 106 of the National Historic Preservation Act. The
survey shall be executed as described in the following subtasks. For the purposes of
scoping and budgeting this task, it is assumed that no tribal consultation will be required,
no Traditional Cultural Properties (TCP) will be identified (for the project area), no historic
buildings, and that no archaeological sites or isolates shall be discovered during the survey.
In the event archaeological sites or isolates are discovered, the scope and budget of this
subtask will need to be amended.
2.10.1 Document Review
Consultant shall review and collect the necessary documents to provide background
information for the cultural resources survey and report in particular to preliminarily
identify the presence of historic buildings, TCPs, or other archaeological sites along the
alignment of the new pipelines. The review will be conducted in part through the
Department of Archaeology and Historic Preservation (DAHP) as well as through local
archaeological survey reports and historical documents, as applicable. The document
review shall cover the entire length of the project, including the parts in streets as well as the
parts through the canyons and across undeveloped areas.
2.10.2 Field Survey
Consultant shall conduct a pedestrian archaeological survey for the alignment of the new
pipeline that is NOT in improved areas such as City streets nor on the steep sides of the
canyons. The focus of the field survey shall be undeveloped ground and the canyon
bottoms. The approximate length of the field survey is 9,000 feet. It is assumed that as
many as 30 total shovel probes may be necessary (12 inches square by three feet deep) at
intervals of approximately 250 to 300 feet, as applicable and appropriate. All shoveled
material shall be screened through 1 /4 -inch hardware cloth. The actual field survey shall be
completed on site over the course of up to two days by Consultant's senior and junior
archaeologists. It is assumed that no additional field excavations shall be required for
agency approval.
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2.10.3 Report
Consultant shall prepare a report of 20 pages or less documenting the results of the
document review and field survey subtasks in conformance with the Washington State
Standards for cultural resource reporting, as required by the DAHP. The report shall
document background information, survey methods, findings, and recommendations. The
report shall include a map showing the location of shovel probes and shall also include
photos of the site. The map to be used shall be the basemapping for the pipeline design
drawings.
A draft electronic PDF copy of the report shall be provided (emailed) to City for its review
and comment. Following receipt of comments, Consultant shall finalize the report based on
City's input and submit the final PDF file to District. Consultant shall submit the report to
DAHP for review and approval.
2.11 Preliminary Plan and Profile Drawings
Consultant shall prepare preliminary plan and profile drawings for the new pipeline. The
drawings shall approximately represent the 30- percent complete status of the project. No
Project Manual documents, specifications, or connection details shall be included as part of
the preliminary plan and profile drawings. The preliminary plan and profile drawings shall
be submitted as PDF drawings via email or FTP site to City for its review and comment.
Upon completion of City's review, Consultant shall meet with City at City's office to discuss
City's review comments. Consultant shall modify the drawings per City's review
comments.
2.12 Estimated Construction Cost
Consultant shall estimate the cost of construction of the new pipeline at the 30- percent, 65-
percent, 95- percent, and 100 percent complete stage of design.
The construction cost estimate shall be developed using the unit prices planned for the bid
form of the Project Manual. Consultant shall submit the cost estimates files via email for
City's review and comment. Because of the greater uncertainty at the earlier stages of
design, the greater will be the cost contingency incorporated into the earlier cost estimates.
As the design approaches completion, the cost contingency will be reduced.
In providing opinions of construction cost, Consultant has no control over cost or price of
labor and materials; unknown or latent conditions of existing equipment or structures that
may affect operation or maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by operating personnel or third parties; and other
economic and operational factors that may materially affect the ultimate project cost or
schedule. Therefore, Consultant makes no warranty that the City's actual project costs,
financial aspects, economic feasibility, or schedules will not vary from Consultant's
analyses, projections, and /or estimates.
2.13 Final Design
Construction documents prepared for Phase 1 and Phase 2 for the project shall each consist
of a single contract with up to five separate schedules (Phase 1 is anticipated to only include
21
a single schedule), bound as a single document for bidding and construction. The multiple
schedules will enable City to award all or a portion of the construction contract, depending
on available funding and the results of bidding the contract.
This final design subtask shall build upon the preliminary design drawings and other work
completed as part of earlier subtasks. Consultant shall prepare draft design deliverables for
City review at the 65% and 95% completion levels.
Consultant shall prepare bidding forms, the contract agreement, Division 1 specifications,
technical specifications (and appendices), and drawings to form the document hereinafter
referred to as the "Project Manual," which shall be suitable for bidding the construction
contract.
The Project Manual shall be based on the following:
General Conditions: APWA /WSDOT, latest version
Technical Specifications: APWA/WSDOT, latest version supplemented with Special
Provisions as necessary
Design Drawings: AutoCAD format, latest version
Standard Details: City of Port Angeles standard details as applicable (Supplemented
by CH2M HILL details where /when required)
Bidding and Contract Documents: City of Port Angeles standards
2.13.1 65- Percent Submittal
Consultant shall prepare a 65- percent complete Project Manual submittal including all
anticipated design drawings, technical specifications (Special Provisions), bidding
documents, and contract documents for City's review. The submittal shall reflect
substantial completion of the final design phase. Although not complete and ready for
contractor bidding, all aspects of the design shall be included in this submittal package.
Some aspects, such as design details, erosion and sedimentation control drawings, traffic
control drawings, and other ancillary features may be completed to a lesser complete level
than 65 percent.
Consultant shall submit 5 hardcopies of the 65- percent submittal to City for its review and
comment. Upon completion of City's review, City shall return a single red lined- marked -up
copy of its review comments to Consultant. Consultant shall participate in a conference call
with City to discuss review comments. Consultant shall revise the 65- percent submittal per
City's review comments.
2.13.2 95- Percent Submittal
Consultant shall prepare a 95- percent complete Project Manual submittal, which includes
revisions per City's review comments on the 65- percent submittal, for City's review. The
95- percent submittal shall reflect substantial completion of the overall project and shall be
adequate for bidding the contract. Review of the 95- percent submittal will be City's final
opportunity to effect changes to the design prior to advertising the contract for bid.
Consultant shall prepare and submit 5 copies of the 95- percent submittal for City's review
and comment. Upon completion of City's and DOH's review, City shall return a single red-
22
lined- marked -up copy of its review comments to Consultant. Consultant shall participate in
a conference call with City to discuss review comments. Consultant shall revise the 95-
percent submittal per City's review comments.
2.13.3 100 Percent Submittal
Consultant shall prepare the final, 100-percent-complete Project Manual for the project that
is ready to be advertised for solicitation of bids for the construction contract. In addition to
review comments from City on the 95- percent submittal, Consultant shall incorporate
review comments from other permit and review agencies. Permits shall be incorporated
into the Project Manual if available at the time of document assembly and printing.
Consultant shall provide a total of five hardcopies of the final Project Manual to City.
Copies of the Project Manual for bidding the construction contract shall be prepared as part
of a separate amendment for services during bidding and construction (not part of this
contract amendment).
Task 3. McDougal Pressure Subzone
Improvements
This task shall be completed by November 30, 2011.
Consultant shall prepare study and design documents to abandon, in place, the existing
McDougal Pump Station and replace it with new larger- diameter distribution system pipe
that improves normal- operating flows and fire flows directly from the City's High Zone
pressure system. The anticipated pipeline improvement is approximately 1,100 linear feet of
new 14- inch diameter, ductile iron distribution main in McDougal Street between Craig
Avenue and Benjamin Street. The new pipeline will replace the existing 6- inch diameter
asbestos cement pipe.
Pending hydraulic analysis it may be necessary to include a pressure sensor within or near
the existing McDougal Pump Station that is connected to the City's Supervisory Control and
Data Acquisition (SCADA) system to initiate pumping at the Mill Creek Pump Station in the
event of a fire flow condition in the McDougal Street area. If this additional work is
determined to be necessary, it will be undertaken by others as part of a separate contract
agreement with City or it will be undertaken by Consultant as part of an amendment to this
Agreement.
City and Consultant acknowledge the following regarding this project:
The project will result in lowering normal- operating pressures by approximately 22 psi
from what the current service pressures are.
Customer dissatisfaction with reduced service pressure is a likely outcome of this
system improvement.
Future service to higher ground elevations (currently undeveloped) of the adjacent
unincorporated urban growth area will be either served from Clallam PUD's service
area to the south or a pumped system from City's High Zone pressure system.
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Normal operating service pressures at the east end of Homestead Avenue (at customer
service meters) are anticipated to drop to approximately 35 psi during peak hour
demand.
The permitting and approval requirements for this project are assumed to be minimal.
Consultant shall complete SEPA checklist and City shall complete any and all other
permitting requirements and activities.
City and Consultant agree that the project scope and associated budget for this project are
based on the assumptions presented under this task.
The City of Port Angeles will act as Lead Agency under WAC Chapter 197 -11 for the
purposes of SEPA Compliance. Consultant shall prepare the SEPA checklist and submit
to City and City shall complete all other aspects of the SEPA process.
No Endangered Species Act related work will be required.
No Cultural Resources Report is required for this project.
No clearing and grading permit will be required because the project is anticipated to be
within City right -of -way.
City shall obtain any and all permissions from property owners for rights -of -entry to
complete field investigations and land survey work for this project.
City shall pay all permit fees required for this project.
No wetlands or environmentally sensitive area evaluation work and related permitting
activities will be required because the project is in a relatively flat area that is either
paved or previously disturbed.
No Forest Practice Act permits, reviews, or approvals are required.
City shall obtain any needed permanent easements or temporary construction easements
for the project.
City shall obtain the right -of -way construction permit.
Traffic control planning shall be required as part of construction contract. No traffic
control plans shall be prepared by Consultant as part of Project Report and or final
design. Traffic control shall be specified to maintain flagged, alternating access /egress
to /from McDougal Street neighborhood.
City will be responsible for preparing, posting, and distributing any public notices
required by PAMC 18.02.050 or by County. This scope assumes that no public hearings
will be required for the project including any hearing or notice specified by PAMC
17.76.140 and 18.02.060 or in Clallam County's Code.
Geotechnical test pits shall be excavated, if deemed necessary after preliminary site
examination by Consultant, as part of the geotechnical work for the Concrete Cylinder
Pipeline Replacement project (Task 1) and the results included as part of the associated
Geotechnical Report.
24
Habitat for priority species or species of concern are assumed to not be present within
the project limits.
3.1 Project Report
Consultant shall prepare a Project Report that includes the requirements of the Washington
State Department of Health (DOH) per WAC 246- 290 -110. The Project Report, which shall
be suitable for submittal to DOH for review and approval, shall address the following key
project aspects, including:
Description of the issue resulting in the project
Specific project objective and goals and summary of regulatory requirements
Description and evaluation of alternative solutions, including summary of hydraulic
modeling results
Description of selected alternative and summary of impacts to services
Plan drawings (two) of the alignment of the anticipated new 1,100- linear -foot, 14 -inch-
diameter pipeline. The anticipated scale of the new pipeline is 1" 20' at a full -size
drawing of 22" x 34." Plan and profile drawings and supporting detail drawings shall
be prepared as part of the final design subtask for this project.
Impact of selected alternative to potential future service to adjacent urban growth area
Estimated construction cost
SEPA Checklist and Determination
Consultant's project manager, lead designer, and project engineer shall visit the project site
to identify alignment options and review those with City staff.
The Project Report shall incorporate, as applicable, work previously completed by
Consultant as part of City's Water System Plan. Consultant shall use City's existing water
distribution system hydraulic model to evaluate alternative solutions and confirm and
demonstrate compliance with DOH requirements for service pressures during normal
operating and fire flow conditions.
Consultant shall prepare a draft of the Project Report (3 hardcopies) for submittal to City for
City's review and comment. No meetings are planned as part of this activity. Consultant
shall revise the Project Report per City's review comments and submit 6 copies of the
revised Project Report to City. City will submit the Project Report to DOH for its review
and comment. Consultant shall revise the DOH reviewed Project Report, as applicable, per
DOH's comments. Consultant shall prepare 5 hardcopies of the final Project Report for
submittal to City. Consultant shall prepare a bookmarked PDF of the final Project Report
for submittal to City.
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3.2 Basemapping
Consultant shall prepare preliminary base mapping for the project in the same manner
described in Subtask 1.4.1, Preliminary Basemapping from GIS Database, for the Concrete
Cylinder Pipeline Replacement project (Task 1). Consultant shall use this GIS -based
mapping to select the specific alignment for the new pipeline and potential pressure sensor
vault. Upon selection of the specific alignment of the new pipeline in McDougal Street,
Consultant shall subcontract field survey services to locate buried and overhead utilities.
The subcontracted survey services to be performed include:
Identification and location of survey control and benchmarks.
The survey shall include a ground profile along the centerline of the new pipeline at
50 -ft intervals as well as up to 6 additional spot elevations at yet- to -be- determined
locations further south in McDougal Street and along the adjacent Homestead
Avenue.
The location of buried utilities shall be field- identified by One -Call service (1 -800-
424 -5555) and /or City (City shall field- identify all of its buried and above ground
utilities). City shall take the lead in coordinating the utility locate, contacting the
One -Call service, requesting the utility locate, locating all buried City utilities (water,
sewer, storm, and electrical), and ensuring all non -City utilities are located. The
survey subcontractor shall map utilities marked on the ground as well as overhead
telephone and power poles.
The horizontal and vertical location of the tops of valve boxes, manholes, and catch
basins within 40 feet of the centerline of the pipeline alignment.
The field survey subcontractor shall survey the location, invert elevations, and
directional orientations of sanitary and storm sewer connections to manholes and
catch basins. Survey subcontractor shall open all manhole lids and storm sewer
grates and coordinate directly with City staff if assistance with opening such lids and
grates is necessary. Survey subcontractor shall connect, in base mapping, storm and
sanitary sewer lines using invert and directional information from manholes and
catch basins and GIS base mapping. If connections are unclear from said
information, they shall be indicated as such in the base mapping files developed by
the survey subcontractor.
The horizontal location of nearby power and telephone poles, signs, telephone boxes,
and other surface structures within 40 feet of the new pipeline alignment. The
survey contractor shall measure the approximate low -sag overhead distance above
ground for all parallel and crossing telephone, cable, and power wires along the
pipeline alignment.
Survey subcontractor shall produce a final certified map (complete with signed and
dated Washington State professional land surveyor stamp, licensed in the State of
Washington) of the entire pipeline alignment and spot elevation locations. Survey
subcontractor shall furnish electronic files of final basemapping in latest Autocad
format to Consultant for Consultant's use in developing Plan and Profile design
drawings.
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Survey subcontractor shall show, all along the new pipeline alignment, City and
County (as applicable) right -of -way and adjacent private and public property
boundaries on the basemapping based on deed research (not based on a field
boundary survey).
Survey subcontractor shall survey the location of each of the geotechnical test pits
(assume three test pit locations) completed as part of Subtask 1.5, Geotechnical
Exploration. Surveying the geotechnical test pits shall be conducted at a later time
(up to two months later) than the other field survey tasks presented herein.
The base mapping shall be established in conformance with Washington Coordinate
System, NAD 83 (91) and the NAVD 88, consistent with City's GIS database.
In the same manner as in Subtask 1.4.4, Prepare Base Maps, for the Concrete Cylinder
Pipeline Replacement Project, Consultant shall prepare Plan and Profile panels for
displaying the alignment of the new pipeline using the GIS -based mapping and
supplemental survey information. Plan and Profile base mapping shall include 2 -foot
contour intervals, existing ground -level features, and underground utility pipes and
structures.
Consultant shall prepare plan and profile drawings in electronic Autocad format using an
anticipated scale of 1 =20' horizontal and 1 =10' vertical for full size drawings (22 "x34"
drawing plotted on 22 "x34" paper) and a scale of 1 =40' horizontal and 1 =20' vertical for
half -size drawings (11 "x17 The plan drawings shall be to "true scale" (i.e., measuring a
distance between two points using the Autocad command, DISTANCE, will give the user
the actual distance between those two points in the field), and both electronic and hard
copies of these drawings shall be provided to the City.
3.3 Estimated Construction Cost
Consultant shall estimate the cost of construction of the 14- inch diameter McDougal Street
pipeline at the 30- percent, 65- percent, 95- percent, and 100 percent complete stage of design.
Consultant shall present the 30- percent estimated cost in a section of the Project Report.
The construction cost estimate shall be developed using the unit prices planned for the bid
form of the Project Manual. Consultant shall submit the cost estimates files via email for
City's review and comment. Because of the greater uncertainty at the earlier stages of
design, the greater will be the cost contingency incorporated into the earlier cost estimates.
As the design approaches completion, the cost contingency will be reduced.
In providing opinions of construction cost, Consultant has no control over cost or price of
labor and materials; unknown or latent conditions of existing equipment or structures that
may affect operation or maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by operating personnel or third parties; and other
economic and operational factors that may materially affect the ultimate project cost or
schedule. Therefore, Consultant makes no warranty that the District's actual project costs,
financial aspects, economic feasibility, or schedules will not vary from Consultant's
analyses, projections, and /or estimates.
27
3.4 Final Design
Construction documents for the project shall consist of a single stand -alone contract for
bidding and construction. This final design subtask shall build upon the Project Report and
Basemapping subtasks. Consultant shall prepare draft design deliverables for City review
at the 65% and 95% completion levels.
Consultant shall prepare bidding forms, the contract agreement, Division 1 specifications,
technical specifications (and appendices), and drawings to form the document hereinafter
referred to as the "Project Manual," which shall be suitable for bidding the construction
contract.
The Project Manual shall be based on the following:
General Conditions: APWA/WSDOT, latest version
Technical Specifications: APWA/WSDOT, latest version supplemented with Special
Provisions as necessary
Design Drawings: AutoCAD format, latest version
Standard Details: City of Port Angeles standard details as applicable
Bidding and Contract Documents: City of Port Angeles standards
3.4.1 65- Percent Submittal
Consultant shall prepare a 65- percent complete Project Manual submittal including all
anticipated design drawings, technical specifications (Special Provisions), bidding
documents, and contract documents for City's review. The submittal shall reflect
substantial completion of the final design phase. Although not complete and ready for
contractor bidding, all aspects of the design shall be included in this submittal package.
Some aspects, such as design details, erosion and sedimentation control drawings, traffic
control drawings, and other ancillary features may be completed to a lesser complete level
than 65 percent.
Consultant shall submit 5 hardcopies of the 65- percent submittal to City for its review and
comment. Upon completion of City's review, City shall return a single red lined marked -up
copy of its review comments to Consultant. Consultant shall participate in a conference call
with City to discuss review comments. Consultant shall revise the 65- percent submittal per
City's review comments.
3.4.2 95- Percent Submittal
Consultant shall prepare a 95- percent complete Project Manual submittal, which includes
revisions per City's review comments on the 65- percent submittal, for City's review. The
95- percent submittal shall reflect substantial completion of the overall project and shall be
adequate for bidding the contract. Review of the 95- percent submittal will be City's final
opportunity to effect changes to the design prior to advertising the contract for bid.
Consultant shall prepare and submit 5 copies of the 95- percent submittal for City's review
and comment. Upon completion of City's review, City shall transmit via email or FTP site
review comments to Consultant as hand markups to drawings and specifications and /or as
electronic modifications to bidding, contract, and technical specifications. Consultant shall
28
revise 95- percent submittal package and submit to City for City's submittal of the package
to DOH for review and comment.
3.4.3 100 Percent Submittal
Consultant shall prepare the final, 100-percent-complete Project Manual for the project that
is ready to be advertised for solicitation of bids for the construction contract. Consultant
shall incorporate review comments from DOH, as applicable.
Consultant shall provide a total of five hardcopies of the final Project Manual to City.
Copies of the Project Manual for bidding the construction contract shall be prepared as part
of a separate amendment for services during bidding and construction (not part of this
contract amendment).
29
1 On -Call Assistance
Exhibit B (page 1 of 2)
Budget Development
Task
2 Concrete Cylinder Pipe Replacement
2.1 Project Kickoff Meeting $9,049
2.2 Hydraulic Evaluation $2,363
2.3 Pipeline Alignment Examination $17,278
2.4 Basemapping
2.4.1 Preliminary Basemapping from GIS Database $11,723
2.4.2 Field Survey $56,228
2.4.3 Wetland Survey Allowance $13,212
2 4 4 Prepare Base Maps $18,692
2.4.5 Property Boundary Survey Allowance Contingency $39,163
2 5 Geotechnical Exploration
2.5.1 Collect and Review Available Data $2,768
Total
$10,000
2.5.2 Field Exploration and Laboratory Testing $12,963
2.5.3 Prepare Geotechnical Report $10,404
2.5 4 Geologic Hazard Areas and Locally Unique Features $10,531
2.6 Evaluate Canyon Crossings
2.6.1 Technical Alternatives $20,895
2.6 2 Estimated Costs $6,541
2.6.3 Summary Technical Memorandum $15,861
2.7 Wetland and Stream Evaluation
2.7.1 Wetland and Stream Assessment Report
2.7.1.1 Wetlands $17,064
2 7.1.2 Streams $9,233
2.7.1.3 Report $15,552
2.7.2 Wetland and Stream Mitigation Report $19,517
2.8 Traffic Control $10,856
Exhibit B (page 2 of 2)
Budget Development
Task
Total
2.9 Permit Review
2.9.1 City of Port Angeles
2.91 1 Pre-Permit Consultation $3,618
2.9.1.2 Environmentally Sensitive Area Reports $3,732
2.9.1.3 C|eannO and Grading Permit $6,193
2.9.1.4 JARPA $13,003
2.9.1.5 SEPA $10,238
2.9.1.6 Construction Stormwater General Permit $9,619
2 9 2 O|eUamCounty
2.9 2.1 Pm`App|/oa1mnK8eoting $3,255
2.9.2.2 Critical Areas Special Reports $3 ,7 32
2.9.2.3 Critical Areas Variance $14,363
2.9.3 Washington Department of Natural Resources $4.771
2.9.4 Washington State Department of Fish and Wildlife
2.9.4.1 Hydraulic Project Approval $7,127
2.0.42 Bald Eagle Management Plan $5,533
2.9.5 Permit Acquisition Budget Contingency $30.000
2.10 Cultural Resources
210.1 Document Review $1.715
21 (l2 Field Survey –$6.874
2103 Report $6,209
211 1 Preliminary Plan and Profile Drawings 39 98 1
2.12 Estimated Construction Cost $23,749
2.13 Final Design
2.13.1 65-Percent Submitta $76,555
2.13.2 95-Percent Submitta $78,334
2.13.3 100-Percent Submittal $68,243
Subtotal $736,539
3 McDougal SubzoneImprovements
3.1 Project Report $23,807
3.2 Basemapping $9,864
3.3 Estimated Construction Cost $8.679
3.4 Final Design
3.4' 65-Percent Submittal $17.255
3.4.2 95-Percent Submittal $15,476
3.4.3 100-Percent Submitta $12,932
Subtotal $88,013
Total $834,552
Exhibit C
Consultant Labor Costs and Non salary Reimbursable Costs
Labor costs shall be based upon an individual's hourly wage times the total number of hours worked,
times a multiplier of 3.15. The multiplier shall include overhead, CADD costs, communications costs,
computer costs, and profit.
Direct Non salary Reimbursable Costs are not subject to a multiplier and are those necessary expenses
and charges incurred for the PROJECT including, but not limited to: (1) the direct costs of
transportation, meals and lodging, mail, special OWNER approved PROJECT specific insurance,
letters of credit, bonds, and equipment and supplies; (2) CONSULTANT's current standard rate
charges for direct use of CONSULTANT's vehicles, laboratory test and analysis, and certain field
equipment; and (3) CONSULTANT's standard project charges for special health and safety
requirements of OSHA.
2010 Non Salary CostRates (This list is only a sample of Direct Non salary Reimbursable Costs and is
not meant to be all inclusive. These rates are subject to calendar year adjustment):
Health Safetyl
Fleet Vehicles
Personal Mileage
Laboratory Services
1 Applies only to staff with comprehensive Health and Safety training.
$1.75 /labor hour
$.70/ mile
IRS Rate (currently $.50 /mile)
Cost
EXHIBIT D
Hourly Wage Rates
The hourly wage rates shown in the table below are for several key Consultant staff anticipated
to participate in this project. The hourly wage rates shown are billing rates based upon the
employees' current raw hourly rate escalated by the agreed -upon, contracted 3.15 multiplier.
When an employee working on this project receives a raise in their raw hourly rate, their
corresponding billing rate for this project will adjust automatically. Additional Consultant staff,
who are not yet identified and not listed in the table below, will also participate in this project
and their charges billed against this project. No modification or amendment to the Agreement
shall be required for adjustment of Consultant staff on the project.
Employee
Phillip L Martinez
Jack Burnam
Arnie Roshak
Kenneth R Weigum
Kenneth R Green
Hans Paul Ehlert
Lori Hurt,
Title
Project Manager
Lead Designer
Project Engineer
CAD Tech
Geotech
Wetlands
Accounting
Hourly Wage Rate at 3.15
Multiplier
$210 47
$209 19
$118.86
$126 75
$196.33
$187.28
$83 84