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HomeMy WebLinkAbout000459 Original ContractIr ReWewect by' a ndall racket, P.E Deputy Director of Operations ES -12 -001, Cemetery Backhoe Loader PROJECT MANUAL CONTRACT DOCUMENTS for CEMETERY BACKHOE LOADER PURCHASE CONTRACT NO. ES -12 -001 poRrg r N U N ir �O ?KS AO— CITY OF PORT ANGELES WASHINGTON February 2012 GLENN A. CUTLER, P.E., DIRECTOR OF PUBLIC WORKS UTILITIES RANDALL BRACKETT, DEPUTY DIRECTOR OF OPERATIONS App oved by: Pi William Bloor City Attorney City of Port Angeles Record #000459 page 1 of 23 1 i Bids will be taken for the following Materials: CITY OF PORT ANGELES INVITATION TO BID for Cemetery Backhoe Loader Sealed bids will be received by the Public Works and Utilities Director until 2:00 PM, Thursday, April 5, 2012 and will be opened and read in the Public Works Utilities Conference Room, Port Angeles City Hall, 321 East Fifth Street, Port Angeles, Washington 98362. Schedule A. One (1) new, unused four wheel drive, four wheel steer backhoe loader The materials to be bid are fully described in the instructions to bidders and the bid documents. Bid documents may be obtained at the Public Works and Utilities Department, between the hours of 7.00am and 3:OOpm, City of Port Angeles, 1703 South B Street, Port Angeles, Washington 98363, (360) 417 -4541 Technical questions regarding this bid should be addressed to Dennis McBride, Fleet Manager at (360) 565 -3860, between the hours of 7:00 AM and 3:30 PM The City of Port Angeles reserves the right to reject any or all bids and to waive informalities in the bidding process. Subject to the foregoing, the contract may be awarded to the lowest responsible bidder. Minority and women owned businesses shall be afforded full opportunity to submit bids in response to this invitation, shall not be discriminated against on the grounds of sex, race, color, age, national origin or handicap in consideration of an award of any contract or subcontract, and shall be actively solicited for participation in this project by direct mailing of the invitation to bid to such businesses as have contacted the City for such notification. Further, all bidders are directed to solicit and consider minority and women owned businesses as potential subcontractors and material suppliers for this project. Bids must be sealed with the outside of the envelope marked "BID OPENING DATE April 5, 2012 PURCHASE CONTRACT NO. ES -12 -001. The name and address of the bidder shall also appear on the outside of the envelope. Bids shall be addressed Public Works and Utilities Department Attn Glenn Cutler, Director of Public Works Utilities PO Box 1150, 321 East Fifth Street Port Angeles, Washington 98362 PUBLISH: Peninsula Daily News: March 18, 2012 ES -12 -001, Cemetery Backhoe Loader page 2 of 23 INSTRUCTIONS FOR BIDDERS Cemetery Backhoe Loader BID SUBMITTAL: All bids must be sealed with the outside of the envelope marked with the words: "BID OPENING DATE: APRIL 5, 2012 PURCHASE CONTRACT NO. ES -12- 001." The name and address of the bidder shall also appear on the outside of the envelope. Bids shall be directed to: Public Works and Utilities Department Attn Glenn Cutler, Director of Public Works Utilities PO Box 1150, 321 East Fifth Street Port Angeles, Washington 98362 It is the intent of the attached specifications to describe the minimum requirements for the materials requested in sufficient detail to secure bids on comparable materials. All parts included in the bid shall conform in strength, quality of workmanship and material to that which is usually provided the trade in general. Any variance from the specifications or standards of quality must be clearly pointed out in writing by the bidder. Do not make reference to brochures or supporting literature on the bid sheet. All notations for bid compliance or exceptions are to be made on the bid sheet or on a plain piece of paper attached and referenced to the bid item. The City's bid sheet must be signed by the bidder or its agent in order for the proposal to be accepted. If alternate materials are proposed, bidders are required to submit a separate bid sheet for each unit offered. All bids must be made on the required bid form and in cases of errors in the extension of prices in the bid, the unit prices will govern. All blank spaces for bid prices must be filled in, with ink or typewritten, and each bid form for which the bidder is providing a bid must be fully completed and executed when submitted. Only one copy of each complete bid form is required. The completed bid form(s) must be accompanied by one completed Bid Signature Sheet, and one completed Non Collusion Affidavit form. Faxed bids will not be accepted. Failure to adhere to instructions may constitute disqualification of proposal. TRADE -IN OFFER: The trade -in offer is a separate optional bid item specifically associated to a new vehicle bid item that is being procured. The City of Port Angeles reserves the right to accept or reject any or all trade -in offers submitted by bidder. The acceptance or rejection of the trade -in offer shall be solely at the City's discretion. Bids submitted without a trade -in offer will not be disqualified. ES -12 -001, Cemetery Backhoe Loader page 3 of 23 BASIS OF AWARD: The basis of award will be determined by the value of the base bid for each vehicle including all mandatory equipment, taxes, and licensing for that vehicle. The basis of determining award for each vehicle does not include the trade -in offer bid item nor optional equipment and their associate taxes. Award of the trade -in offer bid item will only be made to vendor that is awarded the bid item specifically for the new vehicle bid item that is associated to it. COMPLIANCE WITH SPECIFICATIONS: The equipment must be in accordance with the specifications. Failure on the Contractor's part to comply with any specification herein will be grounds for disqualification of the bid. All items called for in the specifications, including but not limited to the equipment constructed as shown, and the necessary manuals, must be complied with before the final payment can be processed. Where the description of an item includes both specifications and a brand name and number, the specifications shall govern in case of conflict. Brand name and number are for reference as to the type and quality required and do not preclude offers of a comparable or better product, provided full specifications and descriptive literature accompany the offer. Failure to include full descriptive literature may be cause to reject the offer. WARRANTY: The purchased vehicle must have full manufacturer's new vehicle warranties, and the warranties must inure to the benefit of the City. Vendor agrees to these warranty provisions by signing the bid proposal. SAFETY: This unit shall completely comply with all State and Federal laws, rules, regulations and codes in effect at the time of delivery. The unit shall be tested by the successful bidder for compliance with all OSHA/WISHA regulations and the State Department of Labor and Industries Electrical Workers Safety Rules. DELIVERY ACCEPTANCE: The successful bidder shall be responsible for delivery to the City's garage, 1703 South B Street, Building L in Port Angeles, Washington, between the hours of 7:00 AM and 3:00 PM during the City's normal work day. Delivery shall be made within the time period specified on the Schedule but not later than 180 days after the contract is signed. GENERAL INFORMATION: The City of Port Angeles reserves the right to consider delivery time and may waive any informalities or minor defects or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No Bidder will be permitted to withdraw its proposal between the closing time for receipt of ES -12 -001, Cemetery Backhoe Loader page 4 0 23 proposals and the execution of contract, unless the award is delayed for a period exceeding sixty (60) calendar days. The City of Port Angeles may, at its option, in awarding this purchase contract, take into consideration the revenue it would receive from purchasing the equipment from a supplier located within its boundaries, in accordance with RCW 39.30.040. Offers made in accordance with the Invitation to Bid shall be good and firm for the period specified in the bid unless the Bidder specifically limits its offer to a shorter period by written notification on the bid document. However, bids so modified may be declared non responsive. Minority and women owned businesses shall be afforded full opportunity to submit bids in response to this invitation, shall not be discriminated against on the grounds of sex, race, color, age, national origin or handicap in consideration of an award of any contract or subcontract, and shall be actively solicited for participation in this project by direct mailing of the invitation to bid to such businesses as have contacted the City for such notification. Further, all bidders are directed to solicit and consider minority and women owned businesses as potential subcontractors and material suppliers for this project. Signing of the bid sheet by Contractor and subsequent acceptance by the City of the lowest responsive bid will constitute a binding agreement between the City and Contractor. Contractor understands and agrees that no contract payment will be made until the City certifies that all stated specifications have been complied with and the equipment is delivered and accepted by the City. Bids will be evaluated and submitted to the City Council for approval as soon as possible after bid opening. Upon award of the contract to the successful bidder, the City will send the Contractor duplicate, complete sets of Contract Documents, which will include the City's Purchase Order Requisition. The Purchase Order Requisition will include the final agreed upon price and the specific equipment and options being purchased. The Contractor will then sign the duplicate sets of Contract Documents and return them for signing by the City. Each party will retain a fully executed set of the Contract Documents. The Invitation to Bid is released by the City of Port Angeles Public Works and Utilities Department, which shall act as sole point of contact for administration of the bidding. Questions should be directed to Lucy Hanley, Contract Specialist, (360) 417 -4541 or to Ihanlevta'�.citvofDa. us. STANDARD TERMS AND CONDITIONS: THE PURCHASE CONTRACT INCLUDES THE FOLLOWING TERMS AND CONDITIONS AND THE PUBLISHED RULES, REGULATIONS, AND LAWS OF THE CITY OF PORT ANGELES AND THE STATE OF WASHINGTON, WHICH ARE HEREBY INCORPORATED BY REFERENCE. 1. CHANGES: No alteration in any of the terms, conditions, delivery price, quality, quantities, or specification will be effective without written consent of the appropriate representative of the City. ES -12 -001, Cemetery Backhoe Loader page 5 of 23 2. HANDLING: No charges will be allowed for handling, including but not limited to packing, wrapping bags, containers or reels, unless otherwise stated herein. 3. DELIVERY ACCEPTANCE: For any exception to the delivery date as specified in this Contract, Contractor shall give prior notification and obtain written approval thereto from the City. Time is of the essence and the Contract is subject to termination for failure to deliver as specified and /or appropriate damages. The acceptance by the Purchaser of late performance with or without objection or reservation shall not waive the right to claim damage for such breach nor constitute a waiver of the requirements for the timely performance of any obligation remaining to be performed by Contractor. 4. PAYMENTS: Invoices will not be processed for payment until receipt of a properly completed invoice or invoiced items, whichever is later. Payment will be made within 30 days of receipt of invoice. 5. DAMAGES FOR DELAY: Delays add cost to the City in the form of time needed for operational duties, administration and supervision and in the form of replacement equipment rental. Because the City finds it impractical to calculate all of the actual cost of delays, it has adopted the following to calculate liquidated and actual damages for failure to complete the delivery of the equipment/material on time. Accordingly, the Contractor agrees to the following: a. To pay liquidated damages in the amount of $25 for each working day beyond the number of working days established for physical delivery of the equipment/material; and b. To pay actual damages equal to the actual cost to the City for rental of equipment necessary for the user Department to continue with its operations; and further c. To authorize the City to deduct these liquidated and actual damages from any money due or coming due to the Contractor. 6. SHIPPING INSTRUCTIONS: Unless otherwise specified, all goods are to be shipped prepaid, F.O.B. Destination. 7. REJECTION: All goods or materials purchased herein are subject to approval by the Purchaser. Any rejection of goods or material resulting because of non conformity to the terms and specifications of this Contract, whether held by the Purchaser or returned, will be at Contractor's risk and expense. 8. IDENTIFICATION: All invoices, packing lists, packages, shipping notices, instruction manuals, and other written documents affecting this Contract shall contain the applicable purchase contract number. 9. INFRINGEMENTS: Contractor agrees to protect and hold harmless the Purchaser against all claims, suits or proceedings for patent, trademark, copyright or franchise infringement arising from the purchase, installation, or ES -12 -001, Cemetery Backhoe Loader page 6 of 23 use of goods and materials ordered, and to assume all expenses and damages arising from such claims, suite or proceedings. 10. WARRANTIES: Contractor warrants that articles supplied under this Contract conform to specifications herein and are fit for the purpose for which such goods are ordinarily employed, except that if a particular purpose is stated, the material must then be fit for that particular purpose. 11. ASSIGNMENTS: The provisions or moneys due under this Contract shall only be assignable with prior written consent of the Purchaser. 12. TAXES: Unless otherwise indicated the Purchaser agrees to pay all State of Washington sales or use tax. No charge by Contractor shall be made for federal excise taxes, and the Purchaser agrees to furnish Contractor, upon acceptance of articles supplied under this Contract with an exemption certificate. 13. LIENS, CLAIMS AND ENCUMBRANCES: Contractor warrants and represents that all the goods and materials ordered herein are free and clear of all liens, claims, or encumbrances of any kind. 14. RISK OF LOSS: Regardless of FOB point, Contractor agrees to bear all risks of loss, injury or destruction of goods and materials ordered herein which occur prior to acceptance of the material by the purchaser. Such loss, injury or destruction shall not release Contractor from any obligation hereunder. 15. HOLD HARMLESS: Contractor shall protect, indemnify, and hold the Purchaser harmless from and against any damage, cost or liability for any injuries to persons or property arising from acts or omissions of Contractor, its employees, agents or subcontractors howsoever caused. 16. ANTI TRUST: Contractor and the Purchaser recognize that in actual economic practice overcharges resulting from anti -trust violations are in fact borne by the Purchaser. Therefore, Contractor hereby assigns to the Purchaser any and all claims for such overcharges. 17. DEFAULT: Contractor shall be liable for damages suffered by the Purchaser resulting from Contractor's breach of Contract. The Contractor covenants and agrees that in the event suit is instituted by the Purchaser for any default on the part of the Contractor, and the Contractor is adjudged by a court of competent jurisdiction to be in default, Contractor shall pay to the Purchaser all costs, expended or incurred by the Purchaser in connection therewith, and reasonable attorney's fees. The Contractor agrees that the Superior Court of the State of Washington shall have jurisdiction over any such suit, and that venue shall be laid in Clallam County. 18. BRANDS: When a special brand is named it shall be construed solely for the purpose of indicating the standards of quality, performance, or use desired. Brands of equal quality, performance, and use shall be considered, provided ES -12 -001, Cemetery Backhoe Loader page 7 of 23 the bidder specifies the brand and model and submits descriptive literature when available. Any bid containing a brand that is not of equal quality, performance, or use specified must be represented as an alternate and not as an equal, and failure to do so shall be sufficient reason to disregard the bid. 19. SAFETY: The materials shall completely comply with all State and Federal laws, rules, regulations and codes in effect at the time of delivery. 20. ACCEPTANCE: CONTRACTOR ACCEPTS ALL OF THE TERMS AND CONDITIONS SET FORTH. FORMAL OBJECTION IS HEREBY MADE BY THE PURCHASER TO ANY ADDITIONAL OR DIFFERENT TERMS PROPOSED BY VENDOR CONTRACTOR AS A CONDITION OF ACCEPTANCE OR DELIVERY. ES -12 -001, Cemetery Backhoe Loader page 8 of 23 PURCHASE CONTRACT THIS AGREEMENT is made and entered into this 1 day of 2012, between the City of Port Angeles (hereinafter called the "Purchaser") and Brim Tractor Company (hereinafter called the "Contractor", "Vendor or "Bidder"). WITNESSETH: That the Purchaser and the Contractor, in consideration of the performance of the terms and conditions hereinafter mentioned, agree as follows: ARTICLE I CONTRACT DOCUMENTS The complete contract includes the Invitation to Bid, the Instructions to Bidders, the Bid, the Specifications, the Standard Terms and Conditions, the Purchase Order Requisition, and the Purchase Contract. The foregoing documents shall hereinafter be called "Contract Documents" or "Contract All obligations of the Purchaser and the Contractor are fully set forth and described herein. In the event of a discrepancy between any of the Contract Documents, as above defined, the Purchaser shall give a written interpretation thereof, which interpretation shall govern. ARTICLE 1I CONTRACT COST The Contractor agrees to sell and deliver to the Purchaser, at the delivery points specified by City in the form of a purchase order and the Purchaser agrees to purchase and receive from Contractor the equipment as described and set forth in the Contract Documents, Schedule A and the provisions of the Contractor's bid attached and made a part hereof. The Contractor shall not assign any of its responsibility under this Contract without the express written consent of the Purchaser. This Contract shall be governed by, and construed in accordance with, the applicable laws of the State of Washington. Any legal proceedings to determine the rights and obligations of the parties hereunder shall be brought and heard in Clallam County Superior Court. ES -12 -001, Cemetery Backhoe Loader ARTICLE III ASSIGNMENT ARTICLE IV APPLICABLE LAW AND VENUE page 9 of 23 ARTICLE V NONDISCRIMINATION During the performance of this Contract, the parties shall conduct their business in a manner which assures fair, equal and nondiscriminatory treatment of all persons, without respect to race, creed, color, sex, Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or national origin, and, in particular: 1. The parties will maintain open hiring and employment practices and will welcome applications for employment in all positions from qualified individuals who are members of the above stated minorities. 2. The parties will comply strictly with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of nondiscriminatory requirements in hiring an employment practices and assuring the service of all patrons and customers without discrimination with respect to the above stated minority status. ES -12 -001, Cemetery Backhoe Loader ARTICLE VI TERMINATION OF CONTRACT In the event that any of the provisions of this Contract are violated by the Contractor or the Contractor's subcontractors, the Purchaser may serve written notice of intention to terminate such Contract upon the Contractor, which notice shall specify the reasons therefore. Unless within thirty (30) days after serving such notice upon the Contractor such violation shall cease and an arrangement for the correction thereof satisfactory to the Purchaser be made, the Contract shall, upon the expiration of the said thirty (30) days, cease and terminate. In the event of any such termination, the Purchaser may purchase the materials necessary for complete performance of this Contract, and the Contractor shall be liable to the Purchaser for any excess cost thereby. ARTICLE VII SEVERABILITY If any term or condition of this Contract or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications which can be given effect without the invalid term, condition, or application. To this end the terms and conditions of this Contract are declared severable. page 10 of 23 BRIM TRACTOR COMPANY By: Title: 67 tth l Dated: ©S/ Z-72 ATTEST: ARTICLE VIII WAIVER Waiver of any breach of any term or condition of this Contract shall not be deemed a waiver of any prior or subsequent breach, no term or condition of this Contract shall be held to be waived, modified, or deleted except by a written instrument signed by the parties hereto. CITY OF PORT ANGELES By: ATTEST: Title: -i- er-l)- CM-7 Dated: I �cJ J t a CV Clerk Apprgved to as to for i City Attorney ES -12 -001, Cemetery Backhoe Loader page 11 of 23 City of Port Angeles Invitation to Bid Purchase Contract: ES -12 -001 Schedule A Cemetery Backhoe Loader GENERAL DESCRIPTION OF EQUIPMENT BEING BID: Bidders may list variations to these minimum specifications in the "Exception" section of the bid sheets. Bidders may also suggest alternatives to specified name brand products specified by the City of Port Angeles in the "Exception" section as an "Approved Equal To be considered as an "Approved Equal the specifications of the suggested alternative must be attached for our review. The City of Port Angeles will be the sole judge for approving other brands offered as equals to the brand specified. Bidders are also encouraged to list and price any options that are felt to enhance the use of item bid and /or would be desirable. All standard equipment to be included, specified or not. When a Society of Automotive Engineers (SAE), American National Standard Institute (ANSI), American Society for Testing and Materials (ASTM), American Welding Society (AWS) "Reference" is cited, it is to establish an expected level of performance, level of testing or design basis. ITEMS TO BE INCLUDED WITH BID GENERAL BID PROVISIONS: SCOPE OF BID 1 The purpose of this specification is to obtain one (1) new, unused four wheel drive, four wheel steer backhoe loader per the attached specifications. All major components of the requested equipment must be manufactured or distributed by the original equipment manufacturer and advertised on a factory brochure as a standard or optional component Bidder is to include the factory brochure with the bid. Equipment that has had its features or size reduced to below what the factory says is necessary will not be accepted. Features and /or minimums listed on this brochure as a factory required minimum for the size of the unit bid must be included in the bid to ensure that the equipment offered not only meets these specifications, but also includes factory- listed requirements for its particular size. CONTRACT PERIOD The contract is to be in effect for a period of one year from the date of the award. PRICING A. The City reserves the right to increase or decrease quantities under this contract and pay according to the unit prices quoted in the proposal any time during the contract period. ES 001, Cemetery Backhoe Loader page 12 of 23 B. The City is entitled to any promotional pricing during the contract period which is lower than pricing as provided in the bid DELIVERY DATE The bidder must state on the bid proposal sheet the number of days after the date the purchase order is issued that delivery of all contract specified units is guaranteed. LATE DELIVERY All vehicles must be completed and ready for inspection, with appropriate invoices, no later than the agreed delivery date. All vehicles are to be delivered within the number of days bid by the vendor and specified in the bid specifications. For vehicles delivered to the City by the vendor, date of delivery will be date of receipt and /or acceptance of vehicle, whichever is later, at purchaser's location. For vehicles to be picked up at dealer's facility for credit, date of delivery will be considered to be the date the vendor notifies user that vehicle is available for pickup. DELIVERY LOCATION The unit will be delivered by the winning bidder to the City Corporation yard at: 1703 South B St. Building L Port Angeles WA. 98363 BID EVALUATION The award of this contract will not be based on cost alone, as other factors and features are equally important. Minor deviations from these specifications will be considered, provided the manufacturer or dealer submits in writing a full description, in detail, for each variation, with reference made to each item to which the variation will apply. These variations must be submitted with, and made a part of, this bid. If no variations are called out, the bidder will be required to meet or exceed each item in the specifications as written. The City will make evaluation on information supplied. If more than one make or model is offered, please copy the appropriate bid sheets. A separate bid shall be submitted for each item to be evaluated. APPROVED EQUAL The term "Approved equal" shall mean that the quality of equipment must meet the quality of the named reference and receive City approval. The City shall be the sole arbiter in the determination of equality and reserves the right to reject any and all bids and accept the bid or bids that, in the sole and absolute judgment of the City, will best serve the interests of the City. ITEMS REQUIRED FOR DELIVERY OF EQUIPMENT Signed and priced invoice ES -12 -001, Cemetery Backhoe Loader page 13 of 23 Two (2) sets of keys ASCII and paper copy of Equipment Parts Line Setting Chart Pre delivery inspection report Warranty books Parts, service and operator's manuals and drawings (as per specifications) All documents required for Licensing and Registration All items called for in the specification, including, but not limited to, the necessary manuals, must be supplied to, or in the case of training, scheduled with, the City before the final invoice will be processed The application for Certificate of Title must have the following address City of Port Angeles 321 E 5 St. P.O Box 1150 Port Angeles, WA 98362 AVAILABILITY In the event items ordered become unavailable and cannot be supplied out of current model year production, a unit deemed by the City to be equal must be supplied. If a substitute is not available or acceptable, then a similar unit from the next model year must be supplied at the same price. If time does not permit this, the order may be canceled, and the vehicle purchased from other sources. The vendor will reimburse the City for all costs over the contract price. If substitute /similar unit is obtained, vendor will not be assessed the liquidated damages cited above SPECIFICATIONS: 4 Wheel Drive, Four Wheel Steer Backhoe Loader CATEGORY ITEM MINIMUM SPECIFICATIONS COMPLY EXCEPTION General 1 Unit must be a current year (2012) production model. All specifications must comply with SAE recommended practices or ISO standards. 2 Unit shall be equipped with an approved Roll Over Protection Structure (ROPS) and an approved Falling Object Protection Structure (FOPS). Retractable seat belts meeting SAE J1040, SAE J386 and SAE 231 criteria shall be installed. ES -12 -001, Cemetery Backhoe Loader page 14 of 23 CATEGORY ITEM' SPECIFICATIONS COMPLY EXCEPTION 3 Unit shall be equipped with a lever type parking brake that disengages the transmission when engaged. 4 Vandalism protection shall include the following key lockable components: cab doors, front engine grill, hydraulic fill, fuel fill, tool box, and engine compartment. All locks as well as the engine start shall be keyed alike. 5 There shall be front rear buttons for the horn, as well as a functional audible backup alarm which shall automatically sound when the unit is put into reverse gear. 6 All fluid levels must be able to be checked and topped off by the operator while they are standing on the ground. 7 The removal of engine side panels must be able to be accomplished without tools. 8 Throttle control shall be both hand foot operable 9 Seat shall be a suspension type with operator weight and fore aft adjustments. 10 The cab /operator platform shall have full floor mats with an exterior rear view mirror on each side. It shall have a no load rated RPM noise level of 90db or less. It shall have a windshield and a windshield wiper. 11 Warranty: 12 month no hour limit. ES -12 -001, Cemetery Backhoe Loader page 15 of 23 CATEGORY ITEM MINIMUM SPECIFICATIONS COMPLY- EXCEPTION Engine 12 4- cycle, 4.4 liter displacement, direct injection diesel with 4 valves per cylinder. Engine must conform to current U.S. EPA off road standards. Horsepower output shall be a minimum 72.3 SAE net HP at 2200 RPM per SAE J1349. 13 Air cleaner must have a pre- cleaner with automatic dust expulsion. Filtration shall be two stage with an inner and outer filter element Transmission 15 Front Rear 17 Axles 14 Fuel filters: primary shall be a water /sediment separator with a water sensor connected to a warning Tight in the instrument cluster. The secondary filter shall be a spin -on style element The transmission shall be a separate unit containing the torque converter and all transmission components, connected to the axle by a drive shaft. The transmission shall have pressure lubrication with a spin -on filter element. 16 The transmission shall have an electrically operated gear disengagement for shifting loader operations. The rear axle shall be rigidly mounted to the frame. The front axle will oscillate and be connected to the transmission via a drive shaft. ES -12 -001, Cemetery Backhoe Loader page 16 of 23 CATEGORY ITEM `MINIMUM SPECIFICATIONS COMPLY EXCEPTION 18 Both axles shall be double reduction with outboard planetary final reduction. Both axles shall also be drive /steer type providing full time 4- wheel -drive 4 -wheel steering. Tires shall be 12.5/80 -18 10 ply Industrial lug both front rear. Brakes 19 Brakes shall be sealed, wet, multiple disks, hydraulically activated with power assist. There shall be separate front rear brake systems with an accumulator backup. Electrical 21 System Instrumentati on ES 12 001, Cemetery Backhoe Loader 20 A single brake pedal will actuate all brakes simultaneously. The unit shall have a 12 volt system with a 72 amp alternator. All wiring must meet IP67 standards. All fuses and relays shall be located in a common panel 22 The battery shall be 550 CCA rated and be maintenance free. 23 There shall be four halogen work lights at the front of the unit and two at the rear. 24 Stop lights, taillights, turn signals and 4 -way hazard flashers shall be installed. 25 Required gauges: tachometer, fuel gauge, coolant temperature gauge hourmeter. Visual audible alarms: charge condition, coolant temperature, engine oil pressure, transmission oil temperature, air cleaner restriction, parking brake engaged, brake pressure. page 17 of 23 CATEGORY ITEM MINIMUM SPECIFICATIONS COMPLY, EXCEPTION Hydraulic 26 The hydraulic system shall be System separate from and not shared with other systems. The system will operate at a maximum of 3,300 PSI. Controls shall be of an open center type. 27 The pump shall be a single gear pump rated at 19 GPM at 2200 RPM. 28 The reservoir shall be externally J mounted for easy servicing. Loader 29 The unit shall be equipped with Backhoe an integral mounted front -end loader integral backhoe. 30 The loader shall: 1) Have a three (3) spool loader valve with hydraulic service to a front coupler. 2) Have quick coupling of front attachments as standard. 3) Have parallel lift to maintain level load on raise and lower cycle. 4) Have a 1.0 CY capacity HD bucket 5) Lift capacity at no less than 4,850 Ib. 6) Breakout force at no less than 7,935 Ib. 7) Loader control will have integral transmission disconnect switch ES -12 -001, Cemetery Backhoe Loader page 18 of 23 CATEGORY ITEM MINIMUM SPECIFICATIONS 31 The backhoe shall: 1) Be a fixed dipper with a dig depth to meet or exceed 12' (ft) 0" (in.) 2) Have a side -shift frame with 3'(ft) 7 "(in) king post offset capability 3) Straight leg stabilizers 4) Two lever backhoe controls 5) Auxiliary hydraulics service to the boom Accessories- 32 Other ES 12 001, Cemetery Backhoe Loader 6) Dipper lift at 8' (ft) to equal or exceed 1,950 lbs. 7) Crowd force to equal or exceed 3,870 lbs. 8) Bucket breakout force to equal or exceed 8,400 lbs. 9) Bucket rotation capable of 185 degrees minimum 10) A standard bucket as well as a bellhole /cemetery bucket shall be supplied with the unit The successful bidder shall supply with the unit two (2) sets of operator manuals, one (1) set of maintenance and parts manuals, to include an "as built" wiring diagram, (manuals on CD are acceptable and preferred) for the backhoe loader. Manuals for all separate installed components or equipment, not covered in the above specified manuals, will also be included with the unit. 33 Days from issuance of the purchase order to delivery of the unit to the City. COMPLY EXCEPTION 1 DAYS L :5 page 19 of 23 ES -12 -001, Cemetery Backhoe Loader City of Port Angeles Bid No. ES -12 -001 BID FORM Cemetery Backhoe Loader Bidder must bid on all bid items except trade -in offer for a bid to be valid. The bidder hereby bids the following amounts for all material described in the Schedule A of the Contract Document. Bid Price one (1) new, unused truck four wheel drive, four wheel steer backhoe loader Total with Washington State sales tax: Note If vehicle is purchased outside Washington State, state sales tax of 8 7% shall apply. Vehicles purchased in the state of Washington, state sales tax of the origination of vehicle shall apply Total Bid Amount: 0.73 5319. 58 $6°/65b. 3/ 2c.4/2 CA3 NoioeL Bo') e &xl IT- .1, /C- it 7 Le CA-3 5 0 c hoo a poo page 20 of 23 City of Port Angeles Bid No. ES -12 -001 Cemetery Backhoe Loader BID SIGNATURE SHEET (BID SUMMARY and SIGNATURES) Will you s i additional units to the City of Port Angeles at the bid price until further notice? LE'qes No ADDENDA ACK LEDGMENT: The bidder hereby acknowledges that it has received Addenda No(s). to this project manual. The undersigned hereby accepts the terms and conditions as set forth herein. This bid submittal sheet must be signed and dated by the bidder or a representative legally authorized to bind the bidder. FULL LEGAL NAME OF BIDDER I Y)1 e C-z2s- C -�1�'► I�/v�I TYPE OF BUSINESS: Ici-2<orporation Partnership (general) Partnership (limited) ES -12 -001, Cemetery Backhoe Loader ADDRESS 5 d C_CD/WW I2d1i C ITY /STATE /ZI b Y I W4. 9 8 z7y PHONE Z 5 U T L J X FAX 7 2 4 39 NAME (PLEASE PRINT) h 1 -/L7t WOOD TITLE N /f"c 7 0/fiM� '€»'t SIGNED DATE Sole Proprietorship Limited Liability Company page 21 of 23 `tom: asoj STATE OF WASHINGTON COUNTY Ol (Y 5-4/ The undersigned, being first duly sworn on oath, says that the bid herewith submitted is a genuine and not a sham or collusive bid, or made in the interest or on behalf of any person not therein named; and (s)he further says that the said bidder has not directly or indirectly induced or solicited any bidder on the above work or supplies to put in a sham bid, or any other person or corporation to refrain from bidding; and that said bidder has not in any manner sought by collusion to secure to him /her self an advantage over any other bidder or bidders. ES -12 -001, Cemetery Backhoe Loader NON COLLUSION AFFIDAVIT Subscribed and sworn to before me this a day of rt 1 9/11.-„, Signature of Bidder /Contractor 20. Notary Public in and for the State of 1 Residing at 5A61 My Comm. Exp.: O 7 -a -OII page 22 of 23 pORT 1� s OLD ES -12 -001, Cemetery Backhoe Loader BIDDER'S CHECKLIST 1. Has the Bid Submittal Sheet been properly signed, and corporate seal affixed, if applicable? 2. Has the Non Collusion Affidavit been property executed? 3. Have all Addenda, if any, been acknowledged on the Bid Submittal Sheet? 4. BID MUST BE SUBMITTED BY THE TIME AND DATE SPECIFIED IN ORDER TO BE CONSIDERED A VALID BID. page 23 of 23