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Agenda Packet 07/16/2019�a JULY 169 2019 City of Port Angeles Council Meeting Agenda City Council Chambers, 321 East 5th Street The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The Mayor will determine time of break. Hearing devices are available for those needing assistance. The items of business for regular Council meetings may include the following: A. Call to Order —Special Meeting at 5:30 p.m. —Executive Session to be held under authority ofRCW 42.30.110(1) (c), to consider the minimum price at which real estate will be offered. However, final action selling public property shall betaken in a meeting open to the public. And RCW 42.30. 110(1) (i) to discuss potential litigation with legal counsel. Call to Order — Regular Meeting at 6:00 p.m. B. Roll Call, Pledge of Allegiance Ceremonial Matters, Proclamations & Employee Recognitions C. Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m. or the second Public Comment period. Individuals may speak for three minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). D. Late Items To be placed on this or future agendas, including any executive session needed during or at the end of the meeting. E. Consent Agenda I Approve 1. City Council Minutes of July 2, 2019 /Approve Minutes............................................................................................... E-1 2. Expenditure Report: From June 22, 2019 to July 5, 2019 in the amount of $3,079,612.35 ............................................ E-5 3. Ranney Welland Support Building Re -Roof, Project WT0118 —Bid Rejection /Reject Contract ................................ E-33 4. Facade and Sign Contract Nos. 19-03A and 19-03B for Harbortowne, LLC. Approve Grant........................................E-34 F. Public Hearings 16:30 p.m. or Soon Thereafter..................................................................................................None G. Ordinances Not Requiring Council Public Hearings.......................................................................................None H. Resolutions Not Requiring Council Public Hearings 1. Hearings Examiner Rules and Procedures / Pass Resolution..........................................................................................H-1 Deadlines for Enacting Local Qualifying Taxes to take Advantage of HB 1406 /Pass Resolution ................................. H-21 L Other Considerations 1. Entrepreneur Onramp Program Presentation by Mike Skinner 2. Joint PenCom/EOC Options / Discussion........................................................................... 3. International Association of Firefighters (IAFF) Local #656 Union Contract /Approve ... ........................................ I -1 ........................................I-25 July 16, 2019 Port Angeles City Council Meeting Page 1 4. Rural Development Initiatives / Discussion....................................................................................................................I-60 S. City Manager Evaluation Form /Approve......................................................................................................................I-62 J. Contracts & Purchasing..............................................................................................................................................None K. Council Reports L. Information City Manager Reports: 1. City Council Meetings 2019-2020...................................................................................................................................L-1 2. Traffic Safety Camera Program / Information................................................................................................................. L-6 3. Elwha River Flows - Informational Update / Information............................................................................................... L-9 4. Building Report ..............................................................................................................................................................L-11 M. Second Public Comment The City Council desires to allow the opportunity for Public Comment. However, the business of the City must proceed in an orderly, timely manner. At its most restrictive, Public Comment shall be limited to a total of 15 minutes for the first Public Comment period and shall be concluded not later than 9:45 p.m. for the second Public Comment period. Individuals may speak for three minutes or less, depending on the number of people wishing to speak. If more than 20 people are signed up to speak, each speaker may be allocated two minutes (Council Rules of Procedure Section 12). Adjournment PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. City Council may set a public hearing in order to receive public input prior to making decisions which impact citizens. Certain matters may be controversial and City Council may choose to seek public opinion through the public hearing process. July 16, 2019 Port Angeles City Council Meeting Page 2 City Council Meeting jan July 16, 2019 Print Name Clearly Are you a City of Port Angeles resident or business owner? Yes or No Topic e or Na or No 7 es or No A" �es� r No Yes or No Yes or No Yes or No Yes or No Yes or No Page I CITY COUNCIL MEETING Port Angeles, Washington July 2, 2019 CALL TO ORDER SPECIAL MEETING Mayor Bruch called the special meeting of the Port Angeles City Council to order at 5:17 p.m. Members Present: Mayor Bruch; Deputy Mayor Dexter; Councilmembers French, Kidd, Merideth, Moran, and Schromen-Wawrin. Members Absent: None Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey, and A. Fountain. EXECUTIVE SESSION Based on input from Attorney Bloor, Mayor Bruch announced the need for a closed Executive Session, under authority of RCW 42.30.140(4), to discuss collective bargaining with an employee organization. Council moved to the Jack Pittis Conference Room for Executive Session for approximately 40 minutes. The Executive Session convened at 5:17 p.m. ADJOURNMENT Mayor Bruch adjourned the Special Meeting at 5:55 p.m. CALL TO ORDER -REGULAR MEETING Mayor Bruch called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Bruch; Deputy Mayor Dexter; Councilmembers French, Kidd, Merideth, Moran, and Schromen-Wawrin. Members Absent: None Staff Present: City Manager West, Attorney Bloor, Clerk Martinez -Bailey, S. Carrizosa, A. Brekke, T. Hunter, M. Sanders, B. Smith, and A. Bright. PLEDGE OF ALLEGIANCE Mayor Bruch led the Pledge of Allegiance to the Flag. PUBLIC COMMENT Marylyn Esh, city resident, spoke in favor of the Charter for Compassion. Benjie Astrachan, city resident, spoke as VISTA Community Food Project Coordinator and shared information about the work the organization does within the community including food assistance. LaRae Mallory, city resident, spoke about the need for animal control in the City of Port Angeles. Gary Jordon, city resident, spoke about the need for code enforcement in the city of Port Angeles. Brendan Meyer, city resident, spoke about the Rayonier locomotive asbestos clean-up on the agenda. Laurel Hargis, spoke about the Charter for Compassion. Randall McCoy, city resident, spoke about the status of the Bicycle Friendly Community grant application and asked for Council support. July 16, 2019 E-1 PORT ANGELES CITY COUNCIL MEETING — July 2, 2019 Kay Kassinger, with the Peninsula Housing Authority and city resident, spoke about the need for affordable housing asked Council to consider how to increase the affordable housing stock Elizabeth Dunne, stated city resident, invited Council to attend a community event. OTHER CONSIDERATIONS 1. Value of Trees Environmental Planner John Bornsworth of the Peninsula Environmental Group, discussed the benefits of urban trees, the potential for tree ordinances, and spoke about establishing code enforcement as it relates to trees. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember - None. CONSENT AGENDA It was moved by French and seconded by Dexter to approve the Consent Agenda to include: 1. City Council Minutes of June 18, 2019 /Approve Minutes 2. Expenditure Report: From June 8, 2019 to June 21, 2019 in the Amount of $1,655,809.09 /Approve 3. Material Purchase: Pad Mounted Electric Transformers Contract / Approve Contract in the amount of $69,190.03 4. Resolution to Ratify Emergency Declaration / Adopt Resolution 5. Release of Utility Easement Future PA Waterfront Center Site / Approve Motion carried 7-0. Councilmember Schromen-Wawrin noted changes to the minutes, stating the All Washington Cities Voting Delegation should be moved from Item 1 under Think Tank and instead be placed under Item 2, Other Considerations. ORDINANCES NOT REQUIRING COUNCIL PUBLIC HEARINGS 1. Changes to Electric Utility Port Angeles Municipal Code Director of Public Works and Utilities Thomas Hunter, introduced the agenda item, shared the proposed ordinance changes simplified sections of the code, and reminded Council it was the second reading. Director Hunter stated there were no changes to the proposed ordinance from the first reading. Mayor Bruch conducted a second reading of the ordinance by title, entitled, ORDINANCE NO. 3622 AN ORDINANCE of the City of Port Angeles, Washington amending sections of the Port Angeles Municipal Code relating to electric services and charges. It was moved by Schromen-Wawrin and seconded by French to: Adopt the ordinance as read. Motion carried 7-0. 2. Changes to Wastewater Utility Port Angeles Municipal Code Director Hunter introduced the item, shared the proposed ordinance changes would simplify sections of the code, and added the changes would add clarity to the code. He stated the changes were consistent with state regulations, noted there were no funding changes in the ordinance, and he reminded Council it was the second reading. Council discussion followed. Director Hunter stated there were no changes to the proposed ordinance from the first reading. Mayor Bruch conducted a second reading of the ordinance by title, entitled, ORDINANCE NO. 3623 AN ORDINANCE of the City of Port Angeles, Washington amending Chapter 13.06 Industrial Wastewater provisions of the Port Angeles Municipal Code. Page 2 of 4 July 16, 2019 E-2 PORT ANGELES CITY COUNCIL MEETING — July 2, 2019 It was moved by Schromen-Wawrin and seconded by French to: Adopt the ordinance as read. Motion carried 7-0. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Restructure, Range adjustments, and a 2019 Cost of Living Adjustment (COLA) for Management, Administrative and Non -Represented Personnel City Manager Nathan West introduced the agenda item and spoke about the memorandum and resolution proposing a restructure in divisions, pay range adjustments, and a 2.5% Cost of Living Adjustment for the management, administrative, and non -represented personnel effective January 1, 2019. He noted modifications to pay scales listed in Exhibit A to the resolution and shared the revised scale identified the actual adjustments. Council discussion followed. Mayor Bruch read the resolution by title, entitled, RESOLUTION NO. 12-19 A RESOLUTION of the City Council of the City of Port Angeles, Washington, approving the changes to the salary schedule attached as Exhibit A and approving a 2.5% increase to the salary schedule effective January 1, 2019 for the City's non -represented management and administrative personnel. It was moved by Kidd and seconded by Dexter to: Adopt the attached Resolution and approve reorganization of the accounting division of the Finance department. Motion carried 7-0. OTHER CONSIDERATIONS CONTINUED 2. Think Tank Discussion • Charter of Compassion -Mayor Bruch opened the item up for Council discussion. Council discussion followed. • Association of Washington Cities (AWC) Conference -Mayor Bruch opened the item up for Council discussion. Mayor Bruch and Councilmembers French and Schromen-Wawrin shared information from the recent AWC Conference in Spokane, WA. Council discussion followed. CONTRACTS & PURCHASING 1. Purchase Agreement- Parks Maintenance Building Senior Center Manager Aubry Bright introduced the agenda item and shared background on the proposed purchase. She shared a picture of the Parks Maintenance Shop building that was destroyed during the December 14, 2018 storm and explained the proposed new building purchase. Council discussion followed. It was moved by Kidd and seconded by French to: (1) Approve and authorize the City Manager to sign the Purchase Agreement with Platypus Marine, Inc. and 50 year warranty with General Steel Buildings; (2) Make minor modifications to the agreement, if necessary. Motion carried 7-0. 2. Lauridsen Boulevard Overlay, Project TR0515, Award Construction Contract Director Hunter, introduced the item and clarified the proposed costs. He noted that Lakeside Industries, Inc. was the lowest responsive bidder. It was moved by French and seconded by Moran to: Approve and authorize the City Manager to award the base bid and sign a construction contract with Lakeside Industries, Inc. of Port Angeles, WA, lowest responsive bidder for the Lauridsen Blvd. Overlay Project TR0515 for the Base Bid amount of $933,105.00, including applicable taxes; and make minor modifications to the contract, if necessary; and 2) Reject the additive bid from Lakeside Industries, Inc. of Port Angeles, WA. Motion carried 7-0. Page 3 of 4 July 16, 2019 E-3 PORT ANGELES CITY COUNCIL MEETING — July 2, 2019 CITY COUNCIL REPORTS Councilmember Kidd shared through her local business, she has the opportunity to welcome people who are moving to Port Angeles. Councilmember Merideth attended a Shore Pool District Board meeting. Deputy Mayor Dexter reminded Council about the 5-2-0-1 challenge and invited her fellow Councilmembers to join. Councilmember Schromen-Wawrin shared Clallam Transit System was awarded 10 new buses. He spoke about his time at the AWC conference and stated he would be sharing Dept. of Commerce's "Housing Bills for Planners". Councilmember French stated he attended a Chamber of Commerce Board meeting, and included an excerpt from an article related to pedestrian safety. Councilmember Moran attended a North Olympic Development Council meeting and spoke about his recent experience driving the Senior Center bus. Mayor Bruch spoke about the Peninsula Regional Transportation Board and shared when she was at the AWC conference she used an electric scooter and Uber for the first time. Councilmember Moran reminded Council of the upcoming 41 of July celebration and spoke about the work done by the Port Angeles Chamber of Commerce in preparation for the event. No other reports were given. INFORMATION Manager West spoke regarding the reports included in the packet and reminded Council. SECOND PUBLIC COMMENT Brendan Meyer, resident of the city, spoke in favor of open government and suggested the Council meetings be live - streamed. ADJOURNMENT Mayor Bruch adjourned the meeting at 8:12 p.m. Sissi Bruch Mayor Page 4 of 4 Kari Martinez -Bailey, City Clerk July 16, 2019 E-4 MEMO Finance Department Sarina Carrizosa Finance Director Trina McKee Senior Accountant MarySue French Senior Accountant Linda Kheriaty Financial Systems Analyst Melody Schneider Accountant Jane Perkins Payroll Specialist Julie Powell Accounting Technician Jason Jones Accounting Technician Nicole Blank Administrative Analyst Kathyellen Haney Customer Services Manager Tracy Rooks Utility Billing Specialist PORTNGELES W A S H I N G T O N, U. S. A. July 16, 2019 We, the undersigned City Officials of the City of Port Angeles, do hereby certify that the merchandise and/or services herein specified have been received and that these claims are approved for payment in the amount of $3,079,612.35 this 17th day of July, 2019. Mayor City Manager 7 City of Port Angeles "w City Council Expenditure Report tL , k' Between Jun 22, 2019 and Jul 5, 2019 Vendor Description MISC DEPOSIT & PERMIT REFUNDS CAMPFIRE CLUBHOUSE DEPOSI LOOMIS DEPOSIT REFUND LOOMIS DEPOSIT REFUND LOOMIS DEPOSIT REFUND VERN BURTON DEPOSIT REFUN MISC EMPLOYEE EXPENSE FIRE TALK COURSE REIMBURS REIMBURSEMENT MISC ONE-TIME VENDORS US BANK CORPORATE PAYMENT SYSTEM Division Total: Department Total: MISC TRAVEL US BANK CORPORATE PAYMENT SYSTEM Rel Unclaimed Property Active Shooter Kits U -cup seal Security Badges Personal items -Reimbursed Shirts -M Johnson GPS/bite sleeve Occupancy sensor 100 whiffle balls City Credit Card Pmt Evidence bags Ammo -1000 rds-9mm Ammo -1000 rds-9mm Booklet -printing software Recognition plaque City Credit Card Pmt City Credit Card Pmt BRUCH-AWC 2019 CONF FRENCH-AWC 2019 CONF LSW - AWC 2019 CONF Chamber Luncheon-Bruch/De Dinner-French\Schromen-Wa Lodging- Moran Lodging -French Lodging-Schromen-Wawrin AWC Conf Reg -Dexter Account Number 001-0000-239.10-00 001-0000-239.10-00 001-0000-239.10-00 001-0000-239.10-00 001-0000-239.10-00 001-0000-237.00-00 001-0000-263.90-10 001-0000-237.00-00 001-0000-237.00-00 001-0000-237.00-00 001-0000-213.10-00 001-0000-237.00-00 001-0000-237.00-00 001-0000-237.00-00 001-0000-237.00-00 001-0000-213.10-95 001-0000-237.00-00 001-0000-237.00-00 001-0000-237.00-00 001-0000-237.00-00 001-0000-237.00-00 001-0000-213.10-95 001-0000-213.10-95 001-1160-511.43-10 001-1160-511.43-10 001-1160-511.43-10 001-1160-511.43-10 001-1160-511.43-10 001-1160-511.43-10 001-1160-511.43-10 001-1160-511.43-10 001-1160-511.43-10 Amount 50.00 50.00 50.00 50.00 300.00 (5.66) 36.95 (46.37) (6.11) (3.30) 9.17 (13.05) (45.43) (10.85) (11.08) (22, 715.34 ) (10.78) (22.99) (22.99) (4.95) (8.46) (15,710.50) 20,437.83 ($17,653.91) ($17,653.91) 106.75 106.75 106.75 36.00 28.98 142.72 142.72 142.72 400.00 Page 1 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-5 f I 1LW- 1,q City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT AWC Conf Reg-French/Schro 001-1160-511.43-10 800.00 SYSTEM Mayor & Council Division Total: $2,013.39 Legislative Department Total: $2,013.39 MISC TRAVEL WEST-AWC LOBBY DAY 001-1210-513.43-10 16.50 WEST-AWC 2019 CONF 001-1210-513.43-10 73.00 OLYMPIC STATIONERS INC SUPPLIES 001-1210-513.31-01 110.44 SUPPLIES 001-1210-513.31-01 34.74 US BANK CORPORATE PAYMENT Office supplies 001-1210-513.31-01 93.46 SYSTEM Chamber Luncheon -Curran 001-1210-513.43-10 18.00 Chamber Luncheon 001-1210-513.43-10 18.00 City Mgr Conf Reg -West 001-1210-513.43-10 375.00 PABA Breakfast meeting 001-1210-513.43-10 14.47 Working Lunch-West/Founta 001-1210-513.43-10 35.63 Office supplies 001-1210-513.31-01 8.14 Office supplies 001-1210-513.31-01 50.40 Dinner -N West 001-1210-513.43-10 14.48 Lodging -West 001-1210-513.43-10 142.72 Chamber Luncheon -N West 001-1210-513.43-10 18.00 AWC Conf Reg -N West 001-1210-513.43-10 400.00 City Manager Division Total: $1,422.98 US BANK CORPORATE PAYMENT Job postings -4 001-1220-516.43-10 500.00 SYSTEM Lodging -Fountain 001-1220-516.43-10 379.62 Registration -Fountain 001-1220-516.43-10 320.00 Refund -Reg -Fountain 001-1220-516.43-10 (325.00) Human Resources Division Total: $874.62 LEMAY MOBILE SHREDDING MANAGEMENT SERVICES 001-1230-514.41-50 6.44 MANAGEMENT SERVICES 001-1230-514.41-50 32.20 MUNICIPAL CODE CORPORATION SUPPLIES 001-1230-514.41-50 1,798.65 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 35.65 SUPPLIES 001-1230-514.44-10 41.50 US BANK CORPORATE PAYMENT Clerk Conf Reg -Martinez -B 001-1230-514.43-10 344.79 SYSTEM Lodging -Martinez -Bailey 001-1230-514.43-10 111.80 Registration -Curran 001-1230-514.43-10 1,165.00 WAPRO SUPPLIES 001-1230-514.41-50 25.00 Page 2 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-6 - "w City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount City Clerk Division Total: $3,561.03 City Manager Department Total: $5,858.63 OLYMPIC PRINTERS INC PRINTING,SILK SCR,TYPSET 001-2020-514.31-01 181.53 SHI INTERNATIONAL CORP COMPUTER HARDWARE&PERIPHE 001-2020-514.31-60 459.61 COMPUTER HARDWARE&PERIPHE 001-2020-514.31-60 865.65 COMPUTER HARDWARE&PERIPHE 001-2020-514.31-60 1,506.59 Finance Administration Division Total: $3,013.38 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 16.04 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 0.89 US BANK CORPORATE PAYMENT Webinar-Carrizosa 001-2023-514.43-10 35.00 SYSTEM Registration -Schneider 001-2023-514.43-10 125.00 WASHINGTON (AUDITOR), STATE FINANCIAL SERVICES 001-2023-514.41-50 28,448.93 OF Accounting Division Total: $28,625.86 EQUIFAX FINANCIAL SERVICES 001-2025-514.41-50 83.22 Customer Service Division Total: $83.22 NEOPOST MAILFINANCE INC. RENTAL/LEASE EQUIPMENT 001-2070-518.45-30 1,117.57 PACIFIC OFFICE EQUIPMENT INC PAPER (OFFICE,PRINT SHOP) 001-2070-518.31-01 139.81 US BANK CORPORATE PAYMENT Meter Tape -Postage machin 001-2070-518.31-01 35.87 SYSTEM Reprographics Division Total: $1,293.25 Finance Department Total: $33,015.71 LEXISNEXIS LEGAL RESEARCH 001-3030-515.49-01 375.02 PACIFIC OFFICE EQUIPMENT INC CHAIRS FOR CITY ATTY 001-3030-515.31-01 215.23 US BANK CORPORATE PAYMENT WAPRO Reg-DeFrang 001-3030-515.43-10 175.00 SYSTEM WAPRO Reg-Molay 001-3030-515.43-10 175.00 Lodging-Cowgill 001-3030-515.43-10 262.10 Lodging-DeFrang 001-3030-515.43-10 111.80 Webinar-Bloor 001-3030-515.43-10 297.00 Webinar-Bloor 001-3030-515.43-10 35.00 Lodging-Bloor 001-3030-515.43-10 76.53 Lodging-Cowgill 001-3030-515.43-10 76.53 Lodging/Parking-Bloor 001-3030-515.43-10 433.92 Lodging/Parking-Cowgill 001-3030-515.43-10 433.92 City Attorney Division Total: $2,667.05 Page 3 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-7 Vendor City Attorney Department Total: BECKWITH, THOMAS E JR HOST COMPLIANCE MISC EMPLOYEE EXPENSE REIMBURSEMENT SOUND LAW CENTER, LLC SOUND PUBLISHING INC US BANK CORPORATE PAYMENT SYSTEM City of Port Angeles w City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Description CONSULTING SERVICES HOSPITAL &SURG EQUIP SUPP K BAGWELL-FOOT PROTECTION CONSULTING SERVICES PUBLICATION/AUDIOVISUAL Monthly Survey Lodging-Brekke Lodging -Bagwell Monthly Survey Webinar-Braudrick WECHNER CONSULTING CONSULTING SERVICES Planning Division Total: Community Development Department Total: CENTURYLINK-QWEST 06-05 A/C 3604526850198B US BANK CORPORATE PAYMENT Fuel -Travel to Funeral SYSTEM Fuel -Travel to Funeral Police Administration Division Total: LINCOLN STREET STATION US BANK CORPORATE PAYMENT SYSTEM Investigation Division Total: COPY CAT GRAPHICS CURTIS & SONS INC, L N DOOLEY ENTERPRISES, INC GALLS GRAINGER KITSAP COUNTY SHERIFF'S OFFICE EXTERNAL LABOR Lodging service fee -T Pen Lodging -T Peninger Conf Reg -T Kuch Detective Book Rebuild Danner Boots -Mart MISCELLANEOUS SERVICES POLICE EQUIPMENT & SUPPLY POLICE EQUIPMENT & SUPPLY POLICE EQUIPMENT & SUPPLY POLICE EQUIPMENT & SUPPLY CLOTHING & APPAREL FIRST AID & SAFETY EQUIP. HUMAN SERVICES Account Number 001-4060-558.41-50 001-4060-558.41-50 001-4060-558.31-01 001-4060-558.41-50 001-4060-558.41-15 001-4060-558.49-01 001-4060-558.43-10 001-4060-558.43-10 001-4060-558.49-01 001-4060-558.43-10 001-4060-558.41-50 001-5010-521.42-10 001-5010-521.43-10 001-5010-521.32-10 001-5021-521.42-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.43-10 001-5021-521.31-11 001-5021-521.31-11 001-5022-521.31-11 001-5022-521.35-01 001-5022-521.31-80 001-5022-521.31-80 001-5022-521.31-80 001-5022-521.31-11 001-5022-521.31-80 001-5022-521.43-10 Amount $2,667.05 3,575.00 10,000.00 187.50 840.00 72.68 37.98 204.09 122.77 37.98 35.00 5,965.00 $21,078.00 $21,078.00 60.65 35.89 49.13 $145.67 10.94 14.99 540.22 395.00 21.74 220.00 $1,202.89 21.70 1,839.78 600.57 897.21 53.83 69.46 118.87 50.84 Page 4 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-8 City of Port Angeles City Council Expenditure Report xr4 Between Jun 22, 2019 and Jul 5, 2019 Vendor LINCOLN STREET STATION OLYMPIC MEDICAL CENTER OLYMPIC PRINTERS INC SOUND UNIFORM SOLUTIONS/BRATWEAR SWAIN'S GENERAL STORE INC US BANK CORPORATE PAYMENT SYSTEM WA STATE CRIMINAL JUSTICE Patrol Division Total: US BANK CORPORATE PAYMENT SYSTEM Reserves & Volunteers Division Total: MISC TRAVEL US BANK CORPORATE PAYMENT SYSTEM Records Division Total: Police Department Total: CLALLAM CNTY SHERIFF'S DEPT US BANK CORPORATE PAYMENT SYSTEM Description EXTERNAL LABOR HEALTH RELATED SERVICES PRINTING,SILK SCR,TYPSET CLOTHING & APPAREL LEATHER& RELATED SUP,ACC Uniforms Lodging service fee -J Pow Lodging -J Powless Refund -uniform boots Membership Dues -K Miller Membership Dues -W Fairban Active Shooter Kits Shirts -M Johnson GPS/bite sleeve Conf Reg -Fairbanks Conf Reg -K Miller Evidence bags Evidence Tape Sight covers Ammo -1000 rds-9mm Ammo -1000 rds-9mm HUMAN SERVICES Name plates Name plate (serving since LEMON -BEGINNING PUBLIC RE J LEMON-LEIRA PUBLIC RECO Security Badges RENTAL/LEASE EQUIPMENT Officers Meeting Account Number 001-5022-521.42-10 001-5022-521.49-90 001-5022-521.31-01 001-5022-521.31-11 001-5022-521.31-01 001-5022-521.31-11 001-5022-521.43-10 001-5022-521.43-10 001-5022-521.31-11 001-5022-521.49-80 001-5022-521.49-80 001-5022-521.35-01 001-5022-521.31-11 001-5022-521.49-80 001-5022-521.49-80 001-5022-521.49-80 001-5022-521.31-01 001-5022-521.31-01 001-5022-521.35-01 001-5022-521.31-80 001-5022-521.31-80 001-5022-521.43-10 001-5026-521.31-11 001-5026-521.31-11 001-5029-521.43-10 001-5029-521.43-10 001-5029-521.31-01 001-6010-522.42-13 001-6010-522.31-01 Amount 36.90 15.50 65.22 542.96 10.59 458.00 14.99 540.22 (238.70) 50.00 50.00 579.32 163.02 567.57 300.00 300.00 134.61 214.25 67.64 287.14 287.14 150.00 $8,248.63 43.44 69.52 $112.96 41.30 283.76 41.22 $366.28 $10,076.43 828.00 21.94 Page 5 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-9 - xr4 City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT Officers Meeting 001-6010-522.31-01 10.49 SYSTEM Clipboard 001-6010-522.31-01 21.06 Recognition plaque 001-6010-522.31-01 105.71 Snacks -Officers Meeting 001-6010-522.31-01 20.88 Fire Administration Division Total: $1,008.08 MISC EMPLOYEE EXPENSE FIRE TALK COURSE REIMBURS 001-6020-522.43-10 70.66 REIMBURSEMENT SEAWESTERN INC CLOTHING & APPAREL 001-6020-522.35-01 357.39 CLOTHING & APPAREL 001-6020-522.35-01 58.59 SUPPLIES 001-6020-522.31-11 697.96 US BANK CORPORATE PAYMENT Bottled Water 001-6020-522.31-01 38.37 SYSTEM Emergency scene light R11 001-6020-522.31-02 345.98 Metal paper clipboard 001-6020-522.31-01 21.73 Propane 001-6020-522.43-10 14.62 Utility Bag 001-6020-522.31-01 97.82 Essentials of Firefightin 001-6020-522.43-10 484.55 Metal paper clipboards -3/ 001-6020-522.31-01 58.68 Ferry-Bogues 001-6020-522.43-10 15.35 Ferry-Bogues 001-6020-522.43-10 15.35 Handtools-Wild land 001-6020-522.31-01 415.89 Fire Suppression Division Total: $2,692.94 A WORKSAFE SERVICE, INC HEALTH RELATED SERVICES 001-6021-522.41-50 55.00 CLINICARE OF PORT ANGELES INC HEALTH RELATED SERVICES 001-6021-522.41-50 222.00 NORTHWEST SAFETY CLEAN CLOTHING & APPAREL 001-6021-522.31-11 614.37 Fire Volunteers Division Total: $891.37 MISC ONE-TIME VENDORS SANDERS LEADERSHIP UNDER 001-6030-522.43-10 200.00 US BANK CORPORATE PAYMENT Sparky Week Materials 001-6030-522.31-01 25.39 SYSTEM Sparky Week Materials 001-6030-522.31-01 39.11 Fire Prevention 001-6030-522.31-01 359.98 Supplies-Sparky Week 001-6030-522.31-01 65.29 Fire Prevention Division Total: $689.77 US BANK CORPORATE PAYMENT Small Tools 001-6045-522.31-01 130.98 SYSTEM Spray for Training Drill 001-6045-522.31-01 10.98 Creaitve Cloud software 001-6045-522.31-01 391.19 Shipping -State Paperwork 001-6045-522.42-10 8.75 Page 6 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-10 - "w City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount US BANK CORPORATE PAYMENT Lodging-Bogues 001-6045-522.43-10 143.19 SYSTEM Booklet -printing software 001-6045-522.31-01 61.85 Fire Training Division Total: $746.94 ANGELES PLUMBING INC CONSTRUCTION SERVICES,TRA 001-6050-522.48-10 394.59 FERRELLGAS INC SUPPLIES 001-6050-522.47-10 533.45 US BANK CORPORATE PAYMENT Station Security Locks 001-6050-522.48-10 1,568.00 SYSTEM Automatic Door Release 001-6050-522.48-10 200.89 Door Lock Controller 001-6050-522.31-01 122.77 Dishwasher detergent 001-6050-522.31-01 16.27 Facilities Maintenance Division Total: $2,835.97 US BANK CORPORATE PAYMENT Emergency Operation 001-6060-525.31-01 843.24 SYSTEM Emergency Operation -Tech 001-6060-525.31-01 54.08 Emergency Management Division Total: $897.32 Fire Department Total: $9,762.39 COMPUNET, INC COMPUTER SOFTWARE FOR MIC 001-7010-532.31-80 21.21 OFFICE DEPOT SUPPLIES 001-7010-532.31-01 59.40 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-7010-532.31-01 163.59 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 001-7010-532.31-01 134.68 US BANK CORPORATE PAYMENT Job postings-Engineer/Lin 001-7010-532.43-10 650.00 SYSTEM Wall Tray -City Eng 001-7010-532.31-01 29.94 Name Plates -3 001-7010-532.31-01 65.28 Job postings -Engineer 001-7010-532.43-10 115.00 Lodging -McIntyre 001-7010-532.43-10 171.09 Parking -McIntyre 001-7010-532.43-10 36.78 Batteries -Eng 001-7010-532.31-01 34.79 Membership Dues 001-7010-532.49-01 425.00 Job Posting -Engineer 001-7010-532.43-10 325.00 Working lunch-Burke/G Cut 001-7010-532.43-10 24.55 Name Plates-PWKS Admin 001-7010-532.31-01 43.52 Job Posting -Engineer 001-7010-532.43-10 518.00 Lodging-Boehme 001-7010-532.43-10 421.90 Lodging-Boehme 001-7010-532.43-10 284.12 Food/Supplies-Interview d 001-7010-532.43-10 68.47 Name Plate Holders-PWKS A 001-7010-532.31-01 32.48 Working Lunch -9 staff 001-7010-532.43-10 65.22 Page 7 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-11 - "w City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount Public Works Admin. Division Total: $3,690.02 Public Works & Utilities Department Total: $3,690.02 CAPTAIN T'S SUPPLIES 001-8010-574.49-60 2,231.07 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001-8010-574.31-01 41.84 US BANK CORPORATE PAYMENT Refund -luncheon 001-8010-574.49-01 (54.00) SYSTEM Name plate for council ch 001-8010-574.31-01 27.20 Insignia TV 001-8010-574.31-01 163.04 TV wall mount 001-8010-574.31-01 27.18 Fuel Card Holder w/ Key R 001-8010-574.31-01 19.44 Parks Administration Division Total: $2,455.77 US BANK CORPORATE PAYMENT 32" Grabber Tool 001-8012-555.31-01 108.65 SYSTEM Wire Shelving 001-8012-555.31-01 297.06 Senior Center Division Total: $405.71 ANGELES MILLWORK & LUMBER SUPPLIES 001-8050-536.31-20 20.74 SUPPLIES 001-8050-536.31-20 61.26 MATTHEWS BRONZE PA SUPPLIES 001-8050-536.34-01 363.61 MISC EMPLOYEE EXPENSE 060819 SATURDAY BURIAL ME 001-8050-536.31-01 19.00 REIMBURSEMENT 060819 SATURDAY BURIAL ME 001-8050-536.31-01 19.00 060819 SATURDAY BURIAL ME 001-8050-536.31-01 19.00 PACIFIC GOLF & TURF SUPPLIES 001-8050-536.31-20 213.17 QUIRING MONUMENTS INC SUPPLIES 001-8050-536.34-01 165.00 SUPPLIES 001-8050-536.34-01 491.00 SUPPLIES 001-8050-536.34-01 340.00 SUPPLIES 001-8050-536.34-01 150.00 SUPPLIES 001-8050-536.34-01 655.00 SOUND PUBLISHING INC SUPPLIES 001-8050-536.41-15 325.00 Ocean View Cemetery Division Total: $2,841.78 ANGELES CONCRETE PRODUCTS SUPPLIES 001-8080-576.31-40 1,679.93 ANGELES MILLWORK & LUMBER SUPPLIES 001-8080-576.31-20 13.85 SUPPLIES 001-8080-576.31-20 1.48 SUPPLIES 001-8080-576.31-20 13.87 SUPPLIES 001-8080-576.31-01 14.60 SUPPLIES 001-8080-576.31-20 19.21 BILL'S PLUMBING & HEATING INC SUPPLIES 001-8080-576.48-10 95.00 SUPPLIES 001-8080-576.48-10 270.00 Page 8 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-12 - "w tL , k' City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount BILL'S PLUMBING & HEATING INC SUPPLIES 001-8080-576.48-10 190.00 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8080-576.31-20 97.83 SUPPLIES 001-8080-576.31-20 162.77 SUPPLIES 001-8080-576.31-20 46.72 SUPPLIES 001-8080-576.31-20 62.44 CENTRAL WELDING SUPPLY SUPPLIES 001-8080-576.49-90 27.80 CLINICARE OF PORT ANGELES INC SUPPLIES 001-8080-576.49-90 175.00 FASTENAL INDUSTRIAL SUPPLIES 001-8080-576.31-20 16.31 SUPPLIES 001-8080-576.31-20 37.33 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8080-576.31-20 275.08 HEARTLINE SUPPLIES 001-8080-576.31-40 23.91 MISC ONE-TIME VENDORS NET REPAIR, ROLL MENDING 001-8080-576.48-10 165.22 ERICKSON TENNIS COURT WIN 001-8080-576.31-20 505.41 PLATT ELECTRIC SUPPLY INC SUPPLIES 001-8080-576.31-20 140.25 SKAGIT GARDENS INC SUPPLIES 001-8080-576.31-40 3,183.36 SUPPLIES 001-8080-576.31-40 54.16 SOUND PUBLISHING INC SUPPLIES 001-8080-576.41-15 302.29 STEUBER DISTRIBUTING INC SUPPLIES 001-8080-576.31-40 1,460.82 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 18.85 SUPPLIES 001-8080-576.31-40 151.25 SUPPLIES 001-8080-576.31-20 25.49 SUPPLIES 001-8080-576.31-20 (36.93) SUPPLIES 001-8080-576.31-20 114.78 SUPPLIES 001-8080-576.31-40 69.36 SUPPLIES 001-8080-576.31-01 156.42 SUPPLIES 001-8080-576.31-01 27.98 SUPPLIES 001-8080-576.31-01 156.42 SUPPLIES 001-8080-576.31-01 125.98 THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 9.65 SUPPLIES 001-8080-576.31-20 202.12 SUPPLIES 001-8080-576.31-20 38.98 SUPPLIES 001-8080-576.31-20 28.70 SUPPLIES 001-8080-576.31-20 31.63 SUPPLIES 001-8080-576.31-20 106.92 Page 9 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-13 - "w #� City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount THURMAN SUPPLY SUPPLIES 001-8080-576.31-20 54.48 US BANK CORPORATE PAYMENT Capping for Baseball Fenc 001-8080-576.31-20 382.30 SYSTEM Oversized shipping charge 001-8080-576.31-20 107.41 Storage container rent 001-8080-576.49-90 81.53 Car Charger 001-8080-576.31-01 76.00 20' Recycling Container 001-8080-576.49-90 81.53 Parks Facilities Division Total: $11,045.49 Parks & Recreation Department Total: $16,748.75 SWAIN'S GENERAL STORE INC SUPPLIES 001-8112-555.31-20 21.67 Senior Center Facilities Division Total: $21.67 ANGELES MILLWORK & LUMBER SUPPLIES 001-8131-518.31-01 30.39 SUPPLIES 001-8131-518.31-20 21.34 SUPPLIES 001-8131-518.31-20 5.28 SUPPLIES 001-8131-518.31-20 5.44 SUPPLIES 001-8131-518.31-20 29.95 SUPPLIES 001-8131-518.31-20 35.24 SUPPLIES 001-8131-518.31-20 44.78 SUPPLIES 001-8131-518.31-20 182.19 CED/CONSOLIDATED ELEC DIST SUPPLIES 001-8131-518.31-20 43.48 SUPPLIES 001-8131-518.31-20 75.25 SUPPLIES 001-8131-518.31-20 81.53 GRAINGER SUPPLIES 001-8131-518.31-20 77.09 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8131-518.31-20 139.02 SUPPLIES 001-8131-518.31-20 47.21 SUPPLIES 001-8131-518.31-20 36.61 HOME DEPOT PRO-SUPPLYWORKS SUPPLIES 001-8131-518.31-01 573.53 INTERMOUNTAIN LOCK & SUPPLIES 001-8131-518.31-01 413.06 SECURITY SPLY SWAIN'S GENERAL STORE INC SUPPLIES 001-8131-518.31-20 82.42 SUPPLIES 001-8131-518.31-20 54.19 THURMAN SUPPLY SUPPLIES 001-8131-518.31-20 24.90 SUPPLIES 001-8131-518.31-20 155.88 US BANK CORPORATE PAYMENT Proportional damper contr 001-8131-518.31-20 482.52 SYSTEM U -cup seal 001-8131-518.31-20 76.29 Wall clock/flag pole 001-8131-518.31-20 195.16 Page 10 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-14 City of Port Angeles "w City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description US BANK CORPORATE PAYMENT Occupancy sensor SYSTEM Central Svcs Facilities Division Total: Facilities Maintenance Department Total: HILL, JUSTIN HOWIE UMPIRE PAYMENT FOR SOFTBA US BANK CORPORATE PAYMENT 100 whiffle balls SYSTEM Mobile Projector Stand Sports Programs Division Total: Recreation Activities Department Total: General Fund Fund Total: OLYMPIC PENINSULA VISITOR COMMUNICATIONS/MEDIA SERV BUREAU Lodging Excise Tax Division Total: Lodging Excise Tax Department Total: Lodging Excise Tax Fund Total: 3M LAKESIDE INDUSTRIES INC US BANK CORPORATE PAYMENT SYSTEM Division Total: Department Total: 3M ANGELES MILLWORK & LUMBER BAXTER AUTO PARTS #15 LAKESIDE INDUSTRIES INC LINCOLN INDUSTRIAL CORP PORT ANGELES POWER EQUIPMENT PUD #1 OF CLALLAM COUNTY SHOTWELL CORP, JONATHAN MARKERS, PLAQUES,SIGNS Release Retainage AED Battery Corp Yard -St/ MARKERS, PLAQUES,SIGNS HAND TOOLS ,POW&NON POWER LUMBER& RELATED PRODUCTS AUTO & TRUCK ACCESSORIES BUILDING MAINT&REPAIR SER ROAD/HWY MATERIALS ASPHLT ROAD/HWY MATERIALS ASPHLT ROAD/HWY MATERIALS ASPHLT ROAD/HWY MATERIALS ASPHLT METALS, BARS, PLATES, RODS HAND TOOLS ,POW&NON POWER MISC PROFESSIONAL SERVICE BUILDING MAINT&REPAIR SER BUILDING MAINT&REPAIR SER Account Number 001-8131-518.31-20 001-8221-574.41-50 001-8221-574.31-01 001-8221-574.31-01 101-1430-557.41-50 102-0000-237.00-00 102-0000-223.40-00 102-0000-237.00-00 102-7230-542.31-25 102-7230-542.35-01 102-7230-542.31-20 102-7230-542.31-01 102-7230-542.31-20 102-7230-542.31-20 102-7230-542.31-20 102-7230-542.31-20 102-7230-542.31-20 102-7230-542.31-25 102-7230-542.35-01 102-7230-542.47-10 102-7230-542.31-20 102-7230-542.31-20 Amount 135.47 $3,048.22 $3,069.89 100.00 138.44 72.27 $310.71 $310.71 $90,637.06 1,873.62 $1,873.62 $1,873.62 $1,873.62 (100.08) 2,778.35 (3.31) $2,674.96 $2,674.96 1,250.34 128.36 31.81 5.05 58.30 1,410.24 194.18 203.75 156.88 52.15 49.89 18.89 20.00 40.00 Page 11 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-15 City of Port Angeles City Council Expenditure Report xr4 Between Jun 22, 2019 and Jul 5, 2019 Vendor SHOTWELL CORP, JONATHAN SWAIN'S GENERAL STORE INC US BANK CORPORATE PAYMENT SYSTEM Description BUILDING MAINT&REPAIR SER JANITORIAL SUPPLIES JANITORIAL SUPPLIES HOSES, ALL KINDS GASES CONT.EQUIP:LAB,WELD HAND TOOLS ,POW&NON POWER NURSERY STOCK & SUPPLIES RAGS,SHOP TOWELS,WIPING ROAD/HWY MATERIALS ASPHLT Anuual Subscription Anuual Subscription Batteries/Binders-St AED Battery Corp Yard -St/ Bottled Water -St Street Division Total: Public Works -Street Department Total: Street Fund Total: US BANK CORPORATE PAYMENT NW Leadership Books SYSTEM Division Total: Department Total: CAPTAIN T'S CLOTHING & APPAREL CENTURYLINK 06-06 A/C 300539444 FORTINO, SONDRA MARIE MISC PROFESSIONAL SERVICE HERRICK POLYGRAPH SERVICE SECURITY,FIRE,SAFETY SERV MISC EMPLOYEE EXPENSE RT AIRFARE TO BALTIMORE REIMBURSEMENT QUILL CORPORATION SUPPLIES US BANK CORPORATE PAYMENT NW Leadership Books SYSTEM WA STATE PATROL Pencom Division Total: Refund-Conf-Wagner Conf Reg -S Romberg Air purifiers Computer adapter MISC PROFESSIONAL SERVICE Account Number 102-7230-542.31-20 102-7230-542.31-01 102-7230-542.31-01 102-7230-542.35-01 102-7230-542.31-01 102-7230-542.35-01 102-7230-542.35-01 102-7230-542.31-25 102-7230-542.31-20 102-7230-542.48-02 102-7230-542.48-02 102-7230-542.31-01 102-7230-542.31-01 102-7230-542.31-01 107-0000-237.00-00 107-5160-528.20-80 107-5160-528.42-11 107-5160-528.41-50 107-5160-528.41-50 107-5160-528.43-11 107-5160-528.31-01 107-5160-528.31-61 107-5160-528.43-11 107-5160-528.43-11 107-5160-528.31-80 107-5160-528.31-60 107-5160-528.41-50 Amount 100.00 28.20 28.20 16.78 39.03 8.66 97.80 20.51 477.63 359.95 239.45 35.87 41.34 156.15 $5,269.41 $5,269.41 $7,944.37 (3.05) ($3.05) ($3.05) 120.61 57.91 2,591.46 350.00 841.59 23.87 38.05 (950.00) 410.00 229.28 6.49 1,500.00 $5,219.26 Page 12 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-16 - City of Port Angeles "w City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount Pencom Department Total: $5,219.26 Pencom Fund Total: $5,216.21 DEPARTMENT OF COMMERCE FINANCIAL SERVICES 160-7841-591.78-10 80,426.91 FINANCIAL SERVICES 160-7841-592.83-10 1,608.54 Real Estate Excise Tax -2 Division Total: $82,035.45 Real Estate Excise Tax Department Total: $82,035.45 Real Estate Excise Tax #2 Fund Total: $82,035.45 ZOLL MEDICAL CORPORATION HOSP. & SURG MOBILE 310-5950-594.65-10 34,139.41 Homeland Security Division Total: $34,139.41 Public Safety Projects Department Total: $34,139.41 SARGENT ENGINEERING, INC ENGINEERING SERVICES 310-8985-594.65-10 2,404.26 Misc Parks Projects Division Total: $2,404.26 Capital Proj-Parks & Rec Department Total: $2,404.26 Capital Improvement Fund Total: $36,543.67 INTERWEST CONSTRUCTION, INC. Release Retainage 312-0000-223.40-00 38,347.51 Division Total: $38,347.51 Department Total: $38,347.51 ZENOVIC & ASSOCIATES ARCH ITECTURAL&ENGINEERING 312-4160-595.65-10 230.56 Capital Project -Planning Division Total: $230.56 PA Housing Rehabilitation Department Total: $230.56 DAILY JOURNAL OF COMMERCE COMMUNICATIONS/MEDIA SERV 312-7930-595.65-10 508.20 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 312-7930-595.65-10 246.48 WASHINGTON (DOT), STATE OF ENGINEERING SERVICES 312-7930-595.65-10 305.03 ENGINEERING SERVICES 312-7930-595.65-10 1,913.42 ENGINEERING SERVICES 312-7930-595.65-10 6,705.64 GF -Street Projects Division Total: $9,678.77 Capital Projects -Pub Wks Department Total: $9,678.77 Transportation Benefit Fund Total: $48,256.84 ANIXTER, INC ELECTRICAL CABLES & WIRES 401-0000-141.42-00 1,606.24 LUMBER& RELATED PRODUCTS 401-0000-141.42-00 474.80 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 584.26 MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 27.21 FINAL BILL REFUND 401-0000-122.10-99 42.84 FINAL BILL REFUND 401-0000-122.10-99 58.29 FINAL BILL REFUND 401-0000-122.10-99 87.99 Page 13 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-17 -- - W.r7- City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount MISC UTILITY DEPOSIT REFUNDS FINAL BILL REFUND 401-0000-122.10-99 166.56 FINAL BILL REFUND 401-0000-122.10-99 203.24 FINAL BILL REFUND 401-0000-122.10-99 570.82 OVERPAYMENT -505 FRANCIS 401-0000-122.10-99 28.94 FINAL BILL REFUND 401-0000-122.10-99 6.91 FINAL BILL REFUND 401-0000-122.10-99 27.64 FINAL BILL REFUND 401-0000-122.10-99 31.45 FINAL BILL REFUND 401-0000-122.10-99 51.63 FINAL BILL REFUND 401-0000-122.10-99 69.17 FINAL BILL REFUND 401-0000-122.10-99 88.99 FINAL BILL REFUND 401-0000-122.10-99 106.25 FINAL BILL REFUND 401-0000-122.10-99 106.82 FINAL BILL REFUND 401-0000-122.10-99 118.63 FINAL BILL REFUND 401-0000-122.10-99 174.73 FINAL BILL REFUND 401-0000-122.10-99 333.84 OVERPAYMENT -1102 W 11TH 401-0000-122.10-99 58.62 OVERPAYMENT -121 E 10TH ST 401-0000-122.10-99 0.15 OVERPAYMENT -1612 O ST 401-0000-122.10-99 94.91 OVERPAYMENT -1832 W 5TH ST 401-0000-122.10-99 98.86 OVERPAYMENT -328 W 14TH ST 401-0000-122.10-99 0.44 OVERPAYMENT -505 E 11TH ST 401-0000-122.10-99 382.86 OVERPAYMENT -710 ELIZABETH 401-0000-122.10-99 0.20 FINAL BILL REFUND 401-0000-122.10-99 1.00 FINAL BILL REFUND 401-0000-122.10-99 21.22 FINAL BILL REFUND 401-0000-122.10-99 26.20 FINAL BILL REFUND 401-0000-122.10-99 27.92 FINAL BILL REFUND 401-0000-122.10-99 41.86 FINAL BILL REFUND 401-0000-122.10-99 49.21 FINAL BILL REFUND 401-0000-122.10-99 90.36 FINAL BILL REFUND 401-0000-122.10-99 112.14 FINAL BILL REFUND 401-0000-122.10-99 114.63 FINAL BILL REFUND 401-0000-122.10-99 149.92 FINAL BILL REFUND 401-0000-122.10-99 262.38 FINAL BILL REFUND 401-0000-122.10-99 286.29 Page 14 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-18 City of Port Angeles "w City Council Expenditure Report `Between Jun 22, 2019 and Jul 5, 2019 Vendor US BANK CORPORATE PAYMENT SYSTEM WESCO DISTRIBUTION INC Division Total: Department Total: AEE-ASSOC OF ENERGY ENGINEERS BPA -POWER WIRES EES CONSULTING INC MARSH MUNDORF PRATT SULLIVAN US BANK CORPORATE PAYMENT SYSTEM Power Systems Division Total: AMAZON CAPITAL SERVICES CED/CONSOLIDATED ELEC DIST COLUMBIA RURAL ELECTRIC ASSN, INC DAVE'S HEATING & COOLING SVC DM DISPOSAL CO. GRAINGER HILTI INC KENNEDY, STEPHEN H. LINCOLN INDUSTRIAL CORP MURREY'S DISPOSAL CO, INC PACIFIC OFFICE EQUIPMENT INC PLATT ELECTRIC SUPPLY INC Description Propane conversion kit #1 Work tent replacement par Propane conversion kit #1 ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY MEMBERSHIPS ELECTRICAL EQUIP & SUPPLY MISC PROFESSIONAL SERVICE MISC PROFESSIONAL SERVICE CONSULTING SERVICES Account Number 401-0000-237.00-00 401-0000-237.00-00 401-0000-237.00-00 401-0000-141.41-00 401-0000-141.41-00 401-7120-533.49-01 401-7120-533.33-10 401-7120-533.49-01 401-7120-533.49-01 401-7120-533.49-01 Training -Currie 401-7120-533.43-10 Training Reg -King 401-7120-533.43-10 Conf Reg -Currie 401-7120-533.43-10 Utility Membership Reg -Ki 401-7120-533.41-50 COMPUTER ACCESSORIES&SUPP ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL CABLES & WIRES ELECTRICAL EQUIP & SUPPLY SECURITY,FIRE,SAFETY SERV AIR CONDITIONING & HEATNG MATERIAL HNDLING&STOR EQP PLUMBING EQUIP FIXT,SUPP ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS REAL PROPERTY, RENT/LEASE METALS, BARS, PLATES, RODS BUILDING MAINT&REPAIR SER SUPPLIES ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.31-01 401-7180-533.41-50 401-7180-533.34-01 401-7180-533.41-50 401-7180-533.31-20 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.45-30 401-7180-533.34-02 401-7180-533.47-10 401-7180-533.31-01 401-7180-533.34-02 Amount (27.45) (1.74) (28.10) 409.80 1,224.51 $8,363.44 $8,363.44 195.00 681,167.00 216.58 637.05 574.36 35.00 35.00 245.00 630.00 $683,734.99 17.34 21.84 554.80 208.62 319.06 1,974.00 78.81 171.43 263.88 18.83 391.50 7,000.00 38.05 490.85 39.26 57.43 Page 15 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-19 City of Port Angeles "w City Council Expenditure Report *!4 Between Jun 22, 2019 and Jul 5, 2019 Vendor PLATT ELECTRIC SUPPLY INC PUD #1 OF CLALLAM COUNTY ROHLINGER ENTERPRISES INC SCHWEITZER ENGINEERING LABS SECURITY SERVICES NW, INC THURMAN SUPPLY ULINE, INC US BANK CORPORATE PAYMENT SYSTEM Description ELECTRICAL EQUIP & SUPPLY MISC PROFESSIONAL SERVICE TESTING&CALIBRATION SERVI TESTING&CALIBRATION SERVI TESTING&CALIBRATION SERVI ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY COMMUNICATIONS/MEDIA SERV LAWN MAINTENANCE EQUIP PLUMBING EQUIP FIXT,SUPP ELECTRICAL EQUIP & SUPPLY FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. Hydraulic hose fitting Lodging-Amiot NWPPA Reg -Nichols Propane conversion kit #1 Lodging-Amiot Bottled Water Work tent replacement par Propane conversion kit #1 UTILITIES UNDERGROUND LOC MISCELLANEOUS SERVICES CTR WILBUR-ELLIS COMPANY CLEANING COMPOSITION/SOLV Electric Operations Division Total: Public Works -Electric Department Total: Electric Utility Fund Total: US BANK CORPORATE PAYMENT AED Battery Corp Yard-Wat SYSTEM Division Total: Department Total: AIRPORT GARDEN CENTER SEED,SOD,SOIL&INOCULANT ANGELES MILLWORK & LUMBER BAXTER AUTO PARTS #15 FEED,BEDDING,VIT-ANIMALS LUMBER& RELATED PRODUCTS EQUIP. MAINT. AUTO,TRUCK Account Number 401-7180-533.34-02 401-7180-533.41-50 401-7180-533.48-10 401-7180-533.48-10 401-7180-533.48-10 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.41-50 401-7180-533.31-20 401-7180-533.31-20 401-7180-533.34-02 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.45-21 401-7180-533.43-10 401-7180-533.43-10 401-7180-533.45-21 401-7180-533.43-10 401-7180-533.31-01 401-7180-533.31-01 401-7180-533.45-21 401-7180-533.49-90 401-7180-533.31-01 402-0000-237.00-00 402-7380-534.31-01 402-7380-534.31-20 402-7380-534.31-20 402-7380-534.31-20 Amount 268.60 278.76 350.29 436.92 700.04 103.27 2,712.06 121.89 11.39 34.56 24.26 85.77 91.19 4.31 675.56 390.00 342.97 78.40 193.12 21.74 351.04 34.27 94.57 $19,050.68 $702,785.67 $711,149.11 (3.31) ($3.31) ($3.31) 66.99 185.33 41.09 17.07 Page 16 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E - 20 - "w City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 402-7380-534.43-10 247.00 ASSN, INC DEPARTMENT OF COMMERCE FINANCIAL SERVICES 402-7380-582.78-10 62,642.40 FINANCIAL SERVICES 402-7380-582.78-10 126,687.30 FINANCIAL SERVICES 402-7380-592.83-10 1,252.85 FINANCIAL SERVICES 402-7380-592.83-10 3,800.62 DRY CREEK WATER ASSN, INC MISC PROFESSIONAL SERVICE 402-7380-534.33-10 510.58 MISC PROFESSIONAL SERVICE 402-7380-534.33-10 905.90 HARBOR FREIGHT TOOLS EQUIP MAINT & REPAIR SERV 402-7380-534.35-01 17.38 MISC EMPLOYEE EXPENSE MEAL REIMBURSEMENT 402-7380-534.31-01 38.00 REIMBURSEMENT MEAL REIMBURSEMENT 402-7380-534.31-01 38.00 MEAL REIMBURSEMENT 402-7380-534.31-01 38.00 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 402-7380-534.35-01 505.07 SHOTWELL CORP, JONATHAN BUILDING MAINT&REPAIR SER 402-7380-534.48-10 175.00 BUILDING MAINT&REPAIR SER 402-7380-534.48-10 200.00 BUILDING MAINT&REPAIR SER 402-7380-534.48-10 150.00 BUILDING MAINT&REPAIR SER 402-7380-534.48-10 200.00 SPECTRA LABORATORIES-KITSAP TESTING&CALIBRATION SERVI 402-7380-534.41-50 212.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 239.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 235.00 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 402-7380-534.31-01 26.64 PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-01 231.19 THURMAN SUPPLY HAND TOOLS ,POW&NON POWER 402-7380-534.31-20 66.26 US BANK CORPORATE PAYMENT CCS Exam App Fee -E Johnso 402-7380-534.43-10 51.00 SYSTEM Sery Fee Exam App -E Johns 402-7380-534.43-10 1.02 Packing Tape 402-7380-534.31-01 25.56 CCS Exam Fee -B Flores 402-7380-534.43-10 100.00 CCS Exam Fee -Holbrook 402-7380-534.43-10 100.00 CCS Exam Fee -E Johnson 402-7380-534.43-10 100.00 Lodging -Leonard 402-7380-534.43-10 104.06 Lodging -Scott 402-7380-534.43-10 104.06 Office Chair -Hart 402-7380-534.31-01 201.09 Lodging -Johnson 402-7380-534.43-10 400.68 Sery Fee Exam App -E Johns 402-7380-534.43-10 1.74 WDM 2 Exam App -E Johnson 402-7380-534.43-10 87.00 Page 17 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-21 City of Port Angeles f I City Council Expenditure Report 1LW- r,r Between Jun 22, 2019 and Jul 5, 2019 Vendor US BANK CORPORATE PAYMENT SYSTEM Description WA Water Works Op Cert Ex Ferry-Shere Lodging -Hart AED Battery Corp Yard-Wat Bottled Water -Water UTILITIES UNDERGROUND LOC MISCELLANEOUS SERVICES CTR Water Division Total: ALLFORM WELDING INC EQUIP MAINT & REPAIR SERV ANGELES COMMUNICATIONS INC RADIO & TELECOMMUNICATION PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY XYLEM DEWATERING SOLUTIONS HOSES, ALL KINDS Industrial Water Treatmnt Division Total: Public Works -Water Department Total: Water Utility Fund Total: ENVIRONMENTAL RESOURCE ASSN US BANK CORPORATE PAYMENT SYSTEM Division Total: Department Total: COLUMBIA RURAL ELECTRIC ASSN, INC ENVIRONMENTAL RESOURCE ASSN FASTENAL INDUSTRIAL FERGUSON ENTERPRISES INC JOHNSON CONTROLS SECURITY SOLUTIONS KUBWATER RESOURCES, INC MISC EMPLOYEE EXPENSE REIMBURSEMENT MISC TRAVEL ENVIRONMENTAL&ECOLOGICAL ENVIRONMENTAL&ECOLOGICAL AED Battery Corp Yard -WW SECURITY,FIRE,SAFETY SERV ENVIRONMENTAL&ECOLOGICAL ENVIRONMENTAL&ECOLOGICAL HARDWARE,AND ALLIED ITEMS FASTENERS, FASTENING DEVS PIPE AND TUBING SECURITY,FIRE,SAFETY SERV SECURITY,FIRE,SAFETY SERV WATER&SEWER TREATING CHEM MEAL REIMBURSEMENT MEAL REIMBURSEMENT MEAL REIMBURSEMENT DIVELBISS-WW TREATMENT PL R RAYMOND -DELIVER WWTP SA Account Number 402-7380-534.43-10 402-7380-534.43-10 402-7380-534.43-10 402-7380-534.31-01 402-7380-534.31-01 402-7380-534.49-90 402-7382-534.48-10 402-7382-534.48-10 402-7382-534.35-01 402-7382-534.31-20 403-0000-237.00-00 403-0000-237.00-00 403-0000-237.00-00 403-7480-535.43-10 403-7480-535.49-90 403-7480-535.49-90 403-7480-535.35-01 403-7480-535.31-01 403-7480-535.31-20 403-7480-535.41-50 403-7480-535.41-50 403-7480-535.31-05 403-7480-535.31-01 403-7480-535.31-01 403-7480-535.31-01 403-7480-535.43-10 403-7480-535.43-10 Amount 100.00 30.70 421.90 41.33 156.15 34.27 $200,789.23 975.96 17,514.35 505.05 4,017.55 $23,012.91 $223,802.14 $223,798.83 (12.43) (12.43) (3.31) ($28.17) ($28.17) 247.00 155.25 155.25 786.39 200.93 873.82 237.78 256.94 3,987.64 38.00 38.00 38.00 38.00 23.75 Page 18 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E - 22 City of Port Angeles City Council Expenditure Report r,•�r.4 x�hq� Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount NORTHSTAR CHEMICAL, INC CHEMICAL, COMMERCIAL,BULK 403-7480-535.31-05 2,722.75 SHIPPING AND HANDLING 403-7480-535.42-10 47.99 OLYMPIC PARTY & CUSTODIAL JANITORIAL SUPPLIES 403-7480-535.31-01 96.59 SUPPLIES PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPP 403-7480-535.31-01 360.73 PLATT ELECTRIC SUPPLY INC HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 4,068.97 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 403-7480-535.47-10 211.20 SHOTWELL CORP, JONATHAN BUILDING MAINT&REPAIR SER 403-7480-535.48-10 150.00 SWAIN'S GENERAL STORE INC FOODS: PERISHABLE 403-7480-535.31-01 45.03 OPTICAL EQUIP ACESS& SUPP 403-7480-535.35-01 152.04 FOODS: PERISHABLE 403-7480-535.31-01 17.13 US BANK CORPORATE PAYMENT Lodging -Bowen 403-7480-535.43-10 127.23 SYSTEM Registration -Freed 403-7480-535.43-10 220.00 Lodging -Richmond 403-7480-535.43-10 112.92 Lodging -Richmond 403-7480-535.43-10 225.84 Lodging meal-error-Richmo 403-7480-535.43-10 83.77 Ferry -Freed 403-7480-535.43-10 27.25 Lodging -Bowen 403-7480-535.43-10 240.01 Registration -Bowen 403-7480-535.43-10 125.00 WWTP Exam Fee-Divelbiss 403-7480-535.43-10 100.00 Refund -Lodging Meal-Richm 403-7480-535.43-10 (83.77) No show ferry Res fee 403-7480-535.43-10 8.00 Supplies -Div Safety Mtg 403-7480-535.31-01 39.26 AED Battery Corp Yard -WW 403-7480-535.31-01 41.34 UTILITIES UNDERGROUND LOC MISCELLANEOUS SERVICES 403-7480-535.49-90 34.26 CTR Wastewater Division Total: $16,250.29 Public Works-WW/Stormwtr Department Total: $16,250.29 Wastewater Utility Fund Total: $16,222.12 US BANK CORPORATE PAYMENT AED Battery Corp Yard -SW 404-0000-237.00-00 (3.31) SYSTEM Division Total: ($3.31) Department Total: ($3.31) COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 404-7538-537.43-10 247.00 ASSN, INC INDEPENDENT AD SPECIALTIES EDUCATIONAL SERVICES 404-7538-537.41-15 1,035.97 Page 19 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E - 23 City of Port Angeles "w City Council Expenditure Report tL , *rti Between Jun 22, 2019 and Jul 5, 2019 Vendor MISC EMPLOYEE EXPENSE REIMBURSEMENT MISC TRAVEL PACIFIC OFFICE EQUIPMENT INC SPECTRA LABORATORIES US BANK CORPORATE PAYMENT SYSTEM WASTE CONNECTIONS, INC Description MEAL REIMBURSEMENT - 06/0 MEAL REIMBURSEMENT - 06/1 MEAL REIMBURSEMENT MEAL REIMBURSEMENT - 06/0 MEAL REIMBURSEMENT - 06/1 MEAL REIMBURSEMENT - 06/2 MEAL REIMBURSEMENT - 06/2 SAGE -DELIVER COMPOST SAMP SUPPLIES TESTING&CALIBRATION SERVI Certified Mail Lunch Supplies-Saftey Com Ferry -Sage BLDG CONSTRUC. SERVICES- ENVIRONMENTAL&ECOLOGICAL ENVIRONMENTAL&ECOLOGICAL ENVIRONMENTAL&ECOLOGICAL ENVIRONMENTAL&ECOLOGICAL WE PROMOTE YOU EDUCATIONAL SERVICES SW - Transfer Station Division Total: HARTNAGEL BUILDING SUPPLY INC SUPPLIES US BANK CORPORATE PAYMENT Batteries -SW SYSTEM AED Battery Corp Yard -SW 404-7538-537.31-01 Bottled Water -SW WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL Solid Waste -Collections Division Total: ANGELES MILLWORK & LUMBER PAINTS, COATI NGS,WALLPAPER ASPECT CONSULTING, LLC CONSULTING SERVICES FASTENAL INDUSTRIAL SUPPLIES SUPPLIES Solid Waste -Landfill Division Total: Public Works -Solid Waste Department Total: Solid Waste Utility Fund Total: AIRPORT GARDEN CENTER NURSERY STOCK & SUPPLIES COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV Page 20 of 28 July 16, 2019 Account Number Amount 404-7538-537.31-01 19.00 404-7538-537.31-01 19.00 404-7538-537.31-01 19.00 404-7538-537.31-01 38.00 404-7538-537.31-01 38.00 404-7538-537.31-01 38.00 404-7538-537.31-01 38.00 404-7538-537.43-10 17.75 404-7538-537.31-01 157.62 404-7538-537.41-50 400.00 404-7538-537.42-10 7.60 404-7538-537.43-10 97.78 404-7538-537.43-10 23.80 404-7538-537.41-51 404, 722.83 404-7538-537.41-51 1,413.75 404-7538-537.45-30 5,367.28 404-7538-582.75-10 40,074.39 404-7538-592.83-10 22,704.33 404-7538-537.41-15 1,034.02 $477,513.12 404-7580-537.35-01 193.12 404-7580-537.31-01 17.40 404-7580-537.31-01 41.33 404-7580-537.31-01 78.08 404-7580-537.41-51 63,454.97 $63,784.90 404-7585-537.31-20 60.19 404-7585-537.41-50 6,356.67 404-7585-537.31-20 112.65 404-7585-537.31-20 114.24 $6,643.75 $547,941.77 $547,938.46 406-7412-538.31-20 178.81 406-7412-538.43-10 247.00 Jul 10, 2019 9:23:08 AM E-24 City of Port Angeles e City Council Expenditure Report tL :� Between Jun 22, 2019 and Jul 5, 2019 Vendor ASSN, INC FASTENAL INDUSTRIAL HEARTLINE PORT ANGELES POWER EQUIPMENT SHOTWELL CORP, JONATHAN US BANK CORPORATE PAYMENT SYSTEM UTILITIES UNDERGROUND LOC Description SUPPLIES NURSERY STOCK & SUPPLIES HAND TOOLS ,POW&NON POWER BUILDING MAINT&REPAIR SER Registration -Haskins Lodging -Haskins Conf Reg -McIntyre Lodging -McIntyre Bottled Water-Stmwtr MISCELLANEOUS SERVICES CTR Stormwater Division Total: Public Works-WW/Stormwtr Department Total: Stormwater Utility Fund Total: MISC EMPLOYEE EXPENSE EATON UNIFORM ALLOWANCE - REIMBURSEMENT GAGE 2019 NW REGION QI CO ZIEGLER CLOTHING ALLOWANC US BANK CORPORATE PAYMENT Lodging -J Church SYSTEM Name Badge -Ingraham Clear Envelopes/Ambulance WSFFA Conf Reg -Ingraham Lodging-Karjalainen/Lauba WORLDWIDE HEALTH ALLIANCES, INC Medic I Division Total: Fire Department Total: Medic I Utility Fund Total: FOSTER PErrmm rL. SCHOOL EQUIP& SUPPLIES MISC PROFESSIONAL SERVICE MISC PROFESSIONAL SERVICE MISC TRAVEL WEST-WPAH MEDIATION Wastewater Remediation Division Total: Public Works-WW/Stormwtr Department Total: Harbor Clean Up Fund Total: AEE-ASSOC OF ENERGY MEMBERSHIPS Account Number 406-7412-538.31-01 406-7412-538.31-20 406-7412-538.35-01 406-7412-538.31-20 406-7412-538.43-10 406-7412-538.43-10 406-7412-538.43-10 406-7412-538.43-10 406-7412-538.31-01 406-7412-538.49-90 409-6025-526.20-80 409-6025-526.43-10 409-6025-526.20-80 409-6025-526.43-10 409-6025-526.31-01 409-6025-526.31-01 409-6025-526.43-10 409-6025-526.43-10 409-6025-526.43-10 413-7481-535.41-50 413-7481-535.41-50 413-7481-535.43-10 421-7121-533.49-01 Amount 64.57 84.79 46.91 175.00 125.00 151.04 125.00 147.00 78.07 34.26 $1,457.45 $1,457.45 $1,457.45 103.27 25.00 14.01 530.35 12.00 37.81 275.00 102.06 9,400.00 $10,499.50 $10,499.50 $10,499.50 4,105.55 16,067.00 75.27 $20,247.82 $20,247.82 $20,247.82 195.00 Page 21 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E - 25 - City of Port Angeles City Council Expenditure Report xr4 Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount ENGINEERS AIR FLO HEATING COMPANY INC CITY REBATE 421-7121-533.49-86 500.00 C & F INSULATION CITY REBATE 421-7121-533.49-86 2,293.57 CLEARESULT CITY REBATE 421-7121-533.49-86 22,831.79 DAVE'S HEATING & COOLING SVC CITY REBATE 421-7121-533.49-86 3,800.00 MISC CITY CONSERVATION CITY REBATE 421-7121-533.49-86 500.00 REBATES US BANK CORPORATE PAYMENT Lodging-Currie 421-7121-533.43-10 251.20 SYSTEM Conservation Division Total: $30,371.56 Public Works -Electric Department Total: $30,371.56 Conservation Fund Total: $30,371.56 BILL'S PLUMBING & HEATING INC RENTAL/LEASE EQUIPMENT 451-7188-594.65-10 190.00 US BANK CORPORATE PAYMENT Radio License 451-7188-594.65-10 150.00 SYSTEM Electric Projects Division Total: $340.00 Public Works -Electric Department Total: $340.00 Electric Utility CIP Fund Total: $340.00 KENNEDY/JENKS CONSULTANTS CONSULTING SERVICES 453-7488-594.65-10 15,509.76 Wastewater Projects Division Total: $15,509.76 Public Works-WW/Stormwtr Department Total: $15,509.76 Wastewater Utility CIP Fund Total: $15,509.76 US BANK CORPORATE PAYMENT Landfill Flare Flex House 454-7588-594.65-10 410.59 SYSTEM Solid Waste Coll Projects Division Total: $410.59 Public Works-Solid Waste Department Total: $410.59 Solid Waste Utility CIP Fund Total: $410.59 DEPARTMENT OF COMMERCE FINANCIAL SERVICES 463-7489-582.78-10 31,052.64 FINANCIAL SERVICES 463-7489-582.78-10 120,698.38 FINANCIAL SERVICES 463-7489-582.78-10 609,727.44 FINANCIAL SERVICES 463-7489-592.83-10 1,242.10 FINANCIAL SERVICES 463-7489-592.83-10 5,431.43 FINANCIAL SERVICES 463-7489-592.83-10 30,486.37 CSO Capital Division Total: $798,638.36 Public Works-WW/Stormwtr Department Total: $798,638.36 CSO Capital Fund Total: $798,638.36 Page 22 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E - 26 I- W-w City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 56.24 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 75.81 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 3,513.86 PRODUCTS, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 5,862.06 BAXTER AUTO PARTS #15 BELTS AND BELTING 501-0000-141.40-00 14.14 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 63.24 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 126.48 GCR TIRES & SERVICE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 975.26 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 273.82 MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 442.94 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 68.48 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 9.88 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 82.49 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 4.33 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 52.01 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 177.29 O'REILLY AUTO PARTS BELTS AND BELTING 501-0000-141.40-00 25.35 SIRENNET.COM AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 160.61 US BANK CORPORATE PAYMENT Propane conversion kit #1 501-0000-237.00-00 (27.44) SYSTEM Training Materials-books 501-0000-237.00-00 (11.83) WESTERN EQUIPMENT DISTRIB AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 39.14 INC LAWN MAINTENANCE EQUIP 501-0000-141.40-00 345.52 Division Total: $12,329.68 Department Total: $12,329.68 ALLDATA RENTAL/LEASE EQUIPMENT 501-7630-548.48-02 1,434.84 AMAZON CAPITAL SERVICES AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 65.17 ANGELES COLLISION REPAIR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 360.09 EXTERNAL LABOR SERVICES 501-7630-548.34-02 552.92 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 144.07 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 144.07 ASSOCIATED PETROLEUM FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 38.28 PRODUCTS, INC BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 19.32 COLUMBIA RURAL ELECTRIC SECURITY,FIRE,SAFETY SERV 501-7630-548.43-10 247.00 ASSN, INC Page 23 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E - 27 w rti City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount FAR-WEST MACHINE & AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.44 HYDRAULICS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 28.45 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 21.14 GRAINGER AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 174.13 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 34.16 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 108.65 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 147.78 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 62.99 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 137.99 JENNINGS EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 52.45 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 55.77 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.04 EXTERNAL LABOR SERVICES 501-7630-548.34-02 52.18 EXTERNAL LABOR SERVICES 501-7630-548.34-02 65.22 EXTERNAL LABOR SERVICES 501-7630-548.34-02 83.70 MASCO PETROLEUM, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 226.15 MATT'S TOOLS USA, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 30.35 MOTOR TRUCKS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 96.08 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 7.88 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2.83 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 15.83 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3.89 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 17.53 O'REILLY AUTO PARTS BELTS AND BELTING 501-7630-548.34-02 19.74 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 9.41 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 114.02 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 185.22 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 217.29 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 696.69 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 (243.38) OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 191.68 PORT ANGELES TIRE FACTORY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 39.14 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.42 EXTERNAL LABOR SERVICES 501-7630-548.34-02 134.56 Page 24 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E - 28 Vendor PORT ANGELES TIRE FACTORY PRICE FORD LINCOLN QUALITY 4X4 TRUCK SUPPLY RUDDELL AUTO MALL US BANK CORPORATE PAYMENT SYSTEM City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Description EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS Vehicle Tax/License #1891 Fire extinguisher Propane conversion kit #1 Training Materials -books ZEP MANUFACTURING COMPANY AUTO & TRUCK MAINT. ITEMS Equipment Services Division Total: Public Works Department Total: Equipment Services Fund Total: DEVELOPMENT GROUP, INC COMPUTERS,DP & WORD PROC DATA PROC SERV &SOFTWARE Division Total: Department Total: CANON USA, INC CENTURYLINK-QWEST Page 25 of 28 July 16, 2019 OFFICE MACHINES & ACCESS 06-05 A/C 3604522245145B 06-05 A/C 3604523712585B 06-05 A/C 3604523877817B 06-05 A/C 3604523954268B 06-05 A/C 3604524412095B 06-05 A/C 3604524587479B 06-05 A/C 3604525109623B 06-05 A/C 3604525230978B 06-05 A/C 3604525834211 B 06-05 A/C 3604528100532B 06-05 A/C 3604529861819B 06-05 A/C 3604529882811 B 06-05 A/C 3604529887652B 06-05 A/C 3604529911834B Account Number Amount 501-7630-548.34-02 18.42 501-7630-548.34-02 20.11 501-7630-548.34-02 18.42 501-7630-548.34-02 36.85 501-7630-548.34-02 67.58 501-7630-548.34-02 86.77 501-7630-548.34-02 23.13 501-7630-548.34-02 148.46 501-7630-594.64-10 2,096.40 501-7630-548.43-10 750.00 501-7630-548.45-21 342.76 501-7630-548.43-10 147.79 501-7630-548.31-01 111.85 $9,700.72 $9,700.72 $22,030.40 502-0000-237.00-00 (2,088.00) 502-0000-237.00-00 (126.23) ($2,214.23) ($2,214.23) 502-2081-518.45-31 4,034.43 502-2081-518.42-10 51.73 502-2081-518.42-10 84.71 502-2081-518.42-10 51.73 502-2081-518.42-10 107.43 502-2081-518.42-10 63.50 502-2081-518.42-10 121.26 502-2081-518.42-10 51.73 502-2081-518.42-10 168.37 502-2081-518.42-10 48.09 502-2081-518.42-10 51.73 502-2081-518.42-10 55.00 502-2081-518.42-10 53.71 502-2081-518.42-10 53.71 502-2081-518.42-10 107.43 Jul 10, 2019 9:23:08 AM E-29 City of Port Angeles "w City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description CENTURYLINK-QWEST 06-10 A/C 360Z1 00240955B 06-14 A/C 3604570411199B 502-2081-518.42-10 06-14 A/C 3604570831558B 06-14 A/C 3604570968343B 780.23 06-14 A/C 3604571270975B 06-14 A/C 3604571535571 B 06-14 A/C 3604574859247B 502-2081-518.42-10 06-14 A/C 3604575170121 B 06-14 A/C 3604576315689B 107.43 06-14 A/C 3604576684085B 06-16 A/C 206T325585090B 06-16 A/C 206T3295440619 502-2081-518.42-10 06-16 A/C 206T355724768B 06-16 A/C 206T359336570B DEVELOPMENT GROUP, INC COMPUTER HARDWARE&PERIPHE COMPUTERS,DP & WORD PROC. DATA PROC SERV &SOFTWARE PUD #1 OF CLALLAM COUNTY RADIO & TELECOMMUNICATION VERIZON WIRELESS 06-05 A/C 542276284-00001 122.27 06-15 A/C 842160242-00001 06-15 A/C 842160242-00003 06-15 A/C 842160242-00004 Information Technologies Division Total: Finance Department Total: Information Technology Fund Total: HSA BANK HSA Service Fee REDACTED Disability Board -June 54.51 Disability Board -June Disability Board -June Disability Board -June 502-2081-518.42-10 REIMBURSE MEDICARE -JUNE REIMBURSE MEDICARE -JUNE 57.62 REIMBURSE MEDICARE -JUNE REIMBURSE MEDICARE -JUNE REIMBURSE MEDICARE -JUNE Page 26 of 28 July 16, 2019 Account Number Amount 502-2081-518.42-10 192.90 502-2081-518.42-10 780.23 502-2081-518.42-10 51.73 502-2081-518.42-10 107.43 502-2081-518.42-10 252.13 502-2081-518.42-10 84.71 502-2081-518.42-10 107.06 502-2081-518.42-10 122.27 502-2081-518.42-10 107.23 502-2081-518.42-10 628.64 502-2081-518.42-10 54.51 502-2081-518.42-10 54.51 502-2081-518.42-10 57.62 502-2081-518.42-10 489.69 502-2081-518.42-12 1,387.67 502-2081-518.41-50 26,088.00 502-2081-518.48-02 189.40 502-2081-518.47-10 52.89 502-2081-518.42-10 112.48 502-2081-518.42-10 4,276.72 502-2081-518.42-12 604.26 502-2081-518.42-10 5,369.69 $46,276.33 $46,276.33 $44,062.10 503-1631-517.41-50 280.00 503-1631-517.46-35 5.39 503-1631-517.46-35 31.00 503-1631-517.46-35 2,800.00 503-1631-517.46-35 5,955.52 503-1631-517.46-35 108.00 503-1631-517.46-35 108.00 503-1631-517.46-35 108.00 503-1631-517.46-35 108.00 503-1631-517.46-35 109.00 Jul 10, 2019 9:23:08 AM E-30 - City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount REDACTED REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 113.00 REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 118.50 REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 120.00 REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 123.00 REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 127.50 REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 134.00 REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 134.00 REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 134.00 REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 134.00 REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 135.50 REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 302.80 REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 375.50 REIMBURSE MEDICARE -JUNE 503-1631-517.46-35 572.50 REDQUOTE, INC. JUNE HRA REIMBURSEMENTS 503-1631-517.46-30 11,788.22 JUNE HRA REIMBURSEMENTS 503-1631-517.46-30 (11,788.22) JUNE HRA REIMBURSEMENTS 503-1631-517.46-30 11,788.22 US BANK CORPORATE PAYMENT Lodging-Gould/Bright 503-1631-517.41-51 325.72 SYSTEM Wellness Food/Supplies 503-1631-517.41-51 447.99 Wellness Food/Supplies 503-1631-517.41-51 45.15 Wellness items 503-1631-517.41-51 139.97 Wellness items/supplies 503-1631-517.41-51 163.63 Other Insurance Programs Division Total: $25,047.89 Self Insurance Department Total: $25,047.89 Self -Insurance Fund Total: $25,047.89 MISC ONE-TIME VENDORS FIREMAN PENSION DEATH BEN 602-6221-517.46-35 500.00 REDACTED Disability Board -June 602-6221-517.46-35 24.68 REIMBURSE MEDICARE -JUNE 602-6221-517.46-35 122.50 REIMBURSE MEDICARE -JUNE 602-6221-517.46-35 127.00 Fireman's Pension Division Total: $774.18 Fireman's Pension Department Total: $774.18 Firemen's Pension Fund Total: $774.18 OLYMPIC COMMUNITY ACTION PASS THE BUCK REMITTANCE 657-0000-239.91-00 1,000.00 PRGMS Division Total: $1,000.00 Department Total: $1,000.00 Page 27 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E-31 - "w City of Port Angeles City Council Expenditure Report Between Jun 22, 2019 and Jul 5, 2019 Vendor Description Account Number Amount Util Vol Contrib Program Fund Total: $1,000.00 AFLAC PAYROLL SUMMARY 920-0000-231.53-11 192.31 PAYROLL SUMMARY 920-0000-231.53-12 836.16 AWC EMPLOYEE BENEFITS TRUST AWC SUPP LIFE INSURANCE 920-0000-231.53-30 412.10 CHAPTER 13 TRUSTEE Case #14-14948 920-0000-231.56-90 904.16 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 560.00 EMPOWER-P/R WIRE PAYROLL SUMMARY 920-0000-231.52-20 18,846.41 FEDERAL PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-10 80,836.81 FICA/MEDICARE PAYROLL TAX PAYROLL SUMMARY 920-0000-231.50-20 80,818.42 HSA BANK Employee Contr to HSA 920-0000-231.52-40 3,923.93 ICMA-P/R WIRES PAYROLL SUMMARY 920-0000-231.52-10 18,589.67 JOHN HANCOCK LIFE INSURANCE PAYROLL SUMMARY 920-0000-231.52-25 3,425.28 CO LEOFF PAYROLL SUMMARY 920-0000-231.51-21 28,419.38 OFFICE OF SUPPORT PAYROLL SUMMARY 920-0000-231.56-20 253.84 ENFORCEMENT PAYROLL SUMMARY 920-0000-231.56-20 253.84 PERS PAYROLL SUMMARY 920-0000-231.51-10 1,619.61 PAYROLL SUMMARY 920-0000-231.51-11 13,321.64 PAYROLL SUMMARY 920-0000-231.51-12 78,600.40 TEAMSTERS LOCAL 589 PAYROLL SUMMARY 920-0000-231.54-10 1,899.00 PAYROLL SUMMARY 920-0000-231.54-10 1,900.50 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 262.54 VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 6.00 WSCFF/EMPLOYEE BENEFIT PAYROLL SUMMARY 920-0000-231.53-20 1,725.00 TRUST Division Total: $337,607.00 Department Total: $337,607.00 Payroll Clearing Fund Total: $337,607.00 Total for Checks Dated Between Jun 22, 2019 and Jul 5, 2019 $3,079,612.35 Page 28 of 28 Jul 10, 2019 9:23:08 AM July 16, 2019 E - 32 :1 D WASHINGTON The Entrepreneurship Onramp Project Mike Skinner I Center for Inclusive Entrepreneurship Project Description • A collaboration between WSU's Washington Small Business Development Center and the Center for Inclusive Entrepreneurship ... • To expand the entrepreneurship eco -system in Clallamand Jefferson Counties ... • Through inclusive and accessible "first step" business training and support for emerging entrepreneurs and early stage small businesses ... • Providing an onramp to the North Peninsula Small Business Development Center for those ready to take their business to the next level. The Problem • There are many people in the region thinking about, or taking early steps toward, starting a small business. They need help with those first steps. • For many, business ownership is a viable path to financial self-sufficiency. Many would be more successful with first step support. • There is currently no accessible and inclusive first step business training and support program in the region. CIE. The Solution: CIE's Community Enterprise Program • Ongoing community outreach to catalyze and spark entrepreneurship in underserved communities • First step training and one-on-one business support for emerging entrepreneurs and early stage business • Inclusive and highly accessible — anyone is welcome Intentionally designed to onramp participants to next level services at the SBDC 1E GOAL = 15 New and Growing Businesses Outreach— 500+ people reached through weekly community orientations, a referral partner network, client -facing website, and social media marketing. Training — 100 people will participate in our First Step to Business course (monthly), drill down workshops on money, marketing and management (twice a month), the Profit Mastery Course (quarterly) and the annual Coast Works Entrepreneurship Intensive. One on One Technical Support— Over 1,000 hours of one-on- one support. At least 25 participants will get io+ hours of intensive technical support (lo First Step graduates, to Coast Works participants, and 5 existing early stage businesses). ��IE Impact: WIN for the Community More people will learn about, and have access to, entrepreneurship and small business training and support. µ Impact: Win for the Local Economy More people will launch new businesses, get early stage businesses ready to grow, and be on a pathway to scale with the SBDC support; small local businesses will diversify and add resilience to the local economy. Impact: Win for the North Peninsula SBDC Enhance the SBDC's outreach and visibility Help the SBDC reach deeper into underserved communities •Allow the SBDC to leverage CIE hours/outcomes to stay on mission and exceed its required deliverables Build a pipeline of more diverse "grow ready" SBDC clients 0 Impact: Win for CIE • Links CIE to a well-established and sustainable partner • Leverages WSU and the SBDC business support resources for the benefit of CIE clients Moves CIE from "Phase 1" (Coast Works competitions) to "Phase 2" (ongoing local training and TA) Presents opportunities to scale the centers in WSBDCs network — both model with the other rural and urban How You Can Contribute $55,000 in non -Federal local match funding • Stakeholders to serve on an advisory board •CBO/agency referral partners • Volunteer trainers and mentors Our UVP Experience • We designed the onramp model and developed proof -of -concept. • Since our launch in 2013: s,000 participants, over soo new businesses creating over 120 jobs. Local Knowledge • Five years on the ground in the region working on the Coast Works initiative. • go+ current clients in the region through Coast Works and USDA wildcrafting initiatives. • A growing network of strong and trusted partners. Turn Key and Shovel Ready Questions and Discussion Mike Skinner -CIE (206) 235-6029 mike.skinner@cie-nw.or� Duane Fladland - WSBDC (509) 993-0556 duane.fladland@wsbdc.or� .;G� POR -T -ANGELES CITY COUNCIL WASH I N G T O N, u, S, MEMO Date: July 16, 2019 To: City Council From: Thomas Hunter, Director ofPublic Works & Utilities Subject: Ranney Well and Support Building Re -Roof, Project WT0118 — Bid Rejection Summary: The purpose of this memo is to reject the single bid received for the Ranney Well and Support Building Re -Roof Project. This project will replace the roofing installed during the building construction in 1977. Bids were opened on July 02, 2019, and one bid was received; it significantly exceeded the available contract budget. Bids were solicited using the MRSC Rosters. The North Peninsula Building Associations was notified. Funding: Funds are available in the approved 2019 budget, for Water Utility capital projects, account 452-7388-594-6510 in the amount of $90,000. Recommendation: Reject the single bid for the Ranney Well and Support Building Re -Roof, Project WT0118. Background / Analysis: The roof on the Ranney Well and Support Buildings is failing and has exceeded expected life. Water is leaking, potentially causing damage to the structure and equipment. This project will remove the existing roof material, install thermoplastic roofing membrane and crickets for positive drainage. Notice of the bid opportunity was advertised through the Municipal Research and Services Center (MRSC) Rosters on June 14, 2019, and posted to the City website. A single bid was received and opened on July 02, 2019. The single lowest responsible bidder was Spokane Roofing Company, LLC of Spokane, WA, in the amount of $177,332.40. This amount significantly exceeds available funds and the engineer's work estimate of $83,718.05. The single high bid is attributed to a lack of availability during the summer season for contractors to perform this specialized work. This work will be re -bid at a later date. Funding Overview: The total available project funds amount to $90,000, approved in the 2019 budget for Water Utility capital projects account 452-7388-594-6510. July 16, 2019 E - 33 -PORTANGELES r� lww� WASH I N G T O N, U. S. CITY COUNCIL MEMO Date: July 16, 2018 To: City Council From: Allyson Brekke, Department of Community and Economic Development Director Subject: Fagade and Sign Contract Nos. 19-03A and 19-03B for Harbortowne, LLC Summary: On June 26, 2019 the Planning Commission awarded Johanna Bartee, a governor of Harbortowne, LLC a fagade grant for exterior improvements to the building located at 222 North Lincoln. The building is within the redevelopment area along Railroad Avenue. As such, any grant contract exceeding $25,000 requires authorization by City Council. Harbortowne, LLC has been awarded 29,761 by the Planning Commission for fagade improvements totaling $59,522 and $1,000 for sign improvements totaling $2,000. Funding: The proposals are for a total of $30,761 from the Fagade Improvement Program. The Fagade Improvement Program is funded by Community Development Block Grant income. Funds for the program are administered through a dedicated and restricted account in the general fund. The account is restricted to ensure that funds are spent on eligible CDBG projects. Unspent funds roll to the following year. An allocation of $120,000 was transferred for the years 2018 and 2019. Recommendation: Approve and authorize the City Manager to sign Fagade and Sign Improvement Program contracts with Harbortowne, LLC for Fagade Grant No. 19-03A and 19-03B for total contract amounts of $29,761 and $1,000. Background / Analysis: In 2013 City Council amended the Ordinance creating and funding the Fagade and Sign Grant Program allowing the creation of "redevelopment areas" that allow an increase in match beyond the typical $10,000 maximum allowance. Following approval of the Ordinance 3476 and in conjunction with the completion of the construction of Phase 1 of the Waterfront Transportation Improvement Project (Railroad Avenue Esplanade) in 2013, City Council created the Railroad Avenue redevelopment area. Fagade Grants have since been approved above the typical maximum for business located at 138 West Railroad Avenue (Pacific Rim Hobby Shop) and 124 West Railroad Avenue (Bar Hop Brewing). The Planning Commission has recommended Harbortowne, LLC be granted a $30,761 award with $30,761 matching funds for fagade and sign improvements totaling an estimated $61,522 for the HarborTowne Marketplace in accordance with Ordinance 3476 on June 26, 2019. Funding Overview: The proposal is for $30,761 from the Fagade Improvement Program. The Fagade Improvement Program is funded by Community Development Block Grant income. Funds for the program are administered through a dedicated and restricted account in the general fund. The account is restricted to ensure that funds are spent on eligible CDBG projects. Unspent funds roll to the following year. An allocation of $120,000 was transferred for the years 2018 and 2019. Attachment A: Grant Contracts FSG 19-03A and 19-03B July 16, 2019 E - 34 GRANT PROGRAM AGREEMENT BETWEEN City of Port Angeles and Harbortowne, LLC This agreement is made between the City of Port Angeles, a non -charter code city and municipal corporation of the State of Washington ("City") and Harbortowne, LLC ("Grantee") for the fagade improvement project described in this document and its attachments ("Project"). WHEREAS, the City has allocated Community Development Block Grant (CDBG) program income to a fagade improvement and rehabilitation grant program, which is a CDBG- eligible activity; and WHEREAS, the City has awarded a grant to reimburse a part of the costs of fagade improvements for the property located at 222 North Lincoln Street, Port Angeles; Parcel Number 063000500010; and WHEREAS, the Grantee has agreed to perform the work to improve the facade of the above described property; NOW, THEREFORE, the City and Grantee do mutually agree to the following terms and conditions regarding the above mentioned property to be improved using City funds through the Facade Grant Program: 1. SCOPE OF SERVICES The Grantee will complete in a satisfactory and proper manner as determined by the City the work described in the Project Overview. A listing of detailed project tasks is in the FaVade Grant Application No. 19-03A. PROJECT OVERVIEW Grantee: Harbortowne, LLC Grant No. 19-03A Section A: Brief Description Funds will be used in masonry repairs, replacement of exterior doors at lincoln and historic depot entrances; replacement of lower level service window; and prep and painting of the entire building exterior Budget Category Goals/Expected Results/Products: Improvements to the building's exterior 21AGeneralAdmin The project is anticipated to result in fagade improvements that will enhance the physical appearance, accessibility, and overall value of the building as well as surrounding areas. July 16, 2019 E - 35 2. GRANTEE'S OBLIGATIONS The Grantee warrants that they are the owner of the above property or has written permission from the Owner of the property to perform the proposed improvements described in the Project Overview and Scope of Work and Budget and incorporated herein by reference. Grantee agrees to complete work described in the attached Application within ONE HUNDRED EIGHTY (180) days after the effective date. In the event the Director of Community and Economic Development finds that the Grantee has commenced the work with reasonable diligence but, due to factors beyond its reasonable control, the Grantee is unable to complete the work within 180 days, the City Manager is authorized to extend the time to complete the work. All fagade improvements shall be consistent with zoning and building codes currently in effect for the City. The Grantee shall assure that any permit or review necessary under City ordinances shall be approved prior to beginning the work on the fagade improvement begins. The Grantee shall be responsible for the construction and management of the entire project. Once complete, if the fagade improvements are maintained for at least five years, the Grantee is not obligated to repay any part of the grant to the CITY. If it is determined, at the City's sole discretion, that the fagade improvements are not maintained for at least five years after completion, the Grantee shall immediately repay to the CITY the amount of the grant, less 20% of the amount for each year the fagade improvements were maintained 3. BUDGET The City will reimburse to the Grantee the amount of 50% or $29,761, whichever is less, for eligible incurred costs and expenses for the Project according to the budget shown on the Scope of Work and Budget. Only the work that is outlined in the Project Overview and included in Facade Grant Application No. 19-03A will be eligible for reimbursement. It is understood that this agreement is funded with CDBG program income funds. The Grantee acknowledges and agrees that the funds must be used only for CDBG-eligible expenditures as proposed in Facade Grant Application No. 19-03A and approved by the City Planning Commission. SCOPE OF WORK AND BUDGET Grantee: Harbortowne, LLC Grant No. 19-03A Section C: Project Scope and Budget Budget Category Project Project Applicant's City Activities Totals Contribution Contribution 21AGeneralAdmin Materials and $59,552 $29,761 $29,761 Labor July 16, 2019 E - 36 4. PAYMENT Disbursement of funds shall be made only after the Project is complete and certified by City staff to be in compliance with the approved design. The work must also adhere to any required inspections before funds are disbursed for reimbursement. All documentation for payment must be provided at one time to the City for one payout, and the receipts must be provided no later than six (6) months after the application has been approved or as stipulated in the request for an extension. Payment will be made to the Grantee by the City within four weeks after City deems all project costs and documentation to be complete. Payment shall be made only to the Grantee. The Grantee's request for reimbursement must include itemized invoices detailing the work completed and materials purchased, with proof that payments in full have been made to Contractors and vendors, if applicable. Grantee acknowledges, and agrees to inform its Contractor, that the City has no obligation to pay the Contractor for work performed for the Grantee under this Program. This agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party shall have any claim or right of action hereunder for any cause whatsoever. Unless otherwise agreed to in writing by both parties, the Grantee's total reimbursement under this agreement, including labor and materials, shall not exceed the maximum sum of $29,761.00. The budget for labor and materials is outlined in the Scope of Work and Budget. Budgets for each line item may be modified upon mutual agreement between the two parties, but in any event, the total payment to Grantee shall not exceed $29,761. 5. GENERAL CONDITIONS A. General Compliance. The Grantee agrees to comply with all applicable Federal, state and local laws, regulations, and policies, governing the funds provided under this agreement. B. Effective Date. Grant was approved by the City Council on July 16, 2019 which is the effective date of this agreement. C. Independent Contractor. Nothing contained in this agreement is intended to, or will be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Grantee will at all times remain an "independent contractor" with respect to the services to be performed under this agreement. The City will be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the Grantee is an independent contractor. D. Hold Harmless. The Grantee will hold harmless, defend and indemnify the City from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Grantee's performance or nonperformance of the services or subject matter called for in this agreement. E. Workers' Compensation. The Grantee will provide Workers' Compensation Insurance Coverage for all of its employees involved in the performance of this agreement. F. Contract with Contractor. Each contractor who is performing the work approved for this Project shall have a valid State of Washington Contractor's License. July 16, 2019 E - 37 G. Labor Code/Prevailing Wage. Grantee acknowledges and agrees that the Grantee's improvements to be constructed with the proceeds of the grant constitute construction, alteration, demolition, installation, or repair work done under contract and paid for in whole or in part out of public funds. Grantee shall comply with all requirements of applicable federal, state and local laws and regulations pertaining to labor standards and payment of prevailing wages (collectively, "Prevailing Wage Laws") Grantee shall (i) require its contractors and subcontractors to submit certified copies of payroll records to Grantee; (ii) maintain complete copies of such certified payroll records; and (iii) make such records available to City and its designees for inspection and copying during regular business hours. Grantee shall defend, indemnify and hold harmless the City and its officers, employees, volunteers, agents and representatives from and against any and all present and future claims, arising out of or in any way connected with Grantee's obligation to comply with all Prevailing Wage Laws, including all claims that may be made by contractors, subcontractors or other third party claimants. H. Funding Source Recognition. tion. The Grantee will insure recognition of the roles of the City in providing services through this agreement. I. Suspension or Termination. The City may suspend or terminate this agreement if the City determines, at its sole discretion, that the Grantee has materially failed to comply with any terms of this agreement, which include (but are not limited to) the following: • Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, guidelines, policies or directives as may become applicable at any time; • Failure, for any reason, of the Grantee to fulfill in a timely and proper manner its obligations under this agreement; or • Submission by the Grantee to the City of reports that are incorrect or incomplete in any material respect. 6. ADMINISTRATIVE REQUIREMENTS A. Financial Management Accounting Standards. The Grantee agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. B. Documentation and Record Keeping_ The Grantee will maintain thorough records pertinent to the activities to be funded under this agreement, including records adequate to document that the funds were expended on CDBG-eligible activities. C. Access to Records and Retention. All such records and all other records pertinent to the work undertaken under this agreement will be retained by the Grantee for a period of six years after the City's final audit of Project, unless a longer period is required to resolve audit findings or litigation. In such cases, the City will request a longer period of record retention. July 16, 2019 E - 38 D. Audits and Inspections. All Grantee records with respect to any matters covered by this agreement will be made available to the City and duly authorized officials of the state and federal government, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Grantee within 30 days after receipt by the Grantee. Failure of the Grantee to comply with the above audit requirements will constitute a violation of this agreement and may result in the withholding of future payments. E. Reporting. The Grantee, at such times and in such forms as the City may require, will furnish the City such periodic reports as it may request pertaining to the work or services undertaken pursuant to this agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this agreement. 7. PERFORMANCE WAIVER The City's failure to act with respect to a breach by the Grantee does not waive its right to act with respect to subsequent or similar breaches. The failure of the City to exercise or enforce any right or provision will not constitute a waiver of such right or provision. 8. ENTIRE AGREEMENT This document states the entire agreement between the City and the Grantee for the use of funds received under the approval of Facade Grant Application No. 19-03A and it supersedes all prior communications and proposals, whether electronic, oral, or written between the City and the Grantee with respect to this agreement. IN WITNESS WHEREOF, the City and the Grantee have executed this agreement as of the date and year last written below. CITY OF PORT ANGELES: By: , City Manager Date: Approved as to form: William E. Bloor, City Attorney GRANTEE: Harbortowne, LLC By: , Governor Date: July 16, 2019 E-39 t2 � P ORTANGELES CITY COUNCIL WASH I N G T o N, u. s. MEMO Date: July 16, 2019 To: City Council From: Allyson Brekke, Director of Community & Economic Development and William Bloor, City Attorney Subject: Hearing Examiner Rules and Procedures Summary: The Municipal Code contains a provision for the adoption of Rules and Procedures for the Hearing Examiner, subject to the approval of City Council. The attached Resolution and exhibit is drafted to make such Rules and Procedures effective for future public hearings for administrative decisions and appeals before the Examiner. Funding: No additional cost. Recommendation: Pass Resolution. Background / Analysis: The Port Angeles Municipal Code (PAMC) contains a provision for the appointment and authority of Hearing Examiner to hear and decide land use actions and appeals of land use and other administrative decisions. The City established the Hearing Examiner system in amendments to Chapter 2.18 of the PAMC with a provision allowing the Examiner to write Rules and Procedures to conduct those hearings, subject to Council approval. The City's contract Examiner Sound Law Center drafted Rules and Procedures which have been reviewed by City staff, and attached to the proposed Resolution. Rules and Procedures give participants in public hearings before the Examiner an expectation of how such hearings will be conducted, guide the submittal of documents and testimony, and establish order to the overall process of quasi-judicial decision-making and appeals of administrative decisions. Funding Overview: No additional funding requested. July 16, 2019 H-1 RULES OF PROCEDURE FOR PROCEEDINGS BEFORE THE HEARING EXAMINER OF THE CITY OF PORT ANGELES, WASHINGTON CHAPTER I: HEARINGS ON PERMIT APPLICATIONS This Chapter applies to open record hearings on land use applications. SECTION 1.1: DEFINITIONS "PAMC" means the Port Angeles Municipal Code. "Appellant" means a person, organization, association, or other similar group who files a complete and timely appeal of a decision or other appealable action in accordance with the Port Angeles Municipal Code. "Applicant" means a person (or persons) who is the owner of the subject property or the authorized representative of the owner of the subject property, and who has applied for a land use permit. "Calendar Day" means each day of the calendar week. When the last day of a stated period should fall on a Saturday, Sunday, or National, State, or City holiday, the stated period shall run until the end of the following working day. "City" means the City of Port Angeles, Washington. "City Council" means the Port Angeles City Council. "Clerk of the Hearing Examiner" means a person designated by the City of Port Angeles to assist the Hearing Examiner in his/her duties. "Comprehensive Plan" means the Comprehensive Plan that has been adopted by the City of Port Angeles. "County" means Clallam County, Washington. "Ex parte communication" means written or oral communications to the Hearing Examiner about a matter pending before the Hearing Examiner, not included in the record and made outside of a hearing. "Hearing" means the proceeding at which the public has the opportunity to provide written and oral testimony and the testimony becomes part of the record. The hearing creates the record through testimony and submission of evidence and information. "Hearing Examiner" or "Examiner" means the Hearing Examiner or the Hearing Examiner Pro Tempore of the City of Port Angeles. RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page I of 18 July 16, 2019 H-2 "Interested Person" means any individual, partnership, corporation, association, or public or private organization of any character that may be affected by proceedings before the Hearing Examiner and shall include any party in a contested case. The City's administrative staff shall be considered an Interested Person and shall have the same rights as any other Interested Person. "Motion" means an oral request during the course of a hearing or a written request made to the Hearing Examiner for an order or other ruling. "Notice of Decision" means the written document distributed by the City that communicates a decision or recommendation on an action before the Hearing Examiner. RCW 36.708.130. The date on which a land use decision is issued is three days after a written decision or recommendation is mailed by the City or, if not mailed, the date on which the City provides notice that a written decision or recommendation is publicly available. RCW 36.70C. 040(a). "Open Record Appeal Hearing" means an administrative hearing that creates the record on appeal through written and oral testimony and submission of evidence and information. "Open Record Hearing" means a hearing held under chapter 36.706 RCW and conducted by the Port Angeles Hearing Examiner who is authorized by the City to conduct such hearings, that creates the record through testimony and submission of evidence and information, under procedures prescribed by the City by ordinance or resolution. "Order" means a written determination of the Hearing Examiner, which directs a party to the proceedings to act or to refrain from acting. "Person" means any individual, firm, association, partnership, corporation or any entity, public or private. "Party of record" means: a. A person who has testified at the open record hearing on the application, or who submitted substantive written comments on the application (excluding persons who have only signed petitions or mechanically produced form letters), or who, prior to the rendering of the decision, requested notice of the decision. RCW 36.708.130. b. The applicant, or applicant's representative; c. The property tax payer as identified by the records available from the Clallam County assessor's office; d. The City's administrative staff. "Record" means the oral testimony and written exhibits submitted at a hearing. The electronic recording of the proceeding shall be included as part of the record. At the discretion and order of the Hearing Examiner, the record may be supplemented after the closing of testimony. "RCW" means the Revised Code of Washington. "Staff Report" means the document prepared by the City Planning staff.. "Working Day" means any day for which the City's offices are open for normal business matters. RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 2 of 18 July 16, 2019 H-3 SECTION 1.2: JURISDICTION The City Council has authorized the Hearing Examiner to prescribe rules and regulation for the conduct of hearings. The Hearing Examiner's jurisdiction is limited to those issues where ordinance or other appropriate authority grants the Hearing Examiner the authority to hold hearings, make decisions or recommendations, and issue orders. SECTION 1.3: EX PARTE COMMUNICATION 1.3.1 No person, nor his or her agent, employee, or representative, who is interested in a particular petition or application currently pending before the Hearing Examiner shall communicate ex parte, directly or indirectly, with the Hearing Examiner concerning the merits of that or a related petition or application. This rule shall not prohibit ex parte communication concerning procedural matters. All allowed ex parte procedural communications shall be directed to the Clerk of the Examiner. Any material not submitted in this manner will not be considered a part of the record established on that application or petition. 1.3.2 The Hearing Examiner shall not communicate ex parte directly or indirectly with any interested person, nor his or her agent, employee, or representative, with regard to the merits of a petition or application that is pending before the Hearing Examiner, or a factually related petition or application. 1.3.3 If prohibited ex parte communication is made to or by the Hearing Examiner, such communication shall be publicly disclosed, and proper discretion shall be exercised by the Hearing Examiner on whether to disqualify himself or herself as Examiner for that particular hearing. SECTION 1.4: NATURE OF PROCEEDINGS 1.4.1 Expeditious Proceedings It is the policy of the Office of the Hearing Examiner that, to the extent practicable and consistent with requirements of law, hearings shall be conducted expeditiously. In the conduct of such proceedings the Hearing Examiner, City staff, and all parties, or their agents, shall make every effort at each stage of a proceeding to avoid delay. 1.4.2 Frequency The Clerk of the Examiner shall schedule hearings in coordination with the Hearing Examiner. There may be more than one case scheduled to commence at the same time, and in such event the Hearing Examiner shall have discretion in setting the agenda. 1.4.3 Format The format for a hearing will be of an informal nature yet designed in such a way that the evidence and facts relevant to a particular proceeding become available to the Hearing Examiner and easily ascertainable by a reviewing body. The format will allow development of a record by parties. 1.4.4 Site Visit RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 3 of 18 July 16, 2019 H-4 When necessary in the judgment of the Hearing Examiner, the Hearing Examiner may inspect a site prior or subsequent to the hearing. The site visit is not part of the record. Failure to inspect the site will not render the Hearing Examiner's decision void. 1.4.5 Record of Hearing a. The City shall make an electronic recording of all hearings in an audio format. Hearings shall be electronically recorded and such recordings shall be a part of the record. No minutes of the hearing will be kept. Copies of the electronic recordings of a particular proceeding shall be made available to the public within three (3) working days of a request. The requester shall pay the reasonable cost of such copying. b. Copies of any written materials in the record may be obtained by any interested person who shall be responsible for paying the cost of reproducing such material. 1.4.6 Computation of Time Computation of any period of time prescribed or allowed by these rules, ordinances of the City of Port Angeles, and laws of the State of Washington shall begin with the first day following that on which the act or event initiating such period of time shall have occurred. When the last day of the period so computed is a Saturday, Sunday, or a national, state, or City holiday, the period shall run until the end of the next following working day. SECTION 1.5: RIGHTS AND RESPONSIBILITIES OF PARTIES 1.5.1 Rights of City The City staff shall have the right to present evidence and testimony, object, and make motions, arguments, recommendations, and all other rights essential to a fair hearing. 1.5.2 Rights of Applicant Every applicant shall have the right of notice, cross-examination, presentation of evidence, objection, motion, argument, and all other rights essential to a fair hearing. Further, an applicant shall have the right to timely access to the City staff report. The Hearing Examiner may limit the time allowed to parties testifying on an equal basis, may establish time limits for initial or rebuttal evidence, and may limit the number of witnesses to be heard. Cross-examination is permitted as necessary for a full disclosure of the facts, but the Hearing Examiner shall control the amount and style of cross- examination. 1.5.3 Rights of Parties of Record Every party of record shall have the right to present evidence and testimony at hearings. The right of persons to cross-examine, object, and submit motions and arguments shall be at the discretion of the Hearing Examiner. The Hearing Examiner may impose reasonable limitations on the number of witnesses heard, and the nature and length of their testimony. 1.5.4 Responsibilities of City Staff RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 4 of 18 July 16, 2019 H-5 The City staff shall provide a report consistent with the provisions of Rule 1.7.6, provide notice of hearings, present materials at the hearings, and provide documentation relevant to the case. Staff reports should be available to the public five (5) calendar days before the hearing. 1.5.5 Responsibilities of Applicant Whenever possible the Applicant shall provide the Hearing Examiner with material that supports his or her case prior to the hearing, be prepared for questions by the Hearing Examiner, and treat all who participate in these proceedings courteously. All supporting materials shall be provided to the Hearing Examiner and City Planning Staff a minimum of five (5) calendar days before the hearing. 1.5.6 Responsibilities of All Participants, Witness and Observers Parties, witnesses, or observers shall conduct themselves with civility and deal courteously with all who participate in the proceedings. Failure to do so will result in removal from the hearing at the discretion of the Hearing Examiner. SECTION 1.6: PRESIDING OFFICIALS 1.6.1 Presiding Officials a. The Hearing Examiner shall preside over the hearings. b. The Hearing Examiner shall have all of the authority and duties as granted to him or her in state statutes, the PAMC, and other local ordinances. Included in the duties of the Hearing Examiner are the following: to conduct fair and impartial hearings, to take all necessary action to avoid delay in the disposition of proceedings, and to maintain order. The Hearing Examiner shall have all powers necessary to that end, including the following: i. To administer oaths and affirmations; ii. To rule upon offers of proof and receive evidence; iii. To regulate the course of the hearings and the conduct of the parties and their agents; iv. To question any party presenting testimony at the hearing; v. To hold conferences for settlement, simplification of the issues, or any other proper purpose; vi. To require briefs on legal issues; vii. To allow limited discovery if it is not unduly burdensome, will not unnecessarily delay the proceedings, and the information is not otherwise available; viii. To consider and rule upon all procedural and other motions appropriate to the proceedings; and ix. To make and file recommendations or decisions. c. In the performance of his or her adjudicative functions, the Hearing Examiner shall not be subject to the supervision or direction of any elected official, officer, employee or agent of any municipal department. 1.6.2 Presence of Leaal Counsel at Hearinas or Public Meetinas RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 5 of 18 July 16, 2019 H-6 a. All parties participating in the hearings may be represented at the hearings by legal counsel of their choice. b. At the request of any department and discretion of the Hearing Examiner, a representative of the City Attorney's Office may be present at the hearings or public meetings to advise on matters of law and procedure. c. Attorneys engaged in the representation of clients before the Hearing Examiner shall conduct themselves in accordance with all applicable Rules of Professional Conduct, including the display of courtesy to other members of the bar, witnesses, and all other persons present in the hearing room. d. All forms of legal authority including briefs, staff reports, and other legal memoranda upon which a party of record will be relying or presenting at the hearing must be submitted to the Hearing Examiner's office at least five (5) days in advance of the scheduled hearing date. The above mentioned documents shall be available to the public, at least five (5) days in advance of the scheduled hearing date. SECTION 1.7: CONDUCT OF HEARINGS 1.7.1 Notice Requirements of Hearings and Filings a. All notice, time requirements, and methods of notification shall be consistent with the provisions as set forth in the PAMC, as applicable, in addition to the provisions of this Section. b. Affidavit of Notice: An affidavit attesting to the notice given of a hearing (including dates and places of publication, and list of addresses) shall be part of each record. 1.7.2 Oath or Affirmation All testimony before the Hearing Examiner shall be given under oath or affirmation to tell the truth. An interpreter acting on behalf of any interested person shall take an oath that a true interpretation of the interested person's testimony shall be made. 1.7.3 Content of the Record The record of a hearing conducted by the Hearing Examiner shall include, but not be limited to, the following materials: a. The application or petition; b. The departmental staff report; c. All evidence received, which shall include oral testimony given at the hearing, all exhibits, other materials admitted as evidence, and any written material submitted pursuant to Hearing Examiner order; d. A statement of all materials officially noticed; RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 6 of 18 July 16, 2019 H-7 e. A decision or a recommended decision containing the findings and conclusions of the Hearing Examiner; f. Recordings made on electronic equipment; and g. An environmental determination made pursuant to the State Environmental Policy Act of 1971 (SEPA) (if applicable). 1.7.5 Development of Record A hearing usually will include, but not be limited to, the following elements: a. A brief introductory statement of the Hearing Examiner's process; b. A report by City staff that may include introduction of the request, reference to visual aids, and a summary of the recommendation of the department; c. Testimony by the applicant and cross-examination of the witnesses; d. Testimony of interested parties; e. Opportunity for cross-examination and rebuttal; and f. An opportunity for questions by the Hearing Examiner. 1.7.6 Content and Form of Staff Reports The City staff report on a land use application should include the following, if relevant to the application: a. A list of the names and addresses of the owner and applicant of the subject property and his/her property interest in the property that is the subject of the hearing. b. A brief summary of the requested action and the citation of the ordinance controlling the request. c. A common description of the subject property and a legal description of the subject property. d. A statement identifying applicable City zoning code regulations. e. A technical data summary of the Comprehensive Plan designation and zoning designation of the subject property; the current development of the subject property and the adjoining properties; topographical information; geological and soils information; information on the vegetation on the property; and any other relevant scientific, environmental or engineering information. f. The current access to the subject property and the proposed access to the subject property. g. An in-depth analysis of the proposed project. This analysis may include, but not be limited to, the following elements of review: i. natural features; ii. character and design, including population figures; iii. human resources; iv. housing; v. economic development; vi. transportation; vii. community facilities, services and institutions; viii. government jurisdiction boundaries; ix. neighborhoods; x. land use plans; and A. land use regulations. RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 7 of 18 July 16, 2019 H-8 h. A history of the requested action and a history and vicinity map of the development in the surrounding properties. In making the analysis, the staff shall refer to applicable ordinances as often as possible. i. A summary of any other requested land use permits in the area. j. A description of the compatibility and impact of the proposal on the existing development and the probable character of the proposal. k. A summary of the reports or recommendations of any other agencies consulted. I. Appropriate maps of the subject property. If photographs of the site are available the applicant is encouraged to provide color reproductions that shall be part of the staff report. m. The result of the determination pursuant to the State Environmental Policy Act. n. Staffs conclusions and recommendations. The staff report shall be filed with the Hearing Examiner at least five (5) calendar days prior to the scheduled hearing and copies thereof mailed to the applicant and made available for public inspection. Copies thereof shall be provided to all interested parties upon payment of reproduction costs. 1.7.7 Continuances of Hearings a. Hearing Examiner: If the Hearing Examiner finds that more information is necessary in order to make a decision or recommendation, or he or she is unable to hear all of the public comments on the matter, the hearing may be continued to a specified date. If the hearing is continued and the Hearing Examiner publicly announces the specific date, time, and place before adjournment, no further notice of the hearing need be given. Continuances shall be consistent with the provisions of the PAMC but shall be granted for a period of no longer than thirty (30) calendar days. b. At the Request of a Party Any party of record may request continuance of a hearing. The request, if made prior to the hearing, must be in writing to the Hearing Examiner and to the City and state reasonable grounds for a continuance. If the request is made orally at the hearing it must be based on reasonable grounds. The Hearing Examiner shall have discretion to grant or deny the request for continuance. 1.7.8 Evidence a. Burden of proof. In each proceeding, the applicant shall have the burden of proof to show compliance with applicable laws and regulations of Washington State and the City of Port Angeles. b. Admissibility. The hearing generally will not be conducted in strict adherence to Rules of Evidence. Any relevant evidence shall be admitted if it is the type that possesses probative value commonly accepted by reasonably prudent persons in the conduct of their affairs. The rules of privilege shall be effective to the extent recognized by law. The Hearing Examiner shall have discretion on the admissibility of all evidence. RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 8 of 18 July 16, 2019 H-9 c. Copies. Documentary evidence may be received in the form of copies of excerpts, if the original is not readily available. Upon request, parties shall be given an opportunity to compare the copy with the original. It is advisable to provide extra copies of all documents to the Hearing Examiner. d. Judicial notice. The Hearing Examiner may take judicial notice of judicially cognizable facts and may take notice of general, technical, or scientific facts within his or her specialized knowledge. The Hearing Examiner shall not take notice of disputed adjudicative facts that are at the center of a particular proceeding. e. The Hearing Examiner may request a document to be filed after the close of public testimony. Only those documents referred to at the hearing may be submitted and only those specifically requested by the Hearing Examiner. Additional evidence may only be submitted upon a Request for Reconsideration based on new evidence not reasonably available at the time of the hearing. If additional evidence is submitted with a Request for Reconsideration, it will be considered only upon a showing of significant relevance and good cause for delay in its submission. All parties of record will be given notice of the consideration of such evidence and granted an opportunity to review such evidence and file rebuttal arguments. All parties will be allowed opportunity to make a record of evidence admitted or denied during the course of the hearing. This record shall include offers of proof. SECTION 1.8: WITHDRAWAL OF APPLICATION 1.8.1 Withdrawal Prior to Notice of Hearing If an applicant provides written notification to the City of a request to withdraw the application before official notice of the hearing is given, the withdrawal shall be granted and the hearing will not be held. 1.8.2 Withdrawal Made Any Other Time Withdrawal requests made at any time other than that mentioned in Section 1.8.1 shall be granted at the sole discretion of the Hearing Examiner. 1.8.3 Refund of Application Costs Upon Withdrawal Upon withdrawal of the application, refund of any costs associated with the application process shall be at the sole discretion of the City. SECTION 1.9: DECISIONS AND RECOMMENDATIONS 1.9.1 Written Decisions or Recommendation For applications on which the Hearing Examiner has final approval authority, a written report of findings, conclusions, and decision shall be sent to all parties of record. The Hearing Examiner's decision or recommendation shall be submitted within ten (10) working days following the conclusion of all testimony and hearings, unless a longer period is mutually agreed to by the City, Applicant, and Hearing Examiner. The findings, conclusions and decision or recommendation may indicate how the decision or recommendation carries out the goals, policies, plans, and requirements of the PAMC, and other policies and objectives of the City. RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 9 of 18 July 16, 2019 H-10 1.9.2 Content of Decision or Recommendation A decision or recommendation shall include a statement of: a. The Hearing Examiner's decision; b. The nature and background of the proceeding. c. Findings. The findings shall be based exclusively on the evidence presented in the hearing and those matters officially noticed. The findings shall consist of a concise statement of each fact found to support the review criteria. A statement of any threshold determination made under chapter 43.21 RCW shall be included. d. Conclusions. Conclusions shall include a resolution of the review criteria based upon the findings. The conclusions may reference legal criteria, if applicable. The conclusions may make reference to the Comprehensive Plan, as well as to the effect of both approval and denial on property in the vicinity, on businesses, if relevant, and on the general public. e. The appropriate rule, order, or relief. The decision or recommendation shall be based upon a consideration of the whole record and supported by reliable, probative, and substantial evidence. All decisions may include conditions of approval, including the time limit after which any approval shall expire if not utilized. 1.9.3 Procedure for Reopening Hearing a. At any time prior to the filing of the final decision or recommendation, the Hearing Examiner may reopen the proceeding for the reception of further evidence. All parties of record who participate at the hearing shall be given notice of the consideration of such evidence and granted an opportunity to review such evidence and file rebuttal arguments. b. If within ten (10) calendar days after the hearing any party of record petitions the Hearing Examiner for a reopening of the hearing, the Hearing Examiner shall have discretion to reopen the hearing to consider new testimony or new evidence that was unavailable at the time of the hearing. c. Reconsideration [Reservedl 1.9.4 Correction of Clerical Errors Any party of record who participated at the hearing may request at any time correction of a clerical error in the decision by notifying the Clerk to the Hearing Examiner of the error and proposed correction. The Hearing Examiner shall have discretion to issue a corrected decision. Such a corrected decision shall not stay the effect of a decision or substance of the conclusions of the Hearing Examiner's decision. SECTION 1.10: APPEALS OF DECISIONS The decision of the hearing examiner shall be final unless an appeal is filed pursuant to the PAMC. SECTION 1.11: CONFLICTS These Rules of Procedure are adopted under the authority granted by the Port Angeles City Council to supplement the requirements set forth in the PAMC. Any conflict between the rules and the provisions of the PAMC will be decided consistent with the provisions of the PAMC. RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 10 of 18 July 16, 2019 H-11 CHAPTER II: RULES OF APPEAL OF ADMINISTRATIVE DECISIONS This chapter applies to appeals of administrative decisions that affirm, reverse, or remand a land use permit application. SECTION 2.1: DEFINITIONS "PAMC" means the Port Angeles Municipal Code. "Appellant" means a person, organization, association, or other similar group who files a complete and timely appeal of a decision or other appealable action in accordance with the Port Angeles Municipal Code. "Applicant" means a person (or persons) who is the owner of the subject property or the authorized representative of the owner of the subject property, and who has applied for a land use permit. "Calendar Day" means each day of the calendar week. When the last day of a stated period should fall on a Saturday, Sunday, or National, State, or City holiday, the stated period shall run until the end of the following working day. "City" means the City of Port Angeles, Washington. "City Council" means the Port Angeles City Council. "Clerk to the Hearing Examiner" means a person designated by the City of Port Angeles to assist the Hearing Examiner in his/her duties. "Comprehensive Plan" means the Comprehensive Plan that has been adopted by the City of Port Angeles. "County" means Clallam County, Washington. "Ex parte communication" means written or oral communications to the Hearing Examiner about a matter pending before the Hearing Examiner, not included in the record and made outside of a hearing. "Hearing" means the proceeding at which the public has the opportunity to provide written and oral testimony and the testimony becomes part of the record. The hearing creates the record through testimony and submission of evidence and information. "Hearing Examiner" means the Hearing Examiner or the Hearing Examiner Pro Tempore of the City of Port Angeles. "Interested Person" means any individual, partnership, corporation, association, or public or private organization of any character that may be affected by proceedings before the Hearing RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 11 of 18 July 16, 2019 H-12 Examiner and shall include any party in a contested case. The City's administrative staff shall be considered an Interested Person and shall have the same rights as any other Interested Person. "Motion" means an oral request during the course of a hearing or a written request made to the Hearing Examiner for an order or other ruling. "Notice of Decision" means the written document distributed by the City that communicates a decision or recommendation on an action before the Hearing Examiner. RCW 36.708.130. The date on which a land use decision is issued is three days after a written decision or recommendation is mailed by the City or, if not mailed, the date on which the City provides notice that a written decision or recommendation is publicly available. RCW 36.70C. 040(a). "Open Record Appeal Hearing" means an administrative hearing that creates the record on appeal through written and oral testimony and submission of evidence and information. "Open Record Hearing" means a hearing held under chapter 36.706 RCW and conducted by the Port Angeles Hearing Examiner who is authorized by the City to conduct such hearings, that creates the record through testimony and submission of evidence and information, under procedures prescribed by the City by ordinance or resolution. "Order" means a written determination of the Hearing Examiner, which directs a party to the proceedings to act or to refrain from acting. "Person" means any individual, firm, association, partnership, corporation or any entity, public or private. "Party of record" means: a. A person who has testified at the open record hearing on the application, or who submitted substantive written comments on the application (excluding persons who have only signed petitions or mechanically produced form letters), or who, prior to the rendering of the decision, requested notice of the decision. RCW 36.708.130. b. The applicant, or applicant's representative; c. The property tax payer as identified by the records available from the County assessor's office; d. The City's administrative staff. "Record" means the oral testimony and written exhibits submitted at a hearing. The electronic recording of the proceeding shall be included as part of the record. At the discretion and order of the Hearing Examiner, the record may be supplemented after the closing of testimony. "RCW" means the Revised Code of Washington. "Staff Report" means the document prepared by the City's Planning staff. "Working Day" means any day for which the City's offices are open for normal business matters. SECTION 2.2: PRESIDING OFFICIALS 2.2.1 Presiding Officials a. The Hearing Examiner shall preside over the hearings. RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 12 of 18 July 16, 2019 H-13 b. The Hearing Examiner shall have all of the authority and duties as granted to him or her in state statutes, the PAMC, and other local ordinances. Included in the duties of the Hearing Examiner are the following: to conduct fair and impartial hearings, to take all necessary action to avoid delay in the disposition of proceedings, and to maintain order. The Hearing Examiner shall have all powers necessary to that end, including the following: i.. To administer oaths and affirmations; ii. To rule upon offers of proof and receive evidence; iii. To regulate the course of the hearings and the conduct of the parties and their agents; iv. To question any party presenting testimony at the hearing; v. To hold conferences for settlement, simplification of the issues, or any other proper purpose; vi. To require briefs on legal issues; vii. To allow limited discovery if it is not unduly burdensome, will not unnecessarily delay the proceedings, and the information is not otherwise available; viii. To consider and rule upon all procedural and other motions appropriate to the proceedings; and ix. To make and file recommendations or decisions. c. In the performance of his or her adjudicative functions, the Hearing Examiner shall not be subject to the supervision or direction of any elected official, officer, employee or agent of any municipal department. SECTION 2.3: FILING 2.3.1 Compliance with Rules All appeals must comply with the Rules and with the requirements established in the applicable PAMC ordinance(s) and/or RCW 36.70C.040 (as it exists now or as amended) under which the appeal is filed. 2.3.2 Timeliness To be considered timely, an appeal from an administrative decision must be received by the City no later than fifteen (15) days after the notice of the decision or after other notice that the decision has been made and is appealable. Such an appeal must be filed with the Clerk to the Examiner. 2.3.3 Fee Appeals shall be accompanied by the appropriate filing fee as required by the PAMC Fee Schedule. 2.3.4 Contents All appeals shall be filed in accordance with the PAMC. An appeal shall be in writing and should contain the following: RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 13 of 18 July 16, 2019 H-14 a. A heading in the words: "Before the Hearing Examiner, or City Council", whichever is appropriate. b. A caption reading: "Appeal of " giving the names of all appellants participating in the appeal; c. A brief statement setting forth the legal interest of each of the appellants; d. A brief statement in concise language of the specific action protested, together with any material facts claimed to support the contentions of the appellant; e. A brief statement in concise language of the relief sought, and the reasons why it is claimed the protested action should be reversed, modified or otherwise set aside; f. The signatures of all parties named as appellants, and their official mailing addresses; g. The verification (by declaration under penalty of perjury) of at least one appellant as to the truth of the matters stated in the appeal. 2.3.5 Briefs Briefs or other memoranda of law may be submitted by the parties in support of or in response to an appeal. Each party is permitted one (1) primary brief not exceeding fifteen (15) double-spaced pages in length. In addition, the appellant may submit a reply brief not exceeding ten (10) pages in length. The Hearing Examiner may, at his or her discretion, waive or modify these page limits at the request of either of the parties in order to accommodate complex legal and factual issues. Briefs must be limited to the specific issues set forth in the appellant's statement of appeal. 2.3.6 Motions Motions and responses to motions are not to exceed fifteen (15) double-spaced pages in length without prior approval of the Hearing Examiner. 2.3.7 Proposed Findings and Conclusions The Hearing Examiner may request proposed Findings and Conclusions to be submitted at the option of the parties. SECTION 2.4: DISMISSAL 2.4.1 An appeal may be dismissed without a hearing if the Hearing Examiner determines that it fails to state a claim for which the Hearing Examiner has jurisdiction to grant relief, or it is without merit on its face, frivolous, or brought merely to secure delay. 2.4.2 Any party may request dismissal of all or part of an appeal at any time with notice to all parties. The Hearing Examiner may make a ruling on a motion to dismiss based upon written arguments or may call for oral arguments. 2.4.3 When decision or action being appealed is withdrawn by the issuing department, the appeal becomes moot and shall be dismissed. SECTION 2.5: PREHEARING CONFERENCE 2.5.1 The Hearing Examiner may, on his or her own order, or at the request of a party, hold a conference prior to the hearing to consider: RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 14 of 18 July 16, 2019 H-15 a. Identification, clarification, and simplification of the issues; b. Disclosure of witnesses to be called and exhibits to be presented; c. Motions; and d. Other matters deemed by the Hearing Examiner appropriate for the orderly and expeditious disposition of the proceedings. 2.5.2 Prehearing conferences may be held by telephone conference call. 2.5.3 The Hearing Examiner shall give written or oral notice to all parties of any prehearing conference. 2.5.4 All parties of record have the right to be represented at any prehearing conference. Representation is not required. 2.5.5 Following the prehearing conference, the Hearing Examiner may issue an order reciting the actions taken or ruling on motions made at the conference that shall be controlling on all participants. 2.5.6 At the hearing the Hearing Examiner shall develop for the record the time, purpose and result of the conference. If any orders have been issued they will be part of the record. 2.5.7 In the event that a prehearing conference is not held, the Hearing Examiner may issue a prehearing order with procedural information including identification of the parties; date and time of the hearing appeal; issues identified in the appeal statement; a request and date for submission of lists of witnesses and documents; cross-examination of witnesses; and an order of presentation. 2.5.8 Prehearing orders may not be appealed until the Hearing Examiner issues an appeal decision. SECTION 2.6: WITHDRAWAL 2.6.1 Only the appellant may withdraw an appeal. 2.6.2 Where an appeal is made by several persons, a group, organization, corporation, or other entity, withdrawal shall be made by the person who had been designated as the party representative. 2.6.3 An appellant's Request to Withdraw shall be granted as a matter of right and the appeal dismissed. 2.6.4 Upon withdrawal of the appeal, refund of any costs associated with the appeal process shall be at the discretion of the Hearing Examiner. SECTION 2.7: PARTY REPRESENTATIVE When a party consists of more than one individual, or is a group, organization, corporation, or other entity, the party shall designate an individual to be its representative and inform the RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 15 of 18 July 16, 2019 H-16 Hearing Examiner's office of the name, address, and telephone number of the designated representative. The rights of such an appellant shall be exercised by the person designated as the party representative. Notice or other communication to the party representative is considered to be notice or communication to party. SECTION 2.8: NOTICE OF HEARING 2.8.1 Contents The Notice of Hearing should include: a. Appellant name and project name (if applicable) b. The legal authority and jurisdiction for the hearing; c. The street address of the subject property or a description in non -legal terms of the property's location. d. A brief description of the decision of the Director that is being appealed. e. A statement of the scope of the appeal including a summary of the specific errors alleged in the letter of appeal. f. The date, time and place of the appeal hearing before the Hearing Examiner. 2.8.2 Time Notice of the hearing shall be given within the time required by applicable ordinance(s). If the time for Notice of Hearing is not specified by the applicable ordinance(s), or applicable ordinances conflict, minimum notice shall be fourteen (14) calendar days before the scheduled hearing date. 2.8.3 Responsibility The City shall be responsible for serving the Notice of Hearing for appeals. 2.8.4 Record of Notice A copy of the Notice of Hearing shall be made part of each record. SECTION 2.9: PARTIES' RIGHTS AND RESPONSIBILITIES 2.9.1 Although appellants and applicants have the right to be represented by an attorney, representation by an attorney is not required. 2.9.2 Where a party has designated a representative, the representative shall exercise the rights of the party. 2.9.3 Parties, witnesses, and observers shall conduct themselves with civility and deal courteously with all who participate in the proceedings. Failure to do so will result in removal from the hearing at the discretion of the Hearing Examiner. SECTION 2.10: CONTINUANCES 2.10.1 Hearing Examiner If the Hearing examiner finds that more information is necessary in order to make a decision or recommendation, or he or she is unable to hear all of the public comments on the matter, the hearing may be continued to a specified date. If the hearing is continued and the Hearing Examiner publicly announces the specific date, time, and place before adjournment, no further notice of the hearing need be given. Continuances RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 16 of 18 July 16, 2019 H-17 shall be consistent with the provisions of the PAMC but shall normally be granted for a period of no longer than thirty (30) calendar days. 2.10.2 At the Request of a Party or Parties Any party of record may request continuance of a hearing. a. The request, if made prior to the hearing, must be in writing and state reasonable grounds for a continuance. b. The request for continuance must be submitted to the Hearing Examiner and all parties of record a minimum of ten (10) days prior to the date of the hearing. Other parties may submit a response to the request for continuance a minimum of five (5) days prior to the date of hearing. c. The parties may submit a joint request for continuance to the Hearing Examiner a minimum of three (3) working days prior to the date of the hearing. d. More than one request for continuance per party is disfavored. e. If the request is made orally at the hearing it must be based on reasonable grounds. f. The Hearing Examiner shall have discretion to grant or deny the request for continuance. SECTION 2.11: DEFAULT The Hearing Examiner may dismiss an appeal by an Order of Default where the appellant, without good cause, fails to appear or is unprepared to proceed at a scheduled and properly noticed hearing. SECTION 2.12: HEARING FORMAT 2.12.1 Appeal hearings, although generally informal in nature, shall have a structured format and shall be conducted in a manner deemed by the Hearing Examiner to make the relevant evidence most readily and efficiently available to the Hearing Examiner and to provide the parties a fair opportunity for hearing. 2.12.2 The order of an appeal hearing will generally be as follows: a. Hearing Examiner's introductory statement; b. Appellant's argument; c. Applicant's presentation; d. City's presentation; e. Rebuttal; and f. Closing argument of parties. 2.12.3 Notwithstanding the provisions of the PAMC, the order of hearing may be modified or a different order established as the Hearing Examiner deems necessary for a clear and fair presentation. The order of the hearing may also be modified as agreed upon by the parties, with the Hearing Examiner's approval. 2.12.4 The order of presentation at hearing shall not alter or shift any burden(s) or presumption(s) established by applicable law(s). SECTION 2.13: HEARING EXAMINER DECISION A decision of the Hearing Examiner on appeal shall include, but not be limited to, a statement regarding the following: RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 17 of 18 July 16, 2019 H-18 a. Background. The nature and background of the proceeding, including identification of party representatives participating in the hearing, prehearing determinations, and other similar information. b. Findings. The individual facts that the Hearing Examiner finds relevant, credible, and requisite to the decision, based on the record of proceedings. c. Conclusions. Legal and factual conclusions based upon specific provisions of law and the findings of fact. d. Decision. The Hearing Examiner's decision as to outcome of the appeal (affirm wholly or in part, reverse, or modify the decision appealed) based upon a consideration of the whole record and supported by substantial evidence in the record. e. The Hearing Examiner shall hear evidence from all affected parties and shall render a decision on the appeal within ten (10) working days of the close of the hearing record. SECTION 2.14: RECORD 2.14.1 The record of an appeal shall include: a. The application or petition; b. The departmental staff reports; c. All evidence received which shall include oral testimony given at the hearing, all exhibits, and other materials admitted as evidence; d. A statement of all matters officially noticed; e. A decision or a recommended decision containing the findings and conclusions of the Hearing Examiner; f. Recordings made on electronic equipment; and g. An environmental determination made pursuant to the State Environmental Policy Act of 1971 (SEPA)(if applicable). 2.14.2 The Hearing Examiner's administrative file on an appeal case may include other information or materials that are not part of the evidentiary record. SECTION 2.15: RECONSIDERATION fRESERVEDI SECTION 2.16: CORRECTION OF CLERICAL ERRORS Any party of record who participated at the hearing may request at any time correction of a clerical error in the decision by notifying the Clerk to the Hearing Examiner of the error and proposed correction. The Hearing Examiner shall have discretion to issue a corrected decision. Such a corrected decision shall not stay the effect of a decision or substance of the conclusions of the Hearing Examiner's decision. RULES OF PROCEDURE FOR LAND USE APPLICATIONS AND APPEAL OF ADMINISTRATIVE DECISIONS (July 2018) Page 18 of 18 July 16, 2019 H-19 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting Hearing Examiner Rules and Procedures. WHEREAS, the Port Angeles Municipal Code (PAMC) contains a provision for the appointment and authority of Hearing Examiner to hear and decide land use actions and appeals of land use and other administrative decisions; and WHEREAS, the City Manager selected Sound Law Center as the entity to provide Hearing Examiner services; and WHEREAS, the Port Angeles Municipal Code allows the Examiner to draft Rules and Procedures for conducting public hearings; and WHEREAS, Sound Law Center in their capacity as the Hearing Examiner has submitted Rules and Procedures in accordance with PAMC 2.18.070; and WHEREAS, PAMC 2.18.070 states such Rules and Procedures are subject to Council confirmation or amendment by resolution; NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Port Angeles, Washington confirms the Rules and Procedures applicable to public hearings before the Hearing Examiner, prepared by Sound Law Center and attached hereto as Exhibit A. PASSED by the City Council of the City of Port Angeles at a regular meeting of Council held on the 16th day of July 2019. ATTEST: an Kari Martinez -Bailey, City Clerk APPROVED AS TO FORM: By: _ William E. Bloor, City Attorney -1- Sissi Bruch, Mayor July 16, 2019 H - 20 t2 � PORTANGELES r� lww� WASH I N G T O N, U. S. CITY COUNCIL MEMO Date: July 16, 2019 To: City Council From: Nathan West, City Manager, and William Bloor, City Attorney Subject: Deadlines for Enacting Local Qualifying Taxes to Take Advantage of HB 1406 Summary: This year, Washington State enacted HB 1406. It authorizes cities to increase tax revenue to be used for affordable housing. To obtain the greatest revenue increase under HB 1406, a city must 1) enact a "local qualifying tax" no later than July 28, 2020 and 2) declare its intention to authorize the sales tax credit created by HB 1406 no later than January 28, 2020. This issue is extremely time sensitive considering the ultimate deadline for implementation and available election dates. Funding: Funding for the special elections follows: 1) November 5, 2019 General Election - $7,000 -$12,000 total; 2) February 11, 2020 Special Election -possibly up to $70,000 if no other jurisdiction is on the ballot; 3) April 28, 2020 Special Election -possible up to $70,000 if no other jurisdiction is on the ballot. Election costs are distributed among participating jurisdictions based on the number of races/measures each has on the ballot and the number of voters in each of the participating jurisdictions. Recommendation: Consider whether and when to adopt the attached two Resolutions: 1) one Resolution provides for the submission to the voters of the City at the November general election a proposition to impose a "qualifying local tax" of 0.1 percent for affordable and supportive housing; 2) the second Resolution declares the Council's intent to authorize a 0.0146 percent sales tax credit. The revenue generated by both resolutions is limited to the support of affordable and supportive housing. Background / Analysis: At the July 2, 2019 Council Meeting, a number of the Councilmembers expressed an interest in enhancing the City's revenue stream for the purpose of affordable housing. To collect the basic tax authorized by HB 1406, the City, not later than January 28, 2020, must declare its intention to authorize that tax. This issue is extremely time sensitive considering the ultimate deadline for implementation and available election dates. Additionally, to obtain the greatest revenue increase under the newly -enacted HB 1406, the City must enact a "local qualifying tax" no later than July 28, 2020. HB 1406 identifies four different taxes that qualify as a "local qualifying tax" for the purpose of funding affordable housing: RCW 82.14.460, RCW 82.14.530, RCW 84.52.050, and RCW 84.52.105. The first two involve a sales tax rate change and the second two involve property tax levies. All four require the City Council to submit a ballot proposition to a vote of the people for approval. Staff recommends the sales tax options considering associated costs will be shared with millions of individuals that July 16, 2019 H-21 visit our community annually. The deadlines that must be met for the City to place ballot propositions before the voters at upcoming elections are the same for all four of the taxes. Elections Between July 2019 and July 2020 As noted above, in order to take full advantage of the provisions of HB 1406, the City must enact the "local qualifying tax" no later than July 28, 2020. Pursuant to RCW 29A.04.330(2) and RCW 29A.04.311, the following elections will be held between July 2019 and July 2020: August Primary Election: August 6, 20191 November General Election: November 5, 2019 February Special Election: February 11, 2020 April Special Election: April 28, 2020 The following table shows the filing deadlines and the dates taxes would take effect for each election date. Event Election Date November 5, February 11, April 28, 2020 2019 2020 Submission of August 6, 2019 December 13, February 11, Resolution to 2019 2020 County Auditor Date Increase Sales taxes Sales taxes Both Sales taxes Takes Effect would increase would increase and property April 1, 2020; July 1, 2020; taxes would and property and property increase Jan. 1, taxes would taxes would 2021 increase Jan. 1, increase Jan. 1, 2021 2021 In considering the foregoing, it is important to note that the deadlines shown above are the dates on or before which the City must file its formal resolution and ballot title with the county Auditor. A certain amount of time is required to prepare the resolution and for the City Council to formally approve it. The period of time necessary to formally approve the necessary resolutions is not subject to statutory guidelines, and it can vary. A significant lead time could be required — the Council may take time to evaluate and select from among the four different "local qualifying tax" choices; may elect to conduct one or more public hearings, and may deliberate concerning the precise wording of any ballot proposition to be submitted to the voters. In contrast, there is no statutory requirement that deliberation over the options provided by HB 1406 must continue over several council meetings. It is possible to deliberate and take final action within a single City Council meeting. 1 The filing deadlines have already passed for this election. July 16, 2019 H - 22 In regard to timing, note that it is much less expensive for the City to place a ballot proposition on a general election ballot, rather than a special election ballot. The only general election that falls within the time limits set by HB 1406 is the November 2019 election. The filing deadline for that election is August 6, 2019. Therefore, if the Council wants to place a ballot proposition on the general ballot, it will need to act tonight, or will need to act at a special City Council meeting called prior to August 6. Funding Overview: Funding for the special elections is as follows: 1) November 5, 2019 General Election -$7,000-$12,000 total; 2) February 11, 2020 Special Election -possibly up to $70,000 if no other jurisdiction is on the ballot; 3) April 28, 2020 Special Election -possible up to $70,000 if no other jurisdiction is on the ballot. Election costs are distributed among participating jurisdictions based on the number of races/measures each has on the ballot and the number of voters in each of the participating jurisdictions. July 16, 2019 H-23 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, providing for the submission to the voters of the City of a Proposition to impose a qualifying local tax of 0.1 percent pursuant to RCW 82.14.530 for affordable and supportive housing. WHEREAS, the City Council for the City of Port Angeles, Washington desires to implement a local sales tax in support of affordable or supportive housing; and WHEREAS, the City of Port Angeles is struggling with affordable housing issues because of a shortage of affordable housing; and and WHEREAS, many people are paying more than 50 or 60 percent of income on rent; WHEREAS, people are living in places that are not meant to be housing, such as cars or streets and others are on the verge of homelessness; and WHEREAS, the revenue in this bill targets people who need it most; and WHEREAS, the funds derived from a 0.1 percent sales tax is collected and distributed locally, and WHEREAS, fund from this sales tax shall be used only for the following purposes: Constructing affordable housing, which may include new units of affordable housing within an existing structure, and facilities providing housing -related services; or Funding the operations and maintenance costs of new units of affordable housing and facilities where housing -related programs are provided, or newly constructed evaluation and treatment centers. WHEREAS, RCW 82.14.530 provides for the imposition of a 0.1 percent sale tax if authorized by a ballot proposition approved by a majority of voters at an election held within the taxing district; and WHEREAS, the City Council has determined it is in the best interest of the City and its residents to submit a proposition pursuant to RCW 82.14.530. 1 July 16, 2019 H - 24 BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. Pursuant to RCW 82.14.530, the Port Angeles City Council hereby calls for the submission of a proposition to the qualified electors of the City asking whether the City should impose a qualifying local tax of 0.1 percent pursuant to RCW 82.14.530, to be used only for the following purposes: Constructing affordable housing, which may include new units of affordable housing within an existing structure, and facilities providing housing -related services; or Funding the operations and maintenance costs of new units of affordable housing and facilities where housing -related programs are provided, or newly constructed evaluation and treatment centers. Section 2. Ballot Title. The City Clerk is hereby authorized and directed to certify the following proposition to the Clallam County Auditor in substantially the following form: CITY OF PORT ANGELES PROPOSITION NO. 1 AFFORDABLE AND SUPPORTIVE HOUSING — LOCAL SALES AND USE TAX The City Council of the City of Port Angeles adopted Resolution No. concerning a proposition to implement a sales tax of 0.1 percent pursuant to RCW 82.14.530 to be used only for construction of affordable housing, or funding the operations and maintenance of new units of affordable housing and facilities where housing—related programs are provided. Should this proposition be approved? YES...................................... ❑ NO.......................................... ❑ Section 3. Election. The City Manager is authorized and directed to make all arrangements and agreements necessary to have this ballot measure included on the ballot at the November 5, 2019 general election. Section 4. Corrections. The City Clerk and City Attorney are authorized to make necessary clerical corrections to this resolution including, but not limited to, the correction of scrivener's/clerical errors, references, resolution numbering, section/subsection numbers and 2 July 16, 2019 H-25 any references thereto, and to make corrections or revisions consistent with the requirements of state and local law which do not change the substantive meaning of this resolution. Section 5. Severability. In the event any one or more of the provisions of this resolution shall for any reason be held to be invalid, such invalidity shall not affect or invalidate any other provision of this resolution, but this resolution shall be construed and enforced as if such invalid provision had not been contained herein. Section 6. Effective Date. This Resolution shall be in full force and effect immediately upon adoption. ADOPTED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 16I' day of July, 2019. ATTEST: Kari Martinez -Bailey, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney 3 Sissi Bruch, Mayor July 16, 2019 H-26 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, declaring its intent authorized by HB 1406: (1) to request a credit for 0.0146 percent sales tax; and (2) to impose a qualifying local sales tax of 0.1 percent pursuant to RCW 82.14.530, both for affordable and supportive housing. WHEREAS, the State of Washington has passed legislation (HB 1406) allowing cities to implement a local sales tax increase in support of affordable or supportive housing; and and and WHEREAS, the City of Port Angeles is experiencing a shortage of affordable housing; WHEREAS, many people are paying more than 50 or 60 percent of income on rent; WHEREAS, in Port Angeles people are living in places not meant to be housing, such as cars, or streets, and others are on the verge of homelessness; and WHEREAS, the revenue generated by the provisions authorized by HB 1406 provides support for people who need it most; and WHEREAS, the 0.0146 percent sales tax is not a tax increase but is a credit back to the City taken from the state's portion of sales tax, and WHEREAS, the funds derived from a 0.1 percent increase in the sales tax is paid by residents and non-residents alike. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Port Angeles as follows: The Port Angeles City Council does hereby declare its intent to exercise its authority authorized by HB 1406: (1) to request a credit for 0.0146 percent sales tax; and (2) to impose a qualifying local tax of 0.1 percent sales tax pursuant to RCW 82.14.530, both for affordable and supportive housing. July 16, 2019 H-27 PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 16th day of July, 2019. Sissi Bruch, Mayor ATTEST: Kari Martinez -Bailey, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney 2 July 16, 2019 H-28 t2 � PORTANGELES r� lww� WASH I N G T O N, U. S. Date: July 16, 2019 To: City Council From: Brian S. Smith, Police Chief Ken Dubuc, Fire Chief Subject: Joint PenCom/EOC Options CITY COUNCIL MEMO Summary: Both the Fire and Police Departments have 2019 Work Plan items related to the effort to explore options and locations for a joint Emergency Operations Center (EOC) and PenCom 911 Dispatch center. This project has also been identified as a priority in the City Strategic Plan. In February, staff was given direction by Council to work with Clallam County on the potential for a joint EOC and a co -located 911 Dispatch Center. Staff has reviewed options and is providing findings to date. Funding: Funding is dependent on which option is selected and may be a combination of federal grant funds, County capital funds, State funding and PenCom capital reserves. Recommendation: Staff requests Council review the staff preliminary findings and provide specific direction moving forward. Background / Analysis: For decades, the Port Angeles Police Department has recognized that it operates out of a cramped facility that is inefficient, and insufficient to meet the needs of a modern, progressive law enforcement agency. Since the facility was not purpose-built, it does not meet standards for offender processing, handling or interrogation. In addition it does not provide for efficient evidence processing, evidence storage or records management. Space for patrol officer work stations is inadequate and detectives have little or no ability to perform their duties in an environment that is either private or secure. Adding to the above situation is the fact that the same PAPD facility also houses PenCom, the regional 911 public safety dispatch center. PenCom also operates in a cramped, insufficient space that was not purpose- built. This essential operation is located in a structure that does not meet current seismic or security standards and is not set up for expansion, technological upgrade or infrastructure enhancement. PenCom is a division of the Police Department but functions as a countywide 911 public safety dispatch center that is funded by 17 user agencies, sales tax and phone tax. It is extremely important to the City that all decisions on the future home of PenCom involve engagement and communication with agencies involved. This will demonstrate recognition of the important fact that ultimately they are the rate payers and they ensure the success of any future location. Governance of PenCom is both informed and influenced through a user agency advisory board. Staff met with representative agencies at a scheduled July l I' PenCom advisory meeting and presented findings from this memorandum. On a similar note, Clallam County has long known that the current location of their Emergency Operations Center (EOC) in the basement of the County Courthouse is much less than desirable, if not completely unacceptable. It is understood that it is problematic to locate an EOC in the basement of a very old building that is not only seismically questionable but also prone to many other limitations, such as the inability to July 16, 2019 1-1 support cell phone communications. Conceding that the EOC needs to be relocated, Clallam County has been aggressively exploring options. This effort also considers the long term goal of an eventual City/County shared Emergency Operations function. As a side consideration, the Port Angeles Fire Department has long known that in order to meet standards for adequate response times, a satellite fire station would at some time need to be located at the west end of the City. This need has been memorialized in the City Capital Facilities Plan (CFP) for over 20 years. Acknowledging the significance of these various needs, in February of 2019 City Council directed city staff to conduct a due diligence study examining the pros and cons of potential locations for a proposed new EOC/911 facility. Since that directive was given, staff has identified several different potential locations for such a facility and has evaluated each location based upon a pre -determined set of criteria. Following is the criteria checklist used to measure each location: 1. Survivability a. Earthquake, civil disobedience, flooding, wildfire, etc. b. Does this site offer proximity to resupply/airport c. Accessibility to site if roadways/bridges are damaged 2. Ability to leverage project with additional agencies a. Does the site offer a location that meets the needs of partner agencies b. Can grants, partner agency capital funds be used 3. Cost effectiveness a. What is the likely cost compared to benefit gained b. Will the current grant application apply? Are there other grant opportunities? c. Does this location lend itself to multi-use/multi-agency funding model for site 4. Lifespan a. How long will this site be suitable for use b. Does the site meet current expectations for potential future growth 5. Capital outlay a. Cost to purchase this property (permits, infrastructure, etc.) b. Best estimate for new build or retro -fit of current building c. Additional resources required to determine above (architect, engineer) 6. Ongoing expenses a. Debt payment b. Lease/rent c. Utilities (water, electric, sewer, connectivity, solid waste), facility maintenance, janitorial 7. Location a. Proximity to airport, proximity to City Hall b. Zoning c. Accessibility July 16, 2019 1-2 d. Meet all scoped needs? — EOC/Dispatch and Fire 8. Site Security a. Ability to secure the facility and provide secure parking Additional Considerations: • It is important to recognize the significance of the EOC and 911 Center o These are some of most important most vital public functions that are provided by the City and the County. o They are supported by public funds that come from different agencies throughout Clallam County. • This due diligence study is based on several fundamental principles. These include: o The new facility serves a vital public function. o The City would be moving millions of dollars of PenCom infrastructure into this facility. o The ability to use facility must be absolutely secure for the long-term and not subject to potential disruption, either financially or due to uncertainties presented by a lease. o The function of the facility is a public service and is nonprofit. The operation of this facility must depend on public funds coming from public entities all across the county. o Facility procurement and operations must be as economical as possible. o Ideally, the City and or the County would own the location outright. The due diligence study: o We have and will continue to evaluate different potential options for a combined EOC and PenCom facility o Each potential option will be evaluated in light of the principles and goals stated above o The City will not commit to one particular option until given the opportunity to review the due diligence study, and to publicly discuss the process, The following seven sites have been identified as potential locations for the proposed facility. These are the only known sites that staff believes warrant further review per the criteria previously mentioned: 1. Office Building, 430 East Lauridsen Blvd. 2. Port of Port Angeles "1010" Industrial Building, 2138 W 18th St. 3. Old Fanaticus Restaurant, 1026 East 1st St. 4. Industrial Technology Building, 904 B St. 5. Port Angeles School District Central Services Building, 216 E 4th St. 6. City owned property located north of W 18' St, west of the fairgrounds parking and south of W 16T' St/ S. K St. July 16, 2019 1-3 7. City owned property on 16t'', currently occupied by the Parks Department. All the above locations have been vetted through City planning and zoning regulations. Public facilities are allowed uses at all these locations. Please see attached report for more detailed information on each site. After a careful review of the seven sites utilizing the criteria listed above, staff has determined that four locations warrant further consideration: Vacant City property on West 18' (located directly North of the fairgrounds) City property on 16"' that is currently in use by the Parks Department Port of Port Angeles "1010" industrial building located at the airport Industrial technology building located at 904 B Street. Each of these sites has its own pros and cons, these are detailed in the attached due diligence report. Recommendation: At this point, with the due diligence completed, staff would ask that Council review and evaluate the attached scoring matrix for the most promising sites, and, upon completion of that review, provide direction for moving forward, including a recommendation as to preferred site(s). From the staff perspective we envision three potential options: 1. Identify a preferred site (s) and direct staff to move forward with pursuing that site. This will include engaging with and communicating with stakeholders regarding options. (Stakeholders to include (at a minimum) PenCom user group, Clallam County officials, JeffCom officials) 2. Direct staff to discontinue this effort 3. Direct staff to move forward by identifying other potential sites or alternatives July 16, 2019 1-4 City of Port Angeles Joint EOC/PenCom Dispatch Center Project Preliminary Due Diligence Report In February of 2019, recognizing the need for more efficient and effective work space for PenCom and a potential joint venture with County for a new Emergency Operations Center (EOC), City Council directed city staff to conduct a due diligence study examining the pros and cons of potential locations for a proposed new EOC/911 facility. Since that directive was given, staff has identified several different potential locations for such a facility and has evaluated each location based upon a pre -determined set of criteria. Seven potential locations were identified: 1. Office Building, 430 East Lauridsen. 2. Port of Port Angeles "1010" Industrial Building, 2138 W 18th St. 3. Old Fanaticus Restaurant, 1026 East 1st St. 4. Industrial Technology Building, 904 W 9th St. 5. Port Angeles School District Central Services Building, 216 E 4th St. 6. City owned property located north of W 18' St, west of the fairgrounds parking and south of W 16th St/ S. K St. 7. City owned property on 16t'', currently occupied by the Parks Department. The criteria used to evaluate these locations was: 1. Survivability 2. Ability to leverage project with additional agencies 3. Cost effectiveness 4. Lifespan 5. Capital outlay 6. Ongoing Expenses 7. Location 8. Site Security Preliminary Findings July 16, 2019 1-5 Office Building, East Lauridsen, South Vine and Orcas Ave (to the west of S. Vine), Port Angeles. This site was suggested because it was vacant and the building owner heard that the City was looking for a potential EOC/PenCom location. This is a standard, wood - framed office building that is centrally located. Since originally evaluated, the building has now been rented out to two different occupants. Survivability Due to its standard construction, this building likely does not meet seismic standards for a public safety building. The structure is located east of the bridges and a considerable distance from the airport. Ability to leverage project with additional agencies Grants and partner capital funding could most likely be leveraged for this site, however it does not present any unique features that would make it attractive to other agencies. Cost effectiveness This building would require considerable remodel and addition. It is not large enough, nor is it open inside enough to accommodate the needs of either an EOC or PenCom facility. On the plus side, it already has utility infrastructure on site. 4. Lifespan The lifespan of the current structure is probably several decades at least, and any additions would have a significantly longer lifespan. Capital outlay The initial cost of the structure would probably be modest, however the costs of retrofit and new construction would be prohibitive. Ongoing Expenses These costs would probably be comparable with other like structures. Location The site is centrally located in the City, however it is miles away from the airport. Loss of the bridges would not impact this location, however it would isolate the facility from the airport which is the most likely emergency staging area during a major disaster. The site is irregularly shaped and has considerable sloping areas. Any additions would be difficult and costly. This is not a good fire station location. Site Security The site itself could be secured with fencing, gates and barriers. July 16, 2019 1-6 2. Port of Port Angeles "1010" Industrial Building, 2138 W 18th St, Port Angeles. This is a currently vacant industrial building located on Port of Port Angeles property at the airport. The structure was previously utilized by Westport Yachts as a cabinet shop. This is a 93,000 square foot structure. The Port of Port Angeles is offering a lease for 14,000 square feet at the western end of the structure. The building is steel framed and is protected with a fire sprinkler system. Survivability This is a steel framed building with a concrete floor located on a geologically stable site. It could be retrofitted to meet seismic standards for a public safety building. Ability to leverage project with additional agencies This site is attractive to the County as an EOC location. The National Park Service and Lower Elwha tribe have also expressed interest in this as an EOC location. This interest could bring additional funding. The Police, County and Fire could all apply for separate grants for funding. The site would meet the majority of the PAFD requirements for a west side fire station location. 3. Cost effectiveness Retrofit and remodel costs would be substantially lower than new construction costs. County and City EOC operations could be moved in easily. Dispatch could be moved in using a phased approach. Principal agencies would be able to leverage existing funds and acquire additional grant funding for move -in and retrofit costs. 4. Lifespan The final lifespan has not been determined. Retrofit projects will extend the lifespan well into the future. Capital outlay The Port is looking at a long term lease for the property, so initial capital outlay for structure acquisition would be relatively low. Substantial funding would be required for improvements and remodel. EOC and PenCom will require furniture, consoles, radios, equipment, servers, a generator, uninterruptible power supply, seismic and security upgrades. Estimates are $1 million for a new EOC and $3 million for a new dispatch center. Dispatch capital outlay would be phased in over 10 years. Ongoing Expenses Utilities are expected to be $25,000 annually. Initial possible lease terms are $115,000 annually. These costs would be shared by users and functional areas. Location The location offers excellent access and egress for EOC/Dispatch operations. This is an excellent location with regard to planned logistic support activities in the event of a major regional disaster. Although not perfect, the site would be a very good option as a west side fire station location. Site Security This site has the potential to be the most secure of all sites being considered. July 16, 2019 1-7 3. Old Fanaticus Restaurant, 1026 E Ist St, Port Angeles. This is a currently vacant structure that was recently remodeled into a restaurant. There is a full commercial kitchen on the ground floor and the upper floor is being used for storage. The first floor has a full fire sprinkler system. Survivability Due to its standard construction, this building likely does not meet seismic standards for a public safety building. The structure is located east of the bridges and a considerable distance from the airport. Ability to leverage project with additional agencies Grants and partner capital funding could most likely be leveraged for this site, however it does not present any unique features that would make it attractive to other agencies. Cost effectiveness This building would require considerable remodel and addition. It is large enough and open enough inside to accommodate the needs of either an EOC or PenCom facility. On the plus side, it already has utility infrastructure on site. 4. Lifespan The lifespan of the current structure is probably several decades at least, and any additions would have a significantly longer lifespan. Capital outlay The initial cost of the structure is approximately $1.2 million. Estimates are $1 million for a new EOC and $3 million for a new dispatch center. Dispatch capital outlay would be phased in over 10 years Ongoing Expenses These costs would probably be comparable with other like structures. Utilities are expected to be $25,000 annually Location The site is centrally located in the City, however it is miles away from the airport. Loss of the bridges would not impact this location, however it would isolate the facility from the airport which is the most likely emergency staging area during a major disaster. There is ample parking on site. This is not a suitable fire station location. Site Security The site itself could be secured with fencing, gates and barriers. July 16, 2019 l -s 4. Industrial Technology Building, 904 W 9th St, Port Angeles. This is a relatively new building that has office space, classroom space and shop areas. The building is in excellent condition. The building is equipped with a fire sprinkler system. The building is owned by the Port Angeles School District and although it is currently unoccupied, the School District has not expressed an interest in selling it and advises that it has a plan for future use that does not include an EOC or 911 center. Survivability This building is located on a geologically stable site. It could be retrofitted to meet seismic standards for a public safety building. Ability to leverage project with additional agencies This site is attractive to the County as an EOC location. The National Park Service and Lower Elwha tribe have also expressed interest in this as an EOC location. This interest could bring additional funding. The Police, County and Fire could all apply for separate grants for funding. The site would not meet the PAFD requirements for a west side fire station location. 3. Cost effectiveness Retrofit and remodel costs would be substantially lower than new construction costs. County and City EOC operations could be moved in easily. Dispatch could be moved in using a phased approach. Principal agencies would be able to leverage existing funds and acquire additional grant funding for move -in and retrofit costs. 4. Lifespan The final lifespan has not been determined. Retrofit projects will extend the lifespan well into the future. Capital outlay The value of the building is unknown, however it would be estimated at over $1 million. Substantial funding would be required for improvements and remodel. EOC and PenCom will require furniture, consoles, radios, equipment, servers, a generator, uninterruptible power supply, seismic and security upgrades. Estimates are $1 million for a new EOC and $3 million for a new dispatch center. Dispatch capital outlay would be phased in over 10 years. Ongoing Expenses Utilities are expected to be $25,000 annually. Initial possible lease terms are $115,000 annually. These costs would be shared by users and functional areas. Location The location offers excellent access and egress for EOC/Dispatch operations. Since it is west of the 8' street bridges, this is a relatively good location with regard to planned logistic support activities in the event of a major regional disaster. The site would not be an acceptable option as a west side fire station location. Site Security This site has the potential to be secured with the addition of fencing, gates and barriers. July 16, 2019 1-9 5. Port Angeles School District Central Services Building, 216 E 4th St, Port Angeles. This building is currently occupied by the Port Angeles School District, however there is some indication that the District is planning to vacate the building and sell it. The building is located directly adjacent to the Port Angeles Police Department and across the street from the County Court House. Survivability Due to its standard construction, this building likely does not meet seismic standards for a public safety building. All indications are that the building is built on fill material. Ability to leverage project with additional agencies Grants and partner capital funding could most likely be leveraged for this site, however it does not present any unique features that would make it attractive to other agencies. Cost effectiveness This building would require considerable remodel and addition. It is large enough and open enough inside to accommodate the needs of either an EOC or PenCom facility. On the plus side, it already has utility infrastructure on site. 4. Lifespan The lifespan of the current structure is probably several decades at least, and any additions would have a significantly longer lifespan. 5. Capital outlay The initial cost of the structure is approximately $1 million. Estimates are $1 million for a new EOC and $3 million for a new dispatch center. Dispatch capital outlay would be phased in over 10 years Ongoing Expenses These costs would probably be comparable with other like structures. Utilities are expected to be $25,000 annually Location The site is centrally located in the City, however it is miles away from the airport. Loss of the bridges would not impact this location, however it would isolate the facility from the airport which is the most likely emergency staging area during a major disaster. There is ample parking on site. This is not a suitable location for a fire station. Site Security The site itself could be secured with fencing, gates and barriers. July 16, 2019 1-10 6. City owned property that is north of West 18"' Street, west of the fairgrounds parking and south of West 16th St/ South K Street, Port Angeles. 1. Survivability This is heavily treed property that is adjacent to 18"' Street, across from the fairgrounds and Volunteer Park. There is currently no power, water, sewer or stormwater infrastructure at the site. This is a geologically stable site. Any new construction would meet seismic standards for a public safety building. 2. Ability to leverage project with additional agencies This site is well located and would be attractive to the County as an EOC location. The National Park Service and Lower Elwha tribe would likely have interest in this as an EOC location. This interest could bring additional funding. The Police, County and Fire could all apply for separate grants for funding. The site would meet all of the PAFD requirements for a west side fire station location. 3. Cost effectiveness In order to build a new EOC/91I/Fire facility it is very roughly estimated that approximately $10-12 million would be required. This would include design, permitting, storm water considerations, infrastructure installation and construction. Funding for this level of construction does not currently exist. If funding was immediately available, it is likely that it would be at least two years before construction could begin. 4. Lifespan New construction would likely have a lifespan of 50+ years 5. Capital outlay In order to build a new EOC/91 I/Fire facility it is very roughly estimated that approximately $10-12 million would be required. 6. Ongoing Expenses Utilities are expected to be $25,000 annually. 7. Location The location offers excellent access and egress for EOC/Dispatch operations. This is an excellent location with regard to planned logistic support activities in the event of a major regional disaster. The site would be an excellent option as a west side fire station location. 8. Site Security This site has the potential to be very secure. July 16, 2019 1-11 7. City owned property on 16"' where the Parks Department currently has a facility. This is City property that is currently occupied by the Parks Department. The building on site was heavily damaged during a 2018 windstorm and is now vacant and slated for removal. Council recently approved the purchase of a steel building kit that will be erected on the site. This site backs up to Lincoln Park and a significantly larger area of trees could be cleared to make way for development of the site. There is power, water and sewer currently at the site. Survivability This is a geologically stable site. Any new construction would meet seismic standards for a public safety building. Ability to leverage project with additional agencies This site is well located and would be attractive to the County as an EOC location. The National Park Service and Lower Elwha tribe would likely have interest in this as an EOC location. This interest could bring additional funding. The Police, County and Fire could all apply for separate grants for funding. The site would meet all of the PAFD requirements for a west side fire station location. Cost effectiveness In order to build a new EOC/91I/Fire facility it is very roughly estimated that approximately $10-12 million would be required. This would include design, permitting, storm water considerations, infrastructure installation and construction. Funding for this level of construction does not currently exist. If funding was immediately available, it is likely that it would be at least two years before construction could begin. 4. Lifespan New construction would likely have a lifespan of 50+ years Capital outlay In order to build a new EOC/91 I/Fire facility it is very roughly estimated that approximately $10-12 million would be required. This site may be marginally less expensive than the other City owned vacant property because there is already some utility infrastructure in place. Ongoing Expenses Utilities are expected to be $25,000 annually. Location The location offers excellent access and egress for EOC/Dispatch operations. This is an excellent location with regard to planned logistic support activities in the event of a major regional disaster. The site would be an excellent option as a west side fire station location. 8. Site Security This site has the potential to be very secure. July 16, 2019 1-12 Check list Criteria Scoring Each of the criteria is scored from 1 — 5, with 1 being "Not suitable" and 5 being "Very Suitable" July 16, 2019 1-13 430 E Lauridsen Port of PA "1010" Bldg Fanaticus Bldg Industrial Technology Bldg PASD Central Services City 18ffi Street Property City 16'b Street Property Survivability 1 5 3 4 2 5 5 Leverage 1 5 3 4 3 5 5 Cost Effectiveness 1 5 3 5 3 2 2 Lifespan 1 4 3 4 2 5 5 Capital Outlay 1 3 3 3 3 1 1 Ongoing Expenses 3 3 3 3 3 3 3 Location 1 5 1 4 1 5 5 Site Security 1 5 2 2 2 5 5 Totals 10 35 21 29 19 31 31 July 16, 2019 1-13 Discussion Considering the above criteria, four locations warrant further consideration: 1. Vacant City property on West 18'b 2. City property on 16' that is currently in use by the Parks Department 3. Port of Port Angeles "1010" industrial building located at the airport 4. Industrial Technology Building located at 904 B Street. 1. Vacant City property on West 18' In order to build anew EOC/91 I/Fire facility it is very roughly estimated that approximately $10-12 million would be required. This would include design, permitting, storm water considerations, infrastructure installation and construction. Funding for this level of construction does not currently exist. Even if funding was immediately available, it is likely that it would be at least two years before construction could begin. 2. City property on 16" that is currently in use by the Parks Department The same time and cost limitations for that exist for the site on West 18' would apply at this site, however some costs might be reduced because some utility infrastructure currently exists at this site. 3. Port of Port Angeles "1010" industrial building located at the airport The Port facility has 14,000 square feet of available space that appears to be highly suitable. It appears to be a survivable location that meets requirements for cost effectiveness, project leverage, scope, lifespan, capital outlay, ongoing expenses, location and site security. The location is highly suitable for an EOC and 911 center. There is interest and potential from both the National Park Service and the Elwha Police to add their EOC operations. The site can also accommodate future regionalization with JeffCom 911 and the National Park Service Dispatch Center (should those entities express the desire to co -locate). Although not 100% ideal, the site could also be utilized as a location for a west side fire station. Locating a fire station on the site could be an excellent negotiations tool, since it would provide value to the Port for their future efforts to attract air carriers to the airport. One significant consideration with this site is the Port proposal that this effort be centered around a long term lease as opposed to an outright sale of the property. 4. Industrial Technology Building located at 904 B Street The location at 904 B Street meets most or all of our criteria. The School District has indicated that multiple potential tenants have been identified for this building, so it is effectively unavailable. July 16, 2019 1-14 NEW CLALLAM COUNTY EMERGENCY OPERATIONS `., CENTER STUDY PAPER a.. July 16, 2019 1-15 BACKGROUND Clallam County is home to just under 75,000 residents with a diverse geographic and demographic base. Situated on the far northwest corner of the contiguous United States, the northern border faces Canada separated by the Straits of Juan de Fuca, while the west is on the shores of the Pacific Ocean. Clallam County is surrounded on the east and south sides by neighboring Jefferson County, which is made up largely of the Olympic National Park and the Olympic Mountain Range. Clallam County is home to three incorporated cities: Sequim, in the eastern portion; Forks in the far west region; and Port Angeles, located centrally and serving as the county seat. Other unincorporated communities include Clallam Bay-Sekiu, Joyce, Carlsborg, Beaver, and Dungeness. There are also four federal Indian Reservations in Clallam County, each hosting communities as well: Jamestown S'Klallam (Blyn), Lower Elwha Klallam, Quileute (LaPush) and Makah (Neah Bay). Per the Revised Code of Washington, Clallam County Government directs county wide Emergency Operations. As a section of the Clallam County Sheriff's Office, the Emergency Operations Section is managed by the Undersheriff, who serves as the Emergency Management Director, and two Emergency Management Coordinators. A host of community volunteers assist in operations including staffing the Incident Management Team, Communications activities and technical aspects of Emergency Management. In 1979, Clallam County constructed a new courthouse that housed, among many other departments, emergency management. At that time, the emergency management concern was still focused on a possible nuclear attack and resulting fallout. Because of that, the Emergency Management Offices and Emergency Operations Center were constructed in the basement of the courthouse. However, with time, the nuclear threat diminished and new, more natural and catastrophic concerns have been raised. Over the last several years, much has been published in relation to the Cascadia Subduction Zone, a 1000 kilometer (620 mile) fault line off the western coast of the United States and Canada. There is a strong scientific probability that the two large, overlapping geological plates will release an incredible and destructive amount of energy causing during an expected 9.0 earthquake. Clallam County is in the middle of the highest risk zone of this disastrous event. In addition to extensive quake damage, Clallam County has tsunami potential on both the Pacific Ocean and Salish Sea. This will probably destroy most shorelines communities in the county. July 16, 2019 1-16 CANADA ncnuxer .reltlr WASHilyGrON OREGON It is highly unlikely that the present Emergency Management Center (EOC) presently located in the basement of the Clallam County Courthouse will survive the predicted (and overdue) Cascadia 9.0 event. It is also unlikely that PenCom across the street from the courthouse will survive this event. The courthouse and PenCom are situated on land that has been backfilled and are surrounded by gullies and canyons. Even Lincoln Street, a main city arterial, is built on top of an antique trestle and fill. July 16, 2019 1-17 Emergency Management has evolved over time. Advances in technology have allowed for better communications with our remote areas and electronic connectivity with Washington State Department of Emergency Management has become a standard. While the existing Emergency Operations Center has served Clallam County well for almost half a century, time has altered focus and requirements for an efficient and resilient Emergency Operations Center and home for Clallam County Emergency Management. SITUATION The search for options connected with a new EOC begins with the "where." A 9.0 earthquake is something no one in North America alive today has ever experienced. While some science can predict the event and its effect on our area, it is without a doubt, going to be a disaster without comparison to what our country has faced. For several years now, Emergency Preparedness Advocate and Clallam County emergency management volunteer Jim Buck has researched and produced a number of papers related to Cascadia. In his "Ground Truth Document", Mr. Buck outlines areas throughout the county and their susceptibility to such an event. Liquefaction areas, landslide dangers, tsunami zones; Mr. Buck has gone to great lengths to research and identify these vulnerable areas in our County. While none of our county will survive a 9.0 earthquake without some damage, Mr. Buck's research indicates the area surrounding William R. Fairchild Airport in Port Angeles has probably the best chance of experiencing the least amount of damage. And though it is likely the runway at the airport will experience some damage, it should be repairable in short order. Additionally, William R. Fairchild Airport has been identified as a Tier II facility (in emergency situations), which allows for large aircraft to land and take off. This makes it one of the top five airports identified by the Washington State Department of Transportation in the state to be used in a Cascadia event. Because of this designation, the Washington Army National Guard and other state units have identified it as a central hub for materiel deliveries and a logistical location for operations for the western portion of the state. July 16, 2019 1-18 The area surrounding the airport is largely industrial and home to many facilities that operate heavy equipment. City, State and County Road facilities and their equipment are located within a mile of the airport and other companies with similar road building and clearing equipment are also located nearby. In the event of a large quake, it is more than likely that the ability to access such equipment will be a major priority so that transportation routes can be cleared to and from the airport into the city and beyond so that goods and services may be delivered to those in need. While other locations such as Carlsborg near Sequim have been considered for locating a new EOC, having the EOC at or near the airport is the best choice because of the higher percentage in survivability and its proximate location where necessary resources will be available. DIRECTION: On December 10, 2018, the Board of Clallam County Commissioners held a special work session on this matter. Present was a host of representatives from private and governmental agencies including fire districts, the Port, municipalities and more. While message content varied, input from these entities was unanimous that a study into possibilities of a new and relocated EOC was in order to determine options and feasibility of those options. All those that spoke agreed that relocating the EOC near the airport was the best choice for all. July 16, 2019 1-19 Some discussion was introduced as well, to consider co -locating the EOC with PenCom, the regional emergency 911 dispatch center. PenCom supports almost all first responder agencies in Clallam County including police, fire, and more. Many locations in the United States that have recently constructed a new EOC have also co - located their emergency 911 centers in those new facilities. Communications is a major component of response to any emergency, and having a central institution to house communications in one area can be efficient and save funding as well. PenCom has outgrown its current location at the Port Angeles and is too in need of ideas in new facilities. While talks are currently taking place in the possible regionalization of dispatch services with Jefferson County, this did not dissuade the consideration by those present of co -locating a new PenCom dispatch center with a new Clallam County based EOC. At the end of the meeting, the task set forth by the BOCC was to move forward with a study of different options for the physical placement of a new EOC and possible 911 Center, and associated costs and funding abilities. OPPORTUNITY CONSIDERATIONS: With the unanimous input from those at the December 10 meeting agreeing to consider locating a new EOC at or near William R. Fairchild Airport, we concentrated our options on locations west of the 8t" Street Bridges in Port Angeles. Without the benefit of expert architectural input, it is estimated a new EOC complete with center and supporting offices, would require a minimum of 6000 square feet. This would include facilities, public areas etc. Adding a 911 center would add about half again as much space, particularly when we must consider storage and technical areas such as electronic server rooms and the ability to grow in the future. A) Existing building: Perhaps the best plan is finding an existing structure that could house our requirements. Remodeling to house an EOC and or dispatch center and retro fitting an existing structure to modern earthquake standards would be far cheaper than a ground up location where everything is from scratch. However, such buildings are scarce as the area west of the bridges is largely residential and industrial, but here is one thought:. There is a modern building owned by the Port Angeles School District and is mostly vacant. Located on South B St. it is located less than 2 miles from the July 16, 2019 1-20 Airport and just blocks from the Road Shops where heavy equipment is housed. It is a fairly new building so likely at or near current code requirements. Because of its education base, maximum fiber connectivity is likely present. PROS: 1. Current building with adequate footprint negating need for ground up design. 2. Newer design so technical requirements and retro fitting costs are lower. 3. West of the 8t" Street bridge on high ground not subject to seismic liquefaction. 4. Large enough to house both EOC and PenCom, CONS: 1. School District may have other plans for the building (although it has been mostly vacant for the past 8 years). 2. Not as close to airport as other potential sites. B) Existing Building - Port of Port Angeles Property: The Port of Port Angeles is an agreeable partner in the desire to acquire a new EOC. The Port has holdings throughout the county that would be severely affected by a catastrophic earthquake or other disaster and can benefit in the enhanced capabilities of a new, larger EOC that is designed to survive Cascadia. The Port has some vacant structures located at the Airport and under their control. PROS: 1. Current building negating need for ground up design. 2. Located right at the airport for convenient access. 3. Long term leases available. CONS: 1. By FAA rules, the Port is required to charge Fair Market Value for industrial properties. 2. Existing buildings that are serviceable will be expensive and improvements or construction may not be deemed owned by the County. Other restrictions may apply. July 16, 2019 1-21 C) New Building - Port of Port Angeles Property: The Port could develop property to build an EOC/dispatch center within the airport boundaries. The port would absorb most of the development costs but would also expect lease payments into perpetuity. As the county has learned with the Juvenile Facility currently on Port property, those lease payments add up over time. that the property could be negotiated. D) New Building - City Property A new structure is expensive, and property must be acquired, but there are possibilities: Presently, there is property that has been viewed that is owned by the City of Port Angeles. It lies at the far west end of the Clallam County Fairgrounds dirt parking lot along 16th/18th Street. It is treed with scrub and other greenery. The property is zoned for government buildings and has more than enough area to construct any size building necessary. A combined dispatch center and EOC could be easily accommodated. PROS: 1. Very near the airport 2. Land area is large enough to expand to include a possible fire/police station to serve the west side of Port Angeles. 3. Construction can be designed to customize for specific needs CONS: 1. Very costly. Ground up will have to include clearing, permits, utilities, storm water remediation and new construction. July 16, 2019 1-22 COST COMPARABLES: Four possible comparables were located on line that could be used for our discussion: 1. Kern County CA (Bakersfield): a. 7000 square feet b. $3.4 million c. Included large EOC, conference and training rooms and offices d. Serves a population of about 835,000 2. Pittsburg County OK a. 6700 Square feet b. $4.0 million c. Similar to the Kern Co. design. d. Serves about 44,000 3. Scotland Co. NC a. 8000 square feet b. $3.08 million (2014) c. included a 54 person EOC and 8 station 911 Center July 16, 2019 1-23 d. serves a county of about 35,000 0 a 4. Sumner Co. Tn a. 9000 square feet b. $4.8 million (2016) c. Joint EOC / 911 Center d. Serves a county of about 180,000 It appeared from the internet information above; all four buildings were new and were constructed on government owned property as there was no reference to land acquisition costs. July 16, 2019 1-24 t2 � P ORTANGELES CITY COUNCIL WASH I N G T o N, u, s, MEMO Date: July 16, 2019 To: City Council From: Abbi Fountain, Human Resources Manager Subject: International Association of Firefighters (IAFF) Local #656 Union Contract Summary: The City has negotiated with the IAFF Local #656 for a three year agreement that includes the following: • 1/1/19 — 2.5% wage adjustment • 7/1/19 — 1% market adjustment • 1/1/20 & 1/1/21 — 100% (All City -CPI) min 1%/max 3% • 1/1/20 — City deferred compensation match — half up to 2% • Transition to Regence High Deductible Healthcare Plan • Reduce pay range steps for FF/EMT & FF/PM from 10 steps to 5 steps. • 2% BA degree incentive • Washington Paid Family & Medical Leave employee premiums Funding: The increased cost to the 2019 budget is approximately $68,511 Recommendation: Approve the terms of the IAFF Local #656 union contract as outlined in this memo and authorize the Mayor and City Manager to sign the contract. Background / Analysis: The International Association of Firefighters represents all fire personnel of the Port Angeles Fire Department. This groups consists of six Firefighter/EMT's, twelve Firefighter/ Paramedics, three Paramedic Lieutenants and three Fire Captains. IAFF Local #656 is an arbitration group. The City and the IAFF began union negotiations in October 2018. During this time the City and the union negotiated the following items: • Three-year contract: January 1, 2019 — December 31, 2021. • 2.5% wage adjustment retroactive to January 1, 2019. • 1% market adjustment effective July 1, 2019 • 100% All City CPI June to June min 1%/max 3% effective January 1, 2020 and January 1, 2021 • City deferred compensation match — half up to 2% • Transition to Regence High Deductible Healthcare Plan • Reduce pay range steps for FF/EMT and FF/Paramedic from 10 steps to 5 steps with no change to the top step amount. • 2% Bachelor's Degree incentive • Employees will pay the maximum portion allowed of the employee premium of the Washington Paid Family & Medical Leave, effective the date the contract is approved. July 16, 2019 1-25 In addition to the economics above, the City and the union negotiated language items that incorporated existing memorandum of understanding language and other language changes and updates that both parties agree bring clarification to certain articles and will benefit the overall operations of the department. Funding Overview: The increased cost to the 2019 budget is approximately $68,511: General Fund portion = $23,979 and Medic one portion = $44,532 July 16, 2019 1-26 AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND INTERNATIONAL ASSOCIATION OFFIREFIGHTERS LOCAL#656 January 1, 2019- December 31, 2021 July 16, 2019 1-27 TABLE OF CONTENTS ARTICLE I - GENERAL PROVISIONS Section A - Preamble Section B - Recognition Section C - Savings Clause Section D - Non -Discrimination ARTICLE II - RIGHTS OF PARTIES Section A - Management's Rights Section B - Retention of Benefits Section C - Union Security & Payroll Deduction Section D - Personnel Records Section E - Labor -Management Committee Section F -Agreement Binding on Successors Section G -Seniority List Section H - Layoff & Recall Section I - Bulletin Board Section J - Union Officers Shift Coverage Section K - Personal Vehicle Coverage Section L - In -Service Training ARTICLE III - WORKING CONDITIONS Section A - Work Stoppage Section B - Work Schedule Section C - Minimum Manning Section D - Staffing Section E - ShiftTrading Section F - Indemnification ofEmployees Section G - Tobacco Use Section H - Promotions/Assignments Section I - Entry Level Interview Boards Section J - Special Assignments Section K - Light Duty Section L - Temporary Re -Assignments Section M - Standby for Paid Events Section N - Weekend & After Hours Inspections Section O - Drug and Alcohol Testing Policy Section P - Shift Assignments ARTICLE IV - COMPENSATION Section A - Wages Section B - Tuition Reimbursement Section C - Uniform Maintenance Allowance PAGE 1 1 1 1 2 2 2-3 3 4 4 4 4 5 5 5 5 6 6-8 8 8 9 9 9 9-11 11 12 12 12 13 13 13-16 17 17 17 17-18 July 16, 2019 1-28 18 Section D - Overtime Pay 18 Section E - Call -Back Pay 18 Section F - Medic Unit Pay 19 Section G - Fire Prevention Assignment Pay 19 Section H - Compensatory Time 19 Section I - Specialist Pay 25 ARTICLE V - PAID LEAVE BENEFITS Section A - Vacation 20-21 Section B - Holidays 21-22 Section C - Sick Leave 22-23 Section D - Family Leave 23-24 Section E - Union Officer Donate Leave 24 Section F - Disability Leave Supplement for 25 Law Enforcement and Firefighters ARTICLE VI- HEALTH BENEFITS Section A - Medical, Dental and Vision Coverage 26 Section B - Crisis/Trauma Counseling 26 Section C -Term Life Insurance 26-27 Section D - Employee Assistance Program 27 Section E - WSCFF Retiree Medical Trust 27 ARTICLE VII - GRIEVANCE PROCEDURE 28-29 ARTICLE VIII -DURATION OF AGREEMENT 30 APPENDIX "A" Salary Schedule for -2015 2019 July 16, 2019 1-29 AGREEMENT BETWEEN THE CITY OF PORT ANGELES AND INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL #656 ARTICLE I - GENERAL PROVISIONS Section A - Preamble Purpose: This contract entered into by the City and IAFF Local 9656 has as its purpose the setting forth of the full and entire understanding of the parties regarding the matters set forth herein, reached as the result of negotiations for wages, hours, and other terms and conditions of employment of the employees covered by this contract. Section B - Recognition The City recognizes the Union as the bargaining representative for purposes of establishing wages, hours, and working conditions. The terms and conditions set forth herein shall apply to employees in the following classifications: Firefighter Firefighter/Paramedic Medical Officer Fire Captain Fire Prevention Specialist Training Officer Fire Lieutenant Paramedic/Lieutenant The Union agrees to provide the names of the Union officers and any changes to the Human Resources Manager. Section C - Savings Clause If any provision of this Agreement, or the application of such provision, should be rendered or declared invalid by any court action or by reason of any existing or subsequently enacted legislation, the remaining parts or portions of this Agreement shall remain in full force and effect. In such event, the parties agree to renegotiate the invalid provision(s) of the Agreement, which shall have no effect on the remaining provisions of the Agreement. Section D - Non -Discrimination The City and the Union agree that they will not discriminate against any employee by reason of race, creed, age, color, sex, sexual orientation, genetic information, national origin, religion, handicapped status, marital status, or membership or non -membership in a Union. Whenever notations are used in the masculine gender, they are intended to apply equally to either gender. July 16, 2019 1-30 2 ARTICLE II - RIGHTS OF PARTIES Section A - Management's Rights The City and its management representatives shall retain all customary rights, powers, functions, and authority normally reserved by management, consistent with State law, local ordinances, and Department rules and regulations, except as limited by terms of this Agreement or applicable State or Federal laws, and shall include but not be limited to the following: 1. Determine the mission of the City and respective Departments, commissions, and boards. 2. Set standards of service and performance standards; establish reasonable work rules/regulations, safety procedures, and personnel policies and procedures. 3. Select, increase, diminish or change equipment, vehicles, machinery, etc., including the introduction of any and all new, improved or automated methods or equipment. 4. Assign work and establish reasonable work schedules for all regular and overtime hours. 5. Engage in all types of personnel transactions and disciplinary proceedings in accordance with established ordinances and rules. 6. Effect a reduction in authorized positions because of a lack of work, fiscal limitations, organizational changes, or other legitimate reason. 7. Determine the number and classification of personnel. 8. Take any action necessary to carry out its mission in an emergency. 9. Discipline and/or discharge for just cause with due process, in accordance with applicable local, State or Federal laws. Section B - Retention of Benefits The City assures the union that in placing the terms of this Agreement into effect, the Department shall not proceed to cancel benefits or privileges generally prevailing for employees, even though such benefits or privileges are not itemized in this Agreement. The Union assures the City that in placing the terms of this Agreement into effect, Union members shall not seek to gain additional benefits and privileges through this Article, but shall make all such items subject to the collective bargaining process. All disputes between the City and the Union shall be subject to the grievance procedure. Discipline: The City shall not discipline or dismiss any permanent employee bound by this agreement except for just cause. Disciplinary matters that have direct economic consequences to an employee such as suspensions, demotions and termination shall be subject to the grievance procedure, including arbitration. Verbal and July 16, 2019 1-31 written warnings are subject to the grievance procedure however, they are not subject to arbitration. Section C - Union Security and Payroll Deduction 1. It shall be a condition of employment that all employees covered by this Agreement who are members of the Union in good standing on the execution date of this Agreement shall remain members in good standing. It shall also be a condition of employment that all employees covered by this Agreement and hired on or after its execution date shall, by the thirtieth (30th) day of their employment, become and remain members in good standing in the Union; or in lieu thereof, pay each month a service charge equivalent to Union dues, assessments, and initiation fee paid to the Union, as a contribution toward the administration of this Agreement. If objections to joining the Union are based on bona fide religious tenets and the employee objects to joining the Union because of such beliefs, the employee shall pay an amount of money equivalent to Union dues, assessment, and initiation fees to a non -religious charity or to another charitable organization mutually agreed upon by the employee affected and the Union to which the employee would otherwise pay the Union dues, assessments and initiation fees. The employee shall furnish written proof to the Union that such payment has been made. If the employee and the Union do not reach agreement on the organization, the Public Employment Relations Commission shall designate the charitable organization. 2. The Union agrees that membership in the Union will not be denied or terminated for any reason other than the failure of the employee covered by this Agreement to tender the Union dues, assessments, and initiation fees required as a condition of membership in the Union. The parties also agree that if an employee fails to fulfill the obligation in (1) above, the Union shall provide the employee and the City, within thirty (30) days, notification of the employee's failure to comply with this section and during this period, the employee shall make restitution in the amount which is due or the City shall terminate employment. 3. Payroll Deductions. It is agreed that the City shall permit payroll deductions for Union dues or other related deductions properly requested through payroll deduction authorization procedures established by the City and such deductions shall be subject to data processing limitations. Remittance of the total amount of all such Union -related deductions made from employees' salaries shall be made to the Union within procedures established by the City, normally within one week after the City pay day. Any errors or omissions in deductions brought to the attention of the City shall be corrected on the following pay peIiod. Union dues for each member shall be equal to 1.5% of top step Firefighter wage. Dues shall be deducted on a monthly basis. 4. Indemnification Clause. The Union agrees to indemnify and hold the City harmless from any liabilities of any nature which may arise as a result of the application of this Section. 5. Temporary employees covered by this Agreement shall contribute an amount equal to Union dues, July 16, 2019 1-32 4 assessments and initiation fees on a monthly basis. The contribution shall be made by the employee to the Union through payroll deduction, with the Union contributing the funds to one of the following charities: Northwest Bum Foundation; Muscular Dystrophy Association; or a local charity selected by Local 9656. Section D - Personnel Records The City and the Union recognize that the employees' official personnel file relative to any personnel actions (i.e., promotion, disciplinary actions, performance evaluations, pay status, etc.) shall be kept and maintained in the Human Resources Office. Departments may keep and maintain employee personnel files but such information in the Department files shall not be used relative to taking personnel actions that result in information being placed in the official personnel file. An employee may review their personnel file in the Human Resources Office or Fire Department upon request, with reasonable notice, and may have a copy of any information placed in the file(s). Whenever a Department Head places information concerning the employee in the official personnel file it shall be dated and signed by the employee and a copy will be provided to the employee. If such information is the result of disciplinary action or an unsatisfactory performance evaluation, the employee may submit a rebuttal which shall be made part of the employee's personnel file. Such a response by the employee shall be submitted within thirty (30) days of receipt of the disciplinary action or performance review and shall be of reasonable length. Section E - Labor/Management Committee In the interest of developing mutual trust and open communications between the parties, and improve employee/employer relations, the parties agree to establish a Labor/Management Committee to meet at times mutually agreed upon. The members of this Committee for the City shall be the Human Resources Manager, the Fire Chief, or others designated by the City Manager. The members of this Committee for the Union shall be the Union President, Vice -President, and one other person selected by the Union. Other persons selected by the Union who are affected by an issue under discussion may attend; however, such attendance is permitted as long as staffing needs are adequately met, with approval of the Fire Chief. Section F - Agreement Binding on Successors This Agreement shall be binding upon the successors and assigns of the parties hereto, and no provisions, terms, or obligations herein contained shall be affected, modified, altered, or changed in any respect whatsoever by the consolidation, merger, annexation, transfer, or assignment of either party hereto; or affected, modified, altered, or changed in any respect whatsoever by any change of any kind of the ownership or management of either party hereto; or by any change geographically or otherwise in the location or place of business of either parry hereto. Section G - Seniority List The City shall provide the Union with an updated seniority list annually upon request. Any corrections to the seniority list shall be brought to the attention of the Fire Chief and submitted to the Human Resources Manager for verification. After colTections are made, the seniority list shall be re -posted. July 16, 2019 1-33 E Contract references to paramedic seniority shall be applied based upon the hire date of the employee. Personnel who attain paramedic certification after hire shall retain departmental seniority. and shall b eensidefed eligible f fle e f assignments based tipen thei - d e ,.f Section H - Layoff and Recall If necessary, reductions in force shall be accomplished using the department's seniority list consisting of all firefighters and all paramedics, and then by laying off those personnel in the reverse order of their department seniority, without regard to classification until contractual minimum manning staffing levels are reached. Officers shall not be Zayed laid off until contractual minimum manning levels have been reached in both the paramedic and firefighter job classifications. Officers subject to layoff or position elimination may bump back to firefighter and/or paramedic positions to avoid layoff, as long as they meet the qualifications of the position. Employees are eligible for re-employment from layoff for twenty-four (24) months from the date of layoff. However, no benefits shall accrue during such term of layoff. Employees shall be recalled in inverse order of layoff and the City shall not hire from the open recruitment list while employees on the recall list are eligible for re-employment. Re -hired employees will start at the same pay step held prior to layoff. Years of service prior to layoff will be counted toward employees' length of service with the city. Section I - Bulletin Board The City agrees to provide space in the City Fire Station for a Union bulletin board, for notice of official union business. The Union shall be responsible for maintaining the bulletin board in a neat and orderly manner. Section J -Union Officers Shift Coverage The City shall provide shift coverage to maintain contractual minimum manning staffing levels for Union elected representatives during contract negotiations. Coverage for elected officials for those events of mutual benefit to the City and Union (Labor Management meetings, etc.) shall be covered at the Chief s discretion. The number of elected representatives for this section is limited to three. Section K - Personal Vehicle Coverage In the event of an accident, the City agrees to reimburse employees, to a maximum of $500 per occurrence, for vehicle damage and towing expenses incurred during emergency callback in private vehicles. Only expenses not covered by employee's insurance will be reimbursed. Employees shall be covered under this provision from the time of response request until such time they are relieved from duty. The City shall indemnify off-duty responding employees as they would as outlined within the current labor contract. This section does not apply if the employee has violated any vehicle law and is cited. July 16, 2019 1-34 6 Section L - In Service Training The City agrees to include in compensable hours, time spent by employees for "in-service" medic related training, medic run reviews, and employee staff meetings to discuss medic -related matters. Time spent outside of normal scheduled hours shall be paid for at the overtime rate, and such meetings shall be of reasonable length and authorized in advance by a chief officer. Such training shall be mandatory as assigned by the Department unless excused because of sick leave or vacation or if cancelled or rescheduled with less than 30 days notification. With the exception of sick leave, all absences from these duties shall be excused in writing prior to the event. Written absence forms, signed by the employee and the shift officer, will be utilized. The department shall post a list of paramedic training dates for the upcoming calendar year each December. A paramedic in-service and/or run review cancelled or rescheduled with less than 30 days notification shall not be considered an eligible CME opportunity. Paramedic Personnel shall attend a minimum of 8 out of the previous 12 eligible training sessions. ARTICLE III - WORKING CONDITIONS Section A- Work Stoppage The Union agrees that there shall be no strikes, slowdowns, work stoppage, or any interference with the efficient management of the Fire Department. Section B - Work Schedule Shift Personnel: The work schedule for 24-hour shift Fire personnel will be an average of 56 hours per work week, less a 17.54 "Kelly Day" credited each 28 -day duty cycle. The Kelly Day may be taken as vacation in 12 -hour increments, subject to Departmental manning. Twelve hours of Kelly time may be carried over into the next calendar year. The work schedule shall be further reduced by a compensation method of paying for 96 hours per year at the overtime rate, which corresponds to 7.38 hours each 28 -day duty cycle. The combination of the Kelly Day, together with this amount, subtracted from 2,912 hours per year, approximates a 49.77 hour work week. Compensation for the 96 hours noted above shall be paid twice annually; one half the first pay check in July, the second half the first paycheck in December. it T,e,.effi of E) f the ,.,,rich, ye , . The rate of pay for the 96 hours shall be at time- and -one-half the employee's base rate of pay. Personnel transferring from a 24-hour shift schedule to an 8 -hour shift schedule shall have their annual bank of Kelly time reduced 17.54 hours for each 28 -day cycle contained in the remainder of the year. If the person has used more Kelly time than accrued, at the employee's discretion, vacation or floating holiday time will be deducted accordingly. Upon transferring, the City agrees to honor all previously scheduled leave for such employee under the same conditions and manner as originally scheduled. The daily work hours assigned shall be maintained as authorized in the Port Angeles Fire Department Operational Guidelines manual upon execution of this Agreement. July 16, 2019 1-35 7 In the event an employee is on disability leave or leave without pay for one 28 -day duty cycle or greater, the payment of the 96 hours shall be reduced a pro -rated amount based upon the number of months on leave in the respective half of the calendar year, and that same amount shall be credited back to the employee's sick leave balance. Sick leave would only be credited back in those circumstances where sick leave was deducted. Fire Department administration will coordinate with payroll to make any necessary adjustments. July 16, 2019 1-36 Fire Prevention Specialist: The workweek for personnel assigned to Fire Prevention shall be a 40 hour work week, with 8 hour work days. Changes to the work schedule shall be posted 30 days in advance. Training Officer: The workweek for the Training Officer shall be a 45 -hour workweek which includes night drills and meetings relating to training or equipment maintenance. The Assistant Chief will set the assignment schedule with 30 days notice of any changes. Lunch hour will be considered time off for purposes of scheduling and call-back. Required evening drills and meetings will be a 2 -hour minimum for purposes of hours scheduled. Flex Time Provision: To accommodate needed flexibility within the Training Officer's work schedule, flex time may be approved to be utilized within a 28 -day cycle. The Training Officer's 28 -day cycle is defined as 180 hours. The Training Officer's work day may vary based on work assignments, as long as the number of hours worked in the 28 -day cycle does not exceed 180 hours. Flex time requires mutual approval and is intended to provide joint flexibility for both the July 16, 2019 1-37 9 employee and the Department and is utilized on a hour to hour basis. Section C - Minimum Staffing The Fire Department shall maintain at all times a minimum manning staffing of€edf five personnel from the bargaining unit, with one two being a Firefighter/Paramedic and one shift officer. Section D - Staffing: It is recognized by the Fire Department that it is advantageous to provide staffing at a level above minimum manning staffing to better meet the operational needs of the Department. 1. Full shift staffing shall consist of si* eight personnel. One shall be a Captain. Of the remaining personnel, one shall be a Lieutenant and at least three shall be paramedic certified. The Lieutenant may be one of the paramedic celiified personnel. 2. Vacation leave and shift trades will be approved as long as it does not affect minimum staffing, which is defined as a minimum of 5 personnel, with 2 being Paramedics and one shift officer. 3. The Department will call back a Paramedic for overtime pay in the event shift staffing falls below two Paramedics. It is understood that a budget crisis created by a long-term disability or excessive overtime could impact the Department's ability to pay the necessary overtime. If this occurs, the Department will attempt to minimize the duration in order to provide two Paramedics on shift as much as possible. 4. If at any time the Department loses a shift position due to a budget crisis, it is understood by management, that the two Paramedics minimum staffing may be renegotiated. 6. It is the intent of the department to maintain a qualified officer on shift at all times. In the event that shift staffing falls below one officer, the department will call back one officer utilizing the overtime provision of the contract. Section E - Shift Trading Each member of the Fire Department receiving prior written permission from the Fire Chief or designee shall have the privilege to exchange shifts with other firefighters, providing no additional costs to the City are incurred by this exchange. Offs er-s shall trade only with ethef effieers Trades between officers and non -officers are allowed as long as minimum staffing levels are maintained at the time of the trade paperwork filing. Probationary members are allowed to trade with other members as long as there is approval from both impacted shift officers as well as administration. If a member is scheduled to work a trade and becomes sick, or is injured, the following will apply: If the injury or illness occurs within 72 hours of the scheduled trade date, normal sick leave will be used. If the injury or illness occurs outside of the 72 hours, the person who signed the trade slip is responsible to find someone else to work the trade. ik&W 5,204%nification of EmLlIolees 1-38 10 The City shall indemnify employees as authorized in the Port Angeles Municipal Code, Chapter 2.64, and State R.W. 4.96.041. Section G - Tobacco Us Employees shall not habitually smoke tobacco on or off the job as a condition of employment. If any of these members subsequently begin habitually smoking tobacco, they will be required to participate in a tobacco cessation program, mutually agreed upon, and paid for by the City. The smoking cessation program will be a one-time offer and must be successfully completed in 6 months or less. If the member continues to habitually smoke tobacco on or off duty, they will be subject to discipline procedures up to and including termination. This policy does not apply to the use of smokeless tobacco. Section H - Promotions/Assignments: All personnel hired after January 1, 2008, shall be required to obtain IFSAC Firefighter II certification in order to be eligible for promotion to Top Step Firefighter. For those personnel who have already attained Top Step Firefighter or Firefighter/Paramedic and are not enrolled in the IFSAC certification system, IFSAC Firefighter II certification equivalency will be granted upon request, after validation by the Training Officer and the Chief of the Department. For those personnel enrolled in the IFSAC celiification system who have already attained Top Step Firefighter or Firefighter/Paramedic, the Department will provide IFSAC Firefighter II training opportunities on duty or compensated at the overtime rate of pay for off-duty classroom attendance. The City agrees to post the reading list for written examinations three months prior to the test date. The City agrees to maintain at least one copy of all books on the reading list at Station 11. If there is no interest in a vacant position, the City may appoint an individual or hold an external recruitment for the position as con -currently established with all wages, hours, and working conditions. The appointment shall not exceed two years without mutual acceptance. At the conclusion of two years, the person shall be reassigned to their previously held position. However, at the conclusion of two years, if there is no objection from other interested bargaining unit personnel, the person shall have the option to remain in the position. The City agrees to maintain a Lieutenant eligibility list. This eligibility list will be established from those individuals who successfully pass a written Lieutenant's examination. If three or more qualified candidates remain on the eligibility list at the conclusion of one year, the eligibility list may be extended for up to an additional year. The eligibility list shall not exceed two years. An Associated Degree or higher will be required to be promoted to Lieutenant. The Lieutenant test shall be open to those employees that have completed two years with the Port Angeles Fire Department. Those employees who do not meet the requirements for Lieutenant at the time of the test, shall be ranked on the list but not eligible for promotion, until they meet the position requirements. For position openings, the candidates on the Lieutenant's eligibility list will advance to a comprehensive assessment center. An assessment center will only be held when an opening is expected. For the position of Captain, the parties agree that a comprehensive assessment center will serve to establish the promotional list. That Captains promotional list will be established no longer than 60 days after position availability, unless both parties agree upon extension. The positions of Suppression Captain, Training Officer and Medical Officer will be filled from this list. Furl a IuomQt O�s, the rule of three shall apply. 1-39 11 Lieutenant eligibility must meet the following requirements_ An Associates Degree or higher will be required to be promoted to Lieutenant. Must have a minimum of three years' experience as a firefighter with the Port Angeles Fire Department with a total of four years career firefighter experience. Must be a Washington State Celtified EMT or Paramedic and maintain current celtification. Must possess and maintain a valid Washington State drivers license. After promotion to Lieutenant the member is required to obtain Level I Fire Instructor within one year and obtain certification as an IFSAC Fire Officer I within three years. For those personnel enrolled in the IFSAC certification system who have already attained Top Step Firefighter or Firefighter/Paramedic, IFSAC Fire Officer I celtification must be obtained within four years. These requirements will be provided to the Lieutenant on duty or compensated at the overtime rate of pay for off-duty classroom attendance. If the employee chooses to challenge the IFSAC Fire Officer I test, the individual will be compensated for testing time for the first attempt only. After promotion to Lieutenant, the employee must complete Hazardous Materials On -Scene Commander training within one year. An Associates Degree will be required to be eligible for promotion to Lieutenant. Captain eligibility must meet the following requirements: Only Lieutenants who have completed probation as a Lieutenant are eligible to test for Captain positions. No Captain may transfer out of their position into another Captain level position. Captains must compete in the entire examination process, to be eligible for another Captain level position. Graduation from High School or equivalent; must possess an Associate's Degree. Must be a Washington State certified EMT and maintain certification. Must possess and maintain a valid Washington State Drivers license. Must meet all Lieutenant position requirements. Employee must obtain certification as IFSAC Fire Officer II within three years of promotion to Captain. These requirements will be provided on duty or compensated at the overtime rate of pay for off-duty classroom attendance. If the employee chooses to challenge the IFSAC Fire Officer II test, the individual will be compensated for testing time for the first attempt only. Personnel holding the rank of Captain as of 1/1/2008 must obtain certification for IFSAC Fire Officer I and II within 10 years (prior to 1.1.2018). This training will be provided on duty or compensated at the overtime rate of pay for off-duty classroom attendance. If the employee chooses to challenge the IFSAC Fire Officer I and II tests, the individual will be compensated for testing time for the first attempts only. Employees will be required to demonstrate that they are working towards certification during the 10 - July 16, 2019 1-40 12 year certification period. If, due to unforeseen circumstances, practical difficulties arise with IFSAC certification testing opportunities, all parties agree to come together to reach a mutually agreeable resolution, acknowledging that the intent is that celiification is through an independent third party evaluation. Section I. Entry Level Examination Interview Boards: The Union will select two employees from within the Department to serve on the entry-level interview board. One will be an officer and the second will be an employee in the Department with five or more years of service. Such appointments to the interview board shall be subject to the approval of the Department Head. The individuals selected for the interview board will be on paid time while serving on the board. Additionally, the City will maintain minimum manning staffing levels if the person selected is on duty the day of the interview. Section J - Special Assignments For special assignments, the City agrees to post the position(s) for a minimum of 14 calendar days prior to appointment. Interested individuals will submit a letter of intent to the Chief or designee. The Chief will make the appointment at the conclusion of the posting period. Note: Special assignments may include SOBA, PMO, EMT to paramedic certification, hose maintenance, and other related miscellaneous work assignments. Section K - Light Duty LEOFF 11 Employees on disability or extended sick leave for greater than six consecutive shifts which precludes them from performing their regularly assigned duties, shall be guaranteed light duty work assignments. Before being assigned to light duty, an employee shall be medically released for such light duty assignment by their licensed medical doctor. A Fire Administrator shall furnish the employee's medical doctor with a list of duties, work schedule, and physical limitations involved with light duty assignment. Light duty assignment shall only be assigned for an employee who can work four consecutive hours or more each day. Light duty assignments shall not exceed 5 days per week. All light duty assignments shall be related to fire prevention, training, and/or minor maintenance on equipment/apparatus. Light duty personnel will not perform station/facility maintenance duties. An employee may exercise their option to utilize paid leave in lieu of light duty assignments, up to a maximum of 45 calendar days for the initial period of disability. After such 45 days, the employee must report for light duty assignments as approved by the physician. Section L - Temporary Re -Assignments The Parties enter into this agreement in order to address reassignment of employees, which fall outside the scope of regularly scheduled shift rotation, such as temporary transfers between shifts A -B -C. The Union recognizes the City's right to make shift assignments. In the event the City plans to reassign an individual from one shift to another, the City agrees to provide a minimum 21 -day notice to the July 16, 2019 1-41 -13 - employee, except in an emergency where such notice is not reasonably possible. E.ie „tiro. Fleate"^, Re -assignment of an individual shall not exceed one time per 12 -month period. The written notice from the City to the Union and the employee will indicate the employee(s) affected, describe the reason for the proposed change, and the anticipated duration of the assignment. Duration of re -assignments will not exceed 4 months in length. In making shift changes for individual employees, the City will take into consideration previously scheduled leave and attempt to minimize any disruptions to the employee. Upon making a re -assignment, the City agrees to honor and accept all previously scheduled leave in the same conditions and manner as originally scheduled. If an employee being re -assigned has incurred documented costs for non-refundable travel plans (i.e., airline tickets, lodging, and other similar expenses), the City agrees to fully reimburse the employee for these expenses. In the event that a re -assigned employee is scheduled to work more shifts within the calendar year than they would have if no transfer had occurred, the additional shifts shall be compensated at the overtime rate of pay for that employee. Compensation for these added hours worked will be completed upon transferring back to their original position. Section M: Standby for Paid Events: For public events that charge an admission fee or generate revenue and request PAFD standby, the city agrees to pay overtime for a minimum of 2 paid personnel of the department for the duration of the event. This does not exclude additional volunteer personnel from participating. Section N :Weekend and After Hours Inspections The shifts will assume responsibility for routine weekend and after-hours inspections, not including inspections which would take a unit out of service. Inspections falling between 9:00 p.m. and 7:00 a.m. will be the Fire Marshal's responsibility. Section O - Drug and Alcohol Testing Purpose: The City recognizes that employees that have used alcohol and drugs may be able to be rehabilitated to return as productive employees. To this end, the City establishes a policy that alcohol and drug usage is a treatable condition. We value our employees and therefore will provide a one -chance option for rehabilitation if an employee tests positive for alcohol or drugs. However, if the severity of the incident warrants termination in the sole judgment of the City, we reserve the right to discharge an employee from City employment without offering a rehabilitation program. Policy: Reporting to work under the influence of alcohol and/or illegal drugs, or the use, sale, or possession by an employee of illegal drugs is strictly prohibited and may result in disciplinary action, including immediate termination. For the purpose of this policy, substances that require a prescription or other written approval from a licensed physician or dentist for their use shall also be included when used other than as prescribed. Each employee must advise the employer if they are using prescriptions or other over-the-counter drugs they know, or reasonably should know, may impair their ability to perform job functions and/or operate machinery such as automobiles. Under appropriate circumstances, theemployer July 16, 2019 1-42 -14 - may request the employee provide written medical authorization to perform various essential job functions from a physician while using such drugs. A voluntary request by an employee for assistance with their alcohol or drug abuse problem will remain confidential and shall not be used as the basis for a last chance agreement or disciplinary action, provided that the request for assistance is initiated prior to being identified as impaired through the procedures herein. Where a supervisory employee has a reasonable suspicion to believe an employee is under the influence of alcohol or illegal drugs or is using illegal drugs, the employee in question will be asked to submit to discovery testing including breath tests, urinalysis and/or a blood screen to identify any involvement with alcohol or illegal drugs. Reasonable suspicion shall be based on specific, contemporaneous, and articulable observations concerning the appearance, behavior, speech, or body odors of the employee. Possession of alcohol or a controlled substance while on duty is a prohibited behavior and will, at a minimum, result in reasonable suspicion testing. An employee who refuses to submit to discovery testing for alcohol and/or illegal drugs shall be conclusively presumed to be under the influence of alcohol or an illegal drug for the purpose of administering this article. Refusal to submit to a City -ordered alcohol or drug test or refusal to sign the required test forms, shall constitute as the same as falsifying, tampering, obstructing the testing process, or contaminating the sample and shall result in termination, without a last chance process for rehabilitation or treatment. If the results of the drug or alcohol tests are positive, and support a conclusion that the employee used an illegal drug or alcohol, or repOlied to work while under the influence of drugs or alcohol, the employee may be subject to discipline including immediate discharge. Reporting and Verification of Test Results: The reporting and verification of positive test results shall be in accordance with the City's Commercial Driver's License testing policy, Section 6, except for Sections 6.2.5 and 6.3.4. Section 6.2.5 shall read "The Program Manager will report verified positive results to the Department Head". Section 6.3.4 shall read "If the split specimen is unavailable or inadequate for testing, the Medical Review Officer (MRO) shall cancel the test and report the cancellation and reasons therefore to the City Program Manager and the affected employee". Disci In inary Procedures: In the event of a positive drug or alcohol test, the City shall evaluate the circumstances related to the incident and impose disciplinary measures, up to and including termination. Any employee who refuses to submit to a City -ordered controlled substance test will be subject to immediate discharge. If an employee tests positive for drugs or alcohol and has not previously gone through a rehabilitation program, the City will provide a one chance option for rehabilitation, unless in the judgment of the City the circumstances warrant immediate discharge. Any rehabilitation program costs will be as provided July 16, 2019 1-43 -15 - through the City's medical plan. Any costs beyond the medical plan coverage shall be the sole responsibility of the employee. Upon successful completion of the rehabilitation program, the employee may return to work after a drug test to determine that the employee is drug free. Thereafter, the Substance Abuse Professional (SAP) may conduct a random drug test on the employee at any time for the next year from the date of returning to work. In the event one of the random tests are positive, the employee will be terminated. Random tests will be conducted in accordance with this policy. Any employee that completes a rehabilitation program to retain their employment with the City will also sign a last chance agreement, as provided by the City. The employee and the affected union representative will sign the agreement. Failure of the employee to sign the agreement will result in discharge. The last chance agreement shall include a waiver of any appeal procedures to the labor contract or Civil Service should the employee violate the agreement and/or fail a drug test. The last chance agreement shall be consistent with this policy. Definitions: For the purpose of administering this article, the following definition of terms is provided: Reasonable Suspicion - Reasonable suspicion is based on specific objective facts and reasonable inferences from those facts in the light of experience, that discovery testing will produce evidence of illegal drug or improper alcohol use by that particular employee. Under the Influence - The following cut-off levels shall be used for the initial screening of specimens to determine whether they are negative for these drugs or classes of drugs: Drug Test Level Amphetamines 1000 ng/ml Barbiturates 300 ng/ml Benzodiazepines 300 ng/ml Cannabinoids 100 ng/ml Cocaine metabolites 300 ng/ml Methadone 300 ng/ml Methaqualone 300 ng/ml Opiates (codeine) 300 ng/ml Opiates (Morphine) 300 ng/ml Phencyclidine (PCP) 25 ng/ml Propoxyphene 300 ng/ml Level of the positive results for ethyl alcohol - 0.05 gr/dl Illegal Drugs - are defined as all forms of narcotics, depressants stimulants, hallucinogens and cannabis which sale, purchase, transfer, or unauthorized use or possession is prohibited by law. July 16, 2019 1-44 -16 - Over -the -Counter Drugs - are those which are generally available without a prescription and are limited to those drugs which are capable of impairing the judgment of an employee to safely perform the employee's duties. Prescription Drugs - are defined as those drugs which are used in the course of medical treatment and have been prescribed and authorized for use by a licensed practitioner/physician or dentist. Supervisory Employee - is defined as a departmental chief officer. Procedures: If an employee is required to submit to a drug test, the following procedures shall be followed: • The employer shall pay the cost of testing, unless otherwise noted in this policy. • The employee shall be given an opportunity to confer with a union representative if oneis readily available and the employee has requested a representative. • The employee shall be given an opportunity to explain to the MRO the reasons for the employee's condition, such as reaction to a prescribed drug, fatigue, exposure to toxic substances, or any other reasons known to the employee. • The employer may request urine and/or blood samples. • Urine and blood samples shall be collected at a local laboratory, hospital, or medical facility, on City time. The employer shall transport the employee to the collection site. The employer and/or union representative may be allowed to accompany the employee to the collection site. • If an employee is relieved from duty while awaiting the test results, they will be placed on paid administrative leave. • The duration of a rehabilitation program, as recommended by the SAP, shall not be grounds for dismissal. • All specimen containers and vials and bags used to transport the specimen shall be sealed to safeguard their integrity and proper chain -of -custody procedures shall be followed. • The testing of the samples shall be performed only by a laboratory and by a physician or health care professional qualified and authorized to administer and determine the meaning of any test results. The laboratory performing the test shall be one that is certified by the National Institute of Drug Abuse (NIDA) • If a specimen tests positive in an immunoassay screen test, the results must be confirmed by a gas chromatography/mass spectrometry test. The specimen must show positive results at/within the following limits on the GC/MS (gas chromatography/mass spectrometry) confirmatory test to be considered positive: If immunoassay is specific for free morphine, the initial test level is 25 ng/ml. Confirmatory Test: Limit Marijuana metabolites 15 ng/ml Cocaine metabolites 150 ng/ml Opiates: Morphine 300 ng/ml Codeine 300 ng/ml Phencyclidine 25 ng/ml July 16, 2019 1-45 -17 - Amphetamines: Amphetamine 500 ng/ml Methamphetamine 500 ng/ml The City shall notify the employee and the union of their option to requisition a sample of the specimen and to send it to the laboratory chosen by the employee or union for testing. The cost of this test will be paid by the union or the employee. Failure to exercise this option may not be considered as evidence in an arbitration or other proceeding concerning the drug test or it's consequences. The employee and the union shall be informed of the results of all tests and provided with all documentation regarding the tests as soon as the test results areavailable. The parties agree to use the Medical Review Officer (MRO) in the Virginia Mason Drug Proof facility to review all confirmed positive test results and communicate those results to the employer. The MRO shall have the responsibility to determine when an individual has failed a drug test in accordance with the standard enumerated herein. Section P - Shift Assignments All three (3) shifts shall be balanced to reflect overall department longevity. Room assignments shall be grouped based upon seniority, with exception of officers, and shifts will include one member from each group. As members retire, personnel may need to change rooms to maintain a balanced shift mix. Any adjustments to maintain a balanced shift will be identified by November 1 of each year, as needed for implementation in January of the New Year. ARTICLE IV - COMPENSATION Section A - Wages elassifieations. Two 0 steps ar- to owest step twe 0 ifitefval steps ;11 be added aftef the highest stop. lill:R1.f jaattafy 1, 2016 12 P't Janttafy 1, 2018 100' 946 GPI IAL Seattle, Taeefna, Bfefner-ten Rtne to Jtine fninifnttm 1,946 fn&Eifnttfn 3,940 July 16, 2019 1-46 -18 - January 1, 2019 - Parties agree to amend the contract salary schedules to five (5) steps for job classifications that currently have ten (1)0 steps and to four (4) steps for job classifications that currently have six (6) or seven (7) steps. In all classifications, the new wage scale shall begin with the 2018 3rd step and culminate with the 2018 top step. All Cost of Living increases or adjustments shall be applied to the aforementioned steps on an annual cumulative basis. Current employees shall be migrated to the new step that corresponds to the number of years of service. Waize Adjustments and Cost of Living Increases - January 1, 2019 — 2.5% wage adjustment July 1, 2019 — 1% market adjustment January 1, 2020 — 100% CPI (All -City) June to June, min 1% max 3% January 1, 2021 — 100% CPI (All -City) June to June, min 1% max 3% Deferred Compensation: In lieu of the City providing a long-term disability plan, the City agrees to contribute an amount equal to the actual premium paid by the employee for the IAFF disability insurance plan and pay that amount into a deferred compensation plan for the employee. Any member receiving sick leave payments from the City is required to remit payment of any WSCFF/Standard Disability benefits back to the City. The City agrees that the funds referenced above will be used to "buy-back" sick leave being used during the course of the disability. The City agrees to a 50% matching deferred compensation contribution up to 2% beginning 1/1/2020. (ie the employee must contribute 4% to receive the 2% match.) Bachelor Degree Incentive The City agrees to 2% wage increase for all member who attain, or currently have a bachelor's degree in any discipline beginning 1/1/2019. Section B - Tuition Reimbursement Any member covered by this Agreement is entitled to 80% reimbursement for tuition and book costs for any course directly related to their job, provided the member has gained the approval of the Fire Chief prior to registration for the class of instruction. All members requesting reimbursement for tuition and books will be expected to meet the minimum standards for taking the course and must complete the course with a passing grade or celiificate of course completion. Section C - Uniform Maintenance Allowance New employees hired by the City shall receive a full uniform as defined by the Department's current Standard Operating Guidelines. The uniform shall include: Class B shirts (2), T-shirts (8), pants (2), Sweatshirt (1), shorts (1), belt, foul weather jacket and boots. Thenew employee's boot allowance shall not exceed &2-90 the current cost of the standard duty boot. o ees required to attend the State Fire Academy will receive all clothing re by by the July 16, J Y -19 - Upon completion of probation, new employees will be provided with a Class A uniform. If the employee leaves the City prior to completing two (2) years of service, the employee will reimburse the City the cost of the Class A uniform. After completion of two (2) years of service, the Class A uniform shall be the property of the employee. 2. The City shall provide a uniform maintenance allowance (e*e „a:,,,. newly hired ompleyees- of $550 per calendar year, (January 1st to December 31st) with the exception of probationary firefighters. During the probationary period an employee will receive a reduced allowance of $300 on January 1st to be utilized for that calendar year. All subsequent uniform allowances will adhere to the amounts and provisions earlier identified. Employees may carry over a maximum of $200 from one calendar year to the next. The total yearly allowance shall not exceed $750. Employees shall purchase uniform items and provide a copy of the receipt to the Fire Department for reimbursement. The City shall provide a balance for an employee on the amount of the uniform allowance used, upon request. 3. The uniform shall be as set forth in the Fire Department Operations/Procedures Manual. 4. The employee agrees to maintain and repair the uniform. 5. The City agrees to furnish required protective clothing and safety equipment. Section D - Overtime Pay 1. Overtime hours are those hours which the employee is authorized to work in excess of their regularly scheduled shift, excluding shift trading. 2. Authorized overtime hours worked shall be paid at the rate of time -and -one-half the employee's regular rate of pay. 3. Overtime pay shall not be compounded with any other form of premium pay to the employee. 4. Personnel being transferred to another shift will not be entitled to overtime pay, provided that not more than one transfer shall be made annually. Section E - Call -Back Pay An employee called back to work on other than their regularly scheduled shift shall be compensated a minimum of two hours at the overtime rate of pay. Provided, however, the two-hour minimum shall not apply to call backs within less than two hours of the start of the employee's regularly scheduled shift or time contiguous to the end of a regularly scheduled shift. Compensation for call backs with less than 2 hours before the assigned shift shall be paid at a minimum of 1 hour at the overtime rate of pay. Compensation for contiguous hours at the conclusion of the shift shall be paid at the overtime rate of pay for actual hours worked, rounded to the nearest '/2 hour. Hours worked beyond the minimum shall continue to be paid at the overtime rate until relieved of duty, or until the employee's regular shift begins, calculated to the nearest '/2 hour. Section G - Fire Prevention Assignment Pay An employee assigned to the Fire Prevention Division of the Fire Department shall receive premium pay of $75 per month. After the employee has successfully obtained their ICC Fire Inspection Certification, the employee shall receive an additional $50 per month (total of $125 per month premium pay). The City shall assist the employee in obtaining the ICC certification within the first six (6) months of having been placed in the Fire Prevention Division. Section H - Comnensatory Time - Non Shift Personnel Only Compensatory time may be granted in lieu of oveliime. Compensatory time may be accrued up to 80 hours for day personnel. The employee shall have the option of overtime or compensatory time. Compensatory time will be given at the rate of time -and -one-half. Section I - Specialist Pay Employees who meet the following criteria are eligible to receive $50 a month for specialist pay. Criteria: Employees shall participate in training and response for technical rescue. 50% attendance at monthly technical rescue drills, as well as 50% attendance at quarterly exercises is required. In addition, within one year of signing the letter of intent to participate, personnel shall meet the prescribed standards for technician -level qualification in at least one of the following: ❑ Trench rescue ❑ Confined spacerescue ❑ Structure collapse rescue ❑ Rope rescue Attendance and qualification will be monitored on a six-month basis. Failure to meet minimum required drills will constitute a loss of specialist pay - which will begin again once the employee meets the qualification and training requirements over the next six-month review period. 4R'YUt�iaM1$%on in technical rescue training will be compensated with overtime or cimpArrPne as -21 - outlined in Article IV of this union contract. Employees who show up for a regularly scheduled drill that is subsequently cancelled will receive credit for attendance. Employees who are on -duty and unable to attend a scheduled drill - either due to drill location or emergency response - will not have that drill considered in the total number of drills for attendance percentage. ARTICLE V -PAID LEAVE BENEFITS Section A - Vacation: Vacation leave is accrued on a bi-weekly bases. The hours ner year divided by 26 Uav periods. Vacation leave with pay will accrue to each member of the union working a 24-hour shift schedule at the following rate: Maximum Length in Service Shifts (24 hours) Hours Accrual 1 - 5 continuous years 5 shifts 120 240 6 -10 continuous years 7.5 shifts 180 360 11-15 continuous years 10 shifts 240 480 16 -20 continuous years 12.5 shifts 300 600 21 continuous years 15 shifts 360 720 Vacation leave with pay will accrue to each member of the Union working an 8 -hour shift schedule at the following rate: Maximum Length in Service Shifts 8 hours Hours Accrual 1 - 5 continuous years 10 shifts 80 160 6 - 10 continuous years 15 shifts 120 240 11 -15 continuous years 20 shifts 160 320 16 -20 continuous years 25 shifts 200 400 21 continuous years 30 shifts 240 480 Vacation leave with pay will accrue to each member of the Union working a 9 -hour shift schedule (45 hour work week) at the following rate: July 16, 2019 1-50 Vacation will be granted only after the completion of one (1) full years' service. Thereafter, the leave credited for any month of service may be taken in any subsequent month. b. Scheduling of vacation (vacation, "K" days, floating holidays) for the upcoming year will be conducted by the second Tuesday of December. Leave requests will be picked based on department seniority. Each member may take up to a maximum of nine consecutive shifts off per pick, after such time the bid for vacation will rotate to the next senior person. At the time of leave scheduling for the upcoming year, the Union will identify and guarantee a minimum of four time periods (ABC, BCA, CBA) in which no leave will be granted. These "blocked periods" will be exclusively used as dedicated training days to address state mandated training requirements. Forty- five days shall be provided between the scheduled leave requests to the first blocked training period. Aside from the "blocked periods", leave requests conducted by the second Tuesday of December shall be guaranteed provided that established department fflatioitig staffing levels are maintained. _*4th „filiF �" r Af ;QAAtef When the Department wishes to establish additional dedicated training in which no leave will be granted, the Department shall identify the day(s) and place them on the leave calendar 45 days in advance. Previously approved leave will not be rescinded to accommodate additional dedicated training. To decrease the likelihood of interruptions during the dedicated training periods, the City agrees to provide first out EMS coverage by either using daytime employees when available, or two off duty employees. EMS coverage assignments shall be filled in the same manner as overtime shift assignments. c. Unscheduled leave will be requested in advance and is subject to approval by the Department Head, provided the unscheduled leave request will not interfere with the work of the department. d. Previously approved leave may only be rescinded in the event of a catastrophic emergency. e. No employee shall be permitted to accumulate vacation in excess of the amount earned in a two (2) year period. f. Personnel transferring from a 24 hour shift schedule to an 8 or 9 hour shift schedule, or vice versa, shall, at the date of transfer, have their annual leave accumulation rate adjusted to reflect the new working hours; no reduction or addition shall occur in previously accumulated annual leave. Payment for Unused Vacation ly- �l l ke paid for unused vacation leave accrued at their base hourly rate (i.e.i sitngirht time) -22 - Maximum Length in Service Hours/Year Accrual 1 - 5 continuous years 151 241 6 - 10 continuous years 196 331 11 -15 continuous years 241 421 16 -20 continuous years 286 511 21 continuous years 331 601 Vacation will be granted only after the completion of one (1) full years' service. Thereafter, the leave credited for any month of service may be taken in any subsequent month. b. Scheduling of vacation (vacation, "K" days, floating holidays) for the upcoming year will be conducted by the second Tuesday of December. Leave requests will be picked based on department seniority. Each member may take up to a maximum of nine consecutive shifts off per pick, after such time the bid for vacation will rotate to the next senior person. At the time of leave scheduling for the upcoming year, the Union will identify and guarantee a minimum of four time periods (ABC, BCA, CBA) in which no leave will be granted. These "blocked periods" will be exclusively used as dedicated training days to address state mandated training requirements. Forty- five days shall be provided between the scheduled leave requests to the first blocked training period. Aside from the "blocked periods", leave requests conducted by the second Tuesday of December shall be guaranteed provided that established department fflatioitig staffing levels are maintained. _*4th „filiF �" r Af ;QAAtef When the Department wishes to establish additional dedicated training in which no leave will be granted, the Department shall identify the day(s) and place them on the leave calendar 45 days in advance. Previously approved leave will not be rescinded to accommodate additional dedicated training. To decrease the likelihood of interruptions during the dedicated training periods, the City agrees to provide first out EMS coverage by either using daytime employees when available, or two off duty employees. EMS coverage assignments shall be filled in the same manner as overtime shift assignments. c. Unscheduled leave will be requested in advance and is subject to approval by the Department Head, provided the unscheduled leave request will not interfere with the work of the department. d. Previously approved leave may only be rescinded in the event of a catastrophic emergency. e. No employee shall be permitted to accumulate vacation in excess of the amount earned in a two (2) year period. f. Personnel transferring from a 24 hour shift schedule to an 8 or 9 hour shift schedule, or vice versa, shall, at the date of transfer, have their annual leave accumulation rate adjusted to reflect the new working hours; no reduction or addition shall occur in previously accumulated annual leave. Payment for Unused Vacation ly- �l l ke paid for unused vacation leave accrued at their base hourly rate (i.e.i sitngirht time) -23 - upon leaving City service; except no payment will be made for employees who terminate City service during the initial probationary period. Section B - Holidays For the purposes of this contract period, the parties recognize the following holidays: New Year's Day Labor Day Washington's Birthday Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day Three (3) Floating Holidays Floating holidays for new employees shall be pro -rated, basis on the employee's hire date, as follows: Date of Hire Shall Receive January through April 3 Floating Holidays May through August 2 Floating Holidays September through December 1 Floating Holiday Each floating holiday shall be one 24-hour shift to be taken as vacation, subject to department staffing requirements. The three floating holidays are excluded from cash payment as described below and are taken in the same manner as vacation leave. The named holidays above, excluding the floating holidays, shall not be observed, but shall be paid for in cash at the individual employee's base rate of pay. These eight holidays shall have an annual value of 106 hours for each employee on a 24-hour shift. Each individual holiday shall be equal to 13.25 hours (106/8 holidays= 13.25 hours). Holiday pay shall be paid, in an -ears, twice annually, one-half the amount owed (i.e., 53 hours) ewe payday after- ittly 44, and the fvmaining half eiveedd Rhe. last pay day of the ealewadar- . on the first payday in July and the remaining half owed the first payday in December. Any employee absent because of illness, injury, or disability and scheduled to work on a named holiday, shall have the value of one holiday (13.25 hours) deducted from the amount owed for the next holiday payment. If an employee is absent for 28 consecutive days or more, the employee shall not receive holiday pay from the 29th day on, regardless of whether or not they are scheduled to work the holiday. Any employee who resigns, retires, or terminates during the year shall have their holiday pay pro -rated for the number of holidays worked for that calendar year. Any new employee hired shall receive holiday pay, pro -rated for the period of the calendar year worked, calculated from the employee's hire date. Section C - Sick Leave Sick leave is a privilege and may only be used in the event of actual illness of the employee or family member as defined in this Section. LEOFF 11 employees newly hired shall be granted 288 hours of sick leave in advance. At the end of the first year's employment, the employee shall begin their monthly accrual of 14 hours/month. 24our hi e lloyees: ;=NF11 8 hour shift employees: LEOFF 11 July 16,9 1-52 14 hours per month 10 hours per month -24- July 16, 2019 1-53 -25- 9 hour shift employees: LEOFF 11 11 hours per month Maximum Accrual: For all bEOFFemployees hired prior to , ati- ,.atior of this eentf e4 July 19th 2016, the maximum accrual of sick leave is 2,000 hours. LEOFF 1 Employees hired after famen that date shall have a maximum accrual of 1680 hours. Sick Leave Cash Out: Effective 1/1/16 all employees covered under this agreement regardless of hire date shall receive 25% cash out of their remaining sick leave bank upon separation from the City. The maximum amount of sick leave that can be cashed out is 1680 hours. Conversion of Sick Leave: Personnel transferring from a 24-hour shift to an 8 or 9 hour shift, or vice versa, shall at the date of transfer have their sick leave accumulation adjusted to reflect the new shift. No reduction or addition shall occur to previously accumulated leave. Notification of Sick Leave: In the event an employee is sick and unable to report to work, the employee shall notify the Department as soon as possible, but in no event, no later than one hour prior to the beginning of their shift. Documented abuse or misuse of sick leave shall result in disciplinary action. Proper Use of Sick Leave: Where the facts are established to the satisfaction of the Department Head, sick leave may be used for the following reasons, with approval of the Fire Chief: 1. Illness or injury to the employee, on or off the job. 2. Illness or injury to an immediate family member requiring the attendance of the employee to care for the family member. For purposes of this subsection, family members shall be defined as spouse, children, step -children, parents, and grandparents. Funeral/bereavement leave: Sick leave used for funeral or bereavement leave shall be limited to three shifts in any one instance unless approved by the Department Head for additional time. Duration of Sick Leave Use: An employee requesting sick leave may use such time for actual illness or injury as defined in this section. If the Department Head has reasonable cause to believe that the employee has abused or misused sick leave, the Department Head may require a doctor's letter for verification of illness for the employee or family member. Sick leave may also be used for medical, optical, or dental appointments, and may be used in 30 -minute increments. Section D - Family Leave Pursuant to the City Personnel Policy and Procedures Manual, Section 7.06, an employee is entitled to up to 12 weeks of family leave to care for a newborn child, newly adopted child, or a child under 18 years of age with a terminal health problem. See City Personnel Policy and Procedures Manual, Section 7, Leave of Absence, 7.06, Family Leave. Personnel utilizing leave for FMLA shall be prohibited from all shift work, responses or training activities. Paid Family and Medical Leave — Beginning the date the union contract is approved by City Council, the employee agrees to pay 63% of .4% for the state's new program. Section E - Union Officer Donated Leave Aie)YFtd`1x j9ours will be donated to elected union officers holding the position of Jreudent, Vice en b:r ecretary/Treasurer. -26 - The ninety six (96) total vacation hours shall be equally divided and deducted from all union members not currently serving as an officer. Deduction will be made on the first paycheck in January of each year. The appropriate number of hours will be credited to each union officer at the following rate: President 48 hours Vice President 24 hours Secretary/Treasurer 24 hours Donated hours will be added to each vacation bank and subject to contract limits. Section F - Disability Leave Supplement for Law Enforcement and Firefighters Pursuant to RCW 41.04.500-41.04.550 the City shall provide a disability leave supplement to employees covered by this contract when an employee has an on the job injury and is receiving worker's compensation benefits. The disability leave supplement amount shall be one half the amount of the difference between the amount the employee is receiving from worker's compensation benefits and their regular bi-weekly paycheck. (Regular amount of paycheck is determined by averaging out hourly ratefor the one year period prior to date of injury.) The other half of the amount of the supplement shall be charged against employee's accrued paid leave, starting with sick leave. ARTICLE VI -HEALTH BENEFITS A. Medical. Dental and Vision Coverage Medical Coverage: 0 0 the Gityo Effective August 1, 2019 the City agrees to provide family medical coverage under the AWC Regence High Deductible Health Care Plan (HDHP). Additionally, the City will contribute an annual $1500 for employee and $3000 for family to a Health Savings Account (HSA) and $2400 for employee and $4800 for family to a medical bridge (medical bridge will be administered by third party administrator BergAndonian). An employee may elect to contribute via payroll deduction and per the IRS guidelines, to the HSA. The City agrees to maintain the existing benefits for the duration of the contract. The parties agree that any changes made by AWC to the medical plan level of benefits shall be incorporated as part of this document. If there are changes to the medical benefits the City will notify the Union. Either party may request impact bargaining on these changes. July 16, 2019 1-55 -27 - Dental coverage shall be paid for by the City, for the life of the agreement, for the AWC Dental Plan F. Vision coverage shall be paid for by the City and coverage shall be through the AWC Vision Service Plan, $25 deductible option. The City reserves the right to change insurance carriers as long as the employee benefits are not affected. Any such change will be coordinated with IAFF 9656. Wellness Benefit: The City agrees to provide $5,000 annually for a Fire Department Wellness Benefit. The City and the Union agree to maintain a committee to develop the wellness program criteria and monitor how this money will be used. The Committee will have representatives from the Fire Union, Fire Management, and Human Resources. The funds will be in the Fire Department Budget. B. Crisis/Trauma Counseling The City agrees to provide crisis/trauma counseling for on-the-job incidents for employees. The crisis/trauma counseling may be on a group or an individual basis. Requests for such counseling shall be made to the Fire Chief. The City further agrees to expand coverage beyond the medical plan coverage to include coverage for out-patient psychological services for employees up to ten (10) visits per year. The claims would be processed through the health plan, with unpaid charges up to the 10 visits paid for by the City. Employees will be responsible for submitting receipts or Explanations of Benefits for charges. City liability will not include charges in excess of usual and customary. C. Term Life Insurance The City agrees to provide term life insurance equal to one -times the employees annual salary, rounded to the nearest thousand, with a maximum policy of $50,000. The terms and conditions of the life insurance policy are as listed in the plan policy provided to employees. D . Emnlovee Assistance Program The City agrees to maintain an Employee Assistance Program for the duration of the Agreement. E . WSCFF Retiree Medical Trust The City shall make a deduction from the employees pay check and such contribution shall be on a pre -taxed basis from the base salary of each LEOFF II employee. The contributions shall be payable to the Washington State Council of Firefighters Employee Benefit Trust. The contribution rate shall be deducted from the employee's paycheck on a pre -taxed rate of $75.00 per month, or as amended by the Board of Trustees. These contributions shall be included as salary for purposes of calculating retirement benefits. IAFF members who promote out of the bargaining unit into a City of Port Angeles LEOFF 11 management position shall continue monthly contributions at the same rate as listed above and subject to terms of the WSCFF special agreement attached. July 16, 2019 1-56 -28 - ARTICLE VII - GRIEVANCE PROCEDURE A grievance is defined as a complaint by an employee concerning the interpretation or application of this Agreement. A grievance may be filed when an employee believes an injustice has been done because of an unfair application of a Department rule/regulation or policy. For purposes of this grievance procedure, a working day is defined as a calendar day, excluding Saturday, Sunday, and legal holidays. Time Limits Time limits are established to settle grievances quickly. Time limits may be extended by mutual agreement of the parties. If the grievance is not resolved with the decision rendered, it is the grievant's responsibility to initiate action which submits the grievance to the next step within the time period specified. Failure of the employee/Union to submit the grievance within the time limits specified shall terminate the grievance process and the matter shall be considered resolved. Failure of the City to respond within time limits will allow the grievance to automatically proceed to the next level of the grievance procedure. Rights and Restrictions of the Parties 1. A party to the grievance shall have the right to record a grievance meeting at the expense of the requesting party. 2. An employee may have a representative present at all steps of the grievance procedure. 3. Grievances of an identical nature involving an alleged violation of the same Article, Section, etc., concerning the same subject matter may be consolidated. Grievance Stens: Sten 1 - Union Grievance Committee A grievance may be initiated by an employee submitting a written grievance to the Union Grievance Committee providing: A. The nature of the grievance; B. Alleged violation by Contract Section, Department Rule/Regulation, Policy, etc.; and C. The desired resolution, together with any supporting documentation attached to the written grievance. The grievance must be submitted within twenty (20) working days of the alleged violation or within twenty (20) working days of the date the employee had knowledge of the occurrence. The Union Grievance Committee shall review and determine if the grievance is justified. If, in the opinion July 16, 2019 1-57 -30 - of the Grievance Committee, the grievance is not valid, no further action shall be taken. If the Union Grievance Committee determines that the grievance is valid, the Union and/or the employee may present the grievance to the next level of the grievance procedure, the Department Head. Sten 2 - Department Head Within ten (10) working days of receipt of the grievance by the Union Grievance Committee, the grievance shall be forwarded to the Fire Chief who shall review the grievance and meet with the employee and/or representative, if requested, as soon as possible to review the matter and shall issue a written decision within five (5) days after such a meeting. If the grievance is not resolved to the satisfaction of the employee/Union after receipt of the Department Head's written decision, the matter may be referred to Step 3 of the Grievance Procedure, the City Manager. Step 3 - City Manager. The Union has five (5) days in which to submit the written grievance to the City Manager after receipt of the Department Head's written decision. The City Manager will meet with the grieved employee and representative, if requested, Department Head, and Human Resources Manager to review the grievance and all supporting documentation. After that meeting, the City Manager has ten (10) working days to issue a written decision concerning the grievance. If the decision of the City Manager does not resolve the grievance to the satisfaction of the employee/Union, the grievance may be submitted to the final step of the Grievance Procedure, binding arbitration. A request for binding arbitration must be submitted to the City Manager within ten (10) working days after receipt of the decision of the City Manager. Step 4 - Binding Arbitration The Union and the City will jointly request from the American Arbitration Association a list of seven (7) arbitrators and upon receipt of this list, the parties will toss a coin to see who strikes the first name and then each shall alternately strike a name, to arrive at an arbitrator who will hear the grievance. However, the parties may mutually agree to an arbitrator without using the above arbitration service. The parties agree that the grievance shall be heard, before the arbitrator selected, at the earliest possible date. The decision of the arbitrator shall be final and binding upon the parties. However, the arbitrator shall not have the ability to alter or amend any portion of the labor Agreement. The cost of the arbitration process shall be shared equally between the parties. Any cost or fees related to the presentation of the case for each respective party shall be the responsibility of that parry and shall not be shared as part of the arbitrator's expenses. The arbitrator shall issue a written decision to the parties within thirty (30) days of the close of the hearing. July 16, 2019 1-58 t The parties agree that the term of the Labor Contract between the City of Port Angeles and IAFF Local 9656 shall be January 1, 2019 through December 31, 2021. IN WITNESS WHEREOF, we attach our signatures this day of July 2019. CITY OF PORT ANGELES IAFF LOCAL 9656 Sissi Bruch, Mayor Nathan West, City Manager Abbi Fountain, Human Resources Manager James Mason, Union President July 16, 2019 1-59 2019 Salary Schedule July 16, 2019 1-60 t2 � PORTANGELES r� lww� WASH I N G T O N, U,S, CITY COUNCIL MEMO Date: July 16, 2019 To: City Council From: Sissi Bruch, Mayor Subject: Rural Development Initiatives (RDI) Summary: RDI is planning on visiting Port Angeles in mid/late August. We would like to introduce them to partners and funders in our community to help them bring their Rural Community Leadership Program here. Funding: No funding required. Recommendation: Discuss and set up a subcommittee to help identify all partners that can make RDI's visit. Background / Analysis: One of the sessions at the All Washington Cities Conference was put together by Rural Development Initiatives (RDI), a private, nonprofit 501(c)(3) organization based in Eugene, Oregon. RDI was formed in 1991 in response to the timber industry crisis facing the Pacific Northwest. Today RDI is continuing to support rural communities as they work through challenging economic conditions. RDI's nationally recognized programs and services help communities help themselves with effective and results -oriented training and resources necessary for individuals living in rural communities to build and sustain a better future in their communities. RDI's flagship Rural Community Leadership Program is based on the belief that vital rural communities develop from a broad base of knowledgeable, skilled, and motivated leaders. The leadership training consists of sessions that focus on developing the community leadership capacity of individuals. A typical class consists of individuals ranging from community college students to retired seniors, with varied leadership experience ranging from emerging to seasoned. For 13 years, RDI designed and delivered the Ford Institute Leadership Program in Oregon and Siskiyou County, CA, serving nearly 90 rural community hubs and graduating nearly 9,500 rural leaders who are knowledgeable, skilled, and motivated to help their communities. They would like to come here, and help us to maximize our leadership effectiveness and connect community members with our City in a way that promotes vitality. Since 2004, RDI have been working with the Sherwood Trust to gather and lead a diverse cohort of people from across Washington's Walla Walla Valley to learn together and build individual and community leadership skills through the annual Sherwood Trust Community Leadership Program. RDI has adapted the Rural Community Leadership Program to reach new and broader audiences and to serve more geographic areas: Yakima Valley, Skamania County, the Palouse Region, and Mason County, and Idaho and other parts of Washington. They have been interested in Port Angeles and the Mayor has invited them to come and see if it would be possible to bring this interesting program here to help our community members grow into future leaders. July 16, 2019 1-61 Funding Overview: The costs are not charged to the community, but they would like us to help identify local foundations that might help pay for the training. They have a fund development staff that works on getting grants specifically for this. July 16, 2019 1-62 -%; 2 � P ORTANGELES CITY COUNCIL WASH I N G T o N, u, s, MEMO Date: July 16, 2019 To: City Council From: Abbigail Fountain, HR Manager Subject: City Manager Evaluation Form Summary: The Human Resources Manager worked to implement City Council interests in the development of an evaluation form for the City Manager. The form has been completed and needs to be approved by Council for use in the upcoming September 2019 City Manager Evaluation. Funding: N/A Recommendation: Approve the City Manager Evaluation for 2019 as attached. Background / Analysis: On August 7, 2018, a contract was signed with Nathan West as City Manager for the City. The contract stipulates a written evaluation in September 2019. As Human Resources Manager, I worked to implement City Council interests in the development of an evaluation form for the City Manager. The form has been completed and needs to be approved by Council for use in the upcoming September 2019 City Manager evaluation. It is anticipated that the forms will be completed by Council and utilized as part of a facilitated review that informs the City Manager on his performance over the last year. Funding Overview: N/A July 16, 2019 1-63 City of Port Angeles City Manager Performance Evaluation Name: Nathan A. West Evaluators: Port Angeles City Councilmembers Evaluation period: March 2019 to September 2019 Each member of the City Council should complete this evaluation form, sign it in the space below, and return it to Abbi Fountain, Human Resources Manager. Evaluations will be summarized and included on the agenda for discussion at the closed session on (date). Councilmember: Print Name Signature Date submitted: INSTRUCTIONS This evaluation form contains six categories of evaluation criteria. Each category contains a statement to describe a behavior standard in that category. For each statement, use the following scale to indicate your rating of the city manager's performance. 3 = Exceeds Standards (generally exceeds the performance standard) 2 = Meets Standards (generally meets the performance standard) 1 = Needs Improvement (usually does not meet the performance standard) Any item left blank will be interpreted as a score of "T' This evaluation form also contains a provision for entering narrative comments, and an opportunity to list any comments you believe appropriate and pertinent to the rating period. Please write legibly. Leave all pages of this evaluation form attached. Sign and date the cover page. On the date space of the cover page, enter the date the evaluation form was submitted. All evaluations presented prior to the deadline identified on the cover page will be summarized into a performance evaluation to be presented by the City Council to the City Manager. July 16, 2019 1-64 PERFORMANCE CATEGORY SCORING L GOVERNANCE Communication: Establishes and maintains a strong working relationship with City Council, characterized by open communication, respect, and trust. Kept the Council fully informed in a timely manner of key plans, issues and activities. Maintain consistent availability to Council and ensured that all Council Members receive information on an equal basis. Communication: Provides useful feedback and observations to the council about such things as: providing clear direction about its needs, goals, and priorities; is the Council fulfilling its role as a policy-making body; is the Council becoming too involved in day-to- day administration? Execution: Council meeting packets were complete, informative and relatively free of errors and omissions. Agenda items and supporting documents were appropriate and brought to Council in sufficient time for deliberations. Execution: Implements Council's decisions and directions. Possesses the ability to follow Council direction despite possible differences from his own views and successfully executes their policy or directive. Honored commitments and followed through on agreements and request for information or action without having to be reminded. Execution: Appropriately monitors and manages fiscal activities of the organization Comments: Add the values from above and enter the subtotal - 5= score for this category 2. GOALS AND PLANNING Finance: Administers and adopts sound operating and capital budgets. Designed and implemented short- and long-term (20 year) financial plans, and anticipated adjustments to the plans. Developed and implemented appropriate financial strategies to maintain organizational stability and sound financial conditions. Followed Council's Budget goals. Technology: Uses technology to achieve goals and adaptability to new developments in all areas of city management and planning. 2 July 16, 2019 1-65 Planning: Implements the City's vision, mission, goals and strategic plan and reported the progress annually or semi-annually as appropriate to City Council. Planning Plans ahead, anticipates needs, and recognizes potential problems. Prioritization: Sets appropriate priorities in work plan and utilization of time. Organizes or assigns work so that it is performed efficiently and effectively. Pays sufficient attention to detail to avoid errors or having things "slip through the cracks. staff Versatility: Willing to try new ideas proposed by governing body members and/or Decision -Making: Able to analyze problems or issues to identify causes, reasons and implications. Stayed focused on long-range goals. Was able to accurately forecast resource requirements. Considered alternatives before making recommendations and presented various alternatives and options Comments: Add the values from above and enter the subtotal - 7= score for this category 3. COMPETENCIES Decision Making: Makes decisions that are logical and defensible based on facts. Deals with issues in a straightforward manner. Maintains an awareness of consequences of actions and decisions. Communication: Strives to understand, as well as to be understood. Established rapport by using reflective language, non judgmental words, and positive frames of reference. Maintained awareness of nonverbal communications and was congruent in body language, tone, and words. Adaptability: Assesses and adapts to changing situations. Implemented innovative solutions to make improvements. Remains flexible, objective and receptive to suggestions and new ideas. Professionalism: Sets a professional example by handling affairs of the public office in a fair and impartial manner. Self-confident: accepts, criticism, demonstrates integrity, loyalty and honesty. Able to cope with stress, maintains self control and composure, even 3 July 16, 2019 1-66 under pressure.. Demonstrates commitment to continuous professional and personal development. Internal Resources: Effectively mediates and resolves problems and applies common sense, tact and diplomacy. Time Management: Maintains an appropriate work/life balance. Encourages the same from all staff. Comments: Add the values from above and enter the subtotal _ 6= score for this category 4. RESOURCE MANAGEMENT Overall: Assesses, analyzes, acquires, and administers human, financial, physical, and informational resources in a manner that instilled public trust and accomplished the organization's vision, mission and goals. Personnel: Promotes strategies that maximize employee potential, motivate and gain the employees' confidence and respect. Personnel: Mentors department heads to assist in further developing or maintaining their performance standards. Identifies replacement and succession staff for all leadership positions. Guides staff so they work together as a team towards a common objective. Effectively cross -communicates between the Department Directors and Council. Personnel: Recruits and retains competent personnel for staff positions and professionally manages the compensation and benefits plan. Stays accurately informed and appropriately concerned about employee relations. Personnel: Promotes training and development opportunities for employees at all levels of the organization. Applies an appropriate level of supervision to improve any areas of substandard performance. 4 July 16, 2019 1-67 Comments: Add the values from above and enter the subtotal - 5= score for this category 5. LEADERSHIP Overall: Effectively led staff in the management and administration of the services provided. Created a work environment that encouraged creative thinking, collaboration, and transparency and an atmosphere in which employees can enjoy working for the City. Served as an example for employees. Expectations: Provides leadership based upon clearly communicated expectations. Expectations: Encourages teamwork, innovation, and effective problem -solving among the staff members Expectations: Encourages heads of departments to make decisions within their jurisdictions with minimal city manager involvement, yet maintains general control of operations by providing the right amount of communication to the staff Comments: Add the values from above and enter the subtotal _ 4= score for this category 6. PUBLIC RELATIONS Networking: Coordinates with appropriate parties to maximizing input to facilitate an open exchange of opinions from diverse groups. Networking: Develops a professional network with other cities and organizations. Identified and managed the internal and external politics that affected the work of the City. Advocacy: Explains, advocates, and expresses facts and ideas in a convincing manner to others. Champions the services and programs of the City. Represents the City honestly and fairly to the press, radio, and television. 5 July 16, 2019 1-68 Advocacy: Anticipates sensitive topic and initiates communication to minimize distortion and impacts to the City. Feedback: Understands the importance and challenges of satisfying both internal and external customers. Sought to better understand and continuously improve processes and made good use of customer feedback. Comments: Add the values from above and enter the subtotal - 5= score for this category TOTAL SCORE (Total Points Available 18) _ SUMMARY COMMENTS:: July 16, 2019 1-69 Last Updated 7/11/2019 11:47 AM CITY COUNCIL MEETINGS 2019-2020 Estimated dates for Work Plan consideration by Council and tentative Work Sessions 2019 August • 6- •- o Think Tank 5-6:00 p.m. o Budget Amendment #2 First Reading o Traffic Camera Information • 20— o Compassion Charter Presentation o Budget Amendment #2 Second Reading • 27 — Vacant Properties Work Session September • 3— o EDC Presentation (Colleen McAleer) o Housing Code Amendments 1St Reading • 17— o Parks & Recreation Presentation (Delikat) o Housing Code Amendments 2nd Reading • 24 — Sign Code Discussion (Brekke and Bloor) October • 1— o Indigenous Peoples Month Proclamation o Community Development Fee Schedule Discussion o Dry Creek Water Assoc. Inter - Agency Agreement o COOP Training • 15 — 2020 Revenue Sources Public Hearing • 22 — Budget Work Session 1 November • 5— o Property Tax - First Public Hearing and Reading o Paramedicine Project Update • 19— o Budget Amendment #3 First Reading o Property Tax — Second Public Hearing and Reading o 2020 Budget Public Hearing • 26 — Tentative Budget Work Session 2 December • 3— o Hill Street Segment of ODT Trail Final Bid Package o New Sign Code — 1St Reading o Improve External Communications o Budget Amendment #3 Second Reading 0 2020 Budget Adoption Second Public Hearing and Reading • 17— o New Sign Code — 2nd Reading o Evaluate the viability of Excess properties 12/31 o Phase 1 Wayfinding Program Bid Package 0 2020 January • January 7t''— Election of Mayor and Deputy Mayor • January 21 St o Group Photo o Council Assignments G:ACNCLPKT\PACKET ITEMS\2019\071619\L 12019 - 2020 Council Meeting Schedule V2 with Edits.doc July 16, 2019 L-1 Last Updated 7/11/2019 11:47 AM o Adopt Adhoc Committees to review Committee, Commission, and Board Applications • January 28t' TBD February • 4'— Public Records Training • 18'b — TBD • 25th — TBD March 0 3rd o Adopt Community Work Plan • 17'b o Long Range Financial Plan o Budget Amendment #1 —First Reading • 24th — TBD April • 7t' Budget Amendment 41 —Second Reading • 21st o Arbor Day Proclamation • 28th' — TBD May • 5th' — TBD • 19th — TBD • Capital Facilities Plan Work Session June • 7th o Capital Facilities Plan 1st Reading o Maritime Festival Proclamation o Pink Up Port Angeles Proclamation o Complete Audit and CAFR — filed o Capital Facilities Plan Public Hearing #1 • 21st o Budget Goals from Council 5-6:00 p.m. o Public Hearing 2 & Adopt CFP 2021-26 o Levy Lid Lift presentation to Council -Revised ballot resolution • 23rd— Tentative-AWC Conference -no work session July • 7t' • 21St • 28th August • 4t' • 18th • 25th September 0 1st • 15th • 22nd October • 6th • 20th • 27th November • 3rd • 17th • 24rh December 1st • 15th • 22nd G:ACNCLPKT\PACKET ITEMS\2019\071619\L 12019 - 2020 Council Meeting Schedule V2 with Edits.doc July 16, 2019 L-2 Last Updated 7/11/2019 11:47 AM Ongoing 2019 Projects: Citywide Review of the City's Enterprise System G:\CNCLPKT\PACKET ITEMS\2019\071619\L Edits.doc July 16, 2019 12019 - 2020 Council Meeting Schedule V2 with L-3 Last Updated 7/11/2019 11:47 AM 2020 January February March • Short Term Rental Registration completion April May June Clallam County P.U.D. Water/Electrical Contracts Phase 1 Way Finding Clallam County PUD Water/Electrical Contract G:\CNCLPKT\PACKET ITEMS\2019\071619\L Edits.doc July 16, 2019 July August September Hill Street October November December 12019 - 2020 Council Meeting Schedule V2 with L-4 Last Updated 7/11/2019 11:47 AM 2021 and beyond Race Street Complete Street Design -Construct portion of street scape in 2021-22 Work sessions planned for 2019 ■ January 22 — TBD ■ February 26 — Code Compliance / Revenue Options ■ March 26 — TBD ■ April 23 — TBD ■ May 28 — Capital Facilities Plan ■ June 25 — TBD ■ July 23 — TBD ■ August 27 — TBD ■ September 24 — TBD ■ October 22 — TBD ■ November — TBD Tentative, yet to be scheduled: Items for upcoming agendas: G:ACNCLPKT\PACKET ITEMS\2019\071619\L 12019 - 2020 Council Meeting Schedule V2 with Edits.doc July 16, 2019 L-5 .0; -� P ORTANGELES lww� WASHINGTON, U. S. Date: July 16, 2019 To: City Council From: Brian S. Smith, Chief of Police CITY COUNCIL MEMO Jonathan Boehme P.E., Deputy Director of Engineering, City Engineer Subject: Traffic Safety Camera Program -Information Summary: Staff has reviewed the potential for the deployment of a traffic safety camera program at certain intersections and in all school -zones. Traffic safety cameras have proven to improve safety and traffic law compliance when used in concert with best practices. Washington has cities using traffic safety cameras that follow best practices; and a company used by numerous cities is under contract with the City of Seattle. Funding: The City will need to provide funding in the amount of $30,000 to begin portions of the program. It is anticipated that once the program is running, derived revenue will cover additional staff and equipment costs. Actions: Staff will continue to refine the overall Traffic Safety Camera Program and will place the program into the Capital Facilities Plan (CFP). After CFP approval, traffic safety cameras will be deployed in phases with school zones being the first phase and red-light cameras deployed in selected intersections during the second phase. Staff will utilize the General Fund (through the normal budgeting process) to fund the initial equipment needed for one school -zone and utilize revenue derived to pay for additional amber light installations for school -zone camera systems. Recommendation: No action at this time — informational only. Background / Analysis: The primary functions of red-light camera systems are to improve traffic safety and compliance with traffic laws. The severity of an accident between a vehicle and pedestrian significantly increases as speeds increase beyond 20 mph. Furthermore, a vehicle running a red light and hitting a crossing vehicle also typically results in serious or fatal injuries. Over 17 jurisdictions in Washington deploy traffic safety cameras as part of a traffic safety program. The Cities of Seattle and Lake Forest Park contract with Verra Mobility for both red-light and school -zone cameras. Port Angeles has a buying agreement with Seattle and can utilize their existing contracts. For several months staff has been in contact with Verra Mobility. The feasibility of red light and school - zone cameras at selected locations has been reviewed. An initial study determined that two intersections on First and Front Street are not suitable for red light cameras. Verra Mobility also completed a review of several school -zones and determined the school -zones surrounding Franklin Elementary, Jefferson Elementary and the Port Angeles High School are suitable for school -zone camera systems. On May 7, 2019 Lake Forest Park Chief of Police Steve Sutton presented lessons learned from his program to the Port Angeles City Council. Lake Forest Park began their program with one red-light system and July 16, 2019 L-6 three school -zone systems. In 2015 they added a red-light system and an additional school -zone system. In 2018 they further expanded an additional red-light system. It was noted in Chief Sutton's presentation that a public information and outreach program is important prior to the implementation of a traffic safety camera program Staff believes the success of a traffic safety camera program depends on scaling the program deployment to match staff capacity and available resources. School -zone speed systems require the installation of amber flashing warning lights that are only activated during school zone hours. The cost at each school zone sign location is approximately $5,000 (for LED amber lights, timers, solar panels and revised signage and poles). Franklin School will require approximately $30,000 in City investment to deploy the school -zone camera system. The additional costs of cameras, hardware and other equipment will be borne by the camera contractor. After school zone cameras have been in operation and determined to improve safety, red light cameras would then be implemented, as staff resources allow. It's recommended that the intersection of Race Street and Lauridsen Boulevard will be the first location for red light cameras. Furthermore, two of the red-light system areas identified in Verra Mobility's preliminary study deemed "suitable" are on Hwy 101. These require agreements with WSDOT. Red-light cameras will also require an additional public outreach and education program. It's anticipated the cameras will improve traffic compliance, while generating revenue to offset consultant costs to run the cameras and Police officers to review video footage and issue citations. Staff recommends any remaining revenues that are generated be dedicated to police traffic safety operations. Next Steps: • Identify and capture in the 2020 budget costs for the program. • Place the overall traffic safety camera program into the Capital Facilities Plan (CFP) and use the existing Seattle contract agreement with Verra Mobility. Staff will bring back to Council and amendment to the CFP. Deploy cameras in all six school -zones inside the City. This will require scaled deployment of school zone -cameras systems as funds become available for the installation of the amber flashing warning systems. The revenue obtained can pay for the additional staff time and equipment needed to expand the school zones amber lights for the camera -systems. Dedicate any remaining revenue generated to police traffic safety operations and using the data on compliance and non-compliance in school zones with school -zone speed systems to evaluate the efficacy of expanding the program. Council will have an opportunity to approve (or not approve the program) during the 2020 budget process, the 2020 CFP process and during any additional proposed contract (s) with Verra Mobility. Funding: Initial cost of staff time and equipment for the initial school -zone system will be funded through the General Fund (estimated at $30,000). Expansion of the program will be funded by revenue provided to the General Fund by the Traffic Safety Camera Program. July 16, 2019 L-7 1 C .U.. � - 1 ;S -so FX LA d aoo �v -;G� POR -T -ANGELES CITY COUNCIL WASH I N G T O N, u. S. MEMO Date: July 16, 2019 To: City Council From: Thomas Hunter, Director ofPublic Works & Utilities Subject: Elwha River Flows — Informational Update Summary: Citing a drought declaration by Governor Jay Inslee, the City Manager initiated Stage I of the City's Water Shortage Plan. Although the National Weather Service forecast a cool, wet July for the Port Angeles area, The Elwha River flows continue to decrease and are now approximating 665-690 cubic feet per second (cfs). On June 1St the flow was 1,670 cfs, by July 1St the flow dropped to 775 cfs. Depending on temperature and precipitation during the first week of July, the river flow fluctuated from 665 to 855 cfs. Funding: N/A Recommendation: Information Only Background / Analysis: The City's potable water source is groundwater influenced by the Elwha River. The water is pumped to the City from a Ranney Collector Well located next to the river. Alternatively, the City can receive direct surface water from the Surface Water Intake Structure at the Elwha Water Facility recently taken over by the City. On May 20, 2019 Governor Jay Inslee declared a drought emergency for Clallam County due to the low snow pack in this region. On June 18, 2019 the Port Angeles City Manager implemented Stage 1 of the City's Water Shortage Plan citing the drought declaration. City staff are tracking several contributing factors: The Elwha River flows continue to decrease over the course of the summer months, from 1,670 cfs on June 1 to 775 cfs on July 1. o From July 1 to July 7 the river flows fluctuated between 665-855 cfs, depending on temperature and precipitation. The National Weather Service forecast a cooler, wetter July with rainstorms/showers likely and highs in the lower -to -mid 60's over the next 10-14 days. This is the time of year when the mountain snowpack melts off. No information available on current snowpack conditions. Current analysis shows dryer -than -normal conditions with mitigation from cooler and wetter weather. Current projections indicate water flows may reach a point where Stage 2 of the City's Water Shortage Plan may be considered between the end of July and the middle of August, depending on actual temperature and precipitation. July 16, 2019 L-9 The City's Water Shortage Response Ordinance, PANIC 13.46, uses five stages summarized below: Stage Water Shortage Condition Action Declaration by I Anticipated Internal Preparations City Manager 11 Serious Voluntary Conservation City Manager III Critical Limited Outdoor Restrictions City Council IV Emergency Mandatory Outdoor Restrictions City Council and Indoor Conservation V Regional Disaster or Infrastructure Water Rationing City Council Failure Funding Overview: N/A July 16, 2019 L-10 r r J _ f6 41 N Ln N O c -I l0 O Ln O M N ri N _ m +' 0 O 01 O r1 O 00 M l0 Ln 01 I� O O O Ln O 00 O Ln l0 � M O O O r- M S N 01 N m m Ln Ln Ln O l0 N N N 01 l0 Ln c -I c I c I N M O O O O M M I� M m O1 O lA r -I zO ci M c I M l0 00 Z I� l0 O p M chi 00 O r, O p N 111 O n01 00 Ln Ln 1, m Lel rj 4.n i/)• 4.ni/)• i/)- Ln O O O p O O p O 0�j c c -I N 1--ir14L.0M co Lnc 0 00 c I p 0 0 CO G G 00 Ln Lr N qtn Ln p m l0 N Lr Ln Ln Ln 4.n 0 0 O O O N d ci N c I c i N in Ln d O ci n O 0 O O p0 O O O O N O 00 O M 1* - qt Q L r- Q 6i0 O O L!1 6i n M Ln N l0 M n i/? 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