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HomeMy WebLinkAbout5.565 Original Contract 5 545 AGREEMENT FOR PROFESSIONAL SERVICES P BETWEEN THE sNF° THE CITY OF PORT ANGELES *182001 AND 4 Swenson Say Fagot Inc. RELATING TO: Structural Engineering Services Value Engineering, Port Angeles Carnegie Library THIS AGREEMENT is made and entered into this day of O 20L, by and between THE CITY OF PORT ANGELES, a non charter code cit of the State of Washington, (hereinafter called the "CITY and Swenson Say Fagot Inc. a Washington Corporation (hereinafter called the "CONSULTANT WHEREAS, the CITY desires to develop a detailed value engineering report for the structural retro -fit of the Carnegie Library building. WHEREAS, the CITY desires to engage the professional services and assistance of a qualified consulting firm to perform the scope of work as detailed in Exhibit A, and WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the State of Washington for professional registration and /or other applicable requirements, and WHEREAS, the CONSULTANT represents that it has the background, experience, and ability to perform the required work in accordance with the standards of the profession, and WHEREAS, the CONSULTANT represents that it will provide qualified personnel and appropriate facilities necessary to accomplish the work; NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants and agreements set forth below, the parties hereto agree as follows: I SCOPE OF WORK The scope of professional services to be performed and the results to be achieved by the CONSULTANT shall be as detailed in the attached Exhibit A and shall include all services and material necessary to accomplish the work. The CITY may review the CONSULTANT'S work product, and if it is not satisfactory, the CONSULTANT shall make such changes as may be required by the CITY. Such changes shall not constitute "Extra Work" as related in Section XI of this Agreement. The CONSULTANT agrees that all services performed under this Agreement shall be in accordance with the standards of the profession and in compliance with applicable federal, state and local laws. The Scope of Work may be amended upon written approval of both parties. II OWNERSHIP OF DOCUMENTS Upon completion of the work, all documents, exhibits, photographic negatives, or other presentations of the work shall become the property of the CITY for use without restriction and without representation as City of Port Angeles [month and year] to suitability for reuse by any other party unless specifically verified or adapted by the CONSULTANT. However, any alteration or reuse of the documents, by the City or by others acting through or on behalf of the City, will be at the City's sole risk. III DESIGNATION OF REPRESENTATIVES Each party shall designate its representatives in writing. The CONSULTANT'S representative shall be subject to the approval of the CITY. IV TIME OF PERFORMANCE The CONSULTANT may begin work upon execution of this Agreement by both parties. The work shall be completed within five weeks of the date of the notice to proceed. V PAYMENT The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such payment shall be full compensation for work performed, services rendered, and all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment shall be on the basis of the CONSULTANT'S cost for actual labor, overhead and profit plus CONSULTANT'S direct non -salary reimbursable costs as set forth in the attached Exhibit B. 1. Labor costs shall be based on the hourly rates shown in Exhibit B. Hourly rates shall be based upon an individual's hourly wage times the total number of hours worked. General clerical time shall be considered an overhead item, except where specific work items are involved that require one hour or more continued effort, in which case time will be charged on the basis of hours worked. 2. The direct non -salary reimbursable costs are those directly incurred in fulfilling the terms of this Agreement, including, but not limited to, travel, subsistence, telephone, CADD computer, reproduction and printing, supplies and fees of outside services and consultants. Ten percent (10 overhead and profit may be added to direct non -salary reimbursable costs. B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. Invoices shall detail the work, hours, employee name, and hourly rate; shall itemize with receipts and invoices the non -salary direct costs; shall indicate the specific task or activity in the Scope of Work to which the costs are related; and shall indicate the cumulative total for each task. C. The CITY shall review the invoices and make payment for the percentage of the project that has been completed less the amounts previously paid. D. The CONSULTANT'S invoices are due and payable within 30 days of receipt. In the event of a disputed billing, only the disputed portion will be withheld from payment. E. Final payment for the balance due to the CONSULTANT will be made upon the completion of the work and acceptance by the CITY. City of Port Angeles [month and year] F. Payment for "Extra Work" performed under Section XI of this Agreement shall be as agreed to by the parties in writing. VI MAXIMUM COMPENSATION Unless otherwise agreed to in writing by both parties, the CONSULTANT'S total compensation and reimbursement under this Agreement, including labor, direct non -salary reimbursable costs and outside services, shall not exceed the maximum sum of $11.000. VII EMPLOYMENT Employees of the CONSULTANT, while engaged in the performance of any work or services under this Agreement, shall be considered employees of the CONSULTANT only and not of the CITY, and claims that may arise under the Workman's Compensation Act on behalf of said employees while so engaged, and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the CONSULTANT'S employees while so engaged, on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY employee without the City's written consent. VIII NONDISCRIMINATION The CONSULTANT shall conduct its business in a manner, which assures fair, equal and non- discriminatory treatment of all persons, without respect to race, creed or national origin, or other legally protected classification and, in particular: A. The CONSULTANT shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity /affirmative action requirements; and B. The CONSULTANT shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or national origin. IX SUBCONTRACTS A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement without the written consent of the CITY. B. The CONSULTANT will be using the firms submitted with its proposal as subcontractors. Subcontractors other than those listed shall not be permitted without the written consent of the CITY. C. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT for work to be performed pursuant to a subcontract, including procurement of materials and equipment, each potential subconsultant or supplier shall be notified by the CONSULTANT of CONSULTANT'S obligations under this Agreement, including the nondiscrimination requirements. City of Port Angeles [month and year] X CHANGES IN WORK Other than changes directed by the CITY as set forth in Section I above, either party may request changes in the scope of work. Such changes shall not become part of this Agreement unless and until mutually agreed upon and incorporated herein by written amendments to this Agreement executed by both parties. XI EXTRA WORK The CITY may desire to have the CONSULTANT perform work or render services in connection with this project, in addition to the Scope of Work set forth in Exhibit A and minor revisions to satisfactorily completed work. Such work shall be considered as "Extra Work" and shall be addressed in a written supplement to this Agreement. The CITY shall not be responsible for paying for such extra work unless and until the written supplement is executed by both parties. XII TERMINATION OF AGREEMENT A. The CITY may terminate this Agreement at any time upon not less than ten (10) days written notice to the CONSULTANT. Written notice will be by certified mail sent to the consultant's designated representative at the address provided by the CONSULTANT. B. In the event this Agreement is terminated prior to the completion of the work, a final payment shall be made to the CONSULTANT, which, when added to any payments previously made, shall compensate the CONSULTANT for the percentage of work completed. C. In the event this Agreement is terminated prior to completion of the work, documents that are the property of the CITY pursuant to Section II above, shall be delivered to and received by the CITY prior to transmittal of final payment to the CONSULTANT. XIII INDEMNIFICATION /HOLD HARMLESS The CONSULTANT agrees to indemnify the CITY from any claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the CONSULTANT, CONSULTANT employees, affiliated corporations, officers, and subcontractors in connection with the work performed under this Agreement. The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the CITY, CITY's employees, or agents in connection with the work performed under this Agreement. If the negligence or willful misconduct of both CONSULTANT and CITY (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between the CONSULTANT and the CITY in proportion to their relative degrees of negligence or willful misconduct and the right of indemnity shall apply for such proportion. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the CONSULTANT and the CITY, its officers, officials, employees, and volunteers, the CONSULTANT'S liability hereunder shall be only to the extent of the City of Port Angeles [month and year] CONSULTANT'S negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. However, the CONSULTANT expressly reserves its rights as a third person set forth in RCW 51.24.035. XIV INSURANCE The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, employees or subcontractors. The CONSULTANT shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products /completed operations; broad form property damage; explosion, collapse and underground (XCU) if applicable; and employer's liability; and 3. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence. Any payment of deductible or self insured retention shall be the sole responsibility of the CONSULTANT. The CITY shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the CONSULTANT and a copy of the endorsement naming the CITY as additional insured shall be attached to the Certificate of Insurance. The CITY reserves the right to review a certified copy of all required insurance policies in the CONSULTANT's office. The CONSULTANT'S insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The CONSULTANT'S insurance shall be primary insurance as respects the CITY, and the CITY shall be given thirty (30) days prior written notice of any cancellation, suspension or material change in coverage. XV APPLICABLE LAW This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington, and in the event of dispute the venue of any litigation brought hereunder shall be Clallam County. XVI EXHIBITS AND SIGNATURES This Agreement, including its exhibits, constitutes the entire Agreement, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The City of Port Angeles [month and year] following exhibits are hereby made a part of this Agreement: Exhibit A Scope of Work Exhibit B Consultant Labor Costs In WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF PORT ANGELES M YOR ii CONSULT i*/ g -'7 TITLE: 3 r0 0 APPROVED AS TO FORM: d CRAIG KNO CITY ATTORNEY ATTEST: A CeS: 1) BECKY U ON, I TYCL R� PW- 0410 _01.wpd [rev:8/5/99] City of Port Angeles [month and year] 4 EXHIBIT A SwenSton Et1 4 A S ,,1� r x;t Engineering Corporation March 1, 2001 Ronald W. Johnson Project Manager City of Port Angeles Public Works and Utilities Department 321 East Fifth Street PO Box 1150 Pon Angeles, WA 98362 -0217 Dear Mr. Johnson: RE: Structural Consulting Services Value Engineering Port Angeles Carnegie Library This letter serves as our scope of work and fee estimate for structural engineering services related to value engineering study of the historic Port Angeles Carnegie Library. This letter is based upon our review of the report prepared by Olympic Design Works, Inc. PS along with Craig R. Owen, Consulting Structural Engineer. Project Understanding and Scope of Work To date a detailed study of the building has been performed. The study provided detailed recommendations for structural improvements, accompanied with a cost estimate. The cost estimate provided a range of costs from a low end of approximately $978,000 to a high end of approximately $1,157,000. This value engineering study has been commissioned in order to assess the possibility of reducing costs, specifically to the structural systems proposed. Based upon our understanding of the study we propose the following scope of work: Visit the site with two engineers to review the building and meet with appropriate personnel form the City of Port Angeles, the Port Angeles Library as well as the design team for the initial study. Provide a detailed review of the initial study Review the existing structural calculations and produce preliminary structural calculations in order to assess gross magnitudes of load and the general demand on the existing global lateral system. 2124 Third Avenue Suite 100, Seattle, WA 98121. Phone (206) 443-6212. fax (206) 443 -4870 n.n .rLtfl n- n!`•In Tnn^ Tn•vtna Ronald W. Johnson 2 March 1, 2001 Review the existing structural calculations and produce preliminary structural calculations in order to assess the demand on existing gravity elements that plan to be augmented according to the study- Produce a detailed VE Report that outlines our findings and recommendations. Meet with appropriate personnel form the City of Port Angeles, the Port Angeles Library, and the initial design team to discuss our findings and to answer any questions. Contract and coordinate with a testing agency to do masonry testing at the building. We presume that cost implications of our findings can be determined through the means already established; that is, for consistency it would be prudent to compute the cost implications of our study by using the same cost model or cost consultant used in the original study. If necessary we are able to retain a cost estimator if you desire an independent cost analysis of the original work as well as the impacts of the VE Study. At this time, however, we have excluded any cost estimation from our scope of services. However we will discuss our findings with Stuart Bonney and will provide an opinion regarding the cost implications of our VE recommendations. Based upon the scope of work outlined above we propose our consulting services on an hourly basis to a maximum of $8000. We have also contacted Ken Foote of Cascade Testing to provide masonry- testing services. We have worked many times with Ken and are pleased to have him on board to assist us. Cascade Testing will provide masonry Nesting services on an hourly basis to a maximum of $2400. Cascade Testing will contract directly with Swenson Say Paget and we wil) bill The City of Port Angeles for this work under the terms of our contract. We understand that the masonry testing can occur within approximately three weeks from the time our contract is finalized. We understand that you will incorporate the appropriate elements of this letter agreement with your standard City of Port Angeles contract, and submit it to us for our review and signature. If you have any questions do not hesitate to contact us. Sincerely, SWENSON SAY PAGE' INC. 0 Dan Y. ay Encl. .enr•rrt•nr n i (1Fr5AAn^ er i n Tnn^ Tn •vvT.T EXHIBIT B SCHEDULE OF CONDITIONS This proposal is good for a period of 60 days after which Swenson Say Faget reserves the right to modify the proposal. The services and compensation of Swenson Say Faget are based on the following conditions: 1. SCOPE OF SERVICES As outlined in proposal letter 2. HOURLY CHARGES FOR PERSONNEL Personnel will be charged at the following hourly rates: Todd Beyreuther 560 Daniel Morrow 580 Bart Blans $90 Sean O'Neill 575 Blaze Bresko 5110 Pete Opsahl 5105 Greg Coons 575 Robert Pack $75 Joe Dixon 590 Aaron Pambianco $70 Paul Faget $115 Ryan Reichman 565 Dave Farrell $60 Mary Kay Rossman $70 Rob Galus 580 Nic Rossouw 5110 Jim Galyon $50 Dan Say $115 Scott Gilberts 5100 Wendy Shi Randy James $70 Amy Steege $85 Shawna Kang $60 Gary Swenson $130 Gary MacKenzie $110 Todd Valentine $70 Marc Malsam $70 Mike Wright 5110 Mike McIntire Contract CAD $60 Contract hand drafting $60 The rates indicated above are in effect for the calendar year of the proposal. Billing rates are subject to change effective January I next year. 3. REIMBURSABLE EXPENSES (a) Plotting of CAD drawings for all required submittals will be billed at $25 per sheet. (b) Delivery charges will be billed based on delivery distance and time. (c) All other expenses and services not directly provided by Swenson Say Paget will be charged at 1.1 X Cost. Reimbursable expense items are not included in our fee unless specifically noted in our proposal. Standard Revised January 2001 2000 -72 -15 -nnv• *rrn NT" n.rn c.r n i nsrssnn^ cr i n Tnnr rn •v+nr