HomeMy WebLinkAbout000420 Original ContractNew World Systerns
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Mr. Steve Romberg
Port Angeles Police Department
321 East 5 Street
Port Angeles, WA 98362 -0217
Dear Mr. Romberg:
New World Systems is pleased to license you additional software per your request.
The attached forms (Exhibits AA, A and Appendix 1) are to be reviewed and approved by you and/or
your authorized representative. They describe the additional software and services you have requested
along with the related fees.
Other than for the purposes of internal review, we ask that you treat our fees as confidential information.
This is due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement are incorporated and continue to
apply. Any taxes or fees imposed from the course of this Agreement are the responsibility of the
Customer.
We thank you for your continued business with New World Systems. We look forward to working on this
project with you.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS CORPORATION
(New 1d)
By:
Date:
Larry. Leinweber, President
April 6. 2012
ADDITIONAL SOFTWARE LICENSE AGREEMENT
PORT ANGELES POLICE DEPARTMENT. WA
(Customer) �y /1 /T
By: i Y 7 e Ya!'tg4i1
'Authorize nature Title
By:
Date:
City of Port Angeles
Record #000420
Document 0641 -12A4A
Authorized Signature Title
I r f2
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf of the organization for which (s)he represents and that all the necessary formalities have been met.
The "Effective Date" of this Agreement is the latter of the two dates in the above signature block.
PRICING ASSUMES CONTRACT EXECUTION BY JUNE 15. 2012.
Corporate 888 West Big Beaver Road Suite 600 Troy Michigan 48084 4749 248 www newworldsystems com
0641 12A4A 040639 Mob (12A2B 0405).docx
EXHIBIT AA
TOTAL COST SUMMARY AND PAYMENT SCHEDULE
I. Total cost Summary: Licensed Standard Software and Third Party Products
DESCRIPTION OF COST
A. LICENSED STANDARD SOFTWARE as further detailed in Exhibit A
1. Licensed Standard Software
2. Less Demonstration Site Discount
$125,825
(33,973)
B. THIRD PARTY PRODUCTS AND SERVICES 5,850
1. THIRD PARTY PRODUCTS AND SERVICES as further described in Appendix 1
COST
$91,852
ONE TIME PROJECT COST: $97.702
C. STANDARD SOFTWARE MAINTENANCE SERVICES $21,068 /annually
PRICING ASSUMES CONTRACT EXECUTION BY JUNE 15. 2012.
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Exhibit AA COST SUMMARY AND PAYMENT SCHEDULE
II. Payments for Licensed Standard Software and Third Party Products
DESCRIPTION OF PAYMENT
A. LICENSED STANDARD SOFTWARE as further detailed in Exhibit A
1. Amount invoiced upon Effective Date (50
$45,926
2. Amount invoiced upon delivery of each Licensed Standard 45,926
Software (50
PAYMENT
$91,852
B. THIRD PARTY PRODUCTS AND SERVICES 5,850
1. Amount invoiced upon the Effective Date (50 $2,925
2. Amount invoiced upon Delivery of Third Party 2,925
Products and Services (50
ONE TIME PAYMENTS: $97.702
D. STANDARD SOFTWARE MAINTENANCE SERVICES $21,068
Standard Software Maintenance Agreement (SSMA) fees will increase for the above software change and
will commence 90 days after delivery of the software; year one cost to be prorated to run concurrently with
Customer's existing SSMA. Subsequent year SSMA fees for the above software will be consistent with
the SSMA agreement currently in effect. (Includes Exhibit A integration for third party software embedded
in Exhibit A Licensed Standard Software.)
ALL PAYMENTS ARE DUE WITHIN THIRTY (30) DAYS FROM RECEIPT OF INVOICE.
Billings are applied ratably to each deliverable included under the total one time cost. If any deliverable is subject
to sales tax, the tax will be calculated and added as applicable to each billing.
Port Angeles PD, WA CONFIDENTIAL Page 3 of 9
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MOBILE SOFTWARE
MOBILE MANAGEMENT SERVER
EXHIBIT A
LICENSED STANDARD SOFTWARE AND FEES
License Fee for Licensed Standard Software And Documentation Selected By Customer.
Application Packaee Cost
MOBILE SOFTWARE ON THE RS /6000 5
1. Base Message Switch to State/NCIC (Upgrade to 150 units)
Base Message Switch for MDT /MCT
State/NCIC Interface
2. Additional Aegis® Software for RS /6000 Message Switch
New World CAD Interface for Aegis MSP (Upgrade to 150 units)
Mobile Upload Software (Upgrade to150 units)
AVL Interface (Upgrade to 150 units) 6
MOBILE SOFTWARE ON THE MSP Server
3. Aegis® Mobile Integration Software
MDT /MCT Base CAD /RMS Interface (Upgrade to 150 units)
AVL CAD Interface (Upgrade to 150 units) 6
16,000
3,000
10,000
3,000
2,000
3,000
4. Aegis /MSP Mobile Management Server Software (Upgrade to 150 units)
Base CAD/NCIC/Messaging No Charge
Field Reporting 3,000
Field Reporting Data Merge 1,000
CLIENT SOFTWARE
4. Aegis Law Enforcement Mobile Unit Software (39 Units)
Mobile Messaging
LE State/NCIC via Switch $500 ea. $19,500
LE CAD via Switch $750 ea. $29,250
Driver's License Mag Stripe Reader/Barcode Reader Interface 8 $200 ea. $7,800
Mugshot Image Download $200 ea. $7,800
State Photo Download $200 ea. $7,800
In -Car Mapping $400 ea. $15,600
New World AVL $300 ea. $11,700
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Exhibit A LICENSED STANDARD SOFTWARE AND FEES
Field -Based Reporting (39 Units)
LE Field Reporting (Federal Standards)
The following 4 New World Reports are included:
Incident (1 form)
Case (1 form)
Arrest (1 form)
Supplement (1 form)
LE Field Reporting Compliance
Mobile Upload of Field Reports
$1,000 ea. $39,000
$200 ea. $7,800
$600 ea. $23,400
Subtotal $4,350 ea. $169,650
Less Laptop Software Volume Discount of 50% ($84,825)
TOTAL LAPTOP SOFTWARE
SUB -TOTAL MOBILE MODULES S125,825
NEW WORLD STANDARD SOFTWARE LICENSE FEE
LESS DEMONSTRATION SITE DISCOUNT
$125,825
(33,973)
TOTAL SOFTWARE LICENSE FEE 9 S9!
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84,825
Exhibit A LICENSED STANDARD SOFTWARE AND FEES
2
ENDNOTES
Personal Computers must meet the minimum hardware requirements for New World Systems' MSP
product Microsoft Windows XP or later is required for all client machines Windows 2003 /2008Server
and SQL Server 2005/2008 are required for the Application and Database Server(s)
New World Systems' MSP product requires Microsoft Windows 2003/2008 Server and SQL Server
2005/2008 including required Client Access Licenses (CALs) for applicable Microsoft products Servers
must meet minimum hardware requirements provided by New World Systems
3 New World Systems' MSP product requires Microsoft Excel or Windows Search 4 0 for document
searching functionality, Microsoft Word is required on the application server for report formatting
a New World recommends a 100 /1000MB (GB) Ethernet network for the local area network Wide area
network requirements vary based on system configuration, New World will provide further consultation
for this environment
s Currently supporting Motorola, Data Radio (DMP IP), CDPD, EDACS, CDMA, GPRS, 802 11,
Sprint EVDO, NetMotion and Electrocom Mobile Communication solutions only
6
Requires 3rd party GPS hardware
Customer is responsible for obtaining the necessary State approval and any non -New World hardware
and software
8 Customer must provide magnetic stripe encoding format Also, pricing does not include required 3rd
party equipment or hardware
v Prices assume that all software is licensed
10 Licensed Software, and third party software embedded therein, if any, will be delivered in a machine
readable form to Customer via an agreed upon network connection Any taxes or fees imposed are the
responsibility of the purchaser and will be remitted when imposed
Port Angeles PD, WA CONFIDENTIAL Page 6 of 9
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Exhibit A OPTIONAL LICENSED STANDARD SOFTWARE AND FEES
Optional Licensed Standard Software Pricing
Customer may license the following software modules at the indicated prices for up to one (1) year from the date of
execution of this Agreement.
MOBILE CLIENT SOFTWARE
1. Aegis Law Enforcement Mobile Unit Software (39 Units)
2
Mobile Messagj g
In -Car Routing
OPTIONAL SOFTWARE MODULES
Subtotal $300 ea. $11,700
Less Laptop Software Volume Discount of 50% ($5,850)
TOTAL LAPTOP SOFTWARE
NEW WORLD STANDARD SOFTWARE LICENSE FEE
LESS DEMONSTRATION SITE DISCOUNT
ENDNOTES
$300 ea. $11,700
TOTAL SOFTWARE LICENSE FEE 1.2
P4.27I
Prices assume that all software is licensed
Licensed Software, and third party software embedded therein, if any, will be delivered in a machine
readable form to Customer via an agreed upon network connection Any taxes or fees imposed are the
responsibility of the purchaser and will be remitted when imposed
Note: Training and Support Services cost as well as Maintenance (SSMA) costs for these optional modules are
not included.
Port Angeles PD, WA CONFIDENTIAL Page 7 of 9
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5,850
$5,850
(1,580)
New World Syste nsn
The Public Srclur,qy? ware Comiuln
APPENDIX 1
AGREEMENT AND AUTHORIZATION FOR PROCUREMENT
OF THIRD PARTY PRODUCTS AND SERVICES
The attached configuration (Exhibit 1) describes the Third Party products and services that New World will obtain
for Customer. By execution of this Agreement, Customer authorizes New World to order the Exhibit 1 products
for delivery to:
Port Angeles Police Department
Attn: Mr. Steve Romberg
321 East 5 Street
Port Angeles, WA 98362 -0217
The payments for Appendix 1 Services are covered under the Cost Summary and Payment Schedule in Exhibit AA.
Customer is responsible for the site preparation and related costs to install the Exhibit 1 Third Party products.
Customer is responsible for any returned product charges, including re- stocking and shipping fees, for all Third
Party products ordered by New World on the Customer's behalf. Travel Expenses incurred by New World are in
addition to the Exhibit 1 cost and will be billed weekly as incurred.
The Exhibit 1 components and cost may only be changed by mutual agreement of the parties. If a change order in
the configuration requires additional costs, New World shall notify Customer of the additional costs and with
Customer's approval these costs shall be borne by Customer. Without such approval, the change order will not be
processed.
Customer shall or may be required to execute selected agreements with vendors and New World shall not confirm
the ordering of any Exhibit 1 products without Customer's authorized signature on said Agreements. Customer
shall receive the benefit of all warranties, services, etc. provided for in the Agreements.
Port Angeles PD, WA CONFIDENTIAL Page 8 of 9
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1.
THIRD PARTY PRODUCTS AND SERVICES
THIRD PARTY SOFTWARE
a. GIS Software
Mobile
Mobile In -Car Mapping (39 units)
EXHIBIT 1
CONFIGURATION
150 ea.
5,850
$5,850
TOTAL THIRD PARTY PRODUCTS AND SERVICES IL=
ESRI Notes
1) Customer will restrict use of the ESRI Software to executable code (used with the Aegis Licensed
Standard Software).
2) Customer will prohibit (a) transfer of the ESRI Software except for temporary transfer in the event of
computer malfunction; (b) assignment, time- sharing, lend or lease, or rental of the ESRI Software or use for
commercial network services or interactive cable or remote processing services; and (c) title to the ESRI
Software from passing to any other party.
3) Customer will prohibit the reverse engineering, disassembly, or decompilation of the ESRI Software and
prohibit duplication of the ESRI Software except for a single archival copy; reasonable Sublicensee backup
copies are permitted.
4) Customer will disclaim, to the extent permitted by applicable law, ESRI's liability for any damages, or
loss of any kind, whether special, direct, indirect, incidental, or consequential, arising from the use of the
ESRI Software.
5) At the termination of their Agreement (Sublicense) with New World, Customer will certify in writing to
New World that it has discontinued use and has destroyed or will return to New World all copies of the
ESRI Software and documentation.
6) Customer will comply fully with all relevant export laws and regulations of the United States to assure that
the ESRI Software, or any direct product thereof, is not exported, directly or indirectly, in violation of
United States law.
7) Customer will prohibit the removal or obscuring of any copyright, trademark notice, or restrictive legend.
8) If New World grants a Sublicense to the United States Government, the ESRI Software shall be provided
with "Restricted Rights
9) All Aegis/MSP Customers are required to use ESRI's ArcGIS suite of products to maintain GIS data. All
maintenance, training and on -going support of this product will be contracted with and conducted by ESRI.
Maintenance for ESRI's ArcGIS suite of products that are used for maintaining Customer's GIS data will
be contracted by Customer separately with ESRI.
10) The on -going New World SSMA cost is required for any Aegis software changes related to integration with
ESRI software.
11) If a new release of ESRI software is incorporated into the Aegis software, an associated upgrade fee may be
required for the new ESRI software, depending on the potential cost from ESRI; and /or on the scope of
effort required to integrate the new ESRI release with Aegis software.
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