HomeMy WebLinkAbout000342 Original ContractCONTRACT
City of Port Angeles
Record #000342
THIS CONTRACT is entered into this 2-U day of March, 2012, between the City
of Port Angeles, Washington, hereinafter referred to as "City and United Way of Clallam
County, Washington, hereinafter referred to as "United Way
In consideration of the above representations and the payments, covenants and
agreements hereinafter mentioned, to be made and performed by the parties hereto, the
parties covenant and agree as follows:
1. As a code city operating under Title 35A RCW, the City has the legal
authority, as set forth in RCW 35A.11.020, to exercise broad powers in the rendering oflocal
social, recreational, and educational services, hereinafter referred to as "human services."
2. It is in the public interest for City funds to be expended for human services.
3. United Way is willing and able to administer such human services on the
City's behalf.
4. Scone of Services. United Way shall provide the following services:
A. Annually identify local human service priorities with input and
direction from the City Council;
B. Establish a process for receipt and review of requests to the City for
funding local human services, which process shall include the
participation of a City Council member on the United Way
admissions and fund distribution committee and final approval of
allocations by the City Council;
C. Analyze proposals received and develop recommendations for
allocation of the City's annual human services budget appropriation;
D. Ensure the distribution of funds as set forth in the attached Exhibit A
in accordance with City policy, legal guides, and sound fiscal policy;
E. Maintain separate accounting and auditable fiscal records for City
funds;
F. Provide a year -end report to City regarding provision of services; and
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G. Monitor use of funds to assure that terms are carried out and desired
outcomes achieved.
5. Duration of Contract. This Agreement shall be in effect for all services
performed by United Way that arise from or relate to the City's 2012 budget.
6. Compensation and Method of Payment.
A. The City shall compensate United Way for the services rendered as
specified in Section 1 of this Contract at the rate of two percent of the funds distributed.
B. The funds shall be transferred from the City to United Way on a
quarterly basis and shall be distributed by United Way to the recipient programs on a
quarterly basis. Any accrued interest shall be retained by United Way for subsequent
distribution to City funded human services.
7. Recordkeening and Reporting.
United Way will provide quarterly financial reports reflecting activities
funded with City appropriations and semi annual reports showing the success in meeting
established objectives. Each quarterly report will be due within sixty (60) days of the end of
the quarter. Each semi annual report will be due with the 2nd and 4th quarter reports.
8. Hold Harmless and Indemnification. United Way shall protect, defend,
indemnify and save the City harmless from and against any and all claims, damages, losses,
and expenses, including reasonable attorney's fees, occurring, arising, or resulting from
supplying work, services, materials or supplies in connection with the performance of this
Contract.
9. Breach.
A. In the event of either party's material breach of the terms or conditions
of this Contract, the non breaching party reserves the right to withhold payments or services
until corrective action has been taken or completed. However, the party shall not exercise
this right until it has given written notice of such material breach to the breaching party and
ten days have passed since the receipt of such notice.
B. If either party shall materially breach any of the covenants undertaken
herein or any of the duties imposed upon it by this Contract, such material breach shall entitle
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the other party to terminate this Contract, provided that the party desiring to terminate for
such cause shall give the offending party at least twenty days' written notice, specifying the
particulars wherein it is claimed that there has been a violation hereof, and if at the end of
such time, the party notified has not removed the cause of complaint, or remedied the
purported violation, then the termination of this Contract shall be deemed complete.
C. The rights stated above are in addition to and not in lieu of all other
rights and remedies which State law offers for breach or default.
10. Non- Discrimination. United Way shall perform its obligations under this
Contract in a manner which assures fair, equal and non discriminatory treatment of all
persons, without respect to race, creed or national origin, and, in particular:
A. United Way shall maintain open hiring and employment practices and
will welcome applications for employment in all positions, from
qualified individuals who are members of minorities protected by
federal equal opportunity /affirmative action requirements; and,
B. United Way shall comply with all requirements of applicable federal,
state or local laws or regulations issued pursuant thereto, relating to
the establishment of non discriminatory requirements in hiring and
employment practices and assuring the service of all persons without
discrimination as to any person's race, color, religion, sex, Vietnam
era veteran's status, disabled veteran condition, physical or mental
handicap, or national origin.
11. Indenendent Contractor. The relationship created by this Contract is that of
independent contracting entities. United Way is not an agent of the City. United Way, as
an independent contractor, has the authority to control and direct performance of the details
of the services to be provided. If money for human services is distributed under this
Agreement to another agency, that other agency shall be an independent contractor and not
an agent of the City.
12. Entire Contract. The parties agree that this Contract is the complete
expression of the terms hereto and any oral representation or understanding not incorporated
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herein is excluded. Further, any modification of this Contract shall be in writing and signed
by both parties.
IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the
day and year first hereinabove written.
CITY OF PORT ANGELES UNITED WAY
By:
Cherie Kidd, Mayor
ATTEST:
sa Hurd, City Clerk
APPROyED AS TO FORM
William E. Bloor, City Atnn y
G\LEGAL% AGRL•EMCNTS &CONTRACTS 12012 AGRMTS &CONTRACTSIUmted Way 03 22 12wpd wpd
five Director
ATTEST:
10L& 0/
Title: JJ
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1AgencylProgram
1
1 !Boys and Girls Club
P. A Club site:
General operating support for
youth services, programs,
transportation
I I
2 Camp Fire USA Juan de Fuca
Council
'I Can Do It' Eight weekly classes
offered at Evergreen Family Village
3 I Concemed Citizens
Teaches Parenting Skills during
supervised child visits at Port
Angeles office
4 I First Step Family Support
Center
P. A. Drop-In Center
(for parent support of stressed,
vulnerable, low income famries
with young children)
5 I First United Methodist 1
Fnendship Dinner Project
weeldy meat for )ow Income
citizens in need
2009 1 2010 1 2011 _1
Moe. 1 Allocation 1 Allocation I
1 I
$4,000 $4,800 $4,800
United Way of Claffam County 2012 City of Port Angeles Human Services Funding Requests
2012 1
Reauests 1
1
2012
Allot.
$1,500 51,250 $1,500 $4,500 31,000
57,500 51,500 Food snacks), program supplies (art,
recreation, notebooks, pens, etc) and
transportation (fuel and maintenance on
transport vehicles). Serves 23,000 snacks
annually Programs serve over 1,100 kids in Port
Angeles
$1,200 50 Weekly classes offer snack, learning
component, and craft- help build self esteem,
self reliance, conflict resolution and healthy
eating These kids in transitional housing often
mss out on regular CampFre activities.
I I
37,000 so Installs two-way mirrors and uses wire[ess
headsets for coaching parents during
Supervised visits with their kids, followed by 30
min session with Early Childhool instructor,
Gives feedback to parents on how interaction
with kids could be improved
Use of funding
55,000 55,500 55,500 57,500 53,500 Funds a family support staffer (wages, benefits)
for drop -in center in P.A. Gives help, resources,
referrals, mist assistance to low income parents
with children age 05 years (also diapers.
clothes, formula, snacks,books, etc).
Purchase food, food storage, maintain
community kitchen, facility costs. For low income
citizens, provides free weekly Friday night
dinners cooked by volunteer teams. Helps fill
meal program gap caused by reduction of
0IyCAP Senior Meals Program in PA duo to
budget cuts.
Page 1 of 4
1
Outcomes
Positive after school supervision and
mentoring, homework help results in
increased school success; reduced hunger
due to nutritious meal provided, (numbers
tracked), no kids turned away from this clean
safe environrnent after school, and they get the
help they need to succeed in scrod
Goal reunite kids with families by teaching
parenting skills strengthens family unit,
stabilizes families' futures Removes kids from
foster care, they return home to families with
better parenting skills
'Families' support systems improved, people
access needed resources and basic need
items, children have positive stimulating
environments to play iii. Overall, families get
the help they need (food, clothing, legal,
counseling, family literacy, employment
resources, etc).
Measurable improvements in self esteem and
self awareness youth report better resistance
skills to peer pressure, more able to resolve
conflicts, more control of their lives. 20 unincorp 51,200
Better health and nutrition for needy
individuals, seniors, and families with young
children who need hot meals meets basic
nutritional needs of low income citizens.
Serves as a catalyst for community building for
all Also works with PA Food Bank to expand
food sources
Served
This program
P. A.
1,080 nn cuty
40 unmcorp
67 in city 37,000
975 adults 37,500
1,700 in City
100 umnoorp
Program
Budget
1 for P.A.
5207,200
$4,500
Program
Budget
for Agency
5939,335
335,252
52,720,684
317,500
$16,200
AgencylProg ram
1
1
6 1 Healthy Families
Core Services:
ChOdren youth support
groups, Prevention Education,
Children's Advocacy Services,
Criss Intervention Emergency
Shelter
7 1 Lutheran Comm Services
(Parent Line)
"Healthy Families Protect" info,
Advocacy, Play and Leam early
learning program, financial
budgeting and legal advocacy,
meal classes, eta
8 1 Olympic Community Action
1) Meals on Wheels nutrition
2) Adult Day Care (dementia
seniors) and caretaker respite
9 I Dlympic Peninsula YMCA/
Americorps
North Olympics AmeriCorps
Program
10 !Parenting Matters Foundation
Parenting Support in Port
Angeles Fust Teacher
Prevention Program
(Educational newsletters
I I
2009 I 2010 1 2011 I 2012 1 2012
Allot. 1 Allocation I Allocation 1 Requests I Alloc.
1 I 1
1 I I
55,000 $4,500 $4,500 510,000 58,500
$5,000 $4,000 $3,000
56,000 53,000 $1,500 515,000
$8,250 $7,500
$0 $1,700 $1,500
1
I I
$7,500
United Way of Clallam County 2012 City of Port Angeles Human Services Funding Requests
1
$0,000
1
Use of funding
Supports services not completely covered by
other contracts. Prevention education, shelter,
support groups, counseling for victims of
domestic violence; crisis intervention for youth,
parenting skills classes, case management,
legal advocacy. Funds cover staffing expenses.
1
1
$10,000 $4,875 Funds staff time (partial), supplies, resources
and educational matenais for financial literacy,
home ownership, parenting, and life skills
classes, Meal prep demos. Also job coaching
and childcare. Provides support sennces to
families living at Mt Angeles View public
housing
53,500 Adult day care. respite care for families who care
for elderly family members with dementia Fills
funding gap Meals on Wheels' clients get 7
meals per week delivered by volunteers, also
ensures social contact.
$7,500 *6,000 1) Tutoring/ mentonng services to 472youth
(tutor mentor stipend pay) 56,500 request
2) Amerioorps energy conservation services to
1,500 households (Americorp member stipend
,pay) $1,000 request
50 Parenting newsletters, benchmark
developmental cards, for all Port Angeles
parents with pre-K children Teaches prevention
of problems (antisocial behavior, lack of school
readiness, poor health and safety habits,etc).
Helps kids be ready to learn, Informs families on
resources, health and safety, and their
importance to kids' success
Page 2 of 4
1
1
I I
For seniors with dementia, safe and affordable
day care allows critical respite for family
caregivers Services improve health and
quality of life For Meals on Wheels,
homebound seniors get nutritious food,
Improves health and Independence, with
improved quality of life, food security
Outcomes
Participants leam esteem building skills,
substance abuse prevention skills, coping
skills Youth team personal safety education,
crisis intervention when necessary. Families
are shelters! Emphasis on prevention,
putting an end to the cycle of domestic
violence, sexual assault, and child abuse
Results documented by pre f post
questionnaires, DSHS shelter surveys, cnme
Victim advocacy Surveys, etc
Better access to resources and services, better
knowledge of kids' development and
behaviors, parenting skills; Skills to manage
budget and personal finances, to stabilized
family. Learning to skills and feeling
competent to apply them. Services evaluated
by surveys, data used to improve programs.
!Program results in dramatic increases to
academic scores, with school success for
those struggling, at risk VS drop -out. Increased
!student engagement Also, conservation
program provides education and
weathenzation to low income clients in
substandard housing
Parents learn of health, nutrition, and safety
issues, how to cope with stress, help kids be
ready for school, understand importance of
early literacy Results in increased bonding
between parents kids, decreased child
neglect 1 abuse, better knowledge of resources
available Evaluations analyze Improvement
data.
1 #Served 1 Program 1
1 This program 1 Budget 1
1 P. A. I for P.A. 1
1 1 1
694 In City
87 unncorp
3,755 in city
768 urnncorp
849,984
5130,986
20 Encore
5217,846 $3,228,859
24 Meal program
2,200 in City $393,481
2,501
$30,000
Program
Budget
for Agency
5531,916
6268,314
5600,363
$116,060
I AgeneylProg ram
1
11 'Peninsula Community Mental
!Health
Behavioral healthcare
treatment, stabilization services
for low income, unemployed
and under insured children and
adults who do not qualify for
public, state funding.
12 Peninsula Dispute Resolution
Ctr,
Parenting Plans (mediation)
for low income parents and
youth.
Restorative Justice Classes
Victim Impact Panels
13 Pro Bono Lawyers of Clailam
Jefferson County
Operating support of community
office located in Port Angeles
legal ad resources
1 Serenity House
Coordinated services and
operational costs: for services
to children from families corning
out of homelessness ChUd
Care at the Commons
15 1 Mosaic (formerly Snap)
Classes and programs for
developmentally disabled
people
2009 I 2010 2011 I 2012
Alloc. 1 Allocation Allocation 1 Reouests
1
35,000 34,000 34,000 310,000
l
34,000 $2,375 52,375
United Way of Clallam County 2012 City of Port Angeles Human Services Funding Requests
30 no applic 30 $2,000 $1,500 Overhead. Rent, office equipment supplies
Thus provides services. Legal Clinics,
assistance with forms, Divorce workshop,
Emergency legal advocacy, protection orders,
phone screening/client intake, walk -in client
assistance
33,000 $5,000 35,000
38,000
$5,000
1 2012
1 Alloe
Use of funding
$8,000 1) Supports casts of mental health services,
medication management, for clients not eligible
for state funded services Crisis interventions,
24 hr supervisor residential support, diagnostic
evaluations and asessments for chemical
dependency treatment, psych consults to OMC
medical staff, jail, schools, nursing homes, etc
$0 1 Fee waivers- state- mandated Parenting Plans
;with mediation that reduces family and child
stress, resolves conflict, deals with underlying
family issues that affect the whole family Also,
:fee waivers for low risk youth offenders
'completing Restorative Justice classes, and
Victim Impact services
1
I
$4,500 Direct basic need services for children:
Childcare, child advocacy, family case
management, healthy nutrition, preschool and
afterschool program for up to 74 children of
homeless and at -risk families at the Commons,
in west P.A. Maintains capacity, fills funding gap
after state funding cuts of childcare subsidies.
31,500 31,500 3500 $3,700 $2,000 'Funds support Programs Life Skills, Self
;Awareness, Social Well Being, Art, Nutrition, etc
l educational classes recreational activities
!newsletters Pays for staff, supplies, transport,
!eta These activities give support and respite for
!families and caregivers, also 68% of clients are
I in Port Angeles.
Page 3 of 4
Outcomes
1) Better access to mental health services for
low income clients Results in reduced police
response and ER visits, decreased anger and
violent behaviors, increased awareness of
mental health issues and resources for
vulnerable isolated sensors, with referral to
community resources, etc
Parents get better understanding of how to
parent separately with positive communicabon
to kids and reduced stress for all. Keeps kids
out of the middle of disputes For Restorative
Justice classes, youth learn personal
responsibility for harm caused to victims, and
understand Justice system.
I
Legal services help keep people out of crisis,
provide advocacy for eviction disputes,
divorces, paternity cases, child custody, etc
Helps keep clients safe, less violence, families
have better stability, confidence in Judicial
system, aware of their nghts
Children receive high quality child care, adult
family members able to seek /maintain
employment housing, treatment lads learn
social, study, behavioral skills Helps families
break out of poverty, and nurtures kids of
homeless/at nsk families improves their
chance to succeed, be prepared for school.
Participants team social and independent
Irving skills to Maidmize levels of
independence, and make friends, increase
confidence, learn job skills, become active
citizens. Engaging in new community
activities. Attendance records, focus groups,
and evaluations are done to gauge progress
Served
This program
P.A.
305 in City
33 unincorp.
50 in City
9 unincorp. 1
375 in City I $23,250
70 in City
4 unincorp
Program
Budget
for P.A.
$522,548 $5 237 160
$9,735
200 in City 337,300
$154,000 $154,000
Program
Budget
for Agency
324,090
345,000
$37,000
IAgency/Program 1
1
1
16 Vision Loss Center 4
Vision aid services to blind and
visually impaired clients
17 Volunteers in Medicine of the
Olvmgics Clinic IVIMOS
Free Medical Clinic for
uninsured and underinsured
attzens Medical, behavioral
health, and expanded oral
health care visits
Program Totals
United Way Administration -2%
Total from the City
2009 I 2010 1 2011 2012 1 2012
Altos. 1 Allocation 1 Allocation Requests Alloc.
57,000
$57,250
51.250
562,500
50 $1,450 $7,640 51,500
57,000
552.125 550.125
$1,125 $1,125
556.250 556,250
United Way of Clallam County 2012 City of Port Angeles Human Services Funding Requests
556.250
1
Use of funding
Gives resources, visual aid training, info about
adaptive equipment, etc. All-volunteer staff,
many of whom are blind 1 visually impaired.
Funding would help cover office overhead (rent,
phone, supplies, etc) and $2,000 for outreach
matenals for oommunrty (newsletters, large pnnt
calendars, etc) Also support group meeting
expenses
57,000 518,875 58,750 Patient supplies and services; prescnptions,
diabetic testing supplies, lab tests, eta Also,
Nurse Practitioner services, and expanded
dental care to include prevention and referral
services.
1
5129,415 1 555,125 1
$1,125
Page 4 of 4
Helps blind and low vision citizens live more
independently through training, equipment,
and support Most are low Income with few
other resources. Elderly population is rapidly
increasing; along with t comes blinding eye
:conditions. Services and outreach help clients
maintain daily living skills. Client contacts and
Interactions are documented.
Outcomes
Shifting to measunng health outcomes, using
best medical practice protocols, including
medication management and lifestyle changes
for chronic diseases Increasing capacity,
helping Improve overall health of uninsured
patients and preventing inappropnate use of
more expensive resources (emerg. room, etc)
ft Served 1
This program
P. A.
30 in City
10 Unincorp.
1,016 in City
304 Unincorp.
Program
Budget
for P.A.
57,640
5253,440
Program
Budget
for Agency
57,640
5296,448